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Olympia OM 9812, Operating Instructions Manual


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J

Jammed paper, removing  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1
Journal  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . See Activity journal

L

Location ID  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

M

Machine setting list  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.10

2-Bin  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.9
Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.21
Language  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18
Paper size of the 1st cassette  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9
Paper size of the 2nd Cassette  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9
Paper size of the Bypass Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10
Primary mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.9
Service mode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14
Silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8

Alarm & Key Volume  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8
Alarm Silent  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8
Key Buzzer Silent  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8
Ringer Silent  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8

Sleep mode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.9
Soft Keys  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Macro Keys  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4
Macros  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.18

Erasing  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.20
Printing a list of your Macro keys  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.20
Programming  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.18

MEMORY RECEIVE

light  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3
Mirror carriage locking plate  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5
Multi-Access  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.25

O

One-touch keys  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

Entering or changing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2
Erasing  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3
One-touch fax dialling  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4
One-touch phone dialling  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4
Printing a list of one-touch numbers  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3

One-touch labels  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1
Operating tips  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11
Out-of-paper reception  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11

P

Paper  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Acceptable paper size  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Paper size setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9

Paper size stickers  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1
Passcode protection  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50
Pause character, entering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2
PIN masking  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.52

Passcode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Polling  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Being polled  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15
Limiting polling access  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.16
Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Print quality problems  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3
Printer status lights  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4
Printing your settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.10

Copy settings list  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.10
Fax settings list  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.10
Machine settings list  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.10

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.35

Q

Quick memory transmission  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

R

Real time transmission  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3
Receiving faxes  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10
Redialling  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7
Reports, confirmation  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.22

RCR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.22
TCR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.22

S

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Block Junk Fax  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.54
Department codes  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.56
Masking the PIN  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.52
Passcode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50
Security reception  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Passcode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Sending faxes  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1
Setting up  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Attach the paper-handling parts  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7
Initial settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18
Installing the printing supplies  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6
Pick an installation spot  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5
Turning off the transport mode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8
Unlocking the mirror carriage  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Soft Key labels  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1
Soft Keys  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3, 3.17

Setting  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Appendix and index

AI

.5

Summary of Contents for OM 9812

Page 1: ...OM 9812 OM 9816 Operating Instructions Plain paper digital Copier Fax Printer Scanner...

Page 2: ...ltifunctional machine for your business Before you begin please note that before your machine can be used and before you can turn on power to the unit for the first time there are important precaution...

Page 3: ...is an extension of Group 3 fax technology standards allowing the use of high speed ITU T V 34 modems for 33 6 Kbps transmission and high speed protocols for rapid handshaking JBIG Joint Bi level Image...

Page 4: ...achines air conditioners and computers can generate electronic noise that can interfere with the operation of your multifunc tional machine Clean Dust buildup can damage your machine Periodically clea...

Page 5: ...achine outside the country in which you purchased it Doing so may violate telecommunication and safety regulations of that country and variations in electrical and telephone standards can cause poor p...

Page 6: ...assure the best performance possible fol low these guidelines when storing and handling toner and drum cartridges Store the cartridge Store the cartridge at a constant temperature within a range of 3...

Page 7: ...This page intentionally blank...

Page 8: ...also tells you how to give your machine the kind of easy sensible care that should keep troubles to a minimum Thanks for choosing Olympia Find your serial number and write it down Please note that you...

Page 9: ...document 2 9 Receiving faxes 2 10 Answering calls manually 2 10 Reception modes 2 10 How to select the fax reception mode 2 11 If the paper runs out while fax reception 2 11 Making copies 2 12 Your m...

Page 10: ...ength 4 5 Changing redial settings 4 5 Settings for copying 4 6 Copy scan settings 4 6 Adjusting the copy print settings 4 6 Changing the copy auto reset time 4 7 Setting copy auto 4 7 Setting Negativ...

Page 11: ...up your machine operating tips and some important settings before you use your machine Packaging contents 1 1 Parts of your machine 1 1 Control Panel Overview 1 3 Setting up 1 5 Operating tips 1 11 Fu...

Page 12: ...F automatically feeds original document into the machine one at a time It can hold up to 50 pages 3 Scanner cover Opens this cover to remove original document jams 4 Document guides Adjust these to fi...

Page 13: ...Paper cassette Set paper here It can hold up to 500 sheets For details about paper capacity of the paper cassette see Specifications page AI 2 18 FBS Flatbed Scanner glass Makes it possible for you t...

Page 14: ...mission see page 2 3 7 REDIAL PAUSE Redials the last number you dialed In certain operations it also produces a special pause character which can be useful when dialling long distance numbers 8 DIALIN...

Page 15: ...n one or more additional documents after the current scanning ends 23 DOCUMENT SIZE Instructs the fax to scan A4 A5 or F4 sized documents when you use the FBS flatbed scanner glass 24 Liquid crystal d...

Page 16: ...in the power available for other equipment on the circuit which could damage your machine Use an electrical surge suppressor preferably one which guards both tele phone and electrical lines This devi...

Page 17: ...ton Then holding the toner car tridge with both hands slowly shake it to distribute the toner evenly inside the cartridge Note Do not touch the roller of the toner cartridge 4 Gently install the toner...

Page 18: ...ck on the right rear side of the machine and the pronged end into a 230 V electri cal outlet preferably on a surge suppressor as mentioned on page 1 5 Important Be sure that you do not turn the power...

Page 19: ...Letter Legal Half letter 50 sheets Bypass Tray Executive Custom sized 2 Envelopes DL CM10 Monarch 1 sheet Postcard 100 148mm 20 sheets Transparency 3 A4 20 sheets 1 Paper weight 60 90 g m2 2 97 216 mm...

Page 20: ...s sette When you see the paper level indicator drop i e show more blue area make sure you have a supply of paper nearby Then when you see the Please Supply Paper message on the display you ll be ready...

Page 21: ...ush back the flapper release lever 4 When you load the paper on the bypass tray the LCD will show 5 If your recording paper on the bypass tray is A4 A5 or F4 proceed to step 6 Otherwise skip to the st...

Page 22: ...w to operate the machine To press 0 zero 1 2 3 4 5 6 7 8 9 or Use The numeric keypad Tip At no other time within this manual will we refer to the letters printed below the numeric keys and their uses...

Page 23: ...igit Then press CANCEL to erase it Re enter the character or digit correctly Using CODE to enter characters Also you can use the CODE key to enter special characters or symbols 1 When the machine prom...

Page 24: ...r key until your desired item appears 3 After you find the level one function item you want to program press of cursor key to go to the level two function groups 4 Search the level two function groups...

Page 25: ...1 Machine Settings 01 Cassette Size Select the size of paper in the paper cassette A4 1 9 02 Protect Passcode Enter the protection passcode for using the security features 3 50 03 Soft Key Program to...

Page 26: ...fax message it will sound the Off 3 24 for OM 9816 15 Audible alarm alarm tone 3 Copy Settings 01 Scan Parameters You can set the following settings for copying Primary document type Text 4 6 Primary...

Page 27: ...be retrieved by other fax machine 3 15 02 F Code Document Store the document to be retrieved by other F Code compatible 3 30 fax machine 2 Erase Document 01 Polling Document Erase stored document for...

Page 28: ...Code boxes 3 29 14 F Code Doc List Print a list of the document stored in the F Code boxes 3 29 15 Batch Box List Print a list of Batch boxes 3 13 16 Batch Doc List Print a list of the document stored...

Page 29: ...ust press CANCEL 2 If you do want to clear the memory press ENTER Entering initial settings Important If you press STOP during EasyStart your fax machine returns to standby mode its normal condition B...

Page 30: ...to save the number 10 The LCD now asks you to enter the name you want to appear at the top of faxes you send The name may be up to 22 characters in length Use the one touch keys to enter letters and o...

Page 31: ...Basic Operations This chapter describes the basic operation of the transmission reception and copying Sending faxes 2 1 Receiving faxes 2 10 Making copies 2 12 Using your fax machine as a phone 2 19...

Page 32: ...es Documents with staples glue tape paper clips or still wet correction fluid Sticky notes or documents with sticky notes attached Cardboard newspaper or fabric Pages with duplicating carbon on either...

Page 33: ...solution and contrast in a multiple page When you send the document with more than one page you can select different res olutions and contrasts for each page Insert your documents select resolution an...

Page 34: ...ll pages stored during the current operation but not previous operations Note If you don t operate your machine within 60 seconds the machine automati cally erase the document stored in the memory dur...

Page 35: ...nt from memory while at the same time scanning the remaining pages of your document into memory In default setting the Quick Memory transmission is On If you want to turn off this feature see page 4 2...

Page 36: ...is action a command number as it scans the fax document This command number appears on the first line of the LCD for a few seconds You ll need this command number to cancel the transmission or to prin...

Page 37: ...essary 3 Obtain a dial tone either by Pressing the soft key that is assigned MONITOR CALL or Lifting the attached telephone In either case the LCD shows 4 Enter the fax number by using the numeric key...

Page 38: ...NITOR CALL key or the attached telephone 1 Set the document and set the resolution and contrast 2 Press REDIAL PAUSE The LCD will show 3 Your machine can remember the last 10 dial numbers Press or unt...

Page 39: ...of the phone number See Call group dialling page 3 8 Note If your machine is attempting to perform a command now it appears on the display 2 Press or to scroll through currently stored commands 3 If y...

Page 40: ...am key E 1 0 5 ENTER Printing a stored document Your fax machine can print out each document stored for delayed transmission To print a stored document you ll need to know the document s command numbe...

Page 41: ...rrent fax reception mode Press COPY RESET again to return to the TEL mode Reception modes Your fax machine has five different reception modes Tel Ready Fax Ready Fax Tel Ready Tel Fax Ready and Ans Fa...

Page 42: ...utgoing message must be no longer than 10 seconds Detection of silent fax machines Some older fax machines don t send fax tones when transmitting which can cause problems when using an answering machi...

Page 43: ...pressing the DOCUMENT SIZE 4 As needed set the following Select document type and adjust image contrast Enter the number of copies Set copy reduction or enlargement ratio Note For details about each i...

Page 44: ...START Note To stop the copying press STOP Enlarged or reduced copies Your fax machine is capable of enlargement and reduction when copying Note The copy enlargement and reduction rate setting is avail...

Page 45: ...the bypass tray until the light of the bypass tray of the printer status lights on the control panel glows 4 If necessary select desired resolution contrast reduction enlargement ratio 5 Press START t...

Page 46: ...toggles the paper size in the 1st cassette 2nd cassette if installed the bypass tray and Auto select mode Note If the bypass tray has no paper the LCD shows None for the paper size of the bypass tray...

Page 47: ...of the original are reversed Note You cannot combine this feature with Reduced or Enlarged copies Helpful tip If you programmed a Soft key to turn on or off this feature simply pressing that key will...

Page 48: ...reset the copy parameter to default setting press COPY RESET Note To stop the copying press STOP Ultra Copy resolution This mode is available only on the OM 9816 Ultra copy offers the highest copy qu...

Page 49: ...ords to activate copy pro tection 1 Press Program key B 3 0 5 ENTER 2 Press or until the setting you want appears In this example we ve chosen On 3 Press ENTER to save the setting Whenever someone tri...

Page 50: ...not a speaker phone If a person answers the call pick up the attached telephone to speak Note If the call fails press soft key that is assigned MONITOR CALL to hang up Redial 1 Lift the telephone att...

Page 51: ...ephone receives phone signals through your machine Now let s proceed 1 If your telephone is already plugged into a wall phone jack disconnect it from that jack Hold onto the phone plug you ll need it...

Page 52: ...2 21 Basic operation This page intentionally blank...

Page 53: ...ter describes convenient features of your machine Autodialer 3 1 Broadcasting 3 10 Delayed transmission 3 11 Batch transmission 3 12 Polling 3 15 Special features 3 17 Security features 3 50 Advanced...

Page 54: ...acters Your fax machine allows you to enter special dialling characters when programming the autodialer These characters include hyphens which make phone numbers eas ier to read and special characters...

Page 55: ...ither or You now have the option to enter or change an alternative number Your fax machine will dial this alternative number during a transmission after all redial attempts to the regular number fail...

Page 56: ...packaging to write down the stored numbers for easy reference Erasing a one touch number 1 Press Program key A 1 0 2 ENTER The LCD shows the one touch number you have already entered Note If the one...

Page 57: ...settings Note If the entry doesn t have a Location ID the number appears When the other machine answers your fax transmits the document directly from memory To review Memory transmission see page 2 3...

Page 58: ...a transmission after all redial attempts to the regular number fail If the alternative number also fails the fax alarm beeps to alert you to a problem Note You can enter one alternative number for one...

Page 59: ...2 0 2 ENTER The LCD shows the speed dial number you have already entered Note If the speed dial number that appears is other than 001 it means that 001 is empty 2 Use the numeric keypad to enter the...

Page 60: ...te If the speed dial entry doesn t have a Location ID the number appears When the other machine answers your fax will transmit the document directly from memory To review Memory transmission see page...

Page 61: ...oadcasting page 3 10 5 Press START Printing a call group directory Your machine can also print a call group directory This lists all your stored autodialer numbers by Location ID and lists the groups...

Page 62: ...set Note The scrolling is open ended For example when you run out of listings beginning with alphabet A pressing or automatically moves you into listings beginning with other characters 4 When the LCD...

Page 63: ...ax number Note If you enter characters by mistake press CANCEL to erase them 5 Press START Your fax machine scans the document into memory and then sends it to each number or call group you ve entered...

Page 64: ...the month and the time when you want the fax to send the delayed transmission Note Press to move the cursor left or to move it right Here we ve set the transmission to occur on the 11th at 11 05 PM 5...

Page 65: ...length Your display can show only 20 characters at a time To view characters beyond those 20 press to scroll to the left or to scroll to the right 6 When the number appears as you want it press ENTER...

Page 66: ...nt to use Here we ve entered 5 to indicate batch box 5 Note Tx is a common abbreviation for transmission 4 Press ENTER The LCD shows Important Your machine gives each document in a batch box a file nu...

Page 67: ...Press Program key C 5 0 2 ENTER The LCD shows or 2 Use the numeric keypad to enter the number 1 5 of the batch box you want to erase Here we ve pressed 2 and see 3 If you want to erase a different bat...

Page 68: ...uments it dials the number and upon making contact with the other machine begins receiving the document as if the other machine had placed the call Being polled Not only can you poll but you can also...

Page 69: ...he four digit passcode 0001 9999 you want to use Write it down and put it in a safe place 2 Press Program key B 2 1 3 ENTER The LCD shows the current code 3 Use the numeric keypad to enter the desired...

Page 70: ...next one without having to hang up the handset Note And instead of just turning the function on or off for the next transmission as the factory set keys do changing the Soft Key settings actually set...

Page 71: ...stored batch documents page 3 13 F Code Box bulletin box documents pages 3 30 3 31 Macros list page 3 20 Stored regular polling documents page 3 15 Security receive documents page 3 51 Document storag...

Page 72: ...me by using the one touch keys If necessary review Entering characters page 1 12 A job s name may be up to 130 characters in length 11 Press ENTER to save the setting Copying with the Macro key To cop...

Page 73: ...ax machine can print a list of the Macro keys The list includes 1 each key s Macro key number 2 the name of the job stored in the Macro key To print a list of Macro keys press Program key E 1 1 7 ENTE...

Page 74: ...e numeric keypad to enter the number of copies you want for each page in the document Choose from 01 to 99 copies Note If you want to quit without transmitting and copying the document press STOP The...

Page 75: ...it confirmation report TCR and a receive confirmation report RCR You can receive a TCR after sending a fax to any Group 3 fax machine but the RCR function works only when you send a fax to a compatibl...

Page 76: ...step 2 above Cover page Your fax machine can store a cover page to send at the beginning of each outgoing fax This page includes the current date and time your Location ID and your fax number as stor...

Page 77: ...ceives a document from another fax machine your machine will sound the alarm tone alerting the person for whom the document is intended Important The alarm tone is sounding until either the person pre...

Page 78: ...ll the person at the other fax machine to press START and to hang up his her handset Don t hang up your handset yet 3 When you hear fax tones press START and hang up the telephone s handset Your machi...

Page 79: ...es could call in at any time to get a printout of your latest prices that you ve stored in a bulletin box A bulletin box stores both scanned and retrieved documents and it holds its contents indefinit...

Page 80: ...your F Code box s sub address 12 Next the machine asks for your F Code box s password This is the password for ITU T compatible F Code fax transactions The LCD shows or Note You don t need to have a...

Page 81: ...s Then press ENTER to save the setting and go on to the next one Erase Tx Doc Erasure of transmitted documents tells your machine if it should erase a document from the box after a caller retrieves po...

Page 82: ...ch you use to 1 print a document any remote F Code compatible fax sends to this F Code box or 2 you enter before you can make any changes to this F Code box If you do not want to change the I D code s...

Page 83: ...play shows If you choose On Your bulletin box erases the currently stored document when a new document is stored in it Off Your bulletin box keeps both the currently stored document and the new docume...

Page 84: ...in box that stores the document you want to erase We ve entered 03 3 Press ENTER The LCD shows Note If the F Code box is not storing any documents the machine briefly displays the following before ret...

Page 85: ...ne briefly displays the following before returning to step 2 4 Use the numeric keypad to enter your F Code box s four digit I D code Here we ve entered 2345 5 Press ENTER If you ve entered the correct...

Page 86: ...quit without erasing the F Code box you ve selected press CANCEL The fax will return to step 2 Note If you want to quit without erasing any F Code box press STOP The machine returns to standby mode 7...

Page 87: ...hine begins dialling If you chose a delayed command the machine shows Reserved on the LCD indicat ing that it has stored the command in memory and will complete it later F Code polling 1 Press FAX to...

Page 88: ...operations Communications functions Delayed transmission explained on page 3 11 Broadcasting page 3 10 Regular polling pages 3 15 3 16 F Code transmission pages 3 33 3 34 F Code polling pages 3 34 3 3...

Page 89: ...u want to select a different programmable one touch key than what appears on the LCD press that key now 4 Press ENTER The LCD asks which operation you want to program into the pro grammable one touch...

Page 90: ...each programma ble one touch number 14 Press until the mode you want appears 15 Press ENTER The LCD asks if you want the memory transmission on or off when using this programmable one touch number 16...

Page 91: ...ration you want to program into the pro grammable one touch Note If changing a previously stored command skip to step 7 5 Press until Communication appears 6 Press ENTER The LCD now shows either or 7...

Page 92: ...o not want to specify the displayed setting for this programmable one touch key 14 Press ENTER The LCD asks you to select a contrast mode for each programma ble one touch number 15 Press until the mod...

Page 93: ...ows either or 7 Use the numeric keypad to enter the number exactly as your machine should dial it including whatever codes your phone system requires The number can be up to 40 characters in length Yo...

Page 94: ...before programming the new one 3 If you want to select a different programmable one touch key than the one that appears on the LCD press that key now 4 Press ENTER The LCD asks which operation you wa...

Page 95: ...Press until the mode you want appears Note For any of the following settings choose if you do not want to specify the displayed setting for this programmable one touch key 18 Press ENTER The LCD asks...

Page 96: ...ect a different programmable one touch key than the one that appears on the LCD press that key now 4 Press ENTER The LCD asks which operation you want to program into the pro grammable one touch Note...

Page 97: ...the first empty pro grammable one touch number available Note If P2 appears on the LCD it means that you have already entered a number for P1 You can see what you programmed into P1 by press ing if yo...

Page 98: ...settings press and ENTER 9 The LCD asks which resolution you want to use for this programmable one touch number 10 Press until the mode you want appears Note For any of the following settings choose i...

Page 99: ...for printing a list use these instructions to make changes But if you want to assign this key to a completely different operation for a delayed transmission for exam ple then you first must erase the...

Page 100: ...ey now 4 Press ENTER The LCD asks which operation you want to program into the pro grammable one touch Note If changing a previously stored command skip to step 7 5 Press until Store Document appears...

Page 101: ...ssary adjustments as usual 3 If you are using the FBS glass set the document size by pressing DOCUMENT SIZE before you press the programmable one touch key 4 Press the programmable one touch key in wh...

Page 102: ...programmable one touch key than the one that appears on the LCD press that key now 4 Press ENTER The LCD shows Important If you want to quit without erasing the programmable one touch key you ve selec...

Page 103: ...me you want to turn off the passcode change the passcode back to 0000 by repeating steps 2 6 and entering 0000 in step 5 Security reception Security reception tells your machine to keep all received f...

Page 104: ...tely Note To turn the security reception off see Printing from security reception Turning off security reception next column Printing from security reception Turning off security reception When securi...

Page 105: ...protec tion as described on page 3 50 You must also know the passcode 1 Press Program key B 2 1 2 ENTER The LCD shows 2 Use the numeric keypad to enter the four digit passcode Here we ve entered 6296...

Page 106: ...play and your machine dials the desired phone number If you ve specified Mode 2 the machine guides you 1 Enter the phone number as usual 2 Press START The LCD shows 3 Use the numeric keypad to enter t...

Page 107: ...ts match any number in the blocked numbers list explained later Your machine can hold up to 50 blocked numbers Mode3 This rejects numbers that are not in the autodialer and also rejects num bers that...

Page 108: ...save the setting The LCD shows the next slot in the blocked numbers list If you do not want to enter or change a number for this slot go on to step 8 If you do want to enter or change a number for thi...

Page 109: ...ere we ve entered 1555 To change one digit press to move left or to move right until the cursor is under the digit then use the numeric keypad to enter the correct number 5 Press ENTER to save the set...

Page 110: ...START again Printing the department time list To print the list press Program key E 1 1 2 ENTER Note If department code operation is protected see left column the fax beeps briefly and then returns to...

Page 111: ...fault settings This chapter describes how to change the settings of your machine Settings for transmission 4 1 Settings for reception 4 3 Settings for dialling 4 5 Settings for copying 4 6 Settings fo...

Page 112: ...OLUTION to change the resolution Press CONTRAST to change the contrast Once your document is transmitted your machine returns to its default settings Setting ECM Default setting ON Line noise or stati...

Page 113: ...transmission see page 2 3 To change the default setting of Quick Memory transmission 1 Press Program key B 2 0 7 ENTER The LCD shows 2 Press or until the mode you want appears Here we ve chosen Off 3...

Page 114: ...n margin is measured in millimeters mm We ll define reduction margin by explaining how it s used When a fax message enters your machine s electronic brain the machine measures the message s length and...

Page 115: ...meric keypad to enter the number of rings you want from 1 to 9 Here we ve chosen 4 rings Note If you enter the number except 1 9 the machine will beep briefly to warn you that it can t accept that set...

Page 116: ...times Redial interval 3 minute It s up to you how many times the fax redials a number and how long it waits between redials that length of time between calls is the redial interval To program the red...

Page 117: ...ttings before copying a docu ment Press DOCUMENT to change the document type Press CONTRAST to change the contrast Once your document is copied your machine returns to its default settings Adjusting t...

Page 118: ...Document size 3 Press ENTER to save the setting Setting Negative Positive Default setting Off If you frequently use the Negative Positive reversing black and white areas you can set it to on for defa...

Page 119: ...u want the ringer to be on or off 4 Press or until the mode you want appears If you want to turn off the ringer select On and the machine will be quiet Otherwise the machine will ring 5 Press ENTER to...

Page 120: ...r you pressed any key last 4 Press ENTER to save the setting Primary mode Default setting None You can set the primary standby mode in this operation After finishing any jobs your machine will return...

Page 121: ...s With this list you can quickly confirm that all of your settings are correct without having to go back and check them on the machine Or if you do need to undo someone else s changes this list guides...

Page 122: ...us Note To access this function the optional NIC Network Interface Card is required To print the NIC status 1 Press Program key E 2 0 4 2 Press ENTER to print the NIC status Set TCP IP Address Note To...

Page 123: ...address 6 Press ENTER The LCD will show 7 Enter default Gateway 8 Press ENTER to save the setting The machine will return to standby mode 9 To effect the TCP IP setting turn the machine off and then...

Page 124: ...Changing the default settings This page intentionally blank 4 13...

Page 125: ...e Tips on caring for your machine What to do if problems occur Glossary Clearing paper jams 5 1 Print quality problems 5 3 Troubleshooting 5 5 Caring for your fax machine 5 12 Common questions 5 14 Gl...

Page 126: ...ing ADF job Also the Repeat transmission Error on scan at page xx message will be printed out if the document jammed during transmission 2 The LCD will show which page i e which page number is jammed...

Page 127: ...the fax immediately wrap it in a thick cloth to protect it from light 4 Remove the jammed paper Important The fuser unit becomes very hot Do not touch the fuser unit when you are remov ing a paper jam...

Page 128: ...ht The toner cartridge may be out of toner or the toner may be very low Remove the toner cartridge and shake it a few times to redistribute the toner inside If the problem persists replace the toner c...

Page 129: ...a dealer Printouts have toner smudges The toner may be unevenly distributed inside the toner cartridge Remove the toner cartridge and shake it a few times to redistribute the toner inside If the probl...

Page 130: ...e the document for polling or for F Code Box when the machine is in the Copy mode You can store the fax document only when the machine is in the Fax mode Check Memory Tx You tried to turn the Fax Copy...

Page 131: ...he FBS Flatbed scanner glass you must manually enter the scan size of your document Press DOCUMENT SIZE to choose the size What you see on the LCD What it means What to do Feeder In Use The command yo...

Page 132: ...r which there is no fax or phone number programmed Either choose another number or dial a phone number directly from the numeric keypad What you see on the LCD What it means What to do No Passcode You...

Page 133: ...omplete the scan then re try the desired command What you see on the LCD What it means What to do SecurityRx is Off You tried to turn the security reception ON using a Soft key which is assigned to se...

Page 134: ...ccurs your fax machine prints an error report Each fax error report lists an error message which includes A possible solution to the problem The sending location if the remote fax stores a Location ID...

Page 135: ...didn t respond to your machine Call someone at the remote machine s location T 1 2 Your fax machine s page counter detected a possible document feeder error Carefully put the document back into the f...

Page 136: ...ary Error message Possible meanings Check condition of remote fax Remote machine malfunctioned No handshake signals from remote fax Wrong phone number reached Repeat transmission Poor phone line condi...

Page 137: ...re sealed to pro tect your safety and the machine For cleaning external surfaces such as the cover use a mild cleaning solution sprayed onto a lint free towel or cloth Always use a lint free cloth or...

Page 138: ...ant to printout quality So if you notice poor printout quality whether on received faxes or on copies it may mean that your machine requires service Review Print quality problems pages 5 3 5 4 and see...

Page 139: ...uto Answer mode It s by using these tones that fax machines are able to send faxes over ordinary phone lines So next time you hear the tones press START and if you re using the telephone attached to y...

Page 140: ...machine should still accept commands from you If it has exceeded this quantity and will accept no more commands try cancelling one of the delayed commands see pages 2 8 If the machine still won t coop...

Page 141: ...the waiting period the more likely it is that the remote fax machine will proceed with the transmission Please create an outgoing message on your answering machine that s no longer than 10 seconds see...

Page 142: ...esence of margins spaces between words spaces between lines and paragraphs and even spaces within letters However drawings and photographs have a much higher black density sometimes approaching 100 Th...

Page 143: ...stores for a batch F Code or polling operation Fine resolution 203H 196V lpi Also shown as G3F Group 3 fine on some fax units Grayscale Not a level of resolution but a method of scanning and transmitt...

Page 144: ...7 210 297 mm B4 10 1 14 3 257 364 mm A3 11 7 16 5 297 420 mm Passcode A four digit code number On your fax machine the protection passcode lets the user limit access to fax operations as well as cert...

Page 145: ...le subaddressing allows fax machines from dif ferent manufacturers to send and receive messages into confidential memory mailboxes or to retrieve specific files from polling memory Subscriber ID A fax...

Page 146: ...Just in case This page intentionally blank 5 21...

Page 147: ...Appendix and index...

Page 148: ...2 400 bps Error correction mode Yes Memory capacity OM 9812 8MB 650 pages approx Upgrade Option plus 8MB additional 680 pages approx OM 9816 8MB 650 pages approx Upgrade Option plus 8MB additional 680...

Page 149: ...rinting paper size Paper cassette A4 A5 F4 Bypass tray A4 A5 F4 A6 Letter Legal Half letter Executive DL CM10 Monarch Postcard 100 148 mm Paper capacity Paper cassette 500 sheets 60 90 g m2 20 24 lb B...

Page 150: ...ging the default settings for copying 4 6 Auto reset time 4 7 Primary contrast 4 6 Primary document type 4 6 Print margin 4 6 Setting combine OM 9816 only 4 7 Setting copy auto 4 7 Setting Negative Po...

Page 151: ...umber of rings 4 4 Passcode 3 16 Phone Type 1 19 PIN mask feature 3 52 Quick memory transmission 4 2 Reception modes 2 10 Redial 4 5 Reduction margin 4 3 Report type 3 22 Resolution 4 1 Rx reduction r...

Page 152: ...8 Acceptable paper size 1 8 Paper size setting 1 9 Paper size stickers 1 1 Passcode protection 3 50 Pause character entering 2 2 PIN masking 3 52 Passcode 3 50 Polling 3 15 Being polled 3 15 Limiting...

Page 153: ...cifications AI 1 AI 8 Speed dial numbers 3 5 Entering or changing 3 5 Erasing 3 6 Fax dialling via speed dial 3 7 Phoning via speed dial 3 7 Printing a list of speed dial numbers 3 6 Subscriber ID you...

Page 154: ...D88 90290 60...

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