Olympus DS 20 - 128 MB Digital Voice Recorder, Online Instructions Manual

Page 1: ...g an Olympus Digital Voice Recorder Please read these instructions for information about using the product correctly and safely Keep the instructions handy for future reference To ensure successful recordings we recommend that you test the record function and volume before use ...

Page 2: ...place the recorder on top of or near electric appliances such as TVs or refrigerators Avoid recording or playing back near cellularphonesorotherwirelessequipment as they may cause interference and noise If you experience noise move to another place or move the recorder further away from such equipment Avoid sand or dirt These can cause irreparable damage Avoid strong vibrations or shocks Do not di...

Page 3: ...ts including water metal or flammable substances from getting inside the product Do not moisten the AC adapter or touch it with a wet hand Do not use the AC adapter in the vicinity of flammable gas including gasoline benzine and lacquer thinner In case the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged the AC adapter is dropped in water or if water me...

Page 4: ...the recorder off when it senses silence P 28 Recorded audio files can be stored in three separate folders for easy identification at a later time The LCD screen displays file numbers a real time counter remaining recording time current time and date operating mode and warnings in a clear format The editing capability allows you to insert additional recording into previously recorded audio files P ...

Page 5: ...ing Modes 22 Playing 23 Erasing 26 Other functions Using the Variable Control Voice Actuator VCVA 28 Index Marks 29 Locking Files 30 Alarm Playback Function 32 System Sounds 34 Moving Files Across Folders 35 Assigning Folder Names 36 Formatting SmartMedia 38 Transferring Data to a PC 39 Other Information Hold 40 Reset 40 Training your PC for Voice Recognition 41 Menu List 42 Alarm Message List 43 ...

Page 6: ...io files recorded with this product are not protected by copyright law Never use SmartMedia cards with products that are not compliant with the SSFDC Forum including certain models of MP3 players The SSFDC Forum is a voluntary organization committed to promoting SmartMedia as a de facto standard in the industry The DS 2000 adheres to a format recommended by the SSFDC Forum Memory Sizes of SmartMed...

Page 7: ...dentally Remove the write protect seal before recording or erasing Notes Attach the write protect seal to the write protect area carefully without letting the seal stick out lift or peel Do not use commercial seals Write protect seals cannot be reused A dirty write protect seal may disable the write protect feature Wipe it with a soft dry cloth A SmartMedia card with a write protect seal attached ...

Page 8: ...on 8 Built in speaker 9 MENU button 0 STOP button REC Record button Display LCD panel Record Play indicator lamp VOLUME control Earphone jack SmartMedia slot Microphone jack SmartMedia ejection switch POWER LOCK switch MICSENS Microphone sensitivity switch VCVA switch HOLD switch q Power jack w PC USB terminal e Battery cover Identification of Parts ...

Page 9: ...ck mark 9 Current file 0 Current time elapsed time recording time operation guides menu display etc Date remaining memory total recording time of the playing file operation guides etc Identification of Parts Stopped State The display appears as shown above when recording or playback is stopped Current file number Stop position Total recording time of the file ...

Page 10: ...10 Inserting Batteries 1Slide open the battery cover 2Insert two AAA alkaline batteries observing the correct polarity 3Close the battery cover completely Inserting Batteries ...

Page 11: ... and or brands If it takes longer than 3 minutes to replace dead batteries the internal rechargeable backup battery will be exhausted so you may have to reset the time when you load fresh batteries Remove the batteries if you are not going to use the recorder for an extended period of time Using the AC Adapter BATTERY LOW Replacing Batteries Using the AC Adapter Plug the optional AC adapter Olympu...

Page 12: ...l display automatically Format the SmartMedia card P 38 Never use any SmartMedia card other than one that has been formatted on this unit or on a CAMEDIA series Olympus digital camera P 6 When the SmartMedia card is inserted properly PLEASE WAIT flashes on the display Inserting SmartMedia cards Insert the SmartMedia card into the slot as shown below Inserting and Ejecting SmartMedia cards INDEX RE...

Page 13: ...SmartMedia cards may be vulnerable to electrostatic data corruption When carrying a SmartMedia card put it in its case Remember to back up data from SmartMedia cards to a PC or other storage medium from time to time P 39 Corrupted lost or erased data cannot be restored 1 2 POWER LOCK ON OFF Inserting and Ejecting SmartMedia cards SmartMedia inserted fully into the slot When you set the POWER LOCK ...

Page 14: ...ay 3Press the PLAY button Time Date screen appears The hour indicator flashes indicating the start of the time date setup process 4Repeat steps 1 and 2 to set the time and date Time date setup proceeds in the order of hour minute year month and date 1 Press the FF button or REW button to set a value 2 Press the PLAY button to accept the value 5Press the STOP button to end This completes the time s...

Page 15: ...otes If you press the STOP button during the setup operation the clock will use the items that were set to that point Each press of the FOLDER button during setting toggles the display between the 12 hour and 24 hour system ...

Page 16: ...99 messages can be recorded per folder Four recording modes are available new append overwrite and insert 1Press the FOLDER button to choose a folder The folder name is displayed for 2 seconds 2Press the REC button to start recording The record play indicator lamp glows red Aim the microphone at the sound source 3Press the STOP button to stop recording Recording MENU INDEX REC STOP ERASE 1 2 3 Mic...

Page 17: ... file capacity is full Delete any unnecessary files before recording any further P 26 or transfer voice files to your computer using DSS Player Software You cannot select a different mode than that of the original file before append recording P 22 To instantly review a recording Quick review Press the REW button while recording and release it when you want to start playing a file The recorder play...

Page 18: ...o choose the file into which you want to overwrite See To fast forward To skip and To rewind on page 24 3Press the PLAY button to play the file 4Press the STOP button where you want to start overwriting 5Press the REC button to start overwriting The record play indicator lamp glows red 6Press the STOP button to stop overwriting Recording MENU INDEX REC STOP ERASE 1 3 2 4 6 5 a Current playback tim...

Page 19: ...itional recording Append recording does not erase the next previously recorded file Locked files cannot be overwritten P 30 31 A SmartMedia card with a write protect seal attached to it cannot be overwritten You cannot select any recording mode other than that of the original file before overwrite recording P 22 ...

Page 20: ...st forward To skip and To rewind on page 24 3Press the PLAY button to start playback 4Press the PLAY button at the point where you want to insert a recording Playback pauses 5Press the REC button to start inserting additional recording The record play indicator lamp glows red 6Press the STOP button to stop inserting additional recording Recording a Current folder b Existing file into which data is...

Page 21: ...before insert recording P 22 Microphone Sensitivity Microphone sensitivity is adjustable to meet recording needs Using the MICSENS switch choose between the CONF and DICT positions CONF High sensitivity mode that records sounds in all directions DICT Low sensitivity mode suited for dictation Notes If you want to clearly record dictation switch to DICT mode and place the internal microphone close 5...

Page 22: ...minutes in LP mode MENU INDEX REC STOP ERASE 5 1 2 4 3 1Press the MENU button The menu opens P 42 2Press the PLAY button The recording mode setup process begins 3Press the FF or REW button to choose between SP and LP 4Press the PLAY button to complete the setup screen 5Press the STOP button to close the menu Notes Choose SP mode for recording meetings or lectures with crisp clarity Use SP mode in ...

Page 23: ...ch file 1Press the FOLDER button to choose a folder 2Press the FF or REW button several times to choose the file that you want to play See To fast forward To skip and To rewind on page 24 The time and date when the file was recorded are displayed 3Press the PLAY button to start playback The record play indicator lamp glows green 4Adjust the VOLUME control to your liking 5Press the STOP button at a...

Page 24: ...ops at the end of the file and displays the recording time and date Note If there is an index mark in the middle of a file the recorder stops at the position of the index mark and displays the index number If the FF button is pressed again the recorder skips to the next index mark if there is another one or to the end of the file To skip continuously Continue pressing the FF button while fast forw...

Page 25: ...is canceled playback returns to normal rate Canceling Fast Playback Hold the PLAY button for 1 second or longer again Playback returns to normal rate Press the PLAY button momentarily for less than 1 second to pause with fast playback enabled Cue Fast Forward While Playing Hold the FF button while the recorder is stopped or playing a file The recorder stops when it reaches the end of the file Note...

Page 26: ... display for 8 seconds 4Press the ERASE button again The display lights continuously to indicate erasing has started ERASE OK is displayed when the file is erased File numbers are incremented automatically Notes An erased file cannot be restored Locked files cannot be erased P 30 31 Files stored on a SmartMedia card with a write protect seal attached to it cannot be erased P 7 MENU INDEX REC STOP ...

Page 27: ... for 8 seconds 3Press the ERASE button again The display lights continuously to indicate erasing has started ERASE OK is displayed when the files are erased Locked files are reassigned file numbers in ascending order Notes It might take more than 10 seconds to complete erasing tracks Do not eject the SmartMedia card before erasing is finished Files stored on a SmartMedia card with a write protect ...

Page 28: ...a preset level or lower recording automatically pauses and STANDBY VCVA flashes on the display The record play lamp glows when recording starts and flashes when recording pauses 2Using the VOLUME control adjust the start stop actuation level The higher the VOLUME control is set the more sensitive the start stop level becomes allowing recording to automatically begin at a quieter level Notes The st...

Page 29: ...is erased Index numbers are reassigned automatically Notes Up to 16 index marks can be set in a file Attempting to set more index marks will cause INDEX FULL to appear on the display Index marks cannot be set or cleared in a file stored on a SmartMedia card with a write protect seal attached to it P 7 Index marks cannot be set or cleared in a locked file P 30 31 Index marks can be incorporated int...

Page 30: ...y 5Press the PLAY button The file locking setup process begins 6Press the FF or REW button to choose between ON and OFF ON Locks the file and prevents it from being erased OFF Unlocks the file and allows it to be erased Locking a file keeps important data from being accidentally erased Locked files are not erased when you choose to erase all files from a folder P 27 MENU INDEX REC STOP ERASE 3 2 4...

Page 31: ...display 8Press the STOP button to close the menu Notes You cannot insert additional recordings into locked files or set index marks in locked files Files stored on a SmartMedia card with a write protect seal attached to it cannot be locked Locked files are erased when a SmartMedia card is formatted MENU INDEX REC STOP ERASE 8 7 ...

Page 32: ...ss the FF or REW button to choose between ON and OFF ON Enables alarm playback OFF Disables alarm playback 7Press the PLAY button to complete the setup screen When you choose ON the alarm mark lights and the scheduled time setup process begins The time indicator will flash Step 8 When you choose OFF the alarm playback setup process ends and the alarm mark disappears Step 12 a Current folder b File...

Page 33: ...me The alarm will sound at the scheduled time every day unless the alarm playback setting is cleared The alarm will sound for 5 minutes and then stop If you are using the recorder at the scheduled time the alarm will sound after you re done The alarm will sound at the scheduled time even if the recorder is set to hold The recorder begins to play the file associated with the alarm when you press an...

Page 34: ...until BEEP flashes on the display 3Press the PLAY button The system sound setup process begins 4Press the FF or REW button to choose between ON and OFF 5Press the PLAY button to complete the setup screen 6Press the STOP button to close the menu Note If the alarm playback function has been set the alarm will sound at the scheduled time even if system sounds are turned off MENU INDEX REC STOP ERASE ...

Page 35: ...o the end of the existing files in it 4Press the PLAY button to accept the destination folder The file is transferred Notes If the destination folder is full a maximum of 199 files FOLDER FULL appears on the display and files cannot be transferred to it The file transfer process is aborted if you press the STOP button or leave the recorder idle for 8 seconds after you choose a destination folder F...

Page 36: ...1Press the MENU button The menu opens P 42 2Press the FF or REW button until FOLDER NAME flashes on the display 3Press the PLAY button The folder name setup process begins 4Press the FF or REW button to choose the folder you want to name 5Press the PLAY button to accept the chosen folder The first character of the chosen folder s name flashes MENU INDEX REC STOP ERASE 1 3 5 2 4 Example FOLDER B ME...

Page 37: ...or longer This completes the folder naming procedure If you wish to enter another folder name press the FF or REW button to open the folder name setup screen and repeat the process starting from Step 3 8Press the STOP button to close the menu Notes The folder naming process ends automatically when the eighth character is set Folder names can be changed only if a SmartMedia card is inserted A Smart...

Page 38: ...Formatting begins and an indicator flashes on the display FORMAT OK displays when formatting ends MENU INDEX REC STOP ERASE 1 3 5 2 4 Formatting SmartMedia Formatting prepares SmartMedia cards for recording SmartMedia cards that have been used on non Olympus devices or that can t be accessed by this unit require formatting The SmartMedia card that comes with this unit and Olympus SmartMedia cards ...

Page 39: ...m as expected This recorder is equipped with a USB terminal connector to enable recorded voice data to be transferred to a PC For more details on how to transfer data refer to the instruction manual for the software Stop the recorder before plugging in the USB cable Do not use the AC adapter when connecting the recorder to the USB port The USB port delivers the required power to the recorder Tip W...

Page 40: ...ions will be preserved and all buttons and switches except the HOLD switch will be disabled This feature is useful when the recorder has to be carried in a bag or pocket Remember to reset the HOLD switch when using the recorder Notes If you set the recorder to hold during Stop mode the display goes dark If you press any button the time will flash for about 2 seconds but the function of the button ...

Page 41: ...ware on your PC and prepare it to receive voice input Refer to the User s manual of the software for details 3Press and hold the FOLDER button to get into PC train mode The record play indicator lamp lights in red and TRAIN PC flashes on the display while you are holding the FOLDER button pressed 4Speak into the recorder s microphone Notes When the recorder is connected to a PC with USB connection...

Page 42: ...enabled and OFF disabled System sounds setting P 34 selection between ON enabled and OFF disabled Date time setting in order of hour minute year month and day P 14 SmartMedia card formatting P 38 Folder naming P 36 Notes If you press the STOP button the REC button or the MENU button during a menu setup operation the recorder will stop and apply the items that were set to that point The recorder wi...

Page 43: ...older Refer to page 41 File names are assigned during recording for file management purposes The recorder enters this state when you hold the FOLDER button P 41 Explanation Battery power is getting low Tried to record to or erase from a SmartMedia card with a write protect seal attached An incompatible SmartMedia card was inserted The SmartMedia card was ejected during an operation The folder is f...

Page 44: ...ect seal attached to it The file is locked A non standard AC adapter is being used The POWER LOCK switch is set to ON Symptom Nothing appears on the display Won t start Unable to record No playback tone heard Unable to erase Noise heard during playback Recording level too low Unable to set index marks Won t work with AC adapter Unable to eject the SmartMedia card Action Verify polarity is correct ...

Page 45: ... dynamic speaker Microphone jack ø3 5 mm mini jack impedance 2 kΩ Earphone jack ø3 5 mm mini jack impedance 8 Ω Maximum working output 3 V DC 150 mW or more 8 Ω speaker Input power requirement Rated voltage 3 V Batteries Two AAA batteries LR03 or R03 External power supply AC adapter Battery life Recording or Playback Approx 11 hours with alkaline batteries based on our standard testing procedure E...

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Page 47: ...83 00 available for Austria Belgium Denmark France Germany Netherlands Norway Sweden Switzerland United Kingdom Charged numbers 49 180 567 1083 available for Finland Italy Luxemburg Portugal Spain and Czech Republic 49 40 23773 899 available for Greece Croatia Hungary and the rest of Europe User Support E mail address in Europe dss support olympus europa com The following are for only technical qu...

Page 48: ...ment Canadian des Communications CE mark indicates that this product complies with the European requirements for safety health enviroment and customer protection L indication CE signifie que ce produit est conforme aux exigences concernant la sécurité la santé l environnement et la protection du consommateur Das CE Zeichen bestätigt die übereinstimmug mit den Europäischen Bestimmungen für Betriebs...