OPENSTAGE Octophon F615 TDM, Operating Instructions Manual

Page 1: ... Octopus F100 200 400 650 Octopus F IP Netpackage Octophon F615 TDM Operating Instructions ...

Page 2: ...ointed by the government or the local au thorities Proper disposal and separate collection of your old appliance will help prevent potential dam age to the environment and human health It is a prerequisite for reuse and recycling of used electrical and electronic equipment For more detailed information about disposal of your old appliance please contact your city office waste disposal service the ...

Page 3: ...he service life of the telephone Do not expose the telephone to direct sunlight or any other source of heat as this is liable to damage the electronic components and the plastic casing Do not operate the telephone in damp environments such as bathrooms Documentation These operating instructions can be found on CD ROM ask the service personnel in HTML and PDF format To view or print the operating m...

Page 4: ...splay legibility 11 Multi line telephone executive secretary functions 11 Team functions 11 Getting to know your Octophon phone 12 The user interface of your Octophon F615 TDM 12 key module for Octophon F615 13 Keys 14 Audio keys 14 Mailbox key and Menu key 14 Navigation keys 14 Programmable function keys 15 Keypad 16 Display 17 Idle mode 17 Mailbox 18 Messages 18 Voicemail 18 Caller list 19 Progr...

Page 5: ... 24 Dialing with DDS keys 24 Redialing a number 25 Ending a call 25 Reject calls 26 Turning the microphone on and off 26 Calling a second party consultation 27 Switching to the held party alternating 27 Transferring a call 28 Call forwarding 29 Using variable call forwarding 29 Using call forwarding no reply CFNR 30 Call forwarding in the carrier network and forwarding multiple subscriber numbers ...

Page 6: ...up hotline 45 Reserving a trunk 45 Assigning a station number 46 Associated dialing dialing aid 46 During a call 47 Using call waiting second call 47 Preventing and allowing call waiting automatic camp on 48 Turning the call waiting tone on and off 48 Saving a number 48 Parking a call 49 Holding external calls 50 Conducting a conference 51 Activating tone dialing DTMF suffix dialing 53 Recording a...

Page 7: ...inders 77 Sending a message 77 Creating and sending a message 77 Viewing and editing incoming messages 78 Leaving an advisory message 79 Deleting advisory messages 79 Displaying the number of waiting calls overload display 80 Using another telephone like your own for a call 80 Change number exchanged phone move relocate 81 Fax details and message on answering machine 81 Resetting services and func...

Page 8: ...y to the executive phone 98 Using team functions 99 Activating deactivating a group call 99 Accepting a call for another member of your team 101 Ringing group 101 Uniform Call Distribution UCD 102 Special functions in the LAN 104 Leaving hunt group group call 104 Setting up follow me call forwarding 105 Using night answer 106 Ringing group 107 Controlling relays only for Octopus F100 200 400 650 1...

Page 9: ...key assignment 113 Differing display view in a Octopus F900 environment 114 Fixing problems 115 Responding to error messages 115 Contact partner in the case of problems 115 Troubleshooting 116 Caring for your telephone 116 Labeling keys 117 Index 118 Overview of functions and codes 123 ...

Page 10: ...s and en sure optimum use of your multifunctional telephone These instructions should be read and followed by every person installing operating or pro gramming an Octophon phone This user guide is designed to be simple and easy to understand providing clear step by step instructions for operating your Octophon phone Administrative tasks are dealt with in a separate manual The Quick Reference Guide...

Page 11: ...to tilt the display to ensure you have a frontal view of the display while eliminating light reflexes Adjust the contrast as required Æ Page 110 Multi line telephone executive secretary functions YourOctophon F615 TDMisa multi linetelephone Thismeansthatyourservicepersonnel can configure multiple lines on your phone which is not the case with single line phones Each line is assigned an individual ...

Page 12: ...dset 2 The display permits intuitive operation of the phone Æ Page 17 5 Audio keys are also available allowing you to optimally configure the audio features on your telephone Æ Page 14 4 O mailbox key and N menu key 5 The keypad is provided for input of phone numbers codes 6 You operate the Æ Page 14 telephone with the navigation keys 3 The programmable sensor keyscan be assigned with functions e ...

Page 13: ...hekey moduleisakeymoduleattachedtothesideofthephonethatprovidesanadditional 18 illuminated programmable sensor keys Like keys on the phone these keys can be programmed and used according to your needs Æ Page 15 You can only attach one key module to your Octophon F615 TDM ...

Page 14: ...contrast brighter Æ Page 110 n Turn speaker on off with red LED key Æ Page 23 Increase volume and set contrast darker Æ Page 110 Key Function when key is pressed O Open mailbox with red LED key Æ Page 18 N Open Program Service menu with red LED key Æ Page 20 Key Function when key is pressed Open the idle menu Æ Page 17 or browse back in the menu Perform action Open the idle menu Æ Page 17 or brows...

Page 15: ...n by the LED on the corresponding function key MeaningofLEDdisplaysonfunction keys Increase the number of programmable function keys by connecting a key module Æ Page 13 The configuration of direct station selection keys must be activated by your service personnel Direct station selection keys can be assigned an internal number from the Octopus F900 network LED Meaning of function key S Off The fu...

Page 16: ...erisk symbols To do this press the numerical keys repeatedly Example To enter the letter h press the number 4 key on the keypad twice Alphabetic labeling of dial keys is also useful when entering vanity numbers letters associ ated with the phone number s digits as indicated on the telephone spell a name e g 0700 PATTERN 0700 7288376 To enter a digit in an alphanumerical input field hold down the r...

Page 17: ...ons here The idle menu includes selected functions from the Program Service menu Æ Page 20 The idle menu may contain the following entries Caller list Forwarding on Lock phone Do not disturb on 1 Advisory msg on Ringer cutoff on Send message View sent message 2 View callbacks 3 Phonebook HF answerback on Suppress call ID Call waiting tone off DISA intern 1 Must be activated by service personnel 2 ...

Page 18: ...nals alert you to the presence of new messages O key LED lights up Display Messages received Press the mailbox key O Example Voicemail If your telephone is connected to a voicemail system such as Entry Voice Mail the Mailbox key will also light up to alert you to any messages that have arrived An appropriate message also appears on the display for instance in Entry Voice Mail X new messages To pla...

Page 19: ...ltiple calls from the same caller do not automatically generate new entries in the caller list Instead only the most recent time stamp for this caller is updated and its number incremented The caller list is automatically displayed Æ Page 17 in the idle menu Æ Page 39 Information is displayed regarding the caller and the time at which the call was placed Example L Callers with suppressed numbers c...

Page 20: ...are in this menu Example A double arrow next to an entry indicates the availability of additional options for this entry The menu structure comprises several levels The first line in this structure shows the menu currently selected while the second line shows an option from this menu 7 Use speed dialing f Program Service Menu title Further entries are available Menu option ...

Page 21: ...conds triple tone sequence Ifacall is waiting you heara short tone beep every sixseconds The number or the name of the caller appears on the display Answering a call via the handset The phone is ringing The caller appears on the screen Lift the handset or Raise orlowerthevolume Keeppressingthekeyuntilthedesired vol ume is set Please read the introductory chapter Getting to know your Octophon F615 ...

Page 22: ...he speakerphone works bests at a low receiving volume The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm approx 20 inches The phone rings The caller appears on the screen n Press the key shown The LED lights up if nec or Raiseorlowerthevolume Keeppressingthekeyuntilthedesiredvol ume is set Endingacall n Press the key shown The LED goes out ...

Page 23: ...witch to speakerphone mode n Press the key shown Replace the handset Proceed with your call if nec or Set the call volume Keep pressing the key until the desired volume is set Switching to the handset Prerequisite You are engaged in a call in speakerphone mode and Lift the handset Proceed with your call Open listening in the room during a call You can let other people in the room join in on the ca...

Page 24: ...one mode Thecalled partydoesnotanswerorisbusy n Press the key shown The LED goes out Dialing with DDS keys Prerequisite You have saved a number on a DDS key Æ Page 64 S Press the key with a saved number If the number is saved on the second layer press the shift key first Your system may also be programmed so that you have to press the Internal key before you dial an internal number To call an exte...

Page 25: ... Press the Redial key to dial the last number dialed Press the key twice to dial the next to the last number dialed Press the key three times to dial the third to the last number dialed or Keep confirming until the phone number you want appears Select and confirm the option shown Ending a call n Press the lit key or Replace the handset If this feature is configured contact your service personnel a...

Page 26: ...t possible is displayed e g in the case of re calls Turning the microphone on and off To prevent the other party from listening in while you consult with someone in your office you can temporarily switch off the handset microphone or the handsfree microphone You can also switch on the handsfree microphone to answer an announcement via the tele phone speaker speaker call Æ Page 35 Prerequisite Acon...

Page 27: ...Confirm or select and confirm the option shown Switching to the held party alternating Select and confirm the option shown Combinethecallingpartiesintoathree partyconference Select and confirm the option shown Allowingcallpartnerstocontinueaconferenceafteryouexit Select and confirm the option shown Consult Return to held call Quit and return Alternate Conference Leave conference For more informati...

Page 28: ...e of yours you can transfer the call that colleague Confirm the option shown j Enter the number of the party to which you want to transfer the call Announce the call if necessary Replace the handset or Select and confirm the option shown1 Consult Transfer 1 Differing display view in a Octopus F900 environment Æ Page 114 ...

Page 29: ...option shown Deactivatingcallforwarding r Press the key or Select and confirm the option shown When call forwarding is active a special dial tone sounds when you lift the handset If DID DTMF is active contact your service personnel you can also forward calls to this destination Destinations Fax 870 DID 871 Fax DID 872 Ifyouareacallforwardingdestination yourdisplaywillshow the number or the name of...

Page 30: ...ion shown j Enter the destination number Enter the internal station number for internal destinations Entertheexternal code andtheexternal stationnumber forexter nal destinations Confirm the option shown Deactivatingcallforwardingnoreply N Press the key shown Select and confirm the option shown Confirm the option shown or Select and confirm to deactivate but not delete the forwarding desti nation 4...

Page 31: ... home phone after business hours N Press the key shown Select and confirm the option shown Select and confirm the required type of call forwarding or select and confirm the option shown or select and confirm the option shown j Enter your DID number j Enter the destination number without the external code Confirm the option shown Deactivatingcallforwarding Select and confirm the option shown Confir...

Page 32: ...er busy When the user who did not answer has conducted another call Storing a callback Prerequisite You have reached a busy line or no one answers Confirm the option shown Accepting a callback Prerequisite A callback was saved Your telephone rings and Call back appears on the display Lift the handset or n Press the key shown The LED lights up or Select and confirm the option shown You hear a ring ...

Page 33: ...Select and confirm to display additional entries Deletingadisplayedentry Confirm the option shown Endingretrieval Select and confirm the option shown or N Press the key shown The LED goes out or n Press the key shown The LED goes out View callbacks 1 Differing display view in a Octopus F900 environment Æ Page 114 Display next Delete End ...

Page 34: ...own Select and confirm the option shown Select and confirm the option shown1 if nec Selectandconfirmuntilthename numberoftherequiredsubscriber is displayed Confirm the option shown or j If you know the number of the telephone that is ringing enter it direct ly more functions f 59 Accept directed 1 Differing display view in a Octopus F900 environment Æ Page 114 Next Accept call ...

Page 35: ...ss the OK key to confirm your selection and answer the call Enablinganddisablinghandsfreeanswerback Open the idle menu Æ Page 17 Select and confirm the option shown or select and confirm the option shown Microphone on If handsfree answerback is enabled see below you do not need to switch on the microphone you can answer directly You can answer immediately in speakerphone mode If handsfree answerba...

Page 36: ...You are connected to the en trance telephone immediately or Lift the handset after more than thirty seconds j Dial the entrance telephone number Openingthedoorfromyourtelephone duringacallfromthe entrancetelephone Confirm the option shown Openingthedoorfromyourtelephone withoutcallingthe entrancetelephone N Press the key shown Select and confirm the option shown j Dial the entrance telephone numbe...

Page 37: ... or You can also open the door without a doorbell ring Deactivatingthedooropener N Press the key shown Select and confirm the option shown Accepting a call from an answering machine Ifanansweringmachineisconnectedtoyoursystem asktherespon sible technician and you have programmed the answering ma chine s internal numberon akeyÆ Page 59 you can accept the call from the answering machine R The LED li...

Page 38: ... Enter the station number External calls Enter the external code and the station number Dialingentered displayed numbers Lift the handset or Confirm the option shown Correctingnumbers entered Select and confirm the option shown The last digit entered in each case is deleted j Enter the required digit s Cancelingen blocsending Select and confirm the option shown or n Press the key shown The LED goe...

Page 39: ...r n Press the key shown The LED goes out Displayingthecalltime Prerequisite You have retrieved the caller list and the selected call is displayed Æ Page 19 Select and confirm the option shown Dialingastation numberfromthecallerlist Prerequisite You have retrieved the caller list and the selected call is displayed Select and confirm the option shown Removinganentryfromthecallerlist Prerequisite You...

Page 40: ...entry is displayed on the screen or Scroll to next or previous entry or select and confirm the option shown or select and confirm the option shown or j Enter the name you want to find or just the first few letters using the alphanumeric keypadÆ Page 16 if nec Select and confirm each letter to be deleted The last letter entered is deleted If all letters are deleted the first entry in the directory ...

Page 41: ...Enter the name you wish to search for using the keypad max 16 characters Æ Page 16 You can enter an incomplete name e g mei for Meier if nec If configured ask your service personnel you can also search for surname and first name To separate surname and first name by a space enter 0 You can enter incomplete names e g mei p for Meier Peter if nec Select and confirm each letter to be deleted The last...

Page 42: ...ption shown For further procedure see above Iftoomanynamesarefound If more than the maximum of 50 names are found corresponding to your query only an incomplete list of results can be displayed You can view these results select any of the names or change the search string e g narrow the search by entering more characters Confirm to view the incomplete list For further procedure see above or Narrow...

Page 43: ...ies are made within 4 or 5 seconds Dialing with speed dial keys Prerequisite You have configured speed dial keys Æ Page 43 N Press the key shown Select and confirm the option shown Press the key shown j Press the required speed dial key Configureaspeed dialkey You can program the keys 0 to 9 with ten frequently used phone numbers N Press the key shown Select and confirm the option shown Confirm th...

Page 44: ...elect and confirm the option shown or select and confirm the option shown Talking to your colleague with a speaker call You can make a loudspeaker announcement through a loudspeaker if connected ask your service personnel or to an internal user with a system telephone without any action on their part Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the station number save B...

Page 45: ...e personnel thesys temautomaticallysetsupaconnectiontoapresetinternalorexternal destination Lift the handset Depending on the setting the connection is either set up immediate ly or only after a preset period of time hotline after a timeout Reserving a trunk If configured ask your service personnel you can reserve an occu pied trunk for yourself When the line is free you receive a call and a note ...

Page 46: ...rs and set up calls for your telephone The operating procedure depends on whether the dialing aid is con nected to the S0 bus or the a b T R port Youcan also use your system telephone asa dialing aid for other tele phones DialingaidontheS0bus On the PC select a destination and start dialing The speaker on your telephone is switched on Lift the handset when the other party answers Dialingaidatthea ...

Page 47: ...r the signal tone Æ Page 48 Prerequisite You are engaged in a phone call and hear a tone every six seconds Endingthefirstcallandansweringthewaitingcall Replace the handset Your telephone rings Answer the second call Lift the handset Placingthefirstcallon holdandansweringthesecondcall Select and confirm the option shown You are immediately connected to the second caller The first party is placed on...

Page 48: ...waiting tone every six seconds for exter nal calls A one time special dial tone then alerts you to the waiting call Activating Open the idle menu Æ Page 17 Select and confirm the option shown Deactivating Open the idle menu Æ Page 17 Select and confirm the option shown Saving a number You can save your call partner s station number for subsequent redi aling from the caller list Æ Page 39 Prerequis...

Page 49: ... a note of it If the park slot number you entered is not displayed it is already in use en ter another one Retrievingaparkedcall Prerequisite One or more calls have been parked The phone is idle N Press the key shown Select and confirm the option shown1 0 9 Enter the park slot number you noted earlier If the park slot number you enter is not in use you cannot retrieve the call 56 Park call Retriev...

Page 50: ...unk key flashes slowly if nec or s Replace the handset or press the key shown Depending on the configuration this may be necessary so other members can also pick up the call on hold Acceptingcallonhold Prerequisite One or more calls are on hold The phone is idle N Open the Program Service menu Æ Page 20 Select and confirm the option shown or S If the Retrieve Æ Page 59 key is available press it j ...

Page 51: ...n shown j Call the new party Announce the conference Select and confirm the option shown Viewingtheconferenceparties Select and confirm the option shown The first party is displayed To display other parties confirm eachsubsequent display To exit the list Select and confirm the option shown Removingpartiesfromtheconference Select and confirm the option shown The first party is displayed Confirm as ...

Page 52: ...ature is configured contact your ser vice personnel Endingaconference Select and confirm the option shown or Replace the handset if this feature is configured contact your ser vice personnel RemovingtheISDNcentralofficepartyfromtheconference Select and confirm the option shown Leave conference End conference Drop last conf party ...

Page 53: ...h as an answering machine or automatic information sys tem N Press the key shown Select and confirm the option shown j You can use the keys 0 through 9 and to trans mit DTMF signals 53 DTMF dialing Ending the call also deactivates DTMF suffix dialing Your system may be configured so that you can start DTMF suffix dialing immediately after setting up a connection ...

Page 54: ...The LED lights up You and the other party hear an announcement that recording has started and as long as recording is still running you hear an acoustic signal approx every 15 seconds Stoppingrecording R Press the Recording key which lights up The LED goes out Listeningtoarecording Playback of the recording depends on the voice recording system used see the associated user guide During recording i...

Page 55: ...uisite You are conducting a call Confirm the option shown The other party is placed on hold Press the key shown Select and confirm the option shown j Enter the group s station number Announce the call When a member of the group accepts the call Æ Page 35 you are connected to this party Replace the handset or Select and confirm the option shown1 Consult 80 Speaker call Transfer 1 Differing display ...

Page 56: ...g trunks or those of other communications platforms such as consultation hold you must send a signal tothe trunksbe fore dialing the service code or telephone number Prerequisite You have set up an external connection N Press the key shown Select and confirm the option shown j Enter the service code and or telephone number 51 Trunk flash ...

Page 57: ...vice technician contact your service personnel Prerequisite You have dialed an internal number and hear a busysig nal It is important that you reach the called party Select and confirm the option shown The called party and person to whom this party is talking hear an alerting tone every two seconds If the called party has a system telephone with display the following appears on the screen Busy ove...

Page 58: ...ice or Enter the code standard night answer service or j Enter the destination number temporary night answer service Confirm the option shown Deactivating Select and confirm the option shown Servicepersonnelcanalsoconfigurean automaticnightanswerser vice The automatic night answer service activates at specific times for your telephone depending on how it is programmed You can deactivate the automa...

Page 59: ... key shown Confirm the option shown Select and confirm the option shown Confirm the option shown if nec Select and confirm the option shown Some functions e g with Call forwarding cannot be saved com pletely This means that when later initiating the function by pressing the button further inputs are required Confirm the option shown or Select and confirm the option shown The LED displays Æ Page 15...

Page 60: ... privacy release S Saved function is not activated R Saved function is activated Callback S You have no entry for callback R You have an entry for callback Internal number DSS S Party not on a call R Party is on a call or has activated DND T Flashing quickly I m being called please accept Flashing slowly another party is being called and has not yet an swered Call key General call key Trunk key MU...

Page 61: ...ing quickly callers waiting certain number is reached Data I O service S No connection to an application R Active connection to an application T Flashing slowly connection to an application is temporarily interrupt ed The following functions programmed on keys do not have a LED function Number external Procedurekey Tracecall Speed dial Clear Lock all phones Send message Directory 1 internal 2 LDAP...

Page 62: ... Program Service menu Æ Page 20 Select and confirm the option shown S Press the key shown Confirm the option shown Select and confirm the option shown Select and confirm the option shown j Enter procedure Example 67 231 123456 67 Code for associated dial 231 Number of the phone to for which the call should be made 12345 the number to be called if nec S Press the Pause key to enter pauses a P appea...

Page 63: ...key Procedures with activatable deactivatable functions are acti vated with one press of the button and deactivated with the next Youcanpresstheprocedurekeyduring acalltoautomatical ly send the saved digits asDTMF signals Æ Page 53 For dis play messages when saving procedures see Æ Page 115 ...

Page 64: ... menu Æ Page 20 Select and confirm the option shown S Press the key shown Confirm the option shown if nec Select and confirm the option shown Confirm the option shown Confirm the option shown j Enter the station number Ifyoumakeamistake Select and confirm the option shown This deletes all entered digits Confirm the option shown or Select and confirm the option shown Prog feature key Change key Nex...

Page 65: ...s 65 Step by Step Deleting function key programming N Open the Program Service menu Æ Page 20 Select and confirm the option shown S Press and hold the assigned key Select and confirm the option shown 91 Prog feature key Delete key ...

Page 66: ...r after a call Depending on the network operator free external calls are also dis played The message Free of Charge appears on the screen either before or during the call If the cost indication facility has not been installed the display will show the dialed number and or the length of the telephone call Forallcallsandforthelastcall Connection charges for the last chargeable call made are displaye...

Page 67: ...aveprogrammedthefunction Showcallcharges on a key Æ Page 59 TheLEDlightsuptoindicatethatayouhaveconductedachargeable call since the last time you viewed the charges S Press the Call Charges key Chargeable calls are displayed Press to display further chargeable calls Select and confirm the option shown or select and confirm the option shown or select and confirm the option shown or select and confi...

Page 68: ...ervice personnel have defined account codes for you N Press the key shown Select and confirm the option shown j Enter the account code if nec Press this key or Confirm the option shown Depending on the required configuration Contact your service per sonnel j Enter the external phone number 60 Account code Save You can also enter the account code during a call ...

Page 69: ...ger cutoff func tion Calls are only identified by one ring signal and they are shown on the display Activating Open the idle menu Æ Page 17 Select and confirm the option shown1 Deactivating Open the idle menu Æ Page 17 select and confirm the option shown Silent on 1 Differing display view in a Octopus F900 environment Æ Page 114 Silent off ...

Page 70: ...u can specify contact your service personnel Activating Open the idle menu Æ Page 17 Select and confirm the option shown Deactivating Open the idle menu Æ Page 17 Confirm the option shown Do not disturb on Do not disturb off When you lift the handset you will hear a special tone con tinuous buzzing reminding you that Do not disturb is acti vated Authorized internal callers automatically override t...

Page 71: ...and confirm the option shown Deactivating Open the idle menu Æ Page 17 Select and confirm the option shown Silent Monitoring Secret busy override Whenconfigured askresponsibleservicepersonnel youcanjoinin an on going call conducted by an internal user and monitor silently and unnoticed 944 Enter the code j Enter your internal station number Suppress number Transfer number Your service personnel ca...

Page 72: ...oise source Deactivatingthetelephonetobemonitored N Press the lit key The LED goes out or Replace the handset Monitoringtheroom j Enter the internal station number of the phone located in the room that you wish to monitor Trace call identifying anonymous callers You can identify malicious external callers You can record the call er s phone number during a call or up to 30 seconds after a call In t...

Page 73: ...on shown or select and confirm the option shown j Enter code telephone lock Æ Page 75 Unlockingthephone Open the idle menu Æ Page 17 Select and confirm the option shown j Enter code telephone lock Æ Page 75 Lock phone Unlock phone When the phone is locked a special dial tone sounds when the handset is lifted Within the system users can make calls as normal Yourphonecanalsobelockedorunlockedbyanaut...

Page 74: ...o prevent unauthorized access If a phone user locks his or her phone and forgets the personal lock code you can use this function to unlock the phone N Press the key shown Select and confirm the option shown j Enter the internal station number of the phone you wish to lock un lock Confirm or select and confirm the option shown 943 Lock all phones Phone lock on Phone lock off ...

Page 75: ...other telephone like your own Æ Page 80 Change number Æ Page 81 You can save this code N Press the key shown Confirm the option shown j Enter the current five digit PIN If you have not yet set a PIN use 00000 the first time j Enter the new PIN j Re enter the new PIN 93 Change PIN If you forget your code contact your service personnel Your code can be reset to 00000 ...

Page 76: ...he key shown Confirm the option shown j Enter 4 digit times e g 0905 for 9 05 9 05 a m or 1430 for 14 30 2 30 p m possibly 2 or 7 If the selected language is US English settings Æ Page 112 you can enter the code 2 for am or 7 for pm default am Confirm the option shown or Select and confirm the option shown Confirm the option shown Deletingandcheckingasavedappointment N Press the key shown Confirm ...

Page 77: ...ption shown j Enter the internal station number of the recipient or group Select predefined text can be changed by service personnel and confirm or 0 9 Enter the code directly The code is shown on your display with the corresponding message or Select and confirm the option shown j Text entry up to 24 characters Æ Page 16 Confirm the option shown Timed reminder at 12 00 If you do not answer the tim...

Page 78: ...message is deleted Viewing and editing incoming messages Pay attention to the notes on Æ Page 18 O The LED lights up Press the key shown or Confirm the option shown The sender s caller ID appears on the display Confirm the option shown The text message appears on the display Viewingthe transmissiontime Confirm the option shown Callingthesender Select and confirm the option shown Deletingmessages S...

Page 79: ...n shown Select predefined text can be changed by service personnel and confirm or 0 9 Enter the code directly The code is shown on your display with the corresponding message or Select and confirm the option shown j Enter message up to 24 characters Æ Page 16 Confirm the option shown Deleting advisory messages Open the idle menu Æ Page 17 Select and confirm the option shown Advisory msg on 0 Back ...

Page 80: ...owly The set limit has been reached LED is flashing quickly The limit has been exceeded overload Using another telephone like your own for a call Other parties can temporarily use your phone like their own for an outgoing call N Press the key shown Select and confirm the option shown Select and confirm the option shown1 j Enter the number of the other user j Enter the other user s lock code Æ Page...

Page 81: ...elect and confirm the option shown j Enter own station number j Enter code telephone lock Æ Page 75 Not necessary if you have not set a code Confirm the option shown Fax details and message on answering machine If a fax or answering machine is connected to your system and you have assigned the Fax details function to a programmable key Æ Page 59 the key lights up when a fax or a message has been r...

Page 82: ...nctions The fol lowing functions are deleted if enabled Forwarding on Advisory msg on Ringing group on Hunt group off Suppress call ID Call waiting tone off Do not disturb on Ringer cutoff on Received messages View callbacks N Press the key shown Select and confirm the option shown1 0 Resetting services 1 Differing display view in a Octopus F900 environment Æ Page 114 ...

Page 83: ...3 Ringing group code 81 81 Æ Page 99 Leave an advisory message code 69 69 Æ Page 79 Group call code 85 85 Æ Page 99 Reset services and functions code 0 Æ Page 82 Control relays code 90 90 Æ Page 88 Night answer code 44 44 Æ Page 58 Timed reminders code 46 46 Æ Page 76 N Press the key shown Confirm the option shown j Enter the internal station number of the phone where you wish to ac tivate the fun...

Page 84: ...ssage code 68 68 Æ Page 77 Leave an advisory message code 69 69 Æ Page 79 Ringing group code 81 81 Æ Page 99 Group call code 85 85 Æ Page 99 Caller ID suppression code 86 86 Æ Page 71 Camp on tone code 87 87 Æ Page 48 Open door c ode 61 Æ Page 36 Release door opener code 89 89 Æ Page 37 Control relays code 90 90 Æ Page 88 Do not disturb code 97 97 Æ Page 70 Ringer cutoff code 98 98 Æ Page 69 Dial ...

Page 85: ...n access ISDN functions in some regions using codes N Press the key shown Confirm the option shown j Enter the required trunk number contact your service personnel j Entering a code for required ISDN function contact your service per sonnel You can only perform one function establish one outgoing connection at a time Theconnectionis cleared assoonasthe functionissuccess fully activated In the case...

Page 86: ...rerequisite You have set up a connection N Press the key shown Confirm the option shown For entering data you are guided by the connected computer How ever depending on configuration contact your service personnel you must activate your entries in one of the following ways Inputsinen blocmode 0 9 Enter data Complete entry or Confirm the option shown or Inputsinonlinemode The connected computer pro...

Page 87: ...ne display 494 Enter the code j Enter the three digit ID for the application you wish to control 0 9 Use the relevant keys to communicate with the application Temporarilyinterruptingcommunicationwiththeapplication The phone is ringing You answer the call T The Data I O key flashes Communication to the application is auto matically interrupted Resumingcommunicationwiththeapplication T Press the fla...

Page 88: ...them to activate and deac tivate automatically after timeout Select and confirm the option shown or select and confirm the option shown 1 4 Enter the relay Sensors Octopus F200 F400 only If configured contact your service personnel sensors are able to recognize signals call your phone and display an appropriate mes sage on the screen Special featuresmust betaken intoconsideration ifyour tele phone...

Page 89: ...e person you want to page This person can then answer the page at the nearest phone Pagingpersons To ensure that you can be found you must have enabled a ringing groupÆ Page 101 callforwardingÆ Page 29orcallforwarding no answer service technician to the internal station number of your PSE A call request is signaled automatically Answeringthepagefromthenearesttelephone Lift the handset 59 Enter the...

Page 90: ...ary line by another subscriber Yourprimaryline whichisconfiguredonanothertelephone simultaneously functions as the secondary line on that telephone Line utilization Private line A line that is used by a single telephone This line cannot be used as a secondary line by another telephone Sharedline A line that is configured on multiple telephones The line status if con figured isdisplayedforallteleph...

Page 91: ...lect Join leave group not available on executive phone in an executive secretary team Ring Transfer On Off only in an executive secretary team You can also program a sensor key with the function Forward Line call forwarding for each line LEDdisplaysontrunkkeys LED Explanation S Off The line is in idle mode T Flashing1 1 In this manual flashing sensor keys are identified by this icon regard less of...

Page 92: ...ection not necessary if Prime Line is active j Dial the phone number If the party does not answer Lift the handset or On hook dialing Speakerphone mode Placing a call on hold on a trunk key and retrieving the held call Prerequisite Youareconductingacallviaoneofyourgroup strunks The Hold key has been programmed on your telephone Æ Page 59 Hold S Press the Hold key if nec or s Replace the handset or...

Page 93: ...conference release If configured consult your service personnel you can program a sensorkeyonyourphonewiththefunction MULAPPrivacyRelease Æ Page 59 The default label is Priv Release If you program this key you do not have to use the menu to set up a conference Your team partner only has to press the flashing trunk key associated with your trunk on his or her phone to immediately join the conferenc...

Page 94: ...is flashing rapidly a call has arrived for you and needs to be answered or T LED on the DSS keys is flashing slowly a caller is trying to reach an other member of your team who has not yet answered Using DSS keys to answer calls Prerequisite Your telephone rings or the DSS key flashes if nec T Press the flashing DSS key This is not necessary if you are called directly DSS key flashes quick ly Lift...

Page 95: ...tep Transferring a call in progress S Press the DSS key and announce the call if necessary Replace the handset or s Press the key shown Accepting a call for another team member T Press the flashing DSS key or trunk key Lift the handset or On hook dialing Speakerphone mode ...

Page 96: ...Æ Page 20 Select and confirm the option shown or S If available press the CFW MULAP key You have programmed a key with the incomplete CFW MULAP function excluding the call forwarding type and destination Æ Page 59 S Press the required trunk key or j Enter the required trunk number Select and confirm the option shown or select and confirm the option shown or select and confirm the option shown j En...

Page 97: ... R If available press the CFW MULAP key UnderstandingLEDmessagesofthe CFWMULAP key S The LED on the CFW MULAP key is off call forwarding is not active for this trunk or R The LEDonthe CFW MULAP key lightsup call forwarding is active for this trunk or T The LED on the CFW MULAP key flashes slowly the trunk is the destination of call forwarding Forward Line Off Ifyouhaveactivatedcallforwardingforatr...

Page 98: ...ur phone there is a sensor key programmed with the function Ring Transfer The default label is Ring xfer Activating S Press the Ring xfer key The LED lights up or N Open the Program Service menu Æ Page 20 Select and confirm the option shown S Press the required trunk key or j Enter the required trunk number Deactivating R Press the Ring xfer key The LED goes out or N Open the Program Service menu ...

Page 99: ...runk keys Æ Page 90 Each station in the group can still be reached via their personal sta tion number You can activate and deactivate the audible signal for a hunt group group call or individual trunks in a group including executive secre tary If the LED on a programmed Hunt group key is illuminated Æ Page 59 this means that the audible tone was activated for at least one group Youarepartofahuntgr...

Page 100: ...e group trunk displayed is deactivated or Select and confirm the option shown 1 The audible tone for the group trunk displayed is activated or Select and confirm the option shown The audible tone for all groups and trunks is deactivated or Select and confirm the option shown The audible tone for all groups and trunks is activated Group call off Group call on 301 X Group name 301 Group name Next Gr...

Page 101: ...audibly at up to five other internal phones The phone that answers the call first receives the call Saving displaying anddeletingtelephonesfortheringing group N Press the key shown Select and confirm the option shown Follow the display prompts enter the internal station number Removingalltelephonesinacallringinggroup Select and confirm the option shown Pickup group Special features must be taken i...

Page 102: ...andoffatthe beginningandendofyourshift N Press the key shown Select and confirm the option shown Confirm or select and confirm the option shown j To log on enter your identification number Agent Contact your service personnel to find out what it is Loggingonandoffduringyourshift N Press the key shown Select and confirm the option shown Confirm the option shown or select and confirm the option show...

Page 103: ...hown Select and confirm the option shown Confirm the option shown or select and confirm the option shown TurningthenightserviceonandoffforUCD N Press the key shown Select and confirm the option shown Confirm the option shown or select and confirm the option shown Displaythenumberofwaitingcalls N Press the key shown Select and confirm the option shown Confirm the option shown UCD 403 Work on 403 Wo...

Page 104: ...this section Leaving hunt group group call Prerequisite You are part of a hunt group group call Æ Page 99 in an other Octopus F100 200 400 650 Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the DISA call number of the other Octopus F100 200 400 650 or Confirm your entry j Enter the DISA station number of your phone or Confirm your entry Select and confirm the option shown...

Page 105: ...0 200 400 650 or Confirm your entry j Enter the DISA station number of your phone or Confirm your entry Activating Open the idle menu Æ Page 17 Select and confirm the option shown Confirm or select and confirm the option shown or select and confirm the option shown j Enter the destination phone number Confirm the option shown Deactivating Open the idle menu Æ Page 17 Select and confirm the option ...

Page 106: ...firm the option shown j Enter the DISA call number of the other Octopus F100 200 400 650 or Confirm your entry j Enter the DISA station number of your phone or Confirm your entry Activating Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the destination number temporary night answer service Confirm the option shown Deactivating Open the idle menu Æ Page 17 Select and confi...

Page 107: ... Select and confirm the option shown Select and confirm the option shown or select and confirm the option shown or select and confirm then follow the operating instructions j Enter the station number Confirm the option shown Confirm the option shown Select and confirm the option shown Removingalltelephonesinacallringinggroup Open the idle menu Æ Page 17 Select and confirm the option shown 81 Ringi...

Page 108: ...mmunications platforms Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the DISA station number of the Octopus F100 200 400 650 where you wish to control the relay or Confirm your entry j Enter the DISA station number of the phone you wish to use to con trol the relay or Confirm your entry Confirm or select and confirm the option shown 1 4 Enter the relay Internal DISA 90 C...

Page 109: ...ns platforms Open the idle menu Æ Page 17 Select and confirm the option shown j Enter the DISA station number of the Octopus F100 200 400 650 where you wish to control the door opener or Confirm your entry j Enter the DISA station number of the phone you wish to use to con trol the door opener or Confirm your entry Select and confirm the option shown j Z Dial the entrance telephone number Internal...

Page 110: ...evel is obtained Save Adjusting audio settings Optimize the audio settings on your Octophon F615 TDM for your work environment and according to your personal requirements Adjusting the receiving volume during a call You are conducting a call or Raiseorlowerthevolume Keeppressingthekeyuntilthedesiredvol ume is set Save Adjusting the ring volume or Press one of the keys shown in idle mode Æ Page 17 ...

Page 111: ...one of the keys shown in idle mode Æ Page 17 Select and confirm the option shown or Raise orlowerthevolume Keeppressingthekeyuntilthedesired vol ume is set i Save Adjusting the speakerphone to the room acoustics To help the other party understand you clearly while you are talking intothemicrophone youcanadjust thetelephonetotheacousticsin your environment Quiet room Normal room and Noisy room or P...

Page 112: ...r Hold down the key shown Language for system functions N Press the key shown Select and confirm the option shown Select and confirm the option shown Select the language you wish to use e g Spanish and press the OK dialog key to confirm more functions f 48 Select language 15 Spanish ...

Page 113: ...correctly all LEDs on the phone flash only the menu key LED is continu ously lit your station number is displayed the ring tone is audible Checking the key assignment You can check key assignment on your phone to determine which functions are assigned to which keys N Open the Program Service menu Æ Page 20 Select and confirm the option shown S Press any key The key assignment is displayed Select a...

Page 114: ...ation The following table provides an overview Octopus F270 IT 100 200 400 650 display Octopus F900 display Description Service Service menu Æ Page 20 Transfer Transfer Æ Page 28 View callbacks Show callback destinations Æ Page 33 Pickup directed Directed pickup Æ Page 34 Caller list Call log Æ Page 39 Use speed dialing Use speed dialing Æ Page 43 Change speed dial Speed dial Call waiting term Sec...

Page 115: ...tion for relevant function Possiblecauses Dialed a non existent station number Called phone is unplugged Possiblereactions Enter correct station number Call this station again later Possiblecauses Dialed your own station number Possiblereactions Enter correct station number Contact partner in the case of problems Contactyourservicepersonnelifafaultpersistsformorethanfivemi nutes for example Invali...

Page 116: ...t service personnel If the service personnel are unable to correct the problem they must contact Customer Ser vice Caring for your telephone Never allow the telephone to come into contact with coloring oily or aggressive agents Always use a damp or antistatic cloth to clean the telephone Ne ver use a dry cloth Ifthetelephoneisverydirty cleanitwithadilutedneutralcleaner containing surfactants such ...

Page 117: ...odule for Octophon F615 Write the function or a name on the matching strips within the white field and at tach them to your Octophon with a computer You have avail of a CD Rom ask your service personnel with the electronic operating instructions for your Æ page 3 You can label your keypads for each PC Put the labeled strips in the relevant key pad on your Octophon and place the transparent cover o...

Page 118: ...rding MSN in CO 31 holding 50 in a team with trunk keys 92 parking 49 rejecting 26 retrieving from park 49 50 transfer after announcement 55 transfering 28 transferring 95 using DSS keys in a team 94 Call charge assignment 68 Call charges for another phone 66 for your phone 66 Call duration 66 Call forwarding 29 MSN in CO 31 Call log 19 Call request 19 Call signal 21 Call volume 21 110 Call waitin...

Page 119: ...iting a dialed number 38 Editing number 38 En bloc dialing 38 Entrance telephone 36 Exchanged phone 81 External code 24 F Fax details 81 Forwarding 29 multiple subscriber numbers MSN 31 Forwarding MSN in CO 31 Forwarding multiple subscriber numbers MSN 31 Function key programmable 15 Functions for another phone on off 83 programming a key 59 resetting 82 using from the outside 84 G General informa...

Page 120: ...77 sending 77 Move function 81 Moving with the phone 81 MULAP conference release 93 MULAP keys trunk keys 90 Multi line telephone 11 N Name plate 11 Navigation keys 14 Night answer 58 Number assigning 46 correcting 38 deactivating display 71 saving 64 suppressing 71 O Open door 36 Open listening 23 Opening a door with a code 36 Operating instructions 2 Operating steps programming a key 62 Operatio...

Page 121: ...phone 110 Shared line 90 Shift 24 Shift key 24 Silent Monitoring tone off 71 Single line telephone 11 Speaker call 44 Speakerphone mode 22 23 function 23 information 3 11 22 set room character 111 setting the volume 111 Special dial tone 70 Speed dial central 43 dialing 43 save individually 43 Speed dialing suffix dialing 43 Suffix dialing automatic 43 DTMF tone dialing 53 System wide cancellation...

Page 122: ...122 Index U UCD 102 Unanswered calls 19 User support 10 V Variable call forwarding 29 Volume keys 14 W Waiting calls 80 Work time 103 ...

Page 123: ...Via the Program Service menu N Æ Seite 20 Code Accepting call waiting Call waiting tone off Call waiting tone on Call wait term on Call wait trm off 55 87 87 490 490 Account code 60 Advisory msg on Advisory msg off 69 69 Alternating 2 Associated dialing 67 Associated serv 83 Busy override 62 Callback View callbacks delete 58 58 Caller list Save number 82 82 Conference Start conference Add party En...

Page 124: ...MF dialing 53 En bloc dialing Dial Forwarding on 1 all calls 2 external calls only 3 internal calls only Forwarding off CFNR on CFNR off Trunk FWD on Trunk FWD off 1 11 12 13 1 495 495 64 64 HF answerback on HF answerback off 96 96 Hotline Join group Leave group Rejoin all groups Leave all groups 85 85 85 85 Keypad dialing 503 Lock all phones 943 Functions display Interactively Via the Program Ser...

Page 125: ...l 56 56 Phone test 940 Phonebook 1 internal 2 LDAP 54 54 Pickup directed Pickup group Accept call 59 57 Redial Reject calls Disconnect Relocate Complete relocate 9419 9419 Resetting services 0 Ringer cutoff on Ringer cutoff off 98 98 Ringing group on Ringing group off 81 81 Room monitor 88 Select language 48 Functions display Interactively Via the Program Service menu N Æ Seite 20 Code ...

Page 126: ...6 Tel data service 42 Temporary MSN 41 Temporary Phone 508 Timed reminder on Timed reminder off 46 46 Trace call 84 Transfer Trunk flash 51 UCD Log on Log off Available Not available Work on Work off UCD night on UCD night off Calls in queue 401 401 402 402 403 403 404 404 405 Use speed dialing Change Speed Dial station 7 92 Functions display Interactively Via the Program Service menu N Æ Seite 20...

Page 127: ...ed Reference number A31003 T9000 U115 1 7619 SW version 8 0 Status 12 2009 Printed on environmentally compatible recycled paper Important telephone numbers For problems For questions regarding sales Upon delivery of the equipment please enter telephone numbers ...