Performing common tasks
41
Purging records
Over time, as you use Date Book, To Do List, and Expense, you’ll accumulate
records in these applications that have outlived their usefulness. For example,
events that occurred months ago remain in the Date Book, and To Do List items
that you marked as completed remain in the list, as do Expense items.
All these outdated records take up memory on your handheld, so it’s a good idea
to remove them by using Purge. If you think Date Book or To Do List records might
prove useful later, you can purge them from your handheld and save them in an
archive file on your computer.
Purging is not available in Address Book, Note Pad, or Memo Pad. You must delete
outdated records manually from these applications.
To purge records:
1.
Open the application.
2.
Tap the Menu icon
.
3.
Select Purge on the Record menu.
A confirmation dialog box appears.
Date Book:
Tap the pick list and select how old a record must be to be purged.
Purge deletes repeating events if the last of the series ends before the date that
you purge records.
Date Book, To Do List:
If you want to save a copy of the purged records to an
archive file on your desktop, be sure that the check box is selected. If you don’t
want to save a copy, tap the check box to deselect it.
Expense:
Select the category you want to purge. All data in the selected category
will be purged and there is no archive option.
4.
Tap OK, or in Expense, tap Purge.
If you chose to save a copy of the purged records, your handheld transfers them to
an archive file on your desktop the next time you perform a HotSync operation.
NOTE
Purging does not happen automatically. You must select the command to
make it happen.
Categorizing records
You can organize records in the Address Book, Note Pad, To Do List, Memo Pad,
and Expense applications so that they are grouped logically into categories and are
easy to review.
When you create a record, your handheld automatically places it in the category
that is currently displayed. If the category is All, your handheld assigns it to the
Unfiled category. You can leave an entry as Unfiled or assign it to a category at any
time.
Summary of Contents for Zire 21
Page 1: ...Handbook for the Palm Zire 21 Handheld...
Page 10: ...About This Book 2...
Page 16: ...Chapter 1 Setting Up Your Palm Zire 21 Handheld 8...
Page 24: ...Chapter 2 Exploring Your Handheld 16...
Page 86: ...Chapter 7 Using Date Book 78...
Page 110: ...Chapter 12 Using World Clock 102...
Page 130: ...Chapter 13 Performing HotSync Operations 122...
Page 166: ...Chapter 14 Setting Preferences for Your Handheld 158...
Page 172: ...Appendix A Maintaining Your Handheld 164...
Page 184: ...Appendix B Frequently Asked Questions 176...
Page 196: ...Index 188...
