Panasonic KX-F580, Operating Instructions Manual

Page 1: ...ating Instructions before using the unit and save for future reference This product is designed for use in the United States of America and may not operate in other countries See page 60 for more details Este producto ha sido disñado para su uso en los Estados Unidos de América y puede no funcionar correctamente en otros países Consulte la página 60 para tener más detalles FOR OPERATION ASSISTANCE...

Page 2: ...ta Electric Co Ltd KME and its licensee Under the copyright laws this manual may not be reproduced in any form in whole or part without the prior written consent of KME and its licensee Kyushu Matsushita Electric Co Ltd 1996 Date of purchase For your future reference Dealer s name and address Dealer s telephone number Serial No found on the bottom of the unit Included accessories To order call tol...

Page 3: ... a risk of fire or electric shock Never spill liquid of any kind on the product 12 To reduce the risk of electric shock do not disassemble this product but take it to an authorized servicenter when some service or repair work is required Opening or removing covers may expose you to dangerous voltages or other risks Incorrect reassembly can cause electric shock when the appliance is subsequently us...

Page 4: ...ce calls using automatic dialing 27 Transmitting documents using automatic dialing 27 Electronic telephone directory 28 Automatic dialing Voice contact talking to the caller during or after fax reception or transmission 29 TONE FLASH and REDIAL PAUSE buttons 30 Telephone Polling retrieving fax documents 31 Delayed transmission sending a fax at a later time 32 Sending documents overseas 33 Remote f...

Page 5: ...g paper jam 52 Clearing a document jam 53 Adjusting the feeder pressure 54 Removing the handset cradle 54 Cleaning the inside of the unit 55 General Information FCC information 56 Limited warranty 57 Service center directory 58 Information for users 59 Accessory order information 59 Specifications 60 Speed dialer list 61 Index 63 Summary of user programmable features 45 Printing reports and lists ...

Page 6: ...6 Location of controls Front view Document guide s p 18 Document entrance Microphone p 17 Document exit Front lid open button p 8 53 Document feeder tray p 18 Paper stacker p 9 Speaker ...

Page 7: ...AUTO RECEIVE FAX 1 2 3 4 5 6 7 8 9 10 LOWER VOLUME STOP START COPY SET RINGER HANDSET SP PHONE HELP p 10 Dial keypad FLASH p 30 TONE p 30 MUTE p 17 REDIAL PAUSE p 30 SP PHONE p 17 29 AUTO RECEIVE p 14 DIRECTORY p 27 28 MENU VOLUME p 16 STOP START COPY SET Display panel Direct call stations LOWER p 26 27 RESOLUTION p 18 Installation and Connection ...

Page 8: ...ssing the front lid open button Open the back lid by lifting up the tabs located on both sides B A If you want to use this unit with a handset install the handset and handset cradle To save space or to use the unit mainly for faxes you may remove the handset cradle Even if the handset and handset cradle are not installed you can make or answer calls using the SP PHONE button When you do not use th...

Page 9: ...is no slack tape or glue residue on the paper roll B A Note Only use the included roll of paper or specified recording paper or else the print quality may be affected and or excessive thermal head wear may occur The beginning of some recording paper rolls are secured with glue or tape Cut approximately 150 mm 6 inches from the new roll of paper prior to installation To order recording paper see pa...

Page 10: ...answering machine to the unit on the external telephone jack EXT See page 38 When you operate this product the power outlet should be near the product and easily accessible Helpful hint If assistance is needed press The unit will print a quick reference HELP Power cord Telephone line cord Single telephone line RJ11C Power outlet 120 V 60 Hz Dialing mode switch Set to TONE If you cannot dial set to...

Page 11: ...ress START COPY SET 4 Enter the correct month day year hour minute by selecting each 2 digits Then press for AM or for PM Example Aug 10 1996 3 00PM Press 0 0 0 0 0 1 3 6 8 9 5 Press START COPY SET 6 Press MENU Note If you make a mistake while programming press then make corrections The accuracy of the clock will be approximately 60 seconds a month STOP SYSTEM SET UP Setting the date time logo and...

Page 12: ...T 6 Press MENU SYSTEM SET UP YOUR LOGO LOGO Dial keypad Setting your facsimile telephone number 2 3 4 5 6 7 8 9 0 1 1 Press MENU 2 Press then 0 3 3 Press START COPY SET 4 Enter your facsimile telephone number up to 20 digits The button inserts a space and the button a If you make a mistake press to delete the wrong number to the left of the cursor STOP 5 Press START COPY SET 6 Press MENU SYSTEM SE...

Page 13: ...aracter SPACE key Used to replace one character with a space key Used to move the cursor to the right key Used to move the cursor to the left 1 Press 6 2 Press six times 4 LOGO M LOGO Mi 3 Press five times 5 4 Press five times 3 LOGO Mik LOGO Mike Note If you use the same number key continuously to enter the next character press to move the cursor Use and to move the cursor to the incorrect charac...

Page 14: ...ode when you connect a telephone answering machine to the external telephone EXT jack and leave the home or office see page 38 If your external telephone does not have an answering recording feature do not select this mode We recommend that you select the TEL mode Display EXT TAM MODE MANUAL RECEIVE mode The FAX indicator light goes off You can select the TEL FAX mode instead of the TEL mode as an...

Page 15: ... If you want to change the setting follow the steps below Changing the setting of the MANUAL RECEIVE mode 1 Press MENU 2 Press then 0 8 3 Press START COPY SET 4 Press or to select the desired setting 5 Press START COPY SET 6 Press MENU SYSTEM SET UP MANUAL RECEIVE MODE TEL You can select either TEL mode pre selected setting or TEL FAX mode in the MANUAL RECEIVE mode If you want to change the setti...

Page 16: ...e the ringer volume is set to off The display will show the following message and the unit will not ring when receiving a call Handset volume Press while using the handset 3 levels high middle low are available Speaker volume Press while using the speakerphone 8 levels high to low are available VOLUME VOLUME START COPY SET VOLUME VOLUME 16 RINGER OFF OK RINGER OFF START COPY SET VOLUME ...

Page 17: ...is feature the other party cannot hear you but you can hear them 1 Press during a telephone conversation 2 To resume the conversation press again MUTE MUTE Voice muting Use the speakerphone in a quiet room If the other party has difficulty hearing you adjust the volume using If you and the other party speak at the same time parts of your conversation will be lost To switch to the handset lift the ...

Page 18: ...h printing on the opposite side that can be seen through the front e g newspaper Loading documents 1 Open the document feeder tray 2 Insert the documents FACE DOWN until a beep tone is heard The unit can accept up to 15 sheets of paper at a time 3 Adjust the document guides to the width of the document 4 Press repeatedly to the desired setting RESOLUTION Note Using the fine super fine or half tone...

Page 19: ...ss The unit will start to dial and transmit the documents START COPY SET Insert the first 15 sheets of the document Add the extra sheets up to 15 before the last sheet is fed into the unit To send 16 or more sheets at a time Press STOP To stop transmission Fax Auto Redial If there is no answer or the line is busy the unit will automatically redial the number up to 5 times This feature is available...

Page 20: ...rd or no sound is heard press START COPY SET 3 Hang up the handset if using it The recording paper will print out face side down Press STOP To stop reception When you answer the call and hear a slow beep the unit will automatically start reception even if you do not press If this feature is not required set to OFF see page 43 START COPY SET Friendly reception START COPY SET SP PHONE STOP ...

Page 21: ...f rings If you find receiving faxes from machines with an automatic transmission feature difficult decrease the number of rings 2 3 4 5 6 7 8 9 0 1 1 Press MENU 2 Press then 0 7 3 Press START COPY SET 4 Press or to select the desired number 5 Press START COPY SET 6 Press MENU SYSTEM SET UP FAX RING RING 1 Dial keypad Setting up the unit for fax reception 1 Set the AUTO RECEIVE mode to FAX see page...

Page 22: ...t will emit a different ring back tone to the calling party Answer the call using the speakerphone or the handset If you do not answer the call the unit will switch to the fax Fax call ƒ1 The number of rings can be changed See page 23 ƒ2 The number of rings can be changed See page 24 Voice call Receiving both voice and fax calls TEL FAX mode Use this mode when you wish to receive voice calls with ...

Page 23: ... is connected to the same line set the number of rings to more than 2 This feature determines the number of rings after which the unit automatically answers a call in the TEL FAX mode You can choose from 1 to 4 rings Dial keypad 1 Set the MANUAL RECEIVE mode to TEL FAX see page 15 2 Make sure that the AUTO RECEIVE mode is turned off If the FAX indicator light is on press to turn off the AUTO RECEI...

Page 24: ...r to select the desired setting 5 Press START COPY SET 6 Press MENU SYSTEM SET UP SILENT FAX RING RING 3 When a fax call is received in the TEL FAX mode the unit will automatically activate the fax function without ringing If the unit detects a voice call it will ring You can choose from 3 to 6 rings Dial keypad START COPY SET MENU ...

Page 25: ...Y SET Any transmittable document can be copied see page 18 Note When copying the unit will automatically select FINE resolution To change the resolution press You can make or receive a voice call while making a copy RESOLUTION Press STOP To stop copying FACE DOWN Basic Operations START COPY SET STOP RESOLUTION ...

Page 26: ...ng phone numbers for automatic dialing One touch dialing The unit is equipped with 5 direct call station keys each of which is divided into an upper station and a lower station Speed dialing The unit is equipped with 50 additional dialing stations These stations are assigned to 2 digit numbers 00 49 Press direct call station 3 before and after the number you wish to keep secret The phone number wi...

Page 27: ...ber 00 49 DIRECTORY LOWER 1 Insert the documents FACE DOWN 2 a Using one touch dialing For upper stations 1 5 Press the desired direct call station key For lower stations 6 10 Press then press the desired direct call station key b Using speed dialing Press then press and the desired 2 digit number 00 49 DIRECTORY LOWER Transmitting documents using automatic dialing Speed dial stations Direct call ...

Page 28: ...ion name is assigned see index table below Example To search a name with the initial N Press repeatedly until the first station name with initial N is displayed Press until the desired name is displayed OR Press or repeatedly until the desired name is displayed 6 3 Press The unit will start dialing If a document is fed into the unit the unit will start transmission START COPY SET 1 1 7 P Q R S 7 2...

Page 29: ...s Your unit will call the other party with a distinctive ring SP PHONE 2 When the other party answers the unit will emit a distinctive ring Press or lift the handset to start talking If you initiate voice contact during transmission you can talk after all the documents have been transmitted If you initiate voice contact during reception you can talk after the current page of the document is receiv...

Page 30: ... or dial another phone number press the FLASH button firmly The FLASH button also allows you to use special features of a host exchange if connected or local telephone company services such as call waiting For further details contact your local telephone company Note TONE FLASH and PAUSE can be stored into a phone number for automatic dialing Example 2 If transmission errors occur when making an o...

Page 31: ...documents The polling feature allows you to receive a document from another compatible machine where you pay for the call as opposed to the document being sent to you thereby saving the other party call charges Receiving polling 1 Press until the following is displayed MENU 2 Press START COPY SET 3 Enter the phone number by using one touch dialing speed dialing full number dialing or the electroni...

Page 32: ...urs 1 Insert the documents FACE DOWN 2 Press MENU 3 Press then press 2 5 4 Press START COPY SET DELAYED XMT SYSTEM SET UP 11 Press When the programmed time has come the unit will automatically start transmission MENU 10 Press START COPY SET 9 Enter the transmission start time Example 11 00 PM Press then press to select PM To select AM press 0 1 0 1 8 Press START COPY SET TIME 12 00AM 7 Enter the p...

Page 33: ...ERSEAS MODE MODE OFF Note After transmission this feature will be turned off automatically You may experience difficulty in transmitting documents overseas This feature will make sending documents easier as the transmission speed is slowed down Before starting the transmission procedure follow the steps below Sending documents overseas MODE ON Dial keypad Advanced Operations START COPY SET MENU ...

Page 34: ...ng up the handset The facsimile unit is activated for reception Changing the remote fax activation code This code can be from 2 to 4 digits in length using numbers 0 through 9 and the character 2 3 4 5 6 7 8 9 0 1 1 Press MENU 2 Press then 1 4 5 Press START COPY SET SYSTEM SET UP REMOTE FAX ACT CODE 6 Enter the new code number 7 Press START COPY SET 8 Press MENU Note Some special telephone company...

Page 35: ...M activation ID page 40 e g if the remote TAM activation ID is 321 do not use 32 as a junk mail prohibitor ID 7 Press START COPY SET preventing the reception of unwanted fax documents Setting the junk mail prohibitor and ID Transmitting documents to your unit with the prohibitor ID Even if the junk mail prohibitor feature is activated a designated caller will be able to transmit documents Give you...

Page 36: ...t long rings OFF Turns off the ring pattern detection feature pre selected setting 3 Press START COPY SET 4 Press or to select the desired mode 5 Press START COPY SET 6 Press MENU SYSTEM SET UP RING DETECTION MODE OFF How the unit will answer in each receive mode EXT TAM mode When a distinctive ringing pattern that matches your selection is detected the unit will automatically answer the line and ...

Page 37: ...re is not required select OFF MODE ON 5 Press START COPY SET NO 6 Enter your pager phone number If necessary press twice Contact your pager company regarding the proper pause time If your pager has the ability to display phone numbers enter the number that you wish to appear on the display Press if required by your pager company You may enter a total of 46 digits and or pauses REDIAL PAUSE 7 Press...

Page 38: ...send a fax dial my remote fax activation code and start transmission Thank you Notice for recording a greeting message Do not pause for more than 4 seconds in the message Your message can be 8 to 16 seconds long We recommend you to keep it around 10 seconds in length Inform the fax caller of your remote fax activation code beforehand see page 34 Setting the EXT TAM mode To set the facsimile unit a...

Page 39: ...ument The external telephone answering machine will record the caller s message The caller should press your remote fax activation code If the caller wishes to send documents on the same call they may press your remote fax activation code The caller should press their start button to send a document The external telephone answering machine will answer the call Automatic fax sending Manual fax send...

Page 40: ... remote location This code can be from 1 to 5 digits in length Important This code should be different from the remote fax activation code see page 34 and the junk mail prohibitor ID see page 35 2 3 4 5 6 7 8 9 0 1 1 Press MENU 2 Press then 1 2 3 Press START COPY SET 4 Press or to ON 5 Press The display will show the pre selected ID START COPY SET 7 Press START COPY SET SYSTEM SET UP REMOTE TAM AC...

Page 41: ...t pause for over 4 seconds while recording their voice messages Otherwise the unit may switch to the fax mode When your answering machine runs out of recording tape the unit may not be able to receive a document Rewind the tape to record messages When you set the answering machine to give only a greeting message fax reception may not be available If you answer a call with the answering machine and...

Page 42: ... NORMAL Dial keypad START COPY SET MENU Changing the logo print position The logo telephone number date time and page number will be printed on the transmitted document from your unit in the following manner OUT Outside of the transmitted document s paper size pre selected setting IN Inside of the transmitted document s paper size 1 Press MENU 2 Press then 2 1 3 Press START COPY SET 4 Press or to ...

Page 43: ...T UP HANDSET SWITCH USE HANDSET Dial keypad The friendly reception feature allows you to receive fax documents automatically without pressing See page 20 for further details START COPY SET Setting the friendly reception 1 Press MENU 2 Press then 4 6 3 Press START COPY SET 4 Press or to select the desired setting 5 Press START COPY SET 6 Press MENU SYSTEM SET UP FRIENDLY RCV MODE ON If you set this...

Page 44: ...2 3 4 5 6 7 8 9 0 1 1 Press MENU 2 Press then 8 0 3 Press START COPY SET 4 Press or to select YES 6 Press again for confirmation START COPY SET 7 Press MENU SYSTEM SET UP SET DEFAULT RESET NO Dial keypad RESET COMPLETED 5 Press If this feature is not required press STOP START COPY SET RESET OK RESET YES START COPY SET MENU STOP ...

Page 45: ...OFF ID 11 40 Advanced features Code Feature Selection Initial setting Page 21 LOGO POSITION OUT IN OUT 42 22 JOURNAL AUTO PRINT ON OFF ON 47 23 OVERSEAS MODE ON OFF OFF 33 24 JUNK MAIL PROHIBITOR ON OFF OFF ID 22 35 25 DELAYED TRANSMISSION ON OFF OFF 32 30 SILENT FAX RECOGNITION RING 3 6 rings 3 rings 24 31 RING DETECTION OFF A B C D OFF 36 39 LCD CONTRAST NORMAL DARKER NORMAL 42 40 SILENT DETECTI...

Page 46: ...n automatic dialing Codes in the phone number show P A pause has been entered F A flash has been entered A secret phone number has been entered The telephone number is not printed Journal report keeps records of fax transmissions and receptions This report will be printed automatically after every 35 fax communications but can be printed manually You can change the setting of the journal auto prin...

Page 47: ... UP TX REPORT MODE MODE ERROR Dial keypad Setting journal auto print This unit will automatically print a journal report after every 35 fax communications After printing the journal memory will be erased and only subsequent activity will be recorded When this feature is deactivated the unit will store the records of the last 35 fax communications but the unit will not print the journal report auto...

Page 48: ...SSED THE STOP KEY The STOP button was pressed and fax communication was canceled PRINTER OVERHEATED Printer was overheated Let the unit cool down THE COVER WAS OPENED The back lid was open Close it and try again OK Fax communication was successful A transmission or reception error occurred Try again or check with the other party 41 47 FF 40 52 yXMT REPORT z NO 01 COMPANY ABC USAGE TIME 00 51 MODE ...

Page 49: ...ine does not provide the polling function Check with the other party The document is jammed Remove the jammed document see page 53 Attempted to transmit a document longer than 600 mm 23 5 8 Press the STOP button and remove the document see page 53 Divide the document into two or more sheets and try again A transmission error occurred Try again The unit is too hot Let the unit cool down CALL SERVIC...

Page 50: ...ber dialed will be redialed Whole or part of the number is the same as another code or ID Change the number see pages 34 35 and 40 Fax Transmission PROBLEM CAUSE AND REMEDY If your line has special telephone services such as call waiting the service may have been activated during fax transmission Connect the unit to a line that does not have such services An extension telephone on the same line is...

Page 51: ...e number of rings to less than 4 The silent detection feature is deactivated Activate this feature see page 41 I cannot receive documents automatically Check that the answering machine is turned on and connected to the facsimile unit properly see page 38 Set the number of rings on the answering machine to less than 4 I cannot receive voice messages The remote access code on your answering machine ...

Page 52: ...the proper direction and insert the leading edge of the paper between the recording paper roller and the silver plate Make sure that there is no slack in the paper roll 2 Pull up the transparent guide and remove the piece of paper If the transparent guide is not pulled up press the green lever again 1 Open the back lid by lifting up the tabs located on both sides Press the green lever to release t...

Page 53: ...g feeding remove it as shown below Clearing a document jam 1 Open the front lid by pressing the front lid open button 2 Remove the jammed document 3 Close the front lid by gently pressing down on both ends Front lid open button Troubleshooting and Routine Care ...

Page 54: ...e feed 3 Close the front lid by gently pressing down on both ends Front lid open button Lever 1 2 To save space or to use the unit mainly for faxes you may remove the handset cradle Hooks Removing the handset cradle 1 Set the handset switch to NO HANDSET see page 43 2 Pull the hooks to the right in the order as shown while lifting up the handset cradle 3 Disconnect and connect the power cord again...

Page 55: ... sub roller with a cloth moistened with isopropyl rubbing alcohol and let dry thoroughly 4 Clean the rubber flap with a cotton swab moistened with isopropyl rubbing alcohol and let dry thoroughly 6 Close the front lids by gently pressing down on both ends 5 Clean the white plate and glass with a soft dry cloth 7 Connect the power cord and telephone line cord Front lid open button Glass Sub roller ...

Page 56: ...can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities or require modification or alteration of such terminal equipment or otherwise materially affect its use or performance the customer shall be given adequate notice in writing to allow the customer an opportunity to maintain uninterrupted service CAUTION Any changes or m...

Page 57: ...ship which occur during normal use and when applicable does not cover the print and ink cartridge the toner cartridge and drum unit or the film cartridge The warranty does not cover damages which occurred in shipment or failures which are caused by products not supplied by the warrantor or failures which result from accident misuse abuse neglect mishandling faulty installation misapplication set u...

Page 58: ... Drive Suite G Westwood MA 02090 Phone 617 329 4280 Fax 617 329 0586 pick up drop off only MICHIGAN 37048 Van Dyke Avenue Sterling Heights MI 48312 Phone 810 939 2060 Fax 810 939 2638 MINNESOTA 7850 12th Avenue South Airport Business Center Bloomington MN 55425 Phone 612 854 8624 Fax 612 854 2089 OHIO 2236 Waycross Road Cincinnati OH 45240 Phone 513 851 4180 Fax 513 851 8443 PENNSYLVANIA 2221 Cabo...

Page 59: ...send your unit to the Matsushita Consumer Electronics Company or to any executive or regional sales offices These locations do not repair consumer products Accessory order information Use the following types of recording paper for replacement For accessory order call toll free 1 800 332 5368 Model No Description Comment 216 mm 30 m 8 1 2 98 roll with 25 mm 1 core 216 mm 50 m 8 1 2 164 roll with 25...

Page 60: ...Data Compression System Modified Huffman MH Modified READ MR 12 Modem Speed 9600 7200 4800 2400 bps Automatic Fallback 13 Operating Environment 5 35 C 41 95 F 45 85 RH Relative Humidity 14 Dimensions H W D 118 351 265 mm 421 32 1313 16 107 16 15 Mass Weight Approx 3 7 kg 8 2 lb 16 Power Consumption Standby Approx 5 W Transmission Approx 15 W Reception Approx 35 W Copy Approx 40 W Maximum Approx 10...

Page 61: ...dialer list Station No Name Phone No Station No Name Phone No 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 ...

Page 62: ...dialer list Station No Name Phone No Station No Name Phone No 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 ...

Page 63: ...n 20 43 H Handset switch 43 HELP button 10 I INSERT key 13 J Journal auto print 47 Journal report 46 Junk mail prohibitor 35 L Logo 12 Logo print position 42 LOWER key 26 27 M MANUAL RECEIVE mode 14 MUTE button 17 O Overseas transmission mode 33 P PAUSE button 30 Polling 31 R REDIAL button 30 Remote fax activation code 34 Remote TAM activation ID 40 RESOLUTION button 18 Ring pattern detection 36 S...

Page 64: ...itional charges as per the program guidelines 5 Once you receive your replacement unit pack up your problem unit in the replacement unit s box UPS will make 3 attempts within 10 days to pick up your defective unit at no charge to you should you be entitled to warranty service If warranty conditions do not apply you will be charged for all applicable shipping charges The product must be properly pa...