7. Answering Machine
66
Greeting
7.2 Recording your
greeting message
You can record your own greeting message for
TAM/FAX mode, for a maximum of 16 seconds
(default) or 60 seconds in length. We
recommend you record a message of less than
12 seconds to make it easier to receive faxes. If
a greeting message is not recorded, one of two
pre-recorded greetings will be played when a call
is received (page 66).
Sample message:
“This is (your name). We are
unable to answer right now. To send a fax, start
transmission. To leave a message for John,
press
{#}
and
{
1
}
, for Jane press
{#}
and
{
2
}
,
for Jack press
{#}
and
{
3
}
. Or just stay on the
line and leave a message after the beep. Thank
you.”
1
Press
{
GREETING/REC
}
.
L
The unit announces
“To record greeting,
press record again.”
.
2
Within 10 seconds, press
{
GREETING/REC
}
again.
L
A long beep will sound.
3
Speak clearly about 20 cm (8 inches) away
from
{
MIC
}
.
L
The display will show the remaining
recording time.
4
To stop recording, press
{
GREETING/REC
}
.
L
You can also stop recording by pressing
{
STOP
}
.
Note:
L
If 6 beeps sound and the unit announces
“Your greeting was not recorded. Record your
greeting again.”
, start again.
L
You can change the maximum TAM/FAX
greeting message recording time to 60
seconds (feature #54 on page 79).
–
If you change the setting to 60 seconds,
we recommend that you tell the caller in
your TAM/FAX greeting message to press
*
9 before starting fax transmission.
–
If you change the setting from 60 seconds
to 16 seconds, your current greeting
message will be deleted. The pre-
recorded greeting message will be played
when a call is received.
To check the greeting message
Press
{
GREETING/CHECK
}
.
L
The unit will play the greeting message.
7.2.1 Erasing your recorded
greeting message
Press
{
GREETING/CHECK
}
, and then press
{
ERASE
}
while your greeting message is
played.
L
The unit will answer a call with a pre-recorded
greeting message.
7.2.2 Pre-recorded greeting
message
If you do not record a greeting message, one of
two pre-recorded messages will be played when
a call is received, depending on the caller’s
recording time (feature #10 on page 75, or page
84).
To check the pre-recorded greeting
, press
{
GREETING/CHECK
}
.
L
A pre-recorded greeting will be played as
follows:
–
When the recording time is set to
“
1 MIN
”
, “
2
MIN
”
or
“
3 MIN
”
:
“Hello! We are unable to answer right now. To
send a fax, please start transmission. To
leave a voice message, please speak after
the beep. Thank you.”
–
When the recording time is set to
“
GREETING
ONLY
”
:
“Hello! We are unable to answer right now.
Please try again later. Thank you.”
{
STOP
}
{
MIC
} {
ERASE
}
{
GREETING/REC
}
{
GREETING/CHECK
}
FPG391_en.book Page 66 Friday, July 16, 2004 5:38 PM
