Panasonic KX-FT901BX, Operating Instructions Manual

Page 1: ...ine Please read these operating instructions before using the unit and save for future reference Facsimile with Digital Answering System Operating Instructions Model No KX FT907BX KX FT907 Personal Facsimile Model No KX FT901BX Model No KX FT903BX ...

Page 2: ... 4 7 Setting the dial lock feature 25 Voice Contact 4 8 Talking to the other party after fax transmission or reception 26 5 Fax Sending Faxes 5 1 Sending a fax manually 27 5 2 Documents you can send 27 5 3 Sending faxes using the one touch dial feature and navigator directory 28 5 4 Broadcast transmission KX FT903 KX FT907 only 29 5 5 Transmit polling letting another machine retrieve a fax on your...

Page 3: ...ot work check here 53 Jams 10 4 Recording paper jams 55 10 5 Document jams sending 56 Cleaning 10 6 Document feeder scanner glass cleaning 57 10 7 Thermal head head cover cleaning 58 11 General Information Printed Reports 11 1 Reference lists and reports 59 Specifications 11 2 Specifications 60 User record 11 3 User record 61 12 Index 12 1 Index 62 ...

Page 4: ...ssory information Note L Use only the included or specified recording paper Using other recording paper may affect print quality and or cause excessive wear to the thermal head No Item Quantity 1 Power cord 1 2 Telephone line cord 1 3 Handset 1 4 Handset cord 1 5 Recording paper 10 metres long 1 6 Paper stacker KX FT903 KX FT907 only 1 7 Operating instructions 1 1 2 3 4 5 6 7 Model No Item Note KX...

Page 5: ...V 50 60 Hz 4 Paper stacker KX FT903 KX FT907 only L The paper stacker may not be shown in all illustrations in these operating instructions 5 EXT jack KX FT901 KX FT903 only L Remove the stopper if attached 6 Extension telephone not included Caution L When you operate this product the power outlet should be near the product and easily accessible L Keep the unit away from walls to prevent a recordi...

Page 6: ...th sides F For KX FT901 Press FAX START then tear off the excess paper by pulling it towards you For KX FT903 KX FT907 Press FAX START to cut the paper Correct Incorrect 1 1 Note L If the paper is secured with glue or tape cut approximately 15 cm from the beginning of the roll before installing it L When the power cord is connected a message is printed each time the cover is opened then closed If ...

Page 7: ...number and press FAX START To make a copy Press COPY L For further details to send a fax see page 27 For further details to make a copy see page 39 1 6 Fax receiving A Lift the handset to answer the call B To receive a fax document press FAX START L For further details see page 34 L You can select how you want the unit to receive calls according to your needs page 32 1 COPY FAX START FAX START ...

Page 8: ...To stop recording press STOP L For further details see page 40 1 7 2 Listening to recorded messages The display will show the total number of recorded messages When the AUTO ANSWER indicator flashes Press PLAY MESSAGES New messages will be played When the AUTO ANSWER indicator is ON Press PLAY MESSAGES All messages will be played L For further details see page 41 RECORD FAX START STOP MIC AUTO ANS...

Page 9: ... unit Directory How to use the one touch dial feature and navigator directory Auto answer Explanation of the auto answer setting Caller ID How to use the Caller ID features Telephone answering device operation KX FT907 only How to use the answering device A Press HELP repeatedly to display the desired item B Press SET L The selected item will be printed HELP SET ...

Page 10: ...or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorised service centre when service is required Opening or removing covers may expose you to dangerous voltage or other risks Incorrect reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from power outlets and refer...

Page 11: ...oves etc It also should not be placed in rooms where the temperature is less than 5 C or greater than 35 C Damp basements should also be avoided Connection L If any other device is connected on the same line this unit may disturb the network condition of the device L If you use the unit with a computer and your internet provider instructs you to install a filter 1 please connect the telephone line...

Page 12: ...3 Preparation 12 3 Preparation 3 1 Location of controls The pictured model is KX FT903 A G H J I K L M N O Q R S T W V KX FT901 KX FT903 A B C D E F G H J I K L M N O P R S T W V U KX FT907 ...

Page 13: ...ITOR KX FT901 KX FT903 DIGITAL SP PHONE KX FT907 button the unit will automatically redial the number up to 5 times L To insert a pause during dialling O MUTE L To mute your voice to the other party during a conversation Press this button again to resume the conversation P DIGITAL SP PHONE KX FT907 only L For speakerphone operation page 11 20 Q MONITOR KX FT901 KX FT903 only L To initiate dialling...

Page 14: ...levels high to off are available While listening to voice guidance press A or B Answering device volume KX FT907 only 9 levels high to off are available While listening to recorded messages press A or B Initial Programming 3 4 Date and time You must set the date and time 1 Press MENU SYSTEM SET UP 2 Press SET PRESS SET 3 Press or repeatedly to display the following SET DATE TIME 4 Press SET L The ...

Page 15: ... name or the name of your company 1 Press MENU SYSTEM SET UP 2 Press SET PRESS SET 3 Press or repeatedly to display the following YOUR LOGO 4 Press SET L The underbar shows the position of the cursor LOGO 5 Enter your logo up to 30 characters See the following character table for details 6 Press SET L The next feature will be displayed 7 Press MENU to exit Note L Your logo will be printed on each ...

Page 16: ...To insert a character 1 Press or to move the cursor to the position to the right of where you want to insert the character 2 Press MUTE to insert a space and enter the character To select characters using A or B Instead of pressing the dial keys you can select characters using A or B 1 Press A repeatedly to display the desired character Characters will be displayed in the following order 1 Upperca...

Page 17: ...displayed 7 Press MENU to exit Note L Your fax number will be printed on each page sent from your unit L The button enters a and the button enters a space Example 234 5678 Press 2 3 4 5 6 7 8 L To enter a hyphen in a telephone number press FLASH To correct a mistake Press or to move the cursor to the incorrect number and make the correction To delete a number Press or to move the cursor to the num...

Page 18: ...U Helpful hints L You can confirm the stored items on the display page 20 or by printing the telephone number list page 59 Note L A hyphen or a space entered in a telephone number counts as 2 digits To correct a mistake Press or to move the cursor to the incorrect character number and then make the correction To delete a character number Press or to move the cursor to the character number you want...

Page 19: ...ll not appear in the telephone number list page 59 L This feature is not available when storing a telephone number for the one touch dial feature 4 1 3 Editing a stored item 1 Press 2 Press A or B repeatedly to display the desired item 3 Press MENU 4 Press L If you do not need to edit the name skip to step 6 5 Edit the name For further details see the storing procedure on page 18 6 Press SET L If ...

Page 20: ...KX FT903 DIGITAL SP PHONE KX FT907 or lift the handset L The unit will start dialling automatically To confirm the stored telephone number on the display 1 Press 2 Press A or B until the desired name is displayed 3 Press HELP L To stop the operation press STOP L To make a call press MONITOR KX FT901 KX FT903 DIGITAL SP PHONE KX FT907 or lift the handset To search for a name by initial Example LISA...

Page 21: ...e local telephone company the date time of the call or the caller s name may not be displayed Make sure the following ring settings are set to 2 or more rings beforehand For KX FT901 KX FT903 FAX ring setting feature 07 page 47 and TEL FAX ring setting feature 09 page 47 For KX FT907 TAD ring setting feature 06 page 47 FAX ring setting feature 07 page 47 and TEL FAX ring setting feature 09 page 47...

Page 22: ...er includes data other than numbers i e or The caller information does not include a telephone number The dial lock feature is activated page 25 1 Press SEARCH 2 Press A to search from the most recently received caller information L If you press B the display order will be reversed 3 Press MONITOR KX FT901 KX FT903 DIGITAL SP PHONE KX FT907 or lift the handset to return the call L The unit will st...

Page 23: ...insert the document FACE DOWN and press FAX START Note L The edited telephone number will not be saved in the caller information To store it into the navigator directory see page 24 To correct a mistake 1 Press or to move the cursor to the incorrect number 2 Press STOP to delete the number 3 Enter the correct number To delete a number Press or to move the cursor to the number you want to delete an...

Page 24: ...ions 1 11 1 Press the desired station key 2 Press SET For stations 12 22 1 Press LOWER then press the desired station key 2 Press SET For navigator directory 1 Press or 2 Press SET 5 Press SET Note L You can confirm the stored items by printing the telephone number list page 59 L Stored names can be up to 10 characters long L To edit a name and number see page 19 L If caller information does not i...

Page 25: ...ress SET Note L You can also enter an emergency telephone number using the one touch dial feature and navigator directory in steps 5 7 and 9 Press A or B repeatedly to display the desired item then press SET To correct an emergency telephone number Press or to move the cursor to the incorrect number and make the correction L To delete a digit move the cursor to the number you want to delete and pr...

Page 26: ...le using this feature the ring will sound slightly different than the ring heard when a call is received L If you initiate voice contact while sending a fax and the other party answers your unit will ring after all of the documents have been sent L If you initiate voice contact while receiving a fax and the other party answers your unit will ring after the current page has been received 4 8 2 Rece...

Page 27: ...chine PHOTO For documents containing photographs shaded drawings etc L Using the FINE SUPER FINE and PHOTO settings will increase transmission time L If the resolution setting is changed during feeding it will be effective from the next page To redial the last number Press REDIAL L If the line is busy the unit will automatically redial the number up to 5 times L To cancel redialling press STOP To ...

Page 28: ...axes using the one touch dial feature and navigator directory Before using this feature store the desired names and telephone numbers for the one touch dial feature and navigator directory page 18 1 Open the document feeder tray 1 2 Adjust the width of the document guides 2 to fit the actual size of the document 3 Insert the document up to 10 pages FACE DOWN until the unit grasps the document and ...

Page 29: ...document to multiple parties up to 10 Your programmed items will remain in the broadcast memory allowing frequent re use L The broadcast function utilises station 1 The one touch dial function will be cancelled L Both one touch dial and navigator directory items can be stored into the broadcast memory 5 4 1 Programming items into the broadcast memory 1 Press MENU repeatedly to display STATION KEY ...

Page 30: ...ss A or B repeatedly to select the desired resolution page 27 3 Press BROADCAST L The document will be fed into the unit and scanned into memory The unit will then send the data to each party calling each number sequentially L After transmission the stored document will be erased from memory automatically and the unit will automatically print the transmission result Broadcast sending report Note L...

Page 31: ...ONLY or TEL FAX mode 1 Insert the document FACE DOWN L If necessary press A or B repeatedly to select the desired resolution page 27 2 Press MENU repeatedly to display POLLED 3 Press SET 4 Press A or B repeatedly to select ON 5 Press SET Note L The caller is charged for the call not you L When delayed transmission is activated feature 25 page 48 transmit polling is not possible To cancel transmit ...

Page 32: ...R indicator turns ON Note L Make sure feature 05 is set to TAD FAX beforehand page 47 L Do not connect an answering machine to the same telephone line If connected turn OFF the auto answer setting by pressing AUTO ANSWER repeatedly How phone calls and faxes are received If the call is a phone call the fax machine will record the caller s message automatically If a fax calling tone is detected the ...

Page 33: ... are received If the call is a phone call the fax machine will ring If a fax calling tone is detected the fax machine will receive the fax automatically without ringing 5 6 4 Use mostly as a telephone TEL mode Your situation You want to answer calls by yourself If a fax call is received you must receive the fax manually How to setup Set the fax machine to TEL mode page 34 by pressing AUTO ANSWER r...

Page 34: ...mporarily switch to fax reception The other party can then send a fax For KX FT907 The unit will temporarily activate the answering device The greeting message will then be played and the other party can then send a fax To stop receiving Press STOP Extension telephone You can receive faxes using an extension telephone 1 When the extension telephone rings lift the handset of the extension telephone...

Page 35: ...cted the unit will receive the fax automatically Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit L The answering device will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses 9 L ...

Page 36: ...me setting should be ON page 14 How phone calls and faxes are received 1 INCOMING CALL will be displayed but the unit will not ring 2 The unit will wait for the duration of 2 rings before answering the call L The number of rings is determined by the TEL FAX delayed ring setting feature 09 page 47 L During this time an extension telephone if connected will ring 3 The unit will answer the call and t...

Page 37: ...onnection code the fax machine may activate the fax function depending on the type of an extension telephone Press STOP on the fax machine to talk with the calling party 5 9 Receive polling retrieving a fax placed on another fax machine This feature allows you to retrieve a document from another compatible fax machine Therefore you pay for the call Make sure that no documents are fed into your uni...

Page 38: ... a call comes to the fax number To use this service you must subscribe to the Distinctive Ring service offered by your local telephone company 6 2 Using with the ring detection feature 1 Press MENU 2 Press then 3 1 3 Press SET 4 Press A or B repeatedly to select the ring pattern assigned for fax A Standard ring one long ring B Double ring two short rings C Triple ring short long short rings D Othe...

Page 39: ...opy a multiple page document which is longer than A4 size paper approx 300 mm we recommend you insert one page at a time L Any document which can be sent as a fax can also be copied page 27 L The copied recording paper comes out somewhat longer than the document size To select the resolution Select the desired resolution according to the type of document FINE For printed or typewritten documents w...

Page 40: ... the caller in your TAD FAX greeting message to press 9 before starting fax transmission If you change from 60 seconds to 16 seconds your TAD FAX greeting message will be deleted The pre recorded greeting message will be played when a call is received To check the TAD FAX greeting message 1 Make sure feature 05 is set to TAD FAX beforehand page 47 2 Press AUTO ANSWER repeatedly to display TAD FAX ...

Page 41: ...ill flash on the display Example The unit will beep slowly if the message alert feature is activated feature 42 page 49 Press PLAY MESSAGES L Only new messages will be played L Adjust the speaker volume using A or B L After playing back all of the new messages the AUTO ANSWER indicator will stop flashing and will remain lit up when the auto answer setting is turned ON the total number of recorded ...

Page 42: ...thin 1 minute the unit will resume playing the rest of the messages Voice time day stamp During playback the unit will announce the day of the week and time that each message was recorded To change the playback speed Press QUICK to play messages at one and a half times the original speed Press SLOW to play messages at half the original speed L To return to the original speed press either QUICK or ...

Page 43: ...ill sound after playing back the messages Erase unnecessary messages 8 4 2 Remote operations using remote commands 1 repeats a message If you press this key within 5 seconds of the beginning of a message the previous message will be played 2 skips a message 4 plays back new messages 5 plays back all messages 8 4 3 Other remote operations To erase a specific message Press 4 while listening to the m...

Page 44: ...he greeting message playback L The unit will skip the rest of the greeting message To turn message transfer ON or OFF You must program a transfer telephone number beforehand feature 60 page 50 Press 8 1 to turn ON the message transfer Press 8 2 to turn OFF the message transfer L If a transfer telephone number is not programmed you cannot turn this feature ON 6 beeps will sound To turn pager call O...

Page 45: ...etrieve the message using remote operation page 43 8 5 2 Recording your transfer greeting message The recording time is limited to 16 seconds Sample message This is a transferred message from your name business and or telephone number Please enter your remote ID for remote operation 1 Press MENU 2 Press then 6 1 3 Press SET 4 Press A or B repeatedly to select RECORD 5 Press SET 6 Speak clearly abo...

Page 46: ...T 5 Select the feature you wish to program Press or repeatedly to display the desired feature 6 Press SET L The current setting of the feature will be displayed 7 Press A or B repeatedly to display the desired setting L This step may be slightly different depending on the feature 8 Press SET L The setting you selected is set and the next feature will be displayed 9 To exit programming press MENU T...

Page 47: ...AX mode TAD RING COUNT To change the number of rings before the unit answers a call in TAD FAX mode You can select 1 2 default 3 4 TOLL SAVER or RINGER OFF See page 35 for details Code 07 Changing the ring setting in FAX ONLY mode FAX RING COUNT To change the number of rings before the unit answers a call in FAX ONLY mode You can select 1 2 default 3 or 4 Code 09 Changing the TEL FAX delayed ring ...

Page 48: ...ter the transmission start time L Press repeatedly to select AM or PM 11 Press SET 12 Press MENU Note L To cancel after programming press STOP then SET L When transmit polling page 31 is activated this feature is not available Code 26 Setting the Caller ID list to print automatically AUTO CALL LIST ON default The unit will print the Caller ID list automatically after every 20 new calls page 22 OFF...

Page 49: ...call and hear a fax calling tone slow beep ON default You do not have to press FAX START for fax reception OFF You have to press FAX START for fax reception Code 47 KX FT907 only Setting the voice guidance VOICE GUIDANCE If you wish to hear voice guidance activate this feature ON default You will hear the friendly reception voice guide pre recorded messages and voice time day stamp OFF Deactivates...

Page 50: ...feature Code 70 Calling your pager KX FT901 KX FT903 FAX PAGER CALL KX FT907 PAGER CALL See page 37 for details Code 76 Setting the connecting tone CONNECTING TONE If you often have trouble when sending faxes this feature allows you to hear connecting tones fax tone ring back tone and busy tone You can use these tones to confirm the status of the other party s machine ON default You will hear conn...

Page 51: ... unit has run out of recording paper Install recording paper page 6 L The cover was opened Close it and try again PRESSED THE STOP KEY L STOP was pressed and fax transmission or reception was cancelled PRINTER OVERHEATED L The printer overheated Let the unit cool down OK L Fax transmission or reception was successful 10 2 Error messages Display If the unit detects a problem one or more of the foll...

Page 52: ...e 45 L The voice guidance feature is turned OFF Activate feature 47 on page 49 The pre recorded greeting message will be used PAPER JAMMED L A recording paper jam occurred Clear the jammed paper page 55 L The recording paper is not installed correctly Install the paper correctly page 6 POLLING ERROR L The other party s fax machine does not offer the polling function Check with the other party REDI...

Page 53: ...36 L If you use a Distinctive Ring service make sure you have set the same ring pattern assigned by the telephone company page 38 The REDIAL PAUSE button does not function properly L If this button is pressed during dialling a pause will be inserted If pressed immediately after a dial tone is obtained the last number dialled will be redialled The receiving mode does not function properly L A Disti...

Page 54: ...rectly Make sure that the shiny side of the paper is facing down and re install the paper page 6 L The other party placed the document in their fax machine the wrong way Check with the other party The printing quality is poor L The thermal head is dirty Clean it page 58 L If documents can be copied properly the unit is working normally The other party may have sent a faint document or there may be...

Page 55: ...hat they cannot leave a voice message L The memory is full Erase unnecessary messages page 42 10 3 7 If a power failure occurs L The unit will not function L The unit is not designed for making emergency telephone calls when the power fails Alternative arrangements should be made for access to emergency services L Fax transmission and reception will be interrupted L If delayed transmission feature...

Page 56: ...both sides see page 6 for details 10 5 Document jams sending 1 Open the cover by pressing the cover open button 1 and remove the jammed document carefully 2 2 Close the cover securely by pushing down on both sides Note L Do not pull out the jammed paper forcibly before opening the cover 1 2 ...

Page 57: ...e cord 2 Open the cover by pressing the cover open button 1 3 Clean the document feeder rollers 1 and rubber flap 2 with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the white plate 3 and scanner glass 4 with a soft and dry cloth Caution L Do not use paper products such as paper towels or tissues 4 Connect the power cord and the telephone line cord 5 Clos...

Page 58: ...essing the cover open button 1 and remove the recording paper 3 Clean the thermal head 1 and head cover 2 with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Caution L To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 4 Connect the power cord and the telephone line cord 5 Install the recording pap...

Page 59: ... the one touch dial feature and navigator directory It also provides the emergency telephone numbers stored in the dial lock feature Journal report keeps records of fax transmission and reception This report can be printed automatically after every 35 fax communications feature 22 page 48 Caller ID list keeps records of the last 20 callers after subscribing to a Caller ID service To print automati...

Page 60: ...100 black document Power supply 220 V 240 V AC 50 60 Hz Fax memory capacity 3 KX FT903 KX FT907 only Approx 20 pages of document memory Based on the ITU T No 1 Test Chart in standard resolution when no voice messages have been recorded Voice memory capacity 4 KX FT907 only Approx 20 minutes of recording time including greeting messages when no documents are in memory 1 Transmission speed depends u...

Page 61: ...Information 61 User record 11 3 User record For your future reference Attach your sales receipt here Date of purchase Serial number found on the rear of the unit Dealer s name and address Dealer s telephone number ...

Page 62: ...on Feature 36 48 B Basic features 47 Broadcast transmission 29 Button description 12 C Caller ID 21 Calling back 22 23 Storing 24 Caller ID list Feature 26 22 48 Caller s recording time Feature 10 47 Character table 15 Cleaning 57 58 Communication messages 51 Connecting tone Feature 76 50 Connections 5 Copy 39 D Date and time Feature 01 14 Delayed transmission Feature 25 48 Dialling mode Feature 1...

Page 63: ...edialling 27 28 Remote operation 43 Remote operation ID Feature 11 47 Reports Advanced feature 59 Basic feature 59 Broadcast sending 30 Caller ID list 48 59 Journal 27 48 59 Sending 27 47 Telephone number 59 Reset Feature 80 50 Resolution 27 39 Ring detection Feature 31 38 48 Ring setting FAX ONLY Feature 07 47 Silent fax Feature 30 48 TAD FAX Feature 06 47 TEL FAX Feature 09 47 S Sending faxes Br...

Page 64: ...site http www panasonic co jp global Copyright L This manual is copyrighted by Panasonic Communications Co Ltd PCC and its licensee Under the copyright laws this manual may not be reproduced in any form in whole or part without the prior written consent of PCC and its licensee 2004 Panasonic Communications Co Ltd All Rights Reserved ...