Panasonic KX-TCD340FX, Operating Instructions Manual

Page 1: ...ce of your service provider Charge the batteries for about 7 hours before initial use Please read these operating instructions before using the unit and save them for future reference Operating Instructions Model No KX TCD340FX Digital Cordless Answering System TCD340FX e book Page 1 Wednesday June 8 2005 3 57 PM ...

Page 2: ...ents and other relevant provisions of Radio Telecommunications Terminal Equipment R TTE Directive 1999 5 EC Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting http www doc panasonic de Contact Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15 22525 Hamburg Germ...

Page 3: ...ook categories page 21 can help you identify who is calling by using different display colours and ringtones for different categories of callers page 39 Audible call for shared phonebook Audible call allows you to know who is calling without looking at the display If you record an audible call announcement for a shared phonebook entry page 24 the audible call recording will be announced when you r...

Page 4: ... or appropriate service page 42 Polyphonic ringtones You can change the ringtone heard when the unit rings for calls For handset you can choose from 6 ringtones and 14 melody tones for outside calls and intercom calls page 28 For base unit you can choose from 6 ringtones for outside calls page 20 Display language 16 display languages are available page 31 Deutsch English You can select Č Š Š Š â ã...

Page 5: ...er setup 35 Call options 36 Other options 37 Caller ID Service Using Caller ID service 39 Caller list 40 Voice mail service 41 SMS Short Message Service Using SMS Short Message Service 42 Turning SMS on off 42 Storing SMS message centre numbers 42 Sending a message 43 Receiving a message 44 Guide to SMS settings 45 Available character entries for SMS 46 Answering System Features Answering system 4...

Page 6: ...QLV19CE Telephone line cord Rechargeable batteries AAA R03 size HHR 4EPT Handset cover Operating instructions Quick guide Model No Description P03P 2 rechargeable nickel metal hydride Ni MH batteries KX TCA130FX Additional handset KX A272 DECT repeater TCD340FX e book Page 6 Wednesday June 8 2005 3 57 PM ...

Page 7: ... accessible Warning L To prevent the risk of electrical shock do not expose this product to rain or any other type of moisture L Unplug this unit from power outlets if it emits smoke an abnormal smell or makes unusual noise These conditions can cause fire or electric shock Confirm that smoke has stopped and contact an authorised service centre Location L For maximum distance and noise free operati...

Page 8: ...will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling Please contact your local authority for further details of your nearest designated collection point Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation For business user...

Page 9: ...tor E d Greeting F 4 Erase G Navigator key L To adjust the ringer and speaker volumes L To select the desired ringtone or to repeat or skip the recorded messages H x Page I R Recall J R Redial Pause K T Mute L Microphone M s Speakerphone Speakerphone indicator N In use indicator L Lights when a handset is in use on a call editing the shared phonebook using the answering system etc L Flashes when a...

Page 10: ...ng message and caller message will not be recorded page 54 i Batteries are charging 1 Battery strength e Alarm is on page 28 d Voice enhancer is set to high or low tone page 17 U Ringer volume is off page 28 f Night mode is on page 29 2 Handset number The left icon shows handset 2 example page 31 2 Base unit number The left icon shows base unit 2 example page 31 h New SMS message received SMS user...

Page 11: ...ection q Displays a previously dialled phone number U Opens the phonebook and switches between handset phonebook and shared phonebook r Displays the phonebook search menu Turns the key lock feature off page 17 p Displayed when adding or editing a phonebook entry or when writing an SMS message Z Stops recording or playback s Inserts a dialling pause page 18 w Erases the selected item C s i h T t Di...

Page 12: ...daptor to feel warm during use L The AC adaptor should be connected to a vertically oriented or floor mounted AC outlet Do not connect the AC adaptor to a ceiling mounted AC outlet as the weight of the adaptor may cause it to become disconnected Battery installation 1 Insert the batteries negative T terminal first 2 Close the handset cover Note L Use only rechargeable batteries page 6 Battery char...

Page 13: ...ries are fully charged you can expect the following performance Ni MH batteries 700 mAh Note L Actual battery performance depends on a combination of how often the handset is in use talking and how often it is not in use standby L Battery operating time may be shortened over time depending on usage conditions and ambient temperature Screen saver mode The backlight will turn off completely after 1 ...

Page 14: ...will go blank Setting dialling mode tone pulse Change the dialling mode depending on your telephone line service Tone Select when you have a touch tone service Pulse Select when you have rotary or pulse service 1 Press middle soft key 2 Select Z then press 3 Enter 0000 default base unit PIN L If you changed the PIN enter it page 37 4 Select Call Options then press 5 Select Dial Mode then press 6 S...

Page 15: ...epeatedly Example 3 30 PM Press 0 3 3 0 then press repeatedly until 03 30 PM is displayed 7 Press 8 Press ih Note L To correct a digit press or to move the cursor then make the correction L The date and time may be incorrect after a power failure In this case set the date and time again TCD340FX e book Page 15 Wednesday June 8 2005 3 57 PM ...

Page 16: ... If s is pressed the unit will redial automatically if the other party s line is engaged Note L You can also press C or s before pressing q To make a call using the redial list The last 10 phone numbers dialled are stored in the redial list 1 Press q right soft key L The last number dialled will be displayed 2 Press e or v repeatedly to select the desired number L To exit the list press ih 3 Press...

Page 17: ...hen press 7 Select Save then press 8 Press ih Other features Voice enhancer You can change the tone quality of the receiver while you are on a call 3 settings are available 1 Press middle soft key during a call 2 Select Voice Enhancer then press 3 Select the desired setting then press Note L If you select High Tone or Low Tone d is displayed Mute You can mute your voice during a conversation While...

Page 18: ...ouch tone services e g telephone banking services 1 Make a call 2 Press when prompted to enter your code or PIN then press the appropriate dial keys Note L The dialling mode will return to pulse when you hang up Recording a telephone conversation using the handset You can record your conversation while on an outside call Important L Before recording a conversation you should inform the other party...

Page 19: ...a PBX private branch exchange pressing R can allow you to access certain features of your host PBX such as transferring an extension call Consult your PBX dealer for details L You can change the recall time page 36 Pause button for PBX long distance service users A pause is sometimes required when making calls using a PBX or long distance service Example If you have to dial 0 before dialling outsi...

Page 20: ... or when the base unit is in standby mode 4 volume levels high medium low off are available To turn the ringer volume off press and hold until the base unit beeps To turn the ringer volume on again press Note L When the ringer volume is turned off U is displayed on the base unit L When the ringer volume is turned off the base unit will not ring for outside calls and it will ring at the low level f...

Page 21: ... dial key Note L Press and hold C T to erase all numbers or characters Categories Categories can help you find entries in the handset phonebook quickly and easily When adding an entry to the handset phonebook you can assign it to the desired category You can change the names of categories assigned for handset phonebook entries Friends Family etc and then search for handset phonebook entries by cat...

Page 22: ...ugh the handset phonebook if necessary Editing entries in the handset phonebook Handset phonebook entries can be edited after you have saved them You can change the name phone number and category Changing a name phone number category 1 Find the desired entry page 21 then press middle soft key 2 Select Edit then press 3 Edit the name if necessary 16 characters max see page 61 for character entry th...

Page 23: ...ch dial assignments by pressing e or v 2 Press C or s Erasing a one touch dial assignment 1 Press and hold the desired one touch dial key 1 to 9 2 Press middle soft key then press 3 Select Yes then press Note L Only the one touch dial assignment is erased The corresponding handset phonebook entry is not erased Chain dial This feature allows you to dial phone numbers in the handset phonebook while ...

Page 24: ...0 seconds L Hold the handset about 20 cm away and speak clearly into the microphone 8 Press Z to end recording L The recording is played back L To change the audible call announcement press v then repeat from step 6 9 Select Save then press 10 Press ih Note L If Error is displayed record the audible call announcement again L If there is no space to store new entries Memory Full will be displayed E...

Page 25: ...aracters max see page 61 for character entry then press 4 Edit the phone number if necessary 24 digits max then press 5 Skip record or erase an audible call recording L To record the audible call announcement continue from step 6 Adding entries to the shared phonebook page 24 L To skip recording select Skip Recording and press L To erase the audible call announcement select Erase and press 6 Selec...

Page 26: ...ss U left soft key then press 2 Select Copy All then press 3 Enter the handset number you wish to send the handset phonebook entries to L When all entries have been copied Completed is displayed 4 Press ih Note L If the other handset the receiver is not in standby mode Failed is displayed on your handset the sender L If there was an error while copying phonebook entries Incomplete is displayed on ...

Page 27: ...page 14 Alarm Off page 28 Ringer Setup Ringer Volume Maximum page 28 Ext Ringtone Ringtone 1 page 28 Int Ringtone Ringtone 1 page 28 Night Mode Start End 23 00 06 00 page 29 On Off Off page 29 Ring Delay 60 sec page 29 Select Category page 30 Display Setup Wallpaper Wallpaper1 page 30 Display Colour Colour1 page 30 Standby Display Off page 30 Select Language English page 31 Contrast Contrast 3 pag...

Page 28: ...ny dial key L When in talk or intercom mode the alarm will not sound until the call has ended L The alarm will sound at the set time even when the ringer volume is turned off L If you select Once the setting will change to Off after the alarm sounds Ringer setup Ringer volume 1 Press middle soft key 2 Select Y then press 3 Select Ringer Setup then press 4 Select Ringer Volume then press 5 Press e ...

Page 29: ... night mode 1 Press middle soft key 2 Select Y then press 3 Select Ringer Setup then press 4 Select Night Mode then press 5 Select Start End then press 6 Enter the desired hour and minute you wish to start this feature by selecting 2 digits for each L If you use 12 hour time entry select AM or PM by pressing repeatedly before entering the time 7 Enter the desired hour and minute you wish to end th...

Page 30: ...in standby mode from one of the preset patterns 1 Press middle soft key 2 Select Y then press 3 Select Display Setup then press 4 Select Wallpaper then press L The current wallpaper is displayed 5 Press e or v repeatedly to select the desired item then press 6 Press ih Note L If you select Off the display colour will be changed to the colour you selected for display colour page 30 Selecting a disp...

Page 31: ...then press 5 Press e or v repeatedly to select the desired contrast then press 6 Press ih Call options Turning call bar on off This feature prohibits making outside calls with the handset When call bar is turned on only intercom calls and calls to emergency numbers page 36 can be made Call bar can be set independently for the handset and the base unit page 37 1 Press middle soft key 2 Select Y the...

Page 32: ...Select LetterWise then press 5 Select the desired language then press 6 Press ih Turning keytones on off Keytones are tones heard when keys are pressed Includes confirmation tones and error tones 1 Press middle soft key 2 Select Y then press 3 Select Other Options then press 4 Select Keytones then press 5 Select On or Off then press 6 Press ih Note L If keytones are turned off error tones will not...

Page 33: ...3 L The following items will be retained Handset phonebook entries Category names ringtones and display colours will be reset to their default settings Date and time TCD340FX e book Page 33 Wednesday June 8 2005 3 57 PM ...

Page 34: ...r down by pressing the navigator key e or v respectively L To change the base unit ringer volume and the base unit ringtone see page 20 Base unit settings menu Sub menu Sub menu 2 Default setting Page Ringer Setup Night Mode Start End 23 00 06 00 page 35 On Off Off page 35 Ring Delay 60 sec page 35 Call Options Dial Mode Tone page 14 Recall 600 msec page 36 Pause Length 3 sec page 36 Emergency No ...

Page 35: ...ime 8 Enter the desired hour and minute you wish to end this feature by selecting 2 digits for each L If you use 12 hour time entry select AM or PM by pressing repeatedly before entering the time 9 Press 10 Press ih Turning night mode on off 1 Press middle soft key 2 Select Z then press 3 Enter 0000 default base unit PIN L If you changed the PIN enter it page 37 4 Select Ringer Setup then press 5 ...

Page 36: ... be dialled while the call bar feature is on page 31 1 Press middle soft key 2 Select Z then press 3 Enter 0000 default base unit PIN L If you changed the PIN enter it page 37 4 Select Call Options then press 5 Select Emergency No then press 6 Select a memory location then press L If the memory location already contains an emergency number the number is displayed 7 Enter edit the number then press...

Page 37: ...alls and calls to emergency numbers page 36 can be made Call bar can be set independently for the handset page 31 and the base unit 1 Press middle soft key 2 Select Z then press 3 Enter 0000 default base unit PIN L If you changed the PIN enter it page 37 4 Select Call Options then press 5 Select Call Bar then press 6 Select On or Off then press 7 Press ih Other options Changing the base unit PIN P...

Page 38: ...eset to their default settings Settings listed on page 34 45 53 Base unit ringtone Base unit ringer volume Medium All SMS messages Caller list L The following items will be retained Date and time Shared phonebook entries Repeater mode Recordings including your greeting message caller messages voice memos audible call announcements and recorded conversations TCD340FX e book Page 38 Wednesday June 8...

Page 39: ...e call as a missed call y is shown on the display When the screen saver mode page 13 is cancelled the number of missed calls is displayed next to y This lets you know if you should view the caller list to see who called while you were out Category features for handset phonebook Categories can help you identify who is calling by using different ringtones and display colours for different categories...

Page 40: ...atedly to search from the oldest call L If the item has already been viewed or answered Q is displayed even if it was viewed or answered using another handset L To erase the item press w select Yes then press 4 Press C or s to call back the displayed party Editing a caller s phone number before calling back 1 Press middle soft key 2 Select W then press 3 Press e or v repeatedly to display the desi...

Page 41: ...vider If you subscribe to this service your service provider s voice mail system can answer calls for you when you are unavailable to answer the phone or when your line is busy Messages are recorded by the service provider not your telephone Note L For more information on using the unit s answering system and your service provider s voice mail service see page 54 TCD340FX e book Page 41 Wednesday ...

Page 42: ...it page 37 5 Select SMS On Off then press 6 Select On or Off then press 7 Press ih Note L If you try to send a message while SMS is turned off a tone sounds and the message is placed in the receive list with FD attached to it L If someone tries to send you a message while SMS is turned off the message will not be received and the message centre number will be logged in the caller list Storing SMS ...

Page 43: ... may be limited by your SMS service provider Consult your SMS service provider for details L If your message contains over 160 characters the message is a long message and j is displayed Your service provider may treat long messages differently from other messages Consult your service provider for details L Invalid Number is displayed if you try to send a message to a phone number saved in the han...

Page 44: ...hich have already been read are indicated by a Q even if they were read using another handset L To erase a message press w select Yes then press 5 Press to read the message content Note L To call the message sender press C or s L If SMS Full is displayed new SMS messages cannot be received Erase unnecessary messages page 44 45 L If you receive a message from a party saved in the handset phonebook ...

Page 45: ...ttings will be reset Note L If the base unit is reset to its default settings the contents of the receive and send lists will be erased Storing the PBX line access number for PBX users only Store your PBX line access number 4 digits max so that SMS messages are sent properly When sending SMS messages to entries in the handset phonebook or redial list the PBX line access number will be deleted 1 Pr...

Page 46: ...ween uppercase and lowercase To enter another character located on the same dial key press to move the cursor to the next space then press the appropriate dial key This is not necessary when entering text in LetterWise mode Character entry modes Several character entry modes are available When the unit displays the character entry screen press p right soft key then select a character entry mode an...

Page 47: ...vice 47 Alphabet character table ABC Numeric entry table 0 9 Greek character table M Extended character table N L The following are used for both uppercase and lowercase TCD340FX e book Page 47 Wednesday June 8 2005 3 57 PM ...

Page 48: ...recorded messages flashes on the base unit display Erase unnecessary messages page 50 L Messages are retained even if a power failure occurs Turning the answering system on off Using the base unit Press Answer on to turn on off the answering system L When the answering system is turned on the answer on indicator lights L When the answering system is turned off the answer on indicator turns off and...

Page 49: ...ifferent prerecorded greeting message asking callers to call again Playing back the greeting message Using the base unit Press d Using the handset 1 Press middle soft key 2 Select u then press 3 Select Play Greeting then press 4 Press ih Erasing the greeting message If you erase your own greeting message the unit will play a prerecorded greeting message for callers Using the base unit Press d then...

Page 50: ...essing C or s Repeating skipping stopping erasing a message during playback L To repeat a message during playback for the base unit press for the handset press If pressed within the first 5 seconds of a message the previous message will be played L To skip a message during playback for the base unit press for the handset press L To stop a message during playback for the base unit press 5 for the h...

Page 51: ...s new messages L If Error is displayed record the voice memo again Direct command operation using the handset You can operate the answering system by pressing dial keys rather than navigating through the menus To use the following commands press middle soft key select u then press Key Direct commands 1 Repeat message during playback 1 2 Skip message during playback 3 Enter the Settings menu 4 Play...

Page 52: ...ing the unit even when it is turned off This call may be answered before the ring delay feature of the night mode page 29 35 activates You need to select 30 sec for activating the ring delay feature Using the answering system remotely 1 Dial your phone number from a touch tone phone L If the number of rings is set to Auto page 53 the number of rings you hear will indicate whether or not you have n...

Page 53: ...uto The unit answers after 2 rings when new messages have been recorded and after 5 rings when there are no new messages If you call your phone from outside to listen to new messages page 52 you will know that there are no messages when the phone rings for the 3rd time You can then hang up without being charged for the call 1 Press middle soft key 2 Select u then press Key Remote command 1 Repeat ...

Page 54: ...e recording time allotted to each caller or set the unit to greet callers but not record messages 1 Press middle soft key 2 Select u then press 3 Select Settings then press 4 Select Recording Time then press 5 Select the desired setting then press 6 Press ih Note L When the message recording time is set to Greeting Only d and are displayed on the base unit d is displayed on the handset while the a...

Page 55: ...e same radio cell Registering a handset to a base unit To register an additional handset to a base unit easy registration The included handset and base unit are preregistered After purchasing an additional handset register it to the base unit Ensure that the additional handset is switched on If it is not on press and hold ih for few seconds to turn the handset on 1 Lift the additional handset and ...

Page 56: ... then press 4 Select the desired base unit number or Auto then press L The handset starts searching for the base unit Cancelling a handset A maximum of 6 handsets can be registered to a base unit A handset can cancel its own registration or the registration of another handset that is stored in the base unit This will allow the base unit to forget the handset 1 Press middle soft key 2 Select Z then...

Page 57: ...n off 1 Press middle soft key 2 Select Z then press 3 Enter 0000 default base unit PIN L If you changed the PIN enter it page 37 4 Select Other Options then press 5 Select Repeater Mode then press 6 Select On or Off then press 7 Press ih Note L After turning repeater mode on or off certain icons displayed on the base unit will disappear for a moment and w will flash on the handset momentarily This...

Page 58: ...d L If there is no answer press INT to return to the outside call 2 Base unit Press s to answer the page L The base unit user can talk with a handset user 3 Handset To complete the call transfer press ih To establish a conference call press 3 Transferring a call without speaking to the base unit user 1 During an outside call press INT and 0 to page the base unit L k flashes on the handset display ...

Page 59: ...sired handset number L The outside call will be put on hold L If there is no answer press INT to return to the outside call 2 Handset 2 Press C or s to answer the page L Handset 2 can talk with handset 1 3 Handset 1 To complete the call transfer press ih To establish a conference call press 3 Transferring a call without speaking to the other handset user 1 During an outside call press INT then pre...

Page 60: ...urely fastened to the wall L Do not pinch the telephone line cord and AC adaptor cord between the base unit and the wall L Use the following wall template to position the screws before drilling 108 mm Screws Hook 108 mm TCD340FX e book Page 60 Wednesday June 8 2005 3 57 PM ...

Page 61: ...witch between uppercase and lowercase To enter another character located on the same dial key press to move the cursor to the next space then press the appropriate dial key This is not necessary when entering text in LetterWise mode Character entry modes Several character entry modes are available When the unit displays the character entry screen press p right soft key then select a character entr...

Page 62: ...62 Alphabet character table ABC Numeric entry table 0 9 Greek character table M Extended 1 character table N L The following are used for both uppercase and lowercase TCD340FX e book Page 62 Wednesday June 8 2005 3 57 PM ...

Page 63: ...Useful Information 63 Extended 2 character table O L The following are used for both uppercase and lowercase Cyrillic character table P TCD340FX e book Page 63 Wednesday June 8 2005 3 57 PM ...

Page 64: ... Check the connections L You are using the handset or base unit in an area with high electrical interference Locate the handset and base unit away from interference sources such as antenna and mobile phones The handset display is blank L The handset is not turned on Turn the power on page 14 The handset will not turn on L Make sure that the batteries are installed correctly page 12 L Fully charge ...

Page 65: ...t off page 17 The unit does not ring L The ringer volume is turned off Adjust the handset ringer volume page 28 and the base unit ringer volume page 20 L The night mode feature is turned on Turn it off page 29 35 The batteries should be charging but the battery icon does not change L Clean the charge contact and charge again page 12 L The AC adaptor is disconnected Plug in the AC adaptor A busy to...

Page 66: ...layed L You must subscribe to Caller ID service L Consult your service provider L Your unit is connected to a telephone line with DSL service We recommend connecting a filter contact your DSL service provider to the telephone line between the base unit and the telephone line jack While viewing caller information the display returns to standby mode L Do not pause for over 1 minute while searching I...

Page 67: ...ase unit and the telephone line jack FD is displayed L The unit could not connect to the SMS message centre Confirm that the correct SMS message centre numbers are stored page 42 Confirm that SMS is turned on page 42 FE is displayed L An error occurred while sending the message Try again E0 is displayed L Your phone number is permanently withheld or you have not subscribed to the appropriate servi...

Page 68: ...You are entering the wrong remote access code Confirm that the correct remote code is entered If you forget the remote access code store a new remote access code again page 52 L You are pressing the dial keys too quickly Press each key firmly L The answering system is turned off Turn it on page 53 L You are using a pulse telephone Try again using a touch tone phone While recording a greeting messa...

Page 69: ...220 240 V 50 Hz Power consumption Base unit Standby Approx 3 8 W Maximum Approx 9 2 W Operating conditions 5 C 40 C 20 80 relative air humidity dry Dimensions Base unit Approx 86 mm 183 mm 122 mm Handset Approx 148 mm 48 mm 32 mm Mass weight Base unit Approx 425 g Handset Approx 130 g Note L Specifications are subject to change L The illustrations used in these operating instructions may differ sl...

Page 70: ...4 Dialling mode 14 Display Base unit Icons 10 Display Handset Colour 30 Contrast 31 Icons 9 Language 31 Standby mode 30 E Emergency numbers 36 H Handset Additional handsets 55 Cancelling 56 PIN 32 Power on off 14 Registration 55 Resetting 32 Settings 27 I Intercom 57 K Key lock 17 Keytones 32 L LetterWise 32 46 61 M Making calls Base unit 18 Handset 16 Missed calls 39 Mute 17 19 N Night mode Base ...

Page 71: ...peakerphone 16 18 T Temporary tone dialling 18 19 Transfer calls 58 V Voice enhancer 17 Voice mail 41 Volume Receiver 16 Ringer Base unit 20 Ringer Handset 28 Speaker Base unit 19 Speaker Handset 16 W Wall mounting 60 Wallpaper 30 TCD340FX e book Page 71 Wednesday June 8 2005 3 57 PM ...

Page 72: ...s material is copyrighted by Panasonic Communications Co Ltd and may be reproduced for internal use only All other reproduction in whole or in part is prohibited without the written consent of Panasonic Communications Co Ltd 2005 Panasonic Communications Co Ltd All Rights Reserved TCD340FX e book Page 72 Wednesday June 8 2005 3 57 PM ...