11
RECORD KEEPING
Each organization/company that employs PAS V units should assign a staff member to
be responsible for care and maintenance. A log should be established to record the
checking, calibration and maintenance activities on each unit. Testers using the units
should be required to report any problems with the units to the PAS V staff member who
should record the problems in the log. If a unit is dropped or is damaged in some other
way this should be entered in the log so that the information can be forwarded to the
manufacturer along with the unit for repair. The log will record the life history of the units
and should be carefully maintained since it may be subpoenaed if the use of the PAS V
is challenged.
To ensure that there is a record that these sensitivity checks have been conducted on a
monthly basis, it is necessary to establish a log with a record for each of the PAS V
units employed by the Company or Department. An example of such a record is shown
below.
PAS V LOGBOOK
Date
Unit #
Returned
Problem
Reported
Checked By
Action Taken
Date
Returned to
Manufacturer
Date
Returned to
Field
The example shown provides a means for recording any reports from Testers of
problems with the PAS V units or any unusual occurrences such as dropping the
flashlight onto the pavement. The log also provides a brief description of the action
taken to overcome the problem or to examine the unit for damage as a result of a
tester's report. The log will note instances in which the PAS V has been returned to the
manufacturer for service and when it was received and checked upon its return. The
log should also contain a notation recording each month's sensitivity check and the
outcome of that check and also a calibration adjustment if such an adjustment was
necessary.
In addition to monthly sensitivity checks, PAS V units should be checked if they have
received an unusual stress such as being dropped on the pavement. If a PAS V unit
has been sent to the manufacturer and returned following repair, a check should be
made to ensure that the calibration was not affected by the handling during shipping.
Also, perform periodic functional checks with known sources of alcohol to be certain all
functions (e.g., pump) are performing.
