Suite 64 Flash Voice Mailbox User Guide
6-1
6
Additional
Operations
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Changing Your Mailbox Greeting
Your
mailbox
greeting
is
played
to
outside
callers
who
enter
a
system
mailbox
in
the
telephone
answering
mode.
This
greeting
enables
you
to
give
callers
information
about
your
schedule
and
to
encourage
callers
to
leave
detailed
messages.
To
change
your
mailbox
greeting,
temporary
greeting
or
recorded
name,
simply
enter
personal
options
from
the
mailbox
menu
by
pressing
3
and
select
1
for
Greetings.
The
system
administrator
can
limit
the
length
of
a
greeting.
If
a
mailbox
greeting
has
not
yet
been
recorded,
the
system
uses
the
mailbox
number
as
the
greeting:
i.e.
“Mailbox
201”
What is a Good Mailbox Greeting?
A
good
mailbox
greeting
encourages
callers
to
leave
detailed
messages
(not
just
name
and
phone
number)
and
provides
additional
information
that
might
be
needed.
It
should
present
the
kind
of
professional
image
that
is
appropriate
for
your
particular
organization.
You
may
wish
to
include
an
instruction
to
dial
0
to
reach
an
operator.
For
example,
ʺ
Hello,
this
is
Jim
Smith.
I
am
sorry
I
am
not
able
to
receive
your
call,
but
if
you
leave
a
detailed
message
along
with
your
name
and
number,
I
will
be
prepared
to
help
you
when
I
call
you
back.
If
you
must
talk
to
someone
immediately,
please
press
zero
and
someone
will
help
you.
ʺ
To
change
your
mailbox
greeting:
1.
Press
3
at
the
Main
Menu
for
Personal
Options.
2.
Press
1
for
Greetings.
3.
Press
2
for
Record.
