Penpower WorldocScan X, User Manual

Page 1: ...Penpower WorldocScan X User Manual Version v1 0a Release December 2011 ...

Page 2: ...prohibited You may not sell lease dissemble reverse engineer copy translate adapt or derive the Software or obtain the source code of the Software by any other means You may not use the Software for any purposes other than those permitted under this Agreement 4 Business Users If you need to install or use the Software on more than one 1 computer please contact Penpower or our local distributor to ...

Page 3: ...eady paid to Penpower in respect of the Software Under no circumstances will Penpower be held liable for the possibility of loss notwithstanding Penpower may be aware of the possibility of such loss 8 Prohibition Against Sublicense You are prohibited to assign the license in respect of the Software granted to you under this Agreement or to grant a sublicense to another person 9 Jurisdiction With r...

Page 4: ...orkspace 3 1 3 1 Workspace Overview 3 1 3 2 Categories Pane 3 2 3 3 Files Pane 3 4 3 4 Menu 3 7 Chapter 4 Add Files to WorldocScan X 4 1 4 1 Scan 4 1 4 1 1 Scan Single Page 4 1 4 1 2 Scan Multiple Pages 4 8 4 2 Import File 4 16 Chapter 5 View and Manage Files 5 1 5 1 Convert Files to PDF Files 5 1 5 2 Convert to World Excel Files 5 3 5 3 View Files 5 4 5 4 Delete Files 5 5 5 5 View File Details 5 ...

Page 5: ...uct s manufacturing date If the content in the User Manual differs from the on screen interface please follow the instructions on the on screen interface instead of the User Manual 6 1 Search for Files 6 1 6 1 1 Sorting 6 1 6 1 2 Keyword Search 6 1 6 2 Email Files 6 2 6 3 Print Files 6 3 ...

Page 6: ...bundled with USB and hence will never fail you at any time The chic elegant and ultra portable design makes scanning easy than ever before Scan manage share WorldocScan X lets you scan manage and share scanned docs in the best ways pos sible Transports data into searchable PDF WorldocScan X converts scanned paper documents or existing files into searchable PDF documents All you need to do is feed ...

Page 7: ...i Scanning Area W xL Max 216x355 mm 8 5 x14 legal size Paper Thickness 0 08 0 36 mm Scanner Type Color Gray scale Black white 1 3 Hardware Introduction Feed Paper Here Scan status light Intel Pentium III 1GHz CPU or above Windows 7 Vista XP 1G RAM or above 1G of available hard disk space CD ROM drive USB port 1 2 System Requirements ...

Page 8: ...n on the table please gently lift the edge of the magnet to remove the magnet from the scanner as the arrows pointing out in the diagram below Note Do not lift the center of the magnet as this will damage the magnet 1 4 Scan Directions Whether the scanner is laid on the table or mounted on the wall please follow the scan directions below to feed the paper into the scanner 1 Put the paper face down...

Page 9: ...WorldocScan X 1 Place the installation CD in the CD DVD ROM drive and the system will automatically run Setup exe Please click on Install WorldocScan X and Scanner Driver to begin the installation process 2 You will see the installation wizard on the screen Please click Next to continue ...

Page 10: ...ement carefully and check I accept the terms of the license agreement Then click on Next to continue 4 At the folder selection screen you can use the system default folder or click on Browse to select an installation folder Click on Next to continue ...

Page 11: ...er 2 Welcome to WorldocScan X 5 Click Install to begin the installation If you want to change the storage path please click Back to return to the previous step 6 The installation progress is displayed on screen ...

Page 12: ...X 8 When the installation is completed click Finish to exit 7 After WorldocScan X is installed please proceed to install PDF IFilter Please Click Next and follow the instructions to install PDF IFilter on your computer ...

Page 13: ... Registration When you run WorldocScan X you are prompted to register online Click Register now to register right away If you click Register later you may go to About Worl docScan X and choose Register when you are ready to register Check the Hide the message next time to do not show the Register reminder again If you have regis tered please click Registered this reminder will not display next tim...

Page 14: ...er dialog box displays to notify you to calibrate the scanner Click Yes 3 Place the blank side of the calibration sheet with face down in the scanner and then click the Calibrate button to calibrate the scanner 4 Click the OK button when the calibration process is finished Tips 1 If you find the scans are consistently too dark or have poor color quality for ex ample please perform calibration Go t...

Page 15: ...y created moved deleted renamed and so on 2 Menu File Edit View Mode Settings and Help 3 Current Category Show which category you are currently operating 4 Toolbar Scan Import Print E mail Sort Zoom In Out and Search 5 Switch View Mode Switch between Thumbnails Mode and List Mode 6 Status bar View the total number of files and scanner connection status 7 Files Pane Display files in the current tar...

Page 16: ...ome Category 2 Back Add Delete 3 All documents 4 Categories 5 Uncategorized documents 7 Adjust Categories pane width 6 The Categories pane on the left side of the main screen provides controls over files and categories in a more organized way ...

Page 17: ...e icon has subcategories Double click a category to display the subcatego ries within it Right click a category and from the content menu you can open the folder where the category and the files under it have saved add a subcat egory under the targeted category delete the targeted category move the targeted category and the files within it to another category copy the targeted category and the fil...

Page 18: ...he thumbnail icons There are three kinds of thumbnails in the Files pane PDF thumbnails appear with a icon Image thumbnails appear with a icon Double click a thumbnail to view this file If you have set passwords to a scanned PDF file the thumbnail preview will be locked as 2 Import Switch View Mode 1 Scan 3 Print 4 E mail Sort 8 Zoom in out Search 10 9 5 Note The file name will be abbreviated if i...

Page 19: ...ows containing information such as file name type size creation date and status of searchability Double click an item to open it 11 File List 2 Import Switch View Mode 1 Scan 3 Print 4 E mail Sort 8 Zoom in out Search 9 10 5 12 File Details 6 Convert to PDF 7 Convert to Word Excel ...

Page 20: ...button and you can select an option from the drop down list Convert files to Word files Convert files to Excel files 8 Zoom In or Out Use this slider to magnify or reduce the view of the thumbnail icons 9 Search Type keywords and click to search You can click to set advanced search conditions 10 Switch View Mode Switch View Mode as List Mode or Thumbnails Mode 11 Thumbnail Icons Thumbnails Mode di...

Page 21: ...op of the screen File Edit View Mode Settings and Help Add files into WorldocScan X in two ways Scan and Import 8 File Scan You can choose Single Page Scan or Multiple Page Scan Import File Import JPEG BMP TIFF or PDF files Print Print the selected file Exit Close WorldocScan X ...

Page 22: ... Move the selected files to another category 8 View Mode Thumbnails Mode Choose Thumbnails Mode as the view mode according to your preference List Mode Choose List Mode as the view mode according to your prefer ence Sort You can sort your files according to the file name file size file type and file creation date Refresh Once you make changes to the WorldocScan X files or categories outside of the...

Page 23: ...le storage path of WorldocScan X User settings Browse settings Choose to display files within subcategories or not Recognition languages settings WorldocScan X provides around 190 recognition languages You can pick the lan guages you will frequently use from the All recognition languages column to Select recognition languages column The settings here will apply to the language menu in the PDF sett...

Page 24: ...e file storage path where all files and categories managed by WorldocScan X are located The file storage path can be changed if necessary For more instructions please refer the 5 6 Change Storage Path 8 Help User Manual Click User Manual to refer to the in product Help About WorldocScan X See more information about WorldocScan X ...

Page 25: ...ded into the scanner Do not attempt to force the paper into the scanner Step2 Please click on the Single page scan button in the toolbar or select File Scan Single Page Scan The scan guide appears to guide you through the scanning process Step3 Choose the appropriate settings The basic settings are usually enough to create the scanned file you want However you can adjust More Settings if required ...

Page 26: ...cond document and so on By naming the files after the date and scanning order this allows you to scan documents quickly Besides you can also manually enter a file name 2 PDF Settings 8 Make Searchable PDF file Check this option to make the scanned document as a searchable PDF file so that it can be used in full text search 8 Language Please select the recognition language of the document from the ...

Page 27: ... Settings 1 Scan Status If you want to scan the document automatically once you place the pa per to the scanner please check the Automatically detect and scan paper box Note If you want to return to Basic Settings simply click Basic Settings below ...

Page 28: ...ou choose PDF as the file type this paper size will apply to the page size of the scanned PDF file 8 DPI Settings 300 dpi is the default value You can set custom values according to the document size or resolution requirements WorldocScan X supports resolutions of between 100 600 dpi 8 Advanced Setting This allows you to adjust the Brightness Contrast Gamma value Invert Image Auto Crop and Auto De...

Page 29: ...he Make Searchable PDF file option and select the language of the document This will allow the file to be used in full text search 8 Language Please select the language of the document from the language menu 8 PDF Quality You can also adjust the PDF document quality by moving the sliding bar JPEG Settings If you set the File Type as JPG you can adjust the image quality by moving the sliding bar of...

Page 30: ...nt has been scanned the preview thumbnail of the document will be displayed on screen You can rotate the scan by clicking the Rotate Counterclockwise or Rotate Clockwise button Note If the Display this window next time option is checked this preview screen will display ev ery time after scanning If you don t need to preview the scan after scanning please deselect Display this window next time ...

Page 31: ...depending on the file format you have chosen Step 7 Once the file is created it will be saved in the current targeted category and displayed on the screen for you to view and edit If you have not specified a file name for this file the file name will be the creation date by default You can rename the file name later ...

Page 32: ...ding labels post it notes and staples to avoid damage to your scanner or poor scanning quality Step2 Please click on the Multiple Page Scan button in the toolbar or go to File Scan Multiple Pages The scan guide appears to guide you through the scanning process Notes If you have checked the option of Automatically scan and detect paper once the paper is inserted into the scanner the scanning proces...

Page 33: ...e For example 2011_0513 pdf is the first file 2011_0513 2 pdf is the second file and so on By naming the files after the date and scanning order this allows you to scan documents quickly Besides you can also manually enter a file name 3 PDF Settings 8 Make Searchable PDF file If you select the file format as PDF you can then check this option to make the scanned document as a searchable PDF file s...

Page 34: ... and detect paper If you want to scan the document automati cally once you place the paper to the scanner please check the Automatically detect and scan paper box Note If you want to return to Basic Settings simply click Basic Settings below More Settings ...

Page 35: ...m width and height for your document 8 DPI Setting DPI setting allows you to set custom values according to the document size or resolution requirements WorldocScan X supports resolutions of between 100 600 dpi By default the software is set to 300 dpi 8 Advanced Setting This allows you to adjust the Brightness Contrast Gamma value Detect End of Page Invert Image Auto Crop and Auto deskew function...

Page 36: ...tion and select the language of the document This will allow you to quickly search through the document text 8 Language Please select the language of the document from the language menu 8 PDF Quality You can also adjust the PDF document quality by moving the sliding bar JPEG Setting If you set the File Type as JPG you can adjust the image quality by moving the sliding bar of the JPEG Setting The h...

Page 37: ... below Step 5 Click Scan to start scanning the first page While scanning the scanning progress will be shown as a percentage at the bottom of the window If you want to give up scanning please click Close Tip If you check Auto detect paper the scanner will start to scan the document once you insert paper Scanned File Buffer Auto detect paper ...

Page 38: ...nd Show Scanned Image 1 Rotate Counterclockwise 2 Rotate Clockwise 3 Move Forward 4 Move Backward 5 Delete Image 6 Show Scanned Image 1 2 3 4 5 6 Tip There are ways to enlarge the scanned image First choose the image icon that you want to enlarge and click Show Scanned Image button The window of the enlarged image will pop up Second move the cursor on the scanned image icon for two seconds The win...

Page 39: ...ed to one file If you select the JPG or BMP file type the scanned images will be saved individually If you select TIFF file type you can choose to save all the pages into a single multi page TIFF file or into a separated single page files Step 8 If you have additional pages to scan please place the next page and click Scan If the Auto detect paper and scan option is checked when you insert the pag...

Page 40: ... TIFF file into WorldocScan X 4 2 Import File Step2 Choose the file that you wish to import into WorldocScan X The files will be imported into WorldocScan X immediately You can assign these files into any category rename these files or so on Step1 Go to the File menu and choose Import File Tip You can select multiple files at one time ...

Page 41: ... want to create a searchable PDF file please check the Create searchable document option and select a recognition language To adjust the PDF document quality by moving the sliding bar Tips 1 While you are viewing an image file click in the toolbar to convert the image file to PDF file 2 To add more recognition languages please run Settings User Settings Chapter 5 View and Manage Files ...

Page 42: ...5 2 WorldocScan X 4 After the conversion is completed you can check the conversion details and then click Close 3 Click Start Converting ...

Page 43: ...n also click the Convert to Word button or Convert to Excel button on the toolbar Take Covert to Word File for example Tips 1 You can select the recognition language of the document from the langauge menu 2 Check the Open Document After option if you want to open the f ile immediately after conversion 3 After the conversion is completed if the Open Document After option is checked you can view and...

Page 44: ...reader or the image viewer please click Note If you are using Adobe Reader X the toolbar is hidden by default If you want to show the toolbar please right click the document and then choose Page Display Preferences from the context menu In the left hand column of the Preferences dialog please select Documents Then deselect Allow documents to hide the menu bar tool bars and window controls You can ...

Page 45: ...se window and choose Select All from the context menu or go to the Edit menu and choose Select All 2 Right click this file and select Delete File or select Edit Delete to delete the se lected files Tip If you delete categories or files outside of WorldocScan X when you return to WorldocScan X please press the F5 key or click View Mode Refresh You will see the deletion in WorldocScan X ...

Page 46: ...click a file 2 Select Display File Details in the menu 3 You can view additional file information including note annotations file size file page creation date and so on Tip You can edit the note annotations by directly typing your note in this field ...

Page 47: ...OK Once the copying or moving process is completed you will see all the files under the source category are moved or copied to the destination category You can use the Categories pane to move or copy the current category and all files under it to another category 1 Right click a category and select Move to Category or Copy to Category ...

Page 48: ... is listed for you confirm 4 If you also want to move all current categories and files to the new path please check the Move files and folders from current path to new path option 5 Then click OK to update the modification If you don t want to change the path simply click Cancel 2 That will bring up a Storage Path Setting dialog box The current file storage path is listed above Tip To test the mod...

Page 49: ...ere are four sorting criteria Sort by file name Sort by file type Sort by file size Sort by file creation time 6 1 2 Keyword Search WorldocScan X provides the keyword search function to search file name and the note field in your files Moreover for searchable PDF files WorldCard X can perform full text search For how to convert files into the searchable PDF format please refer to Section 5 4 1 Inp...

Page 50: ...ons below to insert selected documents or pictures in an email message as attachments Note An Internet connection and a supported email software program are required 1 In the document area select the documents or images 2 Click the email button in the toolbar 3 Your email programs opens and the selected files are attached to an email message 4 Use your email program to complete and send the email ...

Page 51: ... selected document to a printer 1 In the document area select the document that you want to print out 2 Click the print button in the toolbar or right click this document and select Print from the menu 3 This document will be printed on the default printer Note You can only print one document at one time ...

Page 52: ...Azerbaijani Cyrillic Azerbaijani Latin Bashkir Basic programming language Basque Belarussian Bemba Blackfoot Breton Bugotu Bulgarian Buryat C C programming language Catalan Chamorro Chechen Simple chemical formulas Chukcha Chuvash For MICR CMC 7 text type Cobol programming language Corsican Crimean Tatar Croatian Crow Czech Danish Dargwa ...

Page 53: ...ranto Estonian Even Evenki Faeroese Fijian Finnish Fortran programming language French Frisian Friulian Scottish Gaelic Gagauz Galician Ganda German German Luxembourg German new spelling Greek Guarani Hani Hausa Hawaiian Hungarian Icelandic Ido Indonesian Ingush Interlingua Irish Italian Java programming language ...

Page 54: ...zakh Khakas Khanty Kikuyu Kirghiz Kongo Koryak Kpelle Kumyk Kurdish Lak Lappish Sami Latin Latvian LatvianGothic Lezgin Lithuanian Luba Macedonian Malagasy Malay Malinke Maltese Mansi Maori Mari Maya Miao Minangkabau Mohawk Mongol Mordvin Nahuatl Nenets Nivkh ...

Page 55: ...ian Old Spanish Ossetian Papiamento Pascal programming language Tok Pisin Pidgin English Polish Portuguese Brazil Portuguese Portugal Provencal Quechua Rhaeto Romanic Romanian Romanian Moldavia Romany Ruanda Rundi Russian Russian old spelling Samoan Selkup Serbian Cyrillic Serbian Latin Shona Sioux Dakota Slovak Slovenian Somali Sorbian Sotho ...

Page 56: ...Swedish Tabassaran Tagalog Tahitian Tajik Tatar Tinpo Jingpo Tongan Tswana Tun Turkish Turkmen Tuvinian Udmurt Uighur Cyrillic Uighur Latin Ukrainian Uzbek Cyrillic Uzbek Latin Visayan Cebuano Welsh Wolof Xhosa Yakut Zapotec Zulu ...

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Page 58: ...ection against harmful interference in a residential energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equip...