Philips 9600 SERIES, Quick Start Manual

Page 1: ...Digital Pocket Memo 9600 SERIES Quick Roll Out Guide partner confidential MK Philips Speech Processing September 2007 ...

Page 2: ...company partner confidential 2 Quick Roll Out single installation Out of the box and go Quick Roll Out multiple devices Author customisation FAQ s BACKGROUND BACKUP DPM 9600 SERIES Table of content ...

Page 3: ...company partner confidential 3 Digital Pocket Memo 9600 Quick Roll Out single seat ...

Page 4: ...00 Quick Roll Out single seat Quick Start Guide 2pg in each box Graphical illustration Guides through first steps Supports instant work start Software SpeechExec Pro First time user wizard built in First time configuration wizard for DPM settings included ...

Page 5: ...confidential 5 Digital Pocket Memo 9600 Quick Roll Out single seat The first time user wizard allows to conveniently configure the SW application Simply set the Digital Pocket Memo device according needs UNIQUE UNIQUE ...

Page 6: ...S Windows user name or you can work with a custom user name 2nd set the target folder for all finished dictations either work with default proposal a path on local PC or click on Modify to assign the proper network path Digital Pocket Memo 9600 Quick Roll Out single seat ...

Page 7: ...tegory for a new dictation either assign one of the pre defined values Memo Letter Fax Report as default or enter a new category or select the empty field for no value required Digital Pocket Memo 9600 Quick Roll Out single seat Memo Fax Letter Report Assigning Worktypes to dictations can speed up the workflow process The file identification sorting filtering and routing can be done easily based o...

Page 8: ...he wizard assists in configuring time format sound feedback voice activated recording display appearance recording format microphone sensitivity definition of keywords metadata and the file download filter to the PC or LAN Network Let s take a closer look Digital Pocket Memo 9600 Quick Roll Out single seat ...

Page 9: ...s like on an old tape based recorder 5 Record notification beep for audible feedback when a recording starts can also be changed through DPM Menu later on Digital Pocket Memo 9600 Quick Roll Out single seat Voice Activated Recording mode A convenient feature for hands free dictation When enabled recording will start when you begin The sensitivity level can be adjusted during recording by using the...

Page 10: ...LC Display Select the Standard display for people who only require the most relevant file and recorder information in the display The default setting is Advanced display In addition to the Standard display the file position bar and meta data information such as author name and the assigned worktype code are displayed ...

Page 11: ...ommended distance is 5 cm to 10 cm Medium sensitivity for dictation Recommended distance is 10 cm to 15 cm High sensitivity to record meetings around a table recommended distance to each speaker is 1m 3 ft up to 2 5 m 7 6 ft can also be changed through DPM Menu later on To guarantee full backwards compatibility to existing transcription software the default Recording format is set to DSS SP mode W...

Page 12: ... for Keyword 3 Comment field Usage for Keyword 4 Secretary Assigning Keywords to recordings can speed up the workflow The file identification sorting filtering routing can be done easily based on such values up to 20 different Author names Work types or Secretaries can be loaded into a single DPM device in case required comments can be polled to be filled in at PC file download triggered through t...

Page 13: ...ia 1 All files all files residing on the memory card 2 EOL files only files that are marked as finished 3 File selection a overview is presented on PC 4 Files from a certain Author Keyword1 Note also the option to delete files from the memory card after download can be set here Delete files on the DPM after download UNIQUE UNIQUE ...

Page 14: ...creen optional Disable the End of letter feature Note Some organisations don t want to use the End of letter marking it can be deactivated Many organisations find the EOL feature of great value as it gives a convenient easy way to filter files for automatic download when connected to the PC ...

Page 15: ... connected to the DPM 9600 This configuration screen allows to define if a scanned data shall be loaded into the focus where the cursor is at this moment or into a pre defined keyword metadata field Connected to the PC the DPM 9600series with the click on barcode scanner 9294 attached can be operated like a Barcode Scanner SpeechMike PC dictation barcode scanning ...

Page 16: ...le seat 8th screen optional protect DPM device settings against unintentional changes It is good practice to prevent device misalignment through mistakes such as User recorded in wrong file format User changed to wrong menu language User changed to wrong microphone sensitivity ...

Page 17: ...company partner confidential 17 Digital Pocket Memo 9600 Menu Protect Settings ...

Page 18: ...company partner confidential 18 Quick Roll Out single seat Out of the box and go Quick Roll Out multiple devices Author customisation FAQ s BACKGROUND BACKUP DPM 9600 SERIES Table of content ...

Page 19: ...nfigure multiple DPM s 1 Store the defined configuration in a reference ini file 2 Transfer the configuration to a Digtial Pocket Memo 3 Customize transfer author dependent setting to a DPM 4 Proceed Repeat step 2 and 3 with the remaining DPM s ...

Page 20: ...nfigure multiple DPM s 1 Store the defined configuration in a reference ini file 2 Transfer the configuration to a Digtial Pocket Memo 3 Customize transfer author dependent setting to a DPM 4 Proceed Repeat step 2 and 3 with the remaining DPM s ...

Page 21: ...installation you have configured all DPM settings to match with the organisational needs Now export and store these for later backup Go to the General settings menu Click on the DPM settings item at the DPM DT Configuration options and select Export And save the DPM configuration ini file to a secure location 1 ...

Page 22: ...nfigure multiple DPM s 1 Store the defined configuration in a reference ini file 2 Transfer the configuration to a Digtial Pocket Memo 3 Customize transfer author dependent setting to a DPM 4 Proceed Repeat step 2 and 3 with the remaining DPM s ...

Page 23: ...PC and has been recognised by the SpeechExec application as DPM 9600 see screen shot on the left down corner as an example Go to the General settings menu Click on the DPM settings item at the DPM DT Configuration options and select Transfer settings to device All previously defined DPM settings will be loaded into the connected DPM 2 ...

Page 24: ...nfigure multiple DPM s 1 Store the defined configuration in a reference ini file 2 Transfer the configuration to a Digtial Pocket Memo 3 Customize transfer author dependent setting to a DPM 4 Proceed Repeat step 2 and 3 with the remaining DPM s ...

Page 25: ...enu in the General Settings dialogue 1 Click on the Start button to call up the DPM Configuration screen 2 Select Keyword Definition here you can populate the content for the connected DPM Author name work types Secretary names 3 Click on the OK button to transfer the settings 4 Disconnect the DPM from the PC connect the next DPM and repeat the steps from the previous slide 3 ...

Page 26: ...company partner confidential 26 Quick Roll Out single installation Out of box and go Quick Roll Out multiple devices Author customisation FAQ s BACKGROUND BACKUP DPM 9600 SERIES Table of content ...

Page 27: ... need to re configure a device A Open the SpeechExec software application and select the General settings menu Click on the DPM Wizard item at the DPM DT Configuration option The configuration wizard will guide you through the DPM configuration options Question Answer DPM Configuration Wizard ...

Page 28: ...en the SpeechExec software application and go to the General settings menu Click on the Startup item at the Worklist options and select Start the New User Wizard Now close and re start the application The first time user wizard will start and guide the user through the key settings again Question Answer Fist Time User Wizard ...

Page 29: ...company partner confidential 29 Quick Roll Out single installation Out of box and go Quick Roll Out multiple devices Author customisation FAQ s BACKGROUND BACKUP DPM 9600 SERIES Table of content ...

Page 30: ...9600 Product features Robust full metal design Intuitive Smart button operation Clear End Of Letter button placement lock mark files as completed Robust configurable 4 position switch Separate On Off switch USB fast charging 500mA during normal operation no separate charger required ...

Page 31: ...ll main button on the front for convenient One Thumb Operation Microphone grill clear where to speak in 50 longer battery life time 18hrs in SP record mode Switching to slower faster playback speed 75 130 Standard 3 5mm MIC EAR sockets Status LED for left right hand operation ...

Page 32: ... 9600 Product features Works with LAN Docking Station for file transfer without a PC Click on barcode scanner module available scan patient ID Playback Noise reduction optional New DSS Pro encoder improved speech recognition real time file encryption Large battery status indicator clear feedback on battery level ...

Page 33: ...nfidential 33 let s look closer The 3 product pillars Designed around you Ergonomic Design Smart buttons Customization Easy to experience Largest display Works with standards Advanced DSSPRO encoding LAN Docking Station ...

Page 34: ...ne 1 Switch On Off 2 Dictate with 4 position switch 3 Finalise protect prioritise Navigation and direct file Access Keyword Index via Smart Buttons 1 Fast Keyword assignment 2 Set Index or Instruction Mark 3 Jump to Index 1 Dictation selection 2 Menu and file navigation 3 Volume control ...

Page 35: ...company partner confidential 35 Digital Pocket Memo 9600 Ergonomic design All buttons within the sweep angle of the thumb Convenient one thumb operation ...

Page 36: ...l Pocket Memo 9600 SMART Buttons Simple easy to use with intuitive smart buttons STOP mode KEYWORD assignment RECORD mode Index set index mark PLAYBACK mode Index set index mark REWIND mode BEGIN jump to begin FORWARD mode MARK jump to next ...

Page 37: ... new dictation file RECORD mode Index set index mark Instruction rec a Spoken Instr PLAYBACK mode Index set index mark SPEED playback 75 130 100 REWIND mode BEGIN jump to begin MARK jump to next set marker FORWARD mode MARK jump to next END jump to end of file Simple only currently possible options are offered ...

Page 38: ...F REW F REW F REW 4th position PLAY PLAY STOP PLAY PLAY 3rd position STOP STOP PLAY STOP STOP 2nd position REC Philips International FFWD FFWD FFWD REC 1st position Philips German Philips 4 pos switch Grundig Olympus 4 position switch Users have their preferred way of working ...

Page 39: ...tion PLAY PLAY STOP PLAY PLAY 3rd position STOP STOP PLAY STOP STOP 2nd position REC Philips International FFWD FFWD FFWD REC 1st position Philips German Philips 4 pos switch Grundig Olympus 4 position switch The flexible 4 position switch adapts to the user preference UNIQUE UNIQUE and the functionality is clearly displayed ...

Page 40: ...nfidential 40 let s look closer The 3 product pillars Designed around you Ergonomic Design Smart buttons Customization Easy to experience Largest display Works with standards Advanced DSSPRO encoding LAN Docking Station ...

Page 41: ...LP SP or QP optimised for pleasant listening improved speech recognition Clear battery status indication 4 position switch configuration info and current slider position Smart button offers currently available options Voice Activated recording adjustable visual threshold level Display of keyword assigned All relevant dictation information displayed ...

Page 42: ...partner confidential 42 Digital Pocket Memo 9600 Largest Display When the Advanced Display information is not required simply use the software wizard to activate the standard display Illustration UNIQUE UNIQUE ...

Page 43: ...pany partner confidential 43 Digital Pocket Memo 9600 Open Standards Work with open standards SD MMC memory card DSS recording format Standard Mini USB socket 3 5mm sockets ear micro Standard batteries AAA ...

Page 44: ...company partner confidential 44 Digital Pocket Memo 9600 A strong proposition Designed around you Easy to experience Advanced ...

Page 45: ...company partner confidential 45 ...