Philips DPM 9400, User Manual

Page 1: ...DPM 9400 User Manual ...

Page 2: ... the European Union The cardboard used for packaging can be recycled This electronic facility contains recyclable material Technical changes and errors excepted Please note that not all accessories mentioned in this manual are necessarily part of the package contents Descriptions of accessories such as memory cards additional microphones or the Foot Control are for information only and do not requ...

Page 3: ...pter 4 Basic Operations 12 Recording DPM 9400 00 12 Recording DPM 9400 52 13 Finishing a dictation EOL and Priority 13 Recording mode Insert Overwrite 14 Playback 14 Adjusting the volume 14 Fast Forward and Fast Rewind 15 DPM 9400 00 15 DPM 9400 52 15 Deleting 15 Deleting a section 15 Deleting a file 16 Recording format Standard Play Long Play mobile 16 Voice activated recording 16 DPM 9400 00 16 ...

Page 4: ...DPM 9400 User Manual iv Appendix Troubleshooting the DPM 26 Index 28 ...

Page 5: ...ion Keywords and labels can be stored with the sound file USB connection for simple data transfer between the device and the PC Ergonomic design High resolution LCD display with backlight Recording of spoken instructions Utmost flexibility through the low level API and easy integration via the high level API Package contents DPM 9400 the digital voice recorder for the professional user Philips mem...

Page 6: ...verwrite mode the LED is red Overwrite is the default setting for the recording mode In Insert mode the LED is green 2 LCD display 3 Built in loudspeaker 4 Built in microphone 5 Jog Dial Volume control Skip Forward and Skip Back access to the DPM menu and moving between menu entries and confirmation of selections 6 4 Position Switch with Lock Hold switch functionality Depending on your DPM model t...

Page 7: ...nction button which supports the following operations When the DPM is connected to the PC this button activates the download function When you press the button for about 0 3 seconds in Playback or Recording mode an index mark is inserted into the sound file When you press the button for at least 1 second in Recording mode a spoken instruction is inserted into the sound file 17 Power supply socket ...

Page 8: ...and should be replaced or recharged this symbol is displayed Note If the power level in the batteries drops below 2 0 V no recording or playback is possible Recharging the batteries The DPM can be operated with the rechargable Philips NiMH batteries LFH 9144 For recharging these batteries either use the DPM Docking Station 9110 or the Philips power supply LFH 9145 For more information on rechargin...

Page 9: ...n two hours it is automatically turned off In this case it can only be turned on via the Lock Hold switch OFF ON functionality or by moving the 4 Position Switch Memory card The DPM 9400 operates with a memory card of the type MMC or SD It supports MMC and SD cards with storage capacities of up to 1 GB For example a 32 MB memory card of the type MMC supports about 312 minutes of recording time in ...

Page 10: ...erwrite mode no symbol is displayed 5 Voice activated recording mode is enabled 6 AM or PM symbol if the US time format is used The US time format is the default setting for DPM 9400 52 7 Current time in HH MM hours minutes 8 The current file number The current file will always be the last file you worked on If you do not jump to a different file this file will be opened automatically 9 The dictat...

Page 11: ...tions for enabling disabling the record notification beep and for recording into one file only can only be made via the SpeechExec Dictate Note If the one file function is activated any recording will be stored in a single file The Skip Forward Skip Back and EOL functions are not available If the record notification beep is enabled you will hear two beeps every time the DPM goes into Recording mod...

Page 12: ...een for a Keyword menu entry which has been defined as follows usage Author content a selection of author names the current Keyword assignment is the author name Jones When you confirm the menu entry selection by pressing the Jog Dial the list of all defined author names is displayed For more information on assigning DPM Keywords refer to the Assigning Keywords section in this manual For more info...

Page 13: ...ing you will automatically return to the DPM main menu Additional information If you do not want to change for example the YY year setting you can proceed to the MM month setting by pressing the Jog Dial When you change the batteries for the DPM a built in power storage will keep the clock active for ten hours After that the time setting has to be repeated as described above Alternatively you can ...

Page 14: ...following Set the microphone sensitivity to low when recording dictations in a noisy environment Set the microphone sensitivity to medium when recording dictations in a normal environment this is the default setting Set the microphone sensitivity to high when for example recording at a conference Confirm the setting by pressing the Jog Dial and to return to the DPM main menu Voice activated record...

Page 15: ...s that this additional time is currently displayed on the DPM To disable the display of this additional time confirm the menu entry selection by pressing the Jog Dial Move the Jog Dial to have the symbol without the check mark and confirm your changes by pressing the Jog Dial again You will return to the DPM main menu Reformatting the memory card You can erase any data on the memory card by reform...

Page 16: ...ing mode the LED can be either red or green In Overwrite mode the LED is red Overwrite is the default setting for the recording mode In Insert mode the LED is green 3 To start recording move the 4 Position Switch to the Play position and start dictating Speak clearly and keep a distance of approximately 4 inches ten centimeters between your mouth and the DPM While DPM 9400 00 is in Recording mode ...

Page 17: ...Position Switch to the STOP Stop position to stop recording The Record LED goes out 3 To continue recording move the 4 Position Switch to the REC Record position again 4 When you are finished and do not want to make any further changes to the dictation press the L P button to mark the current dictation as finished EOL symbol The file is closed and a new empty file is automatically generated The fi...

Page 18: ...te mode The default setting is Overwrite mode which means that new speech replaces existing speech in the sound file from the insertion point forward If the mode setting is Overwrite the LED is red If the device is set to Insert mode the LED is green and an additional symbol is shown on the DPM display This is the DPM display in Stop mode and with Overwrite mode enabled This is the DPM display in ...

Page 19: ... is the DPM display in Fast Forward mode This is the DPM display in Fast Rewind mode The winding speed starts at 5 times the playback speed After two seconds it is accelerated to 10 times the playback speed after eight seconds to 20 times and after thirty seconds to 100 times the playback speed Deleting The DEL button on the DPM can be used for two purposes deleting a section from a sound file and...

Page 20: ...t can be selected for each file the format for a file can be changed as long as no recording has been done in the file After recording has been done in the file it is possible to switch between the SP and LPm recording format in the DPM menu This change will not take effect for the current file but from the next new file onwards From that point on any new files are recorded in the selected format ...

Page 21: ... a skip function for moving between files Before you move the Jog Dial up or down make sure that the 4 Position Switch is in the Stop position DPM 9400 00 DPM 9400 52 STOP Moving the Jog Dial up skips to the end of the current file Then moving the Jog Dial up will always skip to the end of the next file For example the current file number is 5 Moving the Jog Dial up goes to the end of file number ...

Page 22: ...hown Additional infomation When you fast forward or fast rewind the file the DPM will interrupt the current action at the insertion point of an index mark for about 1 second and the DPM will beep The action is then continued automatically In Playback mode only the index mark string is shown on the display when the playback cursor moves over an index mark The DPM will not beep and playback will not...

Page 23: ... by pressing the Jog Dial for about two seconds Additional information If there is more than one user defined label enabled you will automatically go to the next label upon confirming the first label To delete a character from a label string press the DEL Delete button briefly To discard any changes you have made and to exit the DPM menu press the DEL button for about two seconds To insert a chara...

Page 24: ...transferred to the DPM where the author makes the required Keyword assingments Do the following 1 Press the Jog Dial for about two seconds to access the DPM menu and display the Keyword s usage definition Author Note If a Keyword assignment has already been made the current assignment is displayed as the menu entry for example AUTHOR Jones 2 Confirm the Keyword selection by pressing the Jog Dial T...

Page 25: ...te For more information on this setting refer to the Online Help delivered with the program Note The Barcode into Keywords setting is a mandatory setting if your DPM has been configured with it When you create a new dictation file and have the Barcode Module attached you must scan in the barcode information before you can start to record your dictation If no Barcode Module is attached to the DPM t...

Page 26: ...the DPM menu The usage definitions of any other Keywords are ignored Example Linked Keywords The usage definition of Keyword 1 is patient the content definitions of the Keyword 1 column are patient names Keyword 2 is the department Keyword 3 the patient ID Keyword 4 a comment Keyword 5 the patient s gender In this example a Keyword set thus combines all of this patient data The Keyword Definition ...

Page 27: ...is Z E L A Z O W S K I DPM 9400 supports the recording of spoken instructions for your dictations Spoken instructions can only be inserted in Recording mode To insert an instruction do the following 1 Make sure that the DPM is in Recording mode and that the device is disconnected from your PC Otherwise the DL S Instr button has the download function 2 Press and hold the DL S Instr button for at le...

Page 28: ...vice will interrupt the current action at the insertion point of a spoken instruction for about 1 second and it will beep The action is then continued automatically While the device stops at a spoken instruction the corresponding string is displayed on the device In Playback mode only the spoken instruction string is shown on the display when the playback cursor moves over a spoken instruction The...

Page 29: ...ter transferring depends on the corresponding settings in SpeechExec Dictate Additional information During transfer and as long as the DPM is connected to the PC all buttons and switches on the DPM are inactive For more information on the different download configuration options including the automatic download procedure refer to the SpeechExec Online Help or the User Manual delivered with the CD ...

Page 30: ...otected Remove write protection from the SD card Wrong file The wrong file is being played back Open the correct file Connection to the PC is not possible USB driver has not been installed properly Solution Check whether the USB drivers have been installed correctly If you did not complete the installation of the USB driver or canceled the Unknown device detected process the first time you connect...

Page 31: ...Control Panel Make sure your PC s sound system is the Preferred device selection Activate the Use only preferred devices option Recharging batteries is not possible The DPM is turned on and connected to the PC with download mode activated Turn the DPM off to start recharging Important The DPM can only recharge the rechargable Philips NiMH batteries LFH 9144 ...

Page 32: ...tton 23 DPM Activate 5 Batteries 4 Formatting the memory card 5 Graphic 2 Keywords 20 Memory card 5 Overview 2 Troubleshooting 26 DPM 9400 00 8 12 VA 16 DPM 9400 52 9 13 VA 17 DPM display 7 10 11 DPM menu 7 8 9 10 11 E End of Letter button 13 Entering user defined labels 19 EOL 13 EOL button 13 F Fast Forward 15 DPM 9400 00 15 DPM 9400 52 15 Fast Rewind 15 DPM 9400 00 15 DPM 9400 52 15 Features 1 ...

Page 33: ... Batteries 4 Record 13 Instructions 23 Record LED 12 13 Record Standby 12 Recording DPM 9400 00 12 DPM 9400 52 13 Recording format Long Play mobile 9 16 Standard Play 9 16 Recording mode Insert 14 Overwrite 14 Recording time 11 Reformat Memory card 11 S Scan Barcode 21 SD 5 Section sound file Delete 15 Skip Back 17 Skip Forward 17 Software SpeechExec Dictate 20 24 Sound file Delete file 16 Delete ...

Page 34: ...DPM 9400 User Manual 30 DPM 9400 52 15 Workflow management 24 ...