Philips FAXJET IPF520, User Manual

Page 1: ...EN IPF520 IPF525 IPF555 User Manual ...

Page 2: ...S messages from your device if this service is activated for your telephone line this function is not supported in all countries and networks Received SMS messages can be managed with the extensive functions of the SMS menu We hope you enjoy your device and its many functions About this User Manual With the installation guide on the following pages you can start using your device quickly and easil...

Page 3: ... 19 Sending to Multiple Recipients Broadcasting 20 Sending Fax Later 20 Fax Reception 21 Polling Faxes 21 Selective Spam Filter 21 7 Copier 22 Inserting Documents 22 Copying a Document 22 8 SMS 23 SMS Requirements 23 Sending SMS 23 Sending saved SMS 24 Receiving SMS 24 Composing SMS 25 Printing SMSs 25 Deleting SMS 25 Modifying the Settings 25 9 Settings 27 Entering the Date and Time 27 Selecting ...

Page 4: ...n objects have entered the device and have your device exam ined by trained professionals at a technical service location Do not allow children to handle the device without supervision Do not allow children to handle the device without super vision The packing materials should be kept out of the hands of children Magnetic telephone handset The telephone handset of the device is magnetic Caution sm...

Page 5: ...ER BLACK LIST PRINT SET UP TX FROM MEMORY Print out protocol PRINT REPORT LAST TX REPORT CALLER ID LIST LAST BROADCAST ACTIVITY REPORT PHONE BOOK CART MAINTEN Fax set up FAX SET UP DATE AND TIME SET DATE TIME DATE FORMAT HOUR FORMAT VARIOUS SETT ECM TX REPORT FAX HEADER BUZZER VOLUME CONTRAST PRINTER PARAM REDUCTION SURPLUS PRINT SET UP POLLING RX Installation INSTALLATION STATION NAME STATION NUM...

Page 6: ...er tray Document feeder writing facing up Panel with display Vorderansicht EXT socket Connection socket for additional devices ƒ LINE socket Connection socket for telephone cable Telephone handset socket Connection socket for the telephone handset IPF 525 IPF 555 Bodenansicht ...

Page 7: ...in countries where the SMS function is not supported start the print out of fax transmission reports using this key list of the last ten fax messages sent and received Loudspeaker Key with without Handset Ijet 3 ß IPF 520 Listening while the connection is estab lished IPF 525 IPF 555 Dialling with the handset replaced IPF 525 IPF 555 hands free Redial ljet 3 Toggling between the list of the last 1...

Page 8: ...ceive documents or make copies you must load paper into the device Please use only appropri ate paper in standard format A4 210 297 millimetre preferably 80 g m2 Follow the specifications in the tech nical data Loading Paper Preparing Paper Loading Paper Loading Paper 1 Fold open the paper feed flap towards front until stop 2 Insert paper in the paper feeder You can insert maxi mum 100 sheets A4 8...

Page 9: ...Faxjet Inserting Ink Cartridge 1 Open the control panel by lifting and folding it up in the centre Click the control panel completely in place 2 Open the cartridge compartment by pressing on the upper right corner of the document holder arrow and then carefully lifting it backwards Click the document holder completely in place Notice Analogue Fax Machine Your device is an analogue fax device Group...

Page 10: ...hich you are operat ing the device 2 Confirm with o CAUTION Remove the Protection Strip Please make certain that the protective strip has been completely removed Be careful not to touch the nozzles or contacts Notice Only Insert Cartridge When Con nected to the Electric Power Source Only insert the cartridge if the device is con nected to the electricity power supply Oth erwise the cartridge will ...

Page 11: ... DATE AND TIME with o 5 Select using SET DATE TIME 6 Confirm with o 7 Enter the date two digits each e g 080608 for 08 06 08 8 Enter the time e g 1400 for 2 pm 9 Confirm with o 10 You can exit with j Time and Date After a Short Power Failure Notice Format of Time and Date Select further settings in step 5 using DATE FORMAT Change the date format HOUR FORMAT Change the time format 12 24 clock Notic...

Page 12: ...You can put the handset on mute if you want to speak to someone without letting the caller hear the conversation 1 During a call press ê Your caller cannot hear any more LINE ON HOLD appears on the display 2 Press ê again to continue with the call Speed Dialling Speed Dialling You can assign the speed dial keys to frequently dialled tel ephone numbers You can load these telephone numbers quickly w...

Page 13: ...ing or Press the respective key several times until the character or special character appears on the display 10 Confirm with o 11 Select a ring tone using 12 Confirm with o The entry is saved Save e mail address You can also save an e mail address to which SMS messages can be sent 1 Press MENU RECEPT SET UP appears on the display 2 Select using PHONE BOOK 3 Confirm with o 4 Using select NEW ADDRE...

Page 14: ...ller Line Identifica tion On Off 1 Press MENU RECEPT SET UP appears on the display 2 Select using INSTALLATION 3 Confirm with o STATION NAME appears on the display 4 Select using TEL LINE SETUP 5 Confirm with o 6 Select using CALLER ID 7 Confirm with o 8 Using select whether the telephone number of the caller is to be displayed or not 9 Confirm with o 10 You can exit with j Missed Calls Type 3 mit...

Page 15: ... 20 Seconds Announcement if message mem ory is full You can record an additional outgoing message which the caller hears if no new messages can be stored 1 Press MENU RECEPT SET UP appears on the display 2 Select using TAD SET UP 3 Confirm with o ICM ON SPEAKER appears on the display 4 Using select OGM 2 5 Confirm with o 6 Using select RECORD 7 Confirm with o LIFT HANDSET appears on the display 8 ...

Page 16: ... messages The limit on duration of recording set for messages applies even to the recording duration of memos 1 Press æ LIFT HANDSET appears on the display 2 Pick up the telephone handset and press o to record the voice message 3 Press j to end the recording The recording is played back 4 Hang up the handset The voice message is displayed as a new message Setting up Remote Access Entering Access C...

Page 17: ... hearing all messages press 6 and 6 Recording a new outgoing message OGM 1 1 Press 3 2 Press to end the recording Playing back the outgoing message OGM 1 Press 5 Control Functions Aborting last function Press 0 Switching off answering machine reception mode AUTOMATIC Press 1 Switching on answering machine reception mode TAD FAX Press 2 Switching off forwarding Press 5 Switching on external memo fu...

Page 18: ...ET UP 3 Confirm with o ICM ON SPEAKER appears on the display 4 Using select ICM REC TIME 5 Confirm with o 6 Select the desired recording duration using 7 Confirm with o 8 You can exit with j Economy Operating Mode With this function you can identify whether new messages have been recorded or not from the number of rings If the device picks up after the set number of rings you have received new mes...

Page 19: ... the display Direct Inward Dialling or Selecting Sub address Direct Inward Dialling or Sub address You can send a fax to a direct inward dialling number or a sub addressor or call from a direct inward dialling number or sub address for example to use a certain service of a fax database provider For this purpose attach the direct inward dialling number or sub address with a short dialling pause to ...

Page 20: ...r telephone tariffs or if the recipient can be reached at some specific time only you can send the fax at a later time within 24 hours 1 Insert the document 2 Press MENU RECEPT SET UP appears on the display 3 Select using TX FROM MEMORY 4 Confirm with o 5 Using select NEW SETTING 6 Confirm with o The document is now read 7 Enter the time at which the document should be trans mitted e g 14 00 for 2...

Page 21: ...ings but the device does not receive a fax Clip Prerequisite Short Assign an Entry 1 Press MENU RECEPT SET UP appears on the display 2 Confirm with o RECEPTION MODE appears on the display 3 Select using BLACK LIST 4 Confirm with o 5 Select using NEW NUMBER 6 Confirm with o 7 Enter the telephone number from which you do not wish to receive a fax 8 Confirm with o 9 Using select if you would like sav...

Page 22: ... Press o Creating Multiple Copies 1 Using the numeric keys enter how many copies of the document max nine copies you would like to make 2 Press o The copy is created Making Copies with Custom Set tings 1 Press MENU 2 Using select the quality for the copy 3 Confirm with o 4 Using select whether to reduce or enlarge the doc ument in size when copying You can enlarge to 200 per cent or reduce to 50 p...

Page 23: ...ssage Select NO to re edit the message SMS Messages to E Mail Function is not supported in all countries and networks Function is not supported in all countries and networks You can send SMS messages to an e mail address 1 Press _ 2 Use to select EMAIL TYPE 3 Confirm with o 4 Enter the e mail address or press m and select a saved entry using 5 Confirm with o 6 Enter the text as described under Sen...

Page 24: ...ub address 10 Confirm with o 11 Using select YES to send the message Select NO to re edit the message 12 Press o The message is sent Sending saved SMS 1 Press _ 2 Using select SMS RECEIVED SMS SENT or SMS WRITTEN 3 Confirm with o 4 Using select DISPLAY LIST 5 Confirm with o 6 Using select the SMS that you would like to send 7 Confirm with o 8 Using select SEND 9 Confirm with o The selected SMS is ...

Page 25: ...ct DISPLAY LIST 5 Confirm with o 6 Using select the SMS that you would like to delete 7 Confirm with o 8 Using select DELETE 9 Confirm with o The selected SMS is deleted Modifying the Settings Changing Transmitting and Receiving Numbers All numbers that you need to send and receive SMSs are stored in your device In case you moved to another tele phone service provider you must change these numbers...

Page 26: ...devices You can then send SMS messages to a spe cific device You can assign your device it s own sub address 1 Press _ 2 Using select CONFIGURATION 3 Confirm with o 4 Select using TERMINAL NO 5 Confirm with o 6 Enter the sub address The sender can send an SMS message directly to this device by appending the sub address to the telephone number 7 Confirm with o Printing SMS Settings 1 Press _ 2 Usin...

Page 27: ... and your number are transmitted together with the date time and page number The position of the infor mation can be changed Entering Name 1 Press MENU RECEPT SET UP appears on the display 2 Select using INSTALLATION 3 Confirm with o 4 Confirm STATION NAME with o 5 Enter your name You can enter characters using the numeric keys see key labels Enter special characters using or For this purpose pres...

Page 28: ...en white text on black background DARK For darker printouts LIGHT For brighter printout 9 Confirm with o 10 You can exit with j Setting Page Adjustment Incoming faxes will be printed out somewhat reduced in size so that no information is lost 1 Press MENU RECEPT SET UP appears on the display 2 Select using FAX SET UP 3 Confirm with o DATE AND TIME appears on the display 4 Select using PRINTER PARA...

Page 29: ...of the fax switch MANUAL The device will not receive faxes on its own You can start fax reception manually by pressing o This setting is useful when you want to receive faxes via a modem connected to a computer Setting the fax switch Type 3 mit Telefon IPF 525 IPF 555 The built in fax switch of your device distinguishes between fax messages and telephone calls Faxes are auto matically received tel...

Page 30: ... on the display 2 Confirm with o RECEPTION MODE appears on the display 3 Select using RINGS NUMBER 4 Confirm with o 5 Select the desired number of rings using 6 Confirm with o 7 You can exit with j Setting the Ring Duration Function is not supported in all countries and networks Function is not supported in all countries and networks For the receiving mode PHONE FAX you can set how long the device...

Page 31: ...l be printed Printing Transmission Report Printing Transmission Report After every transmission the device prints out a transmis sion report If a transmission error occurs an error report is printed out You can switch off printing of the transmis sion report 1 Press MENU RECEPT SET UP appears on the display 2 Select using FAX SET UP 3 Confirm with o DATE AND TIME appears on the display 4 Select us...

Page 32: ... on the display 6 Using select LINE MONITOR 7 Confirm with o 8 Using select whether the speaker should be switched on while establishing the connection or not 9 Confirm with o Set Up Receipt of Longer Documents With this function you can apply settings whereby docu ments which are longer than the current paper size are automatically printed on a new page upon receipt 1 Press MENU RECEPT SET UP app...

Page 33: ...not step in Enquire with your telephone service provider Voice Mailbox Type 3 mit Telefon IPF 525 IPF 555 You cannot simultaneously use the answering machine facility of your telephone service provider voice mail box and receive faxes on your devices Get the mail box function for your telephone connection disabled or set the number of rings for the fax switch to less than 5 When the fax switch acc...

Page 34: ...nk Easylink With the Easylink function you can control your device with additional telephones To use this function addi tional telephones must be set to the tone dialling mode DTMF MFV tones for this purpose see the operating manual of your additional telephone Starting Fax Reception If you pick up at an additional device and hear that you are receiving a fax whistling tone or silence you can star...

Page 35: ... device 10 Press j on the device The call signal clock pulse was stored Switch on the Call Signal Clock Pulse After automatic recognition of the call signal clock pulse you must switch on this call signal clock pulse on your device 1 Press MENU RECEPT SET UP appears on the display 2 Select using INSTALLATION 3 Confirm with o STATION NAME appears on the display 4 Select using DISTINCT RING 5 Confir...

Page 36: ...older completely in place 3 Press the lock in the centre of the holder towards the front and lift the cartridge 4 Remove the cartridge by pulling it up diagonally for ward and taking it out 5 Remove the cartridge from the packing and remove the protective strips 6 Insert the cartridge into the holder with the coloured end facing front and the contacts facing down 7 Press the cartridge down until i...

Page 37: ...r 3 Close the paper feed flap Fixing a Document Jam 1 Open the control panel by lifting and folding it up in the centre Click the control panel completely in place 2 Carefully pull out the paper 3 Close the panel Cleaning Instructions for Cleaning Fax Cleaning Sheets DANGER Instructions for Cleaning Unplug the device from the power socket before cleaning it Use a soft lint free cloth Never use liq...

Page 38: ... display 2 Using select CART MAINTEN 3 Confirm with o 4 Using select CLEAN CARTRIDGE 5 Confirm with o 6 Select using YES 7 The device prints a test page If the printing quality is still unsatisfactory you must man ually clean the cartridge Cleaning the Cartridge Manually 1 Open the device and remove the cartridge from the holder 2 Disconnect the device from the power supply 3 Clean the contacts A ...

Page 39: ...rs that cannot be corrected with the instructions in this user manual see also the help below follow the steps given here 1 Pull out the power plug 2 Wait at least ten seconds then plug the power plug back into the socket 3 If the problems repeats please contact our technical customer service or your retailer Follow the instruc tions on the display and in the error report ...

Page 40: ...ow the instructions on the display No printing Check whether the paper is correctly placed Documents are not properly fed Clean the scanner Problems with the Connection No dial tone Check the installation of the device Connect the telephone cable to the socket marked LINE Insert the telephone plug into your PTT line socket Fax transmissions are constantly interrupted Try to send the fax manually P...

Page 41: ...uence that may arise from this usage Should any malfunctioning arise the dealer or Sagem Communications Helpdesk will advise you what to do A General Guarantee Conditions Sagem Communications undertakes to remedy by repair or exchange at its own convenience free of charge for labour and replacement parts any defects in the equip ment during the guarantee period of 12 twelve months 3 three months f...

Page 42: ...ctions resulting from the usage of products con sumables or accessories not compatibles with the equip ment C Out of Guarantee Repairs In the cases set forth in B as well as after expiry of the guar antee period the customer must ask the Authorized Sagem Communications Repair Centre for a cost estimation The repair and delivery costs will be invoiced to the cus tomer The foregoing shall apply unle...

Page 43: ... packaging Use in other countries can result in faulty functioning For more information please contact the technical service centre for your country Should problems arise during use of your machine please contact your retailer first Neither Sagem Communications nor its affiliates shall be liable to the purchaser of this product or third parties for damages losses costs or expenses incurred by the ...

Page 44: ...lting your user manual you still require assistance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product Introduction 3 We can assist your more quickly if you do not call us from the machine rather an external telephone Keep a printout of the settings as well as the serial number of the machine handy T...