Philips MAGIC 5 ECO PPF 685, User Manual

Page 1: ...EN PPF 685 PPF 695 User Manual ...

Page 2: ...ssages in different resolutions to one or more recipients or a group You can also poll faxes and prepare documents for polling Fax Templates Five fax templates which you can use are stored in your device With these templates you can quickly create for example a short fax note or an invitation Select the resolution for text and photo in order to copy documents with your device You can also create m...

Page 3: ...lephone 24 Switching On and Off 24 Navigating in the Menu 24 Keypad lock 24 Activating emergency call number 24 Additional Functions 25 8 Answering Machine 28 Switching On and Off 28 Editing the Outgoing Message 28 Listening to Messages 30 Deleting Messages 30 Setting up Forwarding and Remote Access 31 Using Remote Access 31 Remote Control Functions 32 Recording Internal Memos 32 Modifying the Set...

Page 4: ...49 15 Telephone Lines and Additional Devices 50 Configuring Telephone Lines and Services 50 Registering and De Registering Additional Cordless Tele phones 50 Connecting Additional Devices 52 Using Additional Telephones Easylink 52 16 Service 53 Checking the Ink Film Reserve 53 Changing the ink film 53 Fixing a Paper Jam 54 Fixing a Document Jam 55 Cleaning 56 Displaying the Battery Charge 57 Chang...

Page 5: ...gn objects have entered the device and have your device exam ined by trained professionals at a technical service location Do not allow children to handle the device without supervision Do not allow children to handle the device without super vision The packing materials should be kept out of the hands of children Magnetic telephone handset The telephone handset of the device is magnetic Caution s...

Page 6: ...s telephone in a damp environment Never touch the cordless telephone with wet hands Cordless Telephone 2 The functioning of security systems medical equipment or sensitive devices can be disrupted by the transmission power of the cordless telephone Observe any usage regu lations or restrictions in the vicinity of such equipment Batteries 2 The batteries used should be disposed of according to the ...

Page 7: ...s page 57 46 Checking the Ink Film Reserve 46 Checking the ink film reserve page 53 47 Checking the Firmware Version 47 Checking the firmware version page 57 48 Sudoku 48 Sudoku page 43 5 Fax switch 51 Configuring Day Mode 51 Configuring day mode page 45 52 Configuring Night Mode 52 Configuring night mode page 45 53 Setting the Timer 53 Setting the timer page 45 54 Easylink 54 Easylink page 52 55 ...

Page 8: ... telephone cable PPF 63x PPF 67x Internal Description Scanner glass ƒ Rollers of the automatic document feeder Rests of the intake rollers Document guide scanner film Cover for scanner and automatic document feeder Toothed wheel for tightening the ink film ˆ Ink film roll in the rear ink film compartment Ink film roll in the front ink film compartment Š Slot for the Plug n Print card Locks for the...

Page 9: ...ing the cursor adjusting the volume level C Key C Returning to the previous menu level deleting indi vidual digits OK Key OK Calling the menu functions confirming input Answering Machine Key 1 b Press and hold Calling answering machine menu Keypad Lock Press and hold Turning keypad lock on off 0 Key 0 Inputting special characters R Key R Switching between calls call toggling Intercom Key Forwardin...

Page 10: ...messages Arrow Keys Calling the menu functions navigation within the menu selecting options moving the cursor adjusting the volume level OK OK Calling the menu functions confirming input Start START Press briefly Starting transmission of messages press and hold Starting fax polling Answering Machine b Calling answering machine menu Help i Press briefly Printing help pages and setting lists press a...

Page 11: ...serting Paper Paper Format Before you can receive documents or make copies you must load paper into the device Please use only appropri ate paper in standard format A4 210 297 millimetre preferably 80 g m2 Follow the specifications in the tech nical data Loading Paper Preparing Paper Inserting Paper 1 Fold open the lever on the right beside the paper feed towards front 2 Insert paper in the paper ...

Page 12: ...able into the elec trical outlet Connecting the Power Cable Charging Station Mains Cable Connecting the Mains Cable of the Charg ing Station Connect the mains cable of the charging station to the electrical socket Ladestation anschließen Initial Installation Starting Initial Installation After you connect your device to the mains voltage the ini tial installation commences Press i Your device prin...

Page 13: ... Cord less Telephone 1 Insert the new rechargeable batteries in the battery compartment with the positive and negative poles as shown in the picture in the battery compartment 2 Place the cover on the battery compartment and slide it upward until it snaps into place 3 Place the cordless telephone into the charging station CAUTION Setting the Country Correctly You must set the country in which you ...

Page 14: ...y In the starting mode press OK The display shows on which base unit and with which number the cordless telephone is registered Unregistered Cordless Telephones Notice Unregistered Cordless Telephones If you acquired a model with several cordless tel ephones only one cordless telephone is regis tered with your device in the factory Insert the batteries as described above and register the cordless ...

Page 15: ...e provider call by call as a telephone book entry select this entry and manually enter the subsequent telephone number or select another saved entry Insert Dialling Pause It may be necessary to insert a dial pause in telephone number for example for a direct inward dialling number a sub address or in a long distance number Hold R pressed for at least two seconds appears on the display The second p...

Page 16: ...call up the functions depends on your telephone company and may vary from the description found below On the Device Making a Second Call 1 During a call press R 2 Enter the desired number using the numeric keypad or select a saved entry Switching Between Calls Call Toggling Switching Between Calls Press R to toggle between the calls Receiving a Second Call Call Waiting During a call you can be inf...

Page 17: ...C again to continue with the call On the Cordless Telephone Switching Dect to Mute 1 During a call press ô Menu 2 Using select SECRET 3 Confirm with OK Your caller cannot hear anymore 4 Press õ Exit to continue with the call Mute Mode Recording a Telephone Con versation Recording a Telephone Conversation You can record a telephone conversation After recording the ä key flashes and you can hear the...

Page 18: ...GING UP 3 Confirm with OK Placing Internal Calls From the Device Calling a Cordless Telephone 1 In starting mode pick up the handset 2 Press 3 Dial the number of the cordless telephone using the numeric keypad Calling all Cordless Telephones 1 In starting mode pick up the handset 2 Press Ending Internal Call From the Cordless Telephone Calling the Device 1 In the starting mode press 2 Using select...

Page 19: ...gh the list of missed calls 3 Pick up the handset or press on the cordless tele phone to call back On the Cordless Telephone Missed Calls on Dect If you receive calls in your absence a message appears on the display of the cordless telephone 1 Press OK 2 Using you can page through the list of missed calls 3 Press to call back Notice Setting the Country Correctly If the Caller Line Identification d...

Page 20: ...one number 9 Confirm with OK 10 You can assign a ring tone to the number Use the number keys 0 to 9 to select a ring tone Using set the volume 11 Confirm with OK The entry is saved Deleting an Entry 1 Press OK 16 and OK 2 Using select the entry which you would like to delete 3 Confirm with OK 4 Confirm DELETE YES with OK Groups Groups You can combine several telephone book entries into a group A m...

Page 21: ...y dialled tel ephone numbers You can load these telephone numbers quickly with the speed dial keys Assigning or editing speed dial entry 1 Press and hold at least two seconds the speed dial but ton ë which you would like to assign or change 2 Confirm using OK 3 Using select the telephone book entry which you would like to assign to this speed dial button 4 Confirm using OK Deleting a speed dial en...

Page 22: ...t the entry which you would like to edit 3 Press ô Option 4 Using select ADD NUMBER 5 Confirm with OK 6 Enter the additional number 7 Confirm with OK 8 Select a category using 9 Confirm with OK Changing the Ring Tone Changing the Ring Tone You can assign a separate ring tone to each entry In this way you can distinguish between business and personal calls CLIP Prerequisite 1 Hold m pressed for at ...

Page 23: ... to the number or search for some other entry 5 Confirm with OK Telephone Book Entries of the Cordless Telephone 1 Hold m pressed for at least two seconds 2 Using dial the desired entry 3 Press ô Option 4 Select the desired option using You can have the details of the entry displayed call the number send an SMS to the number edit or delete the entry assign a special ring tone or add an additional ...

Page 24: ... Confirm with OK 5 Using ô select Yes to switch on the function Using õ select No to switch on the function Activating emergency call number Emergency Call Number Using this function you can save a number as an emer gency call number If the emergency call function is acti vated the number is dialled as soon as is pressed You can dial and call other telephone numbers with the numeric keypad No Actu...

Page 25: ... g 07 00 for 7 a m 15 Confirm with OK 16 Confirm with OK to switch on the alarm Deactivating the Alarm Clock 1 Press and using to select ACCESSORIES 2 Confirm with OK 3 Using select ALARM 4 Confirm with OK 5 Press õ EDIT ENTRY 6 Using select DEACTIVATE 7 Confirm with OK Timer Timer Using the Timer function countdown alarm you can enter a time after which the cordless telephone rings You can set wh...

Page 26: ...ng select BIRTHDAY 4 Confirm with OK 5 Using select the entry which you would like to be displayed 6 Confirm with OK Name date and time of the birth day reminder are displayed 7 End the function using Modifying a Birthday 1 Press and using to select ACCESSORIES 2 Confirm with OK 3 Using select BIRTHDAY 4 Confirm with OK 5 Using select the entry which you would like to modify 6 Press ô Option 7 Usi...

Page 27: ...one Calls During Room Monitoring If you get a call when you are in the room monitoring mode only the device rings On the cordless telephone the display gets lit up and a message appears 1 Press ô ACCEPT on the cordless telephone to accept the call 2 Press to end the call The cordless telephone returns to the room monitoring mode You can place a call when in the room monitoring mode 1 Press ô Call ...

Page 28: ...d back Using Anonymous Outgoing Messages Anonymous Outgoing Message You can replace your personal outgoing message with the factory default anonymous message 1 Press b 2 Using select OUTGOING MSG 3 Confirm with OK 4 Using select MESSAGE DEFAULT 5 Confirm with OK The outgoing message is played back Notice Printing Answering Machine Functions Press i and 3 to print an overview of the answering machi...

Page 29: ...o select VOICE MAIL 2 Confirm with OK 3 Using select OUTGOING MSG 4 Confirm with OK 5 Using select PLAY 6 Confirm with OK 7 You can end the playback of the outgoing message using ô End 8 Press ô Yes to save the recording Using õ No you can reach the recording menu Using Anonymous Outgoing Messages Anonymous Outgoing Message You can replace your personal outgoing message with the factory default an...

Page 30: ...lect PLAY 6 Confirm with OK 7 Select the desired message using 8 Confirm with OK The message is played back Deleting Messages On the Device Deleting Individual Message During playback press C and OK in order to delete the currently playing outgoing message Deleting Messages already Played Deleting New Messages 1 Press b 2 Using select MESSAGES 3 Confirm with OK 4 Using select MESSAGE DELETE 5 Conf...

Page 31: ...d forwarded together 9 Confirm with OK 10 Recording a new outgoing message Press OK to record an outgoing message Wait for the confirma tion tone before you say your text 11 Press OK to end the recording The recording is played back Using Remote Access Remote Control You can hear and delete new messages record a new out going message or switch answering machine on or off with a telephone call Tone...

Page 32: ... QUICK NOTE 3 Confirm with OK 4 Press OK to record a voice message Wait for the con firmation tone before you say your text 5 Press OK to end the recording The recording is played back After that the ä key starts flashing The voice message is displayed as a new message Notice Conserving Function of Fax Recep tion Mode If you select the 5 2 option for the number of rings of the answering machine th...

Page 33: ...aken over the call With this function certain persons can reach you even if you have set the number of rings to zero No Identically PIN Codes 1 Press b 2 Using select VIP CODE 3 Confirm with OK 4 Enter a four digit code 5 Confirm with OK Setting the Recording Duration Recording Length You can limit the length of the incoming messages and internal memos 1 Press b 2 Using select RECORD TIME 3 Confir...

Page 34: ...int instructions for send ing fax messages and for configuring the fax switch CAUTION Unsuitable Documents Do not insert any documents into the device that are wet have been edited with correction fluid are soiled or have a coated surface that are written on with a soft pencil with paint chalk or charcoal originate from newspapers or magazines printing ink that are held together with office or not...

Page 35: ...s the fax message successively to all recipients Sending a Fax to a Group 1 Insert the document 2 Press OK 13 and OK 3 Use to select the group to which you would like to send a fax 4 Confirm with OK 5 Using select SEND FAX 6 Confirm with OK Transmission to Multiple Recipients Sending Fax Later Sending Fax Later If you would like to make use of the lower telephone tariffs or if the recipient can be...

Page 36: ...xes Secure Fax Polling With this function you can poll faxes that are protected with a code 1 Press OK 31 and OK 2 Enter the code 3 Confirm with OK 4 Enter the desired number using the numeric keypad or select a saved entry 5 Press START Polling Send of Faxes Unauthorised Fax Polling Secure Fax Polling A caller who knows the code can poll the fax from your device You can continue to make telephone...

Page 37: ...play Press ã again to change the resolution Making a Copy Press COPY briefly The copy is created Creating Multiple Copies 1 Hold COPY pressed for at least two seconds 2 Enter the number of times you would like to copy the document maximum of 15 copies 3 Press COPY 4 Using select whether to reduce or enlarge the doc ument in size when copying You can magnify up to 200 percent or reduce to as small ...

Page 38: ... for SMS Functions Press i and 8 to print the instructions for SMS functions Notice SMS with Secret Number Should you face problems in sending SMS the reason for the same could be that you are using a secret number or that the device is connected to an old ISDN System Notice SMS Requirements Ask your telephone service provider whether you must register for the SMS Serv ice to which mobile telephon...

Page 39: ...mber using the numeric keypad or select a saved entry 7 Confirm with OK 8 You can give a title reference which appears in the heading of the fax 9 Press ô Confirm to send the message Press õ EDIT ENTRY to edit the message again Notification by SMS SMS Notification You can have an SMS message sent to a telephone number of your choice when faxes or SMS messages are received or the answering machine ...

Page 40: ... with OK 4 Select the desired message memory using The number of the messages contained in the folder is given in brackets NEW Contains new messages INBOX Contains read and saved message SENT Contains sent messages that you have saved DRAFT Contains message that are yet to be sent 5 Confirm with OK 6 Select the desired SMS using 7 Press ô Select 8 Using select READ 9 Confirm with OK Modifying the ...

Page 41: ...s Delete SMS messages to free up mem ory 1 Press OK 64 and OK 2 Use to select the SMS messages you would like to delete DELETE ALL SMS Deletes all received and com posed SMS messages that you have saved DELETE READ SMS Deletes all read SMS mes sages DELETE SENT SMS Deletes all sent SMS mes sages that you have saved 3 Confirm with OK 4 Confirm the deletion with OK On the Cordless Telephone Deleting...

Page 42: ...OK Switching SMS Reception On and Off Switching SMS Reception Off If you are using a cordless telephone with SMS function on the same telephone line then the specific device at which you will receive an SMS message will depend on the spe cific manufacturer Only one of the devices will receive the SMS message Try to turn off the SMS reception on your cordless telephone If this is not possible switc...

Page 43: ...OK 6 Using select if you would like to print the solution 7 Confirm with OK Printing the Solution 1 Press OK 48 and OK 2 Using select SUDOKU SOLUTION 3 Confirm with OK Sudoku for Every Day Sudoku for Every Day You can have a new Sudoku automatically printed each day 1 Press OK 48 and OK 2 Using select SUDOKU AUTO 3 Confirm with OK 4 Enter the time e g 14 00 for 2 pm 5 Confirm with OK 6 Using selec...

Page 44: ... levels 1 Press OK 44 and OK 2 Using select the desired contrast CONTR LIGHT For brighter copies and fax trans mission CONTR NEUTRAL For all types of originals for example white text on black background or documents with coloured background CONTR OPTIMISED Factory settings Opti mized adaptation for text and photo printing CONTR DARK For darker copies and fax transmis sion for example documents wit...

Page 45: ... possible for you to receive faxes silently at night without getting disturbed Press º to switch between day and night mode With the activated timer the device switches between the modes day and night at the configured times Setting the Day Mode 1 Press OK 51 and OK 2 Using select the number of rings for the answering machine The answering machine responds after these many number of rings 3 Confir...

Page 46: ...35 and OK 2 Using indicate whether you would like to turn printing on or off 3 Confirm with OK 4 Switch on printing Use to select whether the fax journal should be printed immediately or after every ten transmissions 5 Confirm with OK Printing Transmission Report Printing Transmission Report After every transmission the device prints out a transmis sion report If a transmission error occurs an err...

Page 47: ... 1 Press and using to select SETTINGS 2 Confirm with OK 3 Using select CONTRAST 4 Confirm using OK 5 Use to select the desired contrast level 6 Confirm using OK Setting the ring tone On Monochrome Dect 1 Press and using to select RINGER TYPE 2 Confirm with OK 3 Using indicate whether you would like to set the ring tone for internal or external calls 4 Confirm with OK 5 Select the desired ring tone...

Page 48: ...ion On colour Dect 1 Press and using to select PERSONALIS 2 Confirm with OK 3 Using select SECRET 4 Confirm with OK 5 Using select SILENT MODE 6 Confirm with OK 7 Using ô select Yes to switch on the function Using õ select No to switch on the function Programmable Keys Programmable Keys Your cordless telephone has two programmable keys õ and ô to which you can assign functions for the quick access...

Page 49: ... contain the last dialled numbers incoming calls and other events messages missed calls Calling Call Logs 1 Press and using to select CALLS 2 Confirm with OK 3 Using select from which list you would like to dial a number 4 Confirm with OK 5 Select the desired number using 6 Press ô Option 7 Use to select an option You can have the call details displayed call the number save it to the telephone boo...

Page 50: ... service provider voice mail box and receive faxes on your devices Get the mail box function for your telephone connection deactivated or set the number of rings for the fax switch to lower than 5 on your device also see Chapter Setting the Fax Switch page 45 When the fax switch accepts the call the mail box of the service provider does not step in Enquire with your telephone company Registering a...

Page 51: ...ASE 6 Confirm with OK 7 Using select DELETE HANDSET 8 Confirm with OK 9 Using to select which cordless telephone you are would like to de register 10 Confirm with OK 11 Confirm the de registration with ô Yes The con nection with the device is disconnected Registering the Cordless Tele phone with other Devices You can register a cordless telephone on four different devices base units On the Device ...

Page 52: ...function the device must be first in the series if multiple devices are connected to the same telephone socket Follow the correct order Using Additional Telephones Easylink Easylink With the Easylink function you can control your device with additional telephones To use this function addi tional telephones must be set to the tone dialling mode DTMF MFV tones for this purpose see the operating manu...

Page 53: ...g grip in the centre and folding it up 3 Grip the rear ink film roll at both the sides and place it next to the front ink film roll 4 Remove both the rolls from the device The used ink film cannot be reused 5 Pull the used Plug n Print card out of the plug socket on the left hand side next to the ink film tray The Plug n Print card cannot be reused Notice Troubleshooting Should disruptions occur f...

Page 54: ...card in the plug socket on the left hand side next to the ink film tray 10 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 11 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Fixing a Paper Jam 1 Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the ...

Page 55: ...ument feeder by first pushing the support A and then the support B inside The cover C falls freely 4 Carefully pull the document to the front or to the back out of the device 5 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap into place 6 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 7 Clos...

Page 56: ...r cover and the cover of the automatic document feeder Both the supports must securely snap into place 7 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 8 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again DANGER Instructions for Cleaning Unplug the device from the power socket before clea...

Page 57: ...s reset to factory settings It may be possible that the device with the changed settings reacts differently than expected Using Service Codes 1 Press OK 45 and OK 2 Enter a service code 7117 Deletes all changed settings and saved data The device is reset to factory settings and the initial installation process is started 7140 Deletes all changed settings Saved data and telephone book entries remai...

Page 58: ...of the recipient might be de fective The device produces black lines when sending or printing Clean the scanner and the document feed slot Copy is blank Insert the documents face up into the document feeder Printing is interrupted Paper or document jam no paper or ink film Follow the instructions on the display and in the error report There could be a small pause after printing several pages The d...

Page 59: ...ering machine fa cility of your telephone service provider voice mail box and receive faxes on your devices see page 50 Problems with the Connection Problems with the Cordless Telephone Cordless telephone does not function or does not function as expected Display shows only the battery charge Check if the cordless telephone is functioning and is regis tered with the device Switch the cordless tele...

Page 60: ...as designed and under normal usage conditions Sagem Communications do not accept any liability for any usage made out of the frame of its original designed pur pose and any consequence that may arise from this usage Should any malfunctioning arise the dealer or Sagem Communications Helpdesk will advise you what to do A General Guarantee Conditions Sagem Communications undertakes to remedy by repai...

Page 61: ...o an unsuitable envi ronment including Problems related to access and or connection to the Internet such as interruptions by access networks or mal function of the line used by the subscriber or his corre spondent Transmission faults for example poor geographical cov erage by radio transmitters interference or poor line qual ity The local network fault wiring servers workstations or the failure of...

Page 62: ...l identification Entrance and exit visa papers immigration papers Military service documents Bank notes travel checks payment orders Postage stamps tax stamps stamped or unstamped Loan papers certificates of deposit bonds Documents protected by copyright Follow the statutory regulations of your country with regard to the legal validity of fax transmissions particu larly in connection with the vali...

Page 63: ...Appendix Declaration of Conformity DoC 63 EN ...

Page 64: ...ual you still require assistance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product Introduction 3 We can assist your more quickly if you do not call us from the machine rather an external telephone Keep a printout of the settings as well as the serial number of the machine handy The serial number ca...