Philips PPF 450, User Manual

Page 1: ...ose your fax machine to rain or any other form of moisture in order to prevent the risk of electric shock or fire In a thunderstorm disconnect the fax machine from both the mains and the telephone line If you are unable to disconnect the fax machine do not use it and do not telephone due to the danger of lightning strike and or damage to the device Quick and easy installation EASY INSTALL will gui...

Page 2: ...onnel Your fax machine has been tested in conformity with standards UL 1950 EN 60950 and IEC 950 respectively and may only be operated with telephone systems and power equipment which meet these standards International guarantee PHILIPS products have been designed and manufactured to the highest quality standards If unfortunately something should go wrong with this product PHILIPS guarantees free ...

Page 3: ...External answering machine 17 5Telephone 18 Making a call 18 Redial 18 Short dial n 18 Telephone book a 18 List of telephone numbers 19 Call transfer 19 Hands free operation 19 Mute 19 Calling line identification 19 6 Fax 20 Feeding documents in 20 Sending faxes 20 Broadcast 20 Image quality 21 Transmission report error report 21 Overseas function Transmission 21 Size compression 21 Fax journal 21...

Page 4: ...the machine The following items are included in the packaging 1 Telephone cable with plug 2 Mains cable with plug 3 Telephone handset 4 Spiral cable for telephone handset 5 Fax machine 6 Paper tray 7 Document support 8 User manual 9 Installation guide 7 Operation panel 8 Scanner 9 Front ink film compartment 10 Rear ink film compartment 11 Printer roller ...

Page 5: ...ols is visible the standard resolution is selected To change the resolu tion use FINE PHOTO 4 Others Page 41 Fax journal log of the last ten fax documents received and sent 21 42 Dialling list print out of stored names and numbers 19 43 Transmission report automatic print out of transmission protocols 21 44 Ringer types selection between ten ringer types 14 45 Service code deleting personal settin...

Page 6: ...LAY To play back messages The key flashes when new messages and memos have been recorded After playback the key stays lit until messages have been deleted HELP INSTALL pressbriefly twice printoperatinginstructionsforthemost important functions with references to additional help pages press and hold two seconds to start the automatic instal lation of your fax machine printout of Easy Install to sel...

Page 7: ...r se rial connections see Glossary R R R R R press briefly for special functions e g for the use with a private branch exchange and for using various functions pro vided by your service provider call waiting etc press and hold two seconds to insert a dialling pause be tween two figures PP PP PP PP PP press briefly to repeat the last five numbers you have dialled press and hold two seconds to brows...

Page 8: ...ay as to ensure free circula tion of air around it 4 If you would like to use a cordless phone there should be a distance of at least 15 cm in between the fax machine and the base station otherwise you may hear acoustic interfer ence in your handset Connecting the fax machine To the telephone socket Connect the telephone cable to the fax machine by inserting it in the socket on the bottom of the m...

Page 9: ...e not functioning correctly due to the build up of static electricity There fore for the protection of your machine we have included a unique yellow sheet with each approved ink film without which the machine will not work Please be aware that your Philips guarantee may not apply if your machine is damaged by the use of other ink film than approved Philips film 3 Open the machine by carefully lift...

Page 10: ...aper format standard A4 210 x 297 mm The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80g m2 papier The smoother the paper surface the better the print quality If there is no paper in the fax machine the red display lamp flashes and on the display appears OUT OF PAPER 1 Insert the paper tray in the slots provided behind the paper feed mechanism...

Page 11: ...with the header EASY IN STALL Pull out the page firmly 2 Your fax machine will then guide you on the display through the first settings such as your telephone number and your name Connecting additional devices In addition to your fax machine you can also connect other de vices such as additional telephones call fee indicators answer ing machines or modems to a single telephone line for UK As long ...

Page 12: ...edtoanormaltelephone line together with your fax machine must not be mixed up with a private branch exchange Ifyou wish to use your fax machine on a PABX you have to change some settings in function 15 Private branch exchange line type In the UK you can select with function 15 the connection to a private branch exchange In all other countries it is also possible to select the telephone line type w...

Page 13: ...ing the number keys e g 0915 for 9 15 Your fax machine will now ask you for the correct date e g 150502 for May 15 2002 4 Press OK Entering your number Use or to enter the that is often used in international fax numbers in front of the country code and to enter a space The maximum number of digits you can use for your number is 20 1 Select function 13 by pressing MENU and numbers 1 and 3 2 Press O...

Page 14: ...nal You can choose between ten different ring signals 1 Enter function 44 Press MENU and numbers 4 and 4 and then OK 2 Select the desired ring signal with 0 to 9 3 Confirm your setting with OK Volume of the ring signal You can adjust the volume of the ring signal if the fax machine is in stand by mode or if it is just ringing Please note that different volumes can be set in S and M mode see Fax sw...

Page 15: ... RINGS 0 1 2 3 4 5 MANUAL RECEPTION RINGER VOL Low Medium High LISTEN IN ON OFF 1 Select function 31 Day by pressing MENU and numbers 3 and 1 Confirm with OK 2 Select number of rings with u before your answering machine will be activated TAM RINGS 5 2 3 Confirm your entry with OK 4 Now enter the number of ringing signals after which the automatic fax switch should accept the call and separate faxe...

Page 16: ...after only two ringing signals you will know that new messages have been left After listening to your new messages your answering machine will at the next call switch itself on again after five ringing signals Mode U U U U U The default operating mode set in the factory is S You may also select operating mode U In mode U your machine switches automatically between S and M The factory set ting prov...

Page 17: ...your callers in your answering message to press and 5 followed by START to commence the fax reception 4 If the automatic fax reception is impossible press START to manually begin receiving the fax 5 If your answering machine provides an economy function e g a function which changes the number of ringing signals as soon as a message was recorded you should preferably switch this function off 6 It i...

Page 18: ...3 Use the dial pad to enter a name After pressing the cursor moves one position to the right Press OK 4 Enter the telephone number you wish to store and confirm with OK Using short dial 1 Press n and choose a number between 0 and 9 The stored name or telephone number appears on the display In order to edit the number press OK and make the desired changes 2 Lift the handset In case you want to send...

Page 19: ...ditional telephone within three seconds 2 Your fax machine will ring for about 30 seconds If the handset is not lifted in time the additional device takes over the call again and rings for about 20 seconds If you do not lift the handset in time the call will be discon nected Hands free operation only with built in answering machine You can make a call without using the handset or let persons in th...

Page 20: ...he document feed slot In case a document jam occurs remove the scanner from the device and remove the document Sending faxes 1 Dial the number you require 2 Insert your documents face up into the document feed slot max ten pages 3 If you want to select a higher resolution press FINE PHOTO 4 Press START Transmission now begins In case the connection is not successful your fax machine will redial la...

Page 21: ...f you do not wish to use this facility you can switch off reduction using function 46 1 Press MENU 4 6 and OK 2 Select with u and confirm with OK Fax journal The fax journal is a list of the last ten received and transmitted faxes 1 Call up function 41 by pressing MENU 41 and OK 2 Select with if and when the fax journal will be printed out immediately or after ten transmissions 3 Confirm your choi...

Page 22: ...e number and then press START or OK 4 The fax machine is now ready to send the inserted document You can still make telephone calls while this function is activated 5 If you remove the inserted document the stand by mode is cancelled Paperless fax reception If there is no paper in the paper feed mechanism or if the ink filmisfinished anyincomingfaxwillbereceivedintomemory storage capacity for devi...

Page 23: ... a warning signal indicating that the scanning process of the document was not successful Start the scanning again 5 After the scanning process is completed the document will be printed if you press START or automatically after approxi mately four seconds Documents larger than A4 will be split up into more than one page automatically During the printing process printed information will be simultan...

Page 24: ...ed the next page will be stored etc Automatic sorting is therefore not an option 4 The document that has been pulled through will come out on the top side of the fax machine 5 To stop copying press STOP The document and the copy will be ejected You can only enlarge or reduce documents with the scanner inserted In case a paper jam occurs or the ink film or the memory capacity is used up the copying...

Page 25: ... listen to the first message The date and time the message was received will be shown on the display 2 The next message will be replayed if you press PLAY while listening to any message If you want to switch to the first message while listening to the other messages press 1 3 After listening to your messages PLAY will stay on until all messages have been erased Play back volume 1 Press while playi...

Page 26: ...not record a telephone conversation while hands free operation is activated VIP code Ringing despite answering machine Persons you had given this code can make the telephone ring after the answering machine has taken the call This is useful if both ring counts in function 31 and 32 have been set to 0 1 To enter the code select MENU 53 and press OK Enter a four digit code Confirm with OK 2 This cod...

Page 27: ...ill be played back If no new messages have been recorded you will hear a second confirmation tone 3 Then you can enter commands as usual or terminate the remote control by replacing the handset Overview of commands 1 The message you are just listening to will be repeated 2 Your messages will be played back 3 Move to the next message 4 Record a new outgoing message If you press 4 again after two co...

Page 28: ...chine is faulty There is paper in the sheet feeder The scanner is dirty Your fax machine is faulty Thermal printhead is dirty Scanner not put in Scanner has not clicked in Remedy Your fax correspondent must feed the document properly Test the fax machine by making a copy If your copy is faultless the correspondent s fax machine might be defective Call service if necessary Change the resolution set...

Page 29: ...s too high for the answering machine or the total number of ringing signals for a device without answering machine You are operating your fax machine on a private branch exchange and have not set it accordingly Remedy Press the scanner firmly against the document or put the document on a flat surface Move the scanner in the direction marked with an arrow across the document symbol on the right sid...

Page 30: ...ong way up Printer or scanner faulty The caller is trying to send a fax Remedy In function 31 or 32 you can put the tollfree rings to a higher level under FAX RINGS see chapter Fax switch Setting the operating mode You have just noticed how the automatic fax switch operates After the first ring signal the fax machine takes over the call When the fax machine has recognised that the incoming call is...

Page 31: ...itch Open the operation panel Leave the paper refill flap closed Pull the crumpled paper out carefully from inside Record a message without music Record a shorter announcement no longer than 20 seconds Open the operation panel and pull the paper carefully outwards from the inside Remove the scanner and pull the paper carefully outwards in one direction This is not a fault Get a new ink film Possib...

Page 32: ...ettings you should not use this function Function 45 Service code is used to delete some or all of your changes to the factory settings This function enables you to partially or fully reconfigure your device It is especially helpful if you have modified settings but find that your fax machine does not respond as expected After deleting some or all of your custom settings please rerun EASY INSTALL ...

Page 33: ...upwards at the recess in the middle 2 Using a cloth as described above wipe the printer roller A To clean the entire roller turn the roller by hand 3 When cleaning is complete close the operation panel Do not use the fax cleaners available on the market which are drawn through the machine automatically By doing so you can damage your fax machine ...

Page 34: ...y document The written note you want to send by fax to another party DTMF short for Dual Tone Multiple Frequency With this signal you can start fax reception from an additional telephone which has tone dialling fax switch automatic and manual receive The fax switch analyses incoming calls and detects whether it is a normal call or a fax call If you have chosen automatic receive a fax will be recei...

Page 35: ...uipment and the mutual recognition of their conformity Wien 2001 02 06 Paul SANDBERG Managing Director DECLARATION OF CONFORMITY We ÖSTERREICHISCHE PHILIPS INDUSTRIE GMBH Internet Fax Appliances Gutheil Schoder Gasse 10 A 1102 Wien Österreich declare under our sole responsibility that the product Plain paper Fax PHILIPS PPF 470 ______________________________________________________________________...

Page 36: ...e setting 23 Fine Photo 6 Flash times 34 Function Overseas 21 Function list 13 Functions general view 5 G General view functions 5 Glossary 34 Grey tones 34 Guarantee 2 H Hands free operation 19 Handset Dial Mic key 18 Mute 19 Help function 13 Help key 1 11 13 Help Install 6 Hook Flash Function 34 HTS Explanation 34 I Image quality 21 Ink film 34 Loading 9 Removing 9 Replacing 9 Install key 11 13 ...

Page 37: ...etting Day mode 15 Night mode 15 Shift key 7 Short dial 7 18 Silent fax reception 16 Size Document 34 Size compression 21 Space key 7 Special settings 16 START 7 Start Copy 6 STOP 7 Stop 6 Storing numbers 18 Sun symbol 15 17 T Technical data 34 Telephone 18 Record a conversation 26 Telephone book 7 18 List of numbers 19 Telephone cable 8 Telephone numbers List 19 Time 13 22 Timer 1 5 15 16 Timer m...

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Page 40: ...on This operation manual has been printed on chlorine free recycled paper in line with the highest stand ards of environmental friendliness The used cardboard packaging as wellasthecardboardprotectingyour facility at its sides made of waste pa per can be recycled like waste paper corresponding to your country s de mands dispose the plastic foils either for recycling or with your rubbish This elect...