Philips speechair psp1000 series, User Manual

Page 1: ...User manual Smart voice recorder PSP1000 series SpeechAir ...

Page 2: ...Philips dictation recorder app 23 Open the app 23 One touch start 23 Recording screen 24 Record dictations 25 Define settings prior to recording 25 Record a dictation 26 Voice activated recording 27 Playback 27 Delete a dictation 28 Edit a dictation 28 Insert overwrite or append recording 28 Add index marks 28 Add keywords 29 Add pictures 30 Change dictation name 30 Lock dictations EOL 30 Mark pri...

Page 3: ... information 48 Display information about Philips dictation recorder app 48 Open Quick start guide 48 Send email to technical support 48 Contact our supporting Philips partners 48 Open source software 48 Troubleshooting 49 10Technical data 52 ...

Page 4: ...u can t hear what is going on around you In potentially dangerous situations be particularly careful or temporarily discontinue use Don t use headphones while you are operating a motorized vehicle cycling skateboarding and so on You could be a hazard to yourself and other road users and possibly be breaking the law Medical device interference SpeechAir contains components that emit electromagnetic...

Page 5: ...describes different models of the device product range Please note that some features are only available on certain models Symbols used Tip This symbol identifies information that helps you to use your device more efficiently and simply Note This symbol indicates notices which you should observe when handling or operating the device Caution This symbol warns of damage to the device and possible da...

Page 6: ...ized voice recording Large speaker for crystal clear audio playback Gorilla glass touch screen and shockproof antimicrobial housing for durability Wear free and ergonomic slide switch and function button for efficient single handed operation Wi Fi LAN Bluetooth USB and VoIP for staying connected anywhere you go Barcode scanner and camera for quick file association and proof documentation File encr...

Page 7: ... 6 Dictation microphone directional microphone 7 Dictation microphone directional microphone 8 Function button 9 Slide switch 10 Power button 11 Reset hole 12 Speaker 13 Camera flash 14 Dictation microphone directional microphone 15 Camera 16 360 meeting microphone omnidirectional microphone 17 Volume up button 18 Volume down button 19 Telephony microphone VoIP 20 Docking station connector 21 Micr...

Page 8: ...corder Overview of the docking station 1 2 3 4 5 6 7 1 Charging LED light 2 Docking station connector 3 Data transfer LED light 4 Data transfer micro USB port 5 LAN port 6 Charging micro USB port 7 Kensington Security Slot ...

Page 9: ...ice is turned off This indication disappears after some seconds To reactivate the indication press the Power button once X X The charging battery icon on the status bar of the Home screen shows the charging status if the device is turned on Charge via docking station If you charge your device via docking station make sure that the micro USB connector is connected to the charging micro USB port mar...

Page 10: ... a few seconds if the device is turned off This indication disappears when after some seconds To reactivate the indication press the Power button once X X The USB icon appears on the touch screen if the device is turned on Turn the device on and off To turn the device on Press and hold the Power button for six seconds until the device gently vibrates To turn the device off 1 Press and hold the Pow...

Page 11: ...creen by adding your favorite apps widgets and folders so they re always just a tap away You can open the Home screen from anywhere on your device by tapping the Home key Keys At the bottom of your display no matter which app or feature you are just using you will always find the navigation bar with the following keys Back key Opens the previous screen you were working in even if it was in a diffe...

Page 12: ...rovide specific information and convenient access on your Home screen such as the bookmarks widget There are two preinstalled widget panels 1 Tap and hold an empty area on the Home screen 2 Tap Widgets 3 Tap and hold a widget and then drag it to the Home screen X X The Create widget and allow access pop up window appears 4 Tap Create or mark the checkbox Always allow to create widgets and then tap...

Page 13: ...Favorites tray To create a folder Tap and hold an item and drag it onto another item Repeat this step with multiple items which you would like to have in the same folder To name or rename a folder 1 Tap the folder X X All apps in the folder are displayed 2 Tap Unnamed Folder or the existing name of the folder 3 Name the folder Remove a folder To remove a folder including all its apps Tap and hold ...

Page 14: ...cess as well as to save battery power When your device is on and not used for a set time period the screen turns off and locks automatically Tip The status bar is also displayed in lock screen mode Lock and unlock the screen To turn off and lock the screen Briefly press the Power button To turn on and unlock the screen Briefly press the Power button again Set screen lock You can change the screen ...

Page 15: ...t by marking the relevant checkboxes Switch between input languages If you have selected two or more input languages you can switch between the languages on your keyboard 1 Tap and hold the space key on your keyboard X X The Choose input method pop up window appears 2 Select the desired language from the list Alternatively tap next to the space key to switch between the input languages For more in...

Page 16: ...ht to the All tab and select the desired app X X The App info window opens 4 Tap Uninstall or Disable Alternatively uninstall an app following the next steps 1 Open the All Apps screen 2 Tap and hold the app you would like to uninstall 3 Drag it to Uninstall in the upper left corner of the screen X X A pop up window appears asking you to cancel or confirm uninstalling the app 4 Tap OK Change the s...

Page 17: ...sert the text 5 Tap Paste above the marked text Using Wi Fi Use Wi Fi to connect your SpeechAir to the Internet or other network devices wirelessly anywhere a Wi Fi access point or hotspot is available Note Using Wi Fi might consume additional battery power Turn off Wi Fi when not in use to save battery power The Wi Fi signal strength might vary depending on obstacles and the distance between the ...

Page 18: ...creen or on the All Apps screen 2 Tap Bluetooth 3 Tap the Bluetooth switch or drag it to the right to turn on Bluetooth X X The Bluetooth symbol is displayed on the status bar when Bluetooth is turned on Alternatively turn on Bluetooth by using Quick Settings 1 Swipe down from the top of the screen 2 Tap to open Quick Settings 3 Tap Bluetooth Off 4 Tap the Bluetooth switch or drag it to the right ...

Page 19: ... 4 To turn the sound on again press the Volume up button until the desired volume is reached Power saving mode To save your SpeechAir s battery power you can set the display brightness to be automatically controlled reduce the brightness of the display and the backlight time or turn on Airplane mode Set automatic display brightness or reduce the brightness 1 Swipe down from the top of the screen 2...

Page 20: ...u have the correct server settings IMAP or POP is an email protocol used to download emails to your device If you re not sure whether to use IMAP or POP contact your email provider or check the Internet for more information IMAP Emails are stored on remote email servers until you delete them POP Emails are downloaded for offline reading and might be removed from the remote server Exchange A compan...

Page 21: ...r 3 Select your desired account Remove email accounts 1 Tap Settings on the Home screen or on the All Apps screen 2 Swipe down and tap IMAP or Exchange 3 Tap the account you want to remove 4 Tap the options icon X X Tap Remove account 5 The Remove account pop up window appears 6 Tap Remove account Send an email 1 Open the email app on the All Apps screen 2 Tap the options icon in the upper right c...

Page 22: ...s for example Airplane mode or VPN Sound Set sound volumes and system sounds Display Change display settings for example wallpaper or sleep mode Storage Track the available and used storage of your device Battery Track the battery usage and status Apps Check information about all installed apps Location Change the location mode View recent location requests by apps Security Select various security...

Page 23: ...s tray of your Home screen This way you can start dictating from any Home screen panel To open the app 1 Open the app on the Home screen or on the All Apps screen X X A quick walkthrough appears when you open the app for the first time 2 Swipe right to navigate through the walkthrough To close the walkthrough tap the Back key on your device X X The recording screen is displayed and you can start d...

Page 24: ...keywords to your dictation for example worktype author or attributes Before you add keywords first set them up in Settings Forwarding Workflow 3 Sending options Select an option how you want to send your dictation 4 Barcode scanner Scan a barcode The barcode is automatically added to your dictation 5 Dictation name Shows the title of the dictation If you want to change the dictation name tap the t...

Page 25: ... Forwarding Send EOL dictations automatically If you don t want to send the dictation straight away you can see the status of your dictation in the recordings list The dictation is marked as Key Function 18 Priority key Mark your dictation as a priority dictation 19 Index key Set an index to mark certain points in a dictation as points of reference 20 Edit mode Edit an existing dictation by overwr...

Page 26: ... see User interface To change the function button assignment 1 Go to Settings User interface Button assignment X X The Button assignment pop up window appears 2 Select the desired function button functionality Record a dictation Note If your device has only 8 or less battery power left while you are recording you will see a notification message on your screen and hear a notification sound Your cur...

Page 27: ...ding Move the slide switch to the stop position Playback Select a recording 1 Tap the Recordings tab 2 If necessary swipe up to scroll through the recordings list 3 Select the desired recording by tapping it Play back a recording 1 Move the slide switch to the playback position 2 Press the Volume up or Volume down button on the device to adjust the volume To play back a dictation from a certain po...

Page 28: ... an index mark X X The index mark icon turns red 2 Tap the red index mark icon X X The Delete index mark pop up window appears 3 Tap Yes Quick search Scan backward or forward in the current dictation quickly and precisely This allows you to find a specific part of the recording In stop mode or in playback mode tap the green marker on the Audio progress bar and drag it left or right to the desired ...

Page 29: ... label that you have added keywords to 3 Select a keyword from your keywords list X X A pop up window opens 4 Tap Set as Default Add keywords to a dictation Note Only the labels Category Worktype Author and Delivery have drop down lists available All other labels are free text fields If you have scanned a barcode the barcode number will automatically be displayed in the Properties window and on th...

Page 30: ...relevant dictation in the recordings list Change dictation name Change the name of your recordings in order to make it easier to identify and assign your dictations in your workflow solution for example SpeechExec software or SpeechLive To change the dictation name 1 Select a recording from your recordings list in the Recordings tab 2 Tap the dictation name on the recording screen and edit the exi...

Page 31: ...dow opens 2 Tap the free text field next to Barcode and enter the a barcode Send a dictation Send an individual dictation or multiple dictations simultaneously and choose between various forwarding options Before you send your dictations set up the relevant sending options in Settings Forwarding For more information see Dictation app settings Send an individual dictation 1 Make sure that you are c...

Page 32: ...aranteeing maximum file security For more information about how to use SpeechLive and SpeechLive services see the SpeechLive Quick start guide for authors or the Quick start guide for administrators Download the quicks starts guides at www speechlive com us support Before you send a dictation to SpeechLive You need to have a valid SpeechLive account If you are not using SpeechLive yet create a new...

Page 33: ...ons pop up window appears 5 Tap Transcription service X X The sent dictation is marked in the recordings list Send a multi speaker dictation to transcription service Note The multi speaker option is only available in the Philips dictation recorder app if this feature is enabled in your SpeechLive account For further information contact your account administrator 1 Make sure that you are connected ...

Page 34: ...tion to Philips SpeechExec mobile server Philips SpeechExec mobile server is an on premise workflow solution that offers you maximum file security due to real time encryption Before you send a dictation to Philips SpeechExec mobile server Your system administrator needs to set up and activate the server Contact your system administrator for access data Set up your mobile server account in the dict...

Page 35: ...rdings list Send a dictation via Philips SpeechExec software With Philips SpeechExec workflow software you can download all new dictations from your connected SpeechAir to the local Finished folder in SpeechExec For more information about how to download dictations from SpeechAir to SpeechExec see Download dictations to SpeechExec For information about how to install SpeechExec see Install SpeechE...

Page 36: ...er app X X By default your dictations are deleted from your recorder after the download is finished Send a dictation to a network folder Share your dictations in folders and subfolders over the network Everyone who uses the same network can access your dictations in the selected folders Note To be able to use this feature make your destination folder accessible over the network Make sure that your...

Page 37: ...recordings list or start a new dictation 2 Tap the Properties icon on the recording screen 3 The Options pop up window appears 4 Tap Open data list 5 Select an item from your data list X X The Details pop up window with all details related to that item appears 6 Tap OK X X The recording screen opens The details related to the selected data item are added to your dictation X X The item is marked as...

Page 38: ...ns Then swipe down and tap All items unfiltered Dictation app settings Change various settings in your dictation app according to your own preferences Adjust settings related to audio control forwarding security and user interface for the most efficient and comfortable recording with your SpeechAir and the Philips dictation recorder app You can see all settings in the Settings tab of the dictation...

Page 39: ... mobile server For more information see Send a dictation to Philips SpeechExec mobile server and Set up mobile server Setting Function Dictation hub Enter a predefined recipent s address and set up your dictation hub account to be able to send dictations to Philips dictation hub For more information see Send a dictation to Philips dictation hub and Set up dictation hub Network folder The network f...

Page 40: ... A H F function button C B Function button Customize the functionality of the right function button on your device Tap Button assignment and select the desired function you want to assign to the function button Connectivity Setting Function Data list Import csv files with data such as patient data from an Internet address into your SpeechAir by entering your data list URL Internet address Select y...

Page 41: ...d location on your computer To transfer data from the computer to SpeechAir 1 Connect the device to the computer via micro USB cable Alternatively connect the device to the computer by using the docking station Make sure that you use the data transfer micro USB port marked with on the docking station X X The green transfer LED on the docking station illuminates 2 Open Windows Explorer on a Windows...

Page 42: ...echAir management software You can find the software on the supplied USB flash drive or implemented in Philips SpeechExec software For more information see Philips SpeechAir management software Caution Before you update the firmware make sure that your device has at least 30 battery power left This helps to prevent the power supply being interrupted during the update Before you use other device fu...

Page 43: ...ow of the software go to SpeechAir Firmware and select the firmware file on your computer 5 Click Send to SpeechAir on the tool bar X X A pop up window confirming the successful configuration transfer appears 6 To apply the configuration to SpeechAir disconnect the device from the computer X X The Update pop up window appears on your SpeechAir 7 Tap Update now If you want to update the firmware at...

Page 44: ...gement software on your computer 1 Connect the supplied USB flash drive to your computer 2 Open Windows Explorer on your computer 3 Double click the USB flash drive in Windows Explorer X X The content of the USB flash drive is displayed in a new window 4 Double click the file PhilipsSpeechAirManagementSoftwareSetup exe X X The InstallShield Wizard window opens 5 Follow the on screen instructions 6...

Page 45: ...ration to your computer Click Save file as to save the current configuration to your computer with a different name Click Send to SpeechAir to transfer the current configuration to your SpeechAir Click Load from SpeechAir to download the current SpeechAir configuration to the management software Below the tool bar you will see two sections a configuration section for SpeechAir and a configuration ...

Page 46: ...ck the Autorun exe file 5 Follow the on screen instructions 6 Click Finish when the installation process has finished X X SpeechExec is now installed on your computer Configure SpeechAir in SpeechExec Generally you don t need to perform any configurations for using SpeechAir with SpeechExec After installation the software is immediately ready for use with SpeechAir However you can change basic set...

Page 47: ...f the dictation recorder app 3 Tap the text field next to Delivery 4 Select a delivery option from the drop down menu Send a dictation via SpeechExec 1 Configure delivery methods in SpeechExec as described in Configure delivery methods for SpeechAir 2 Connect your SpeechAir to your computer 3 Start SpeechExec on your computer X X SpeechExec downloads all new dictations from SpeechAir and sends the...

Page 48: ...ail to technical support Send an email to our technical support if you have technical issues with your dictation recorder app or if you want to send us feedback on the app 1 Open the app on the Home screen or on the All Apps screen 2 Tap the Settings tab 3 Tap Help 4 Tap Technical support Submit issue X X The Compose email window opens X X Our technical support s email address is automatically ins...

Page 49: ...the recording and play back the dictation again or drag the playback marker on the recording screen to the left dictation recorder app For more information see Rewind a recording Go back to the recording screen and restart the playback dictation recorder app I can t hear anything from the speakers The headphones are connected to the device The volume is off or too low Unplug the headphones Turn on...

Page 50: ...ne dictation recorder app For more information see Microphone directivity I can t hear anything from the headphones The volume is off or too low The headphones aren t connected properly The headphones are connected to the wrong jack i e external microphone jack Turn on or turn up the volume Disconnect the headphones and connect them to the headphones jack again Disconnect the headphones and connec...

Page 51: ...s point Turn on Wi Fi For more information see Turn on Wi Fi Check the Wi Fi settings Try to move the device closer to the Wi Fi access point Check if there are any obstacles between the device and the Wi Fi access point I can t transfer data from my SpeechAir to my computer The micro USB cable is connected to the wrong micro USB port i e charging micro USB port on the docking station Disconnect t...

Page 52: ...A Built in microphones one dictation microphone directional one 360 meeting microphone omnidirectional one telephony microphone VoIP Philips dictation recorder app Recording time 1073 hrs DS2 117 hrs WAV Recording modes DSS Pro DS2 mono PCM Voice WAV mono Bit rate 28 kbit s DS2 256 kbit s WAV Sample rate 16 kHz 16 bit WAV 16 kHz 16 bit DS2 Sound Front speaker Speaker type built in rectangular dyna...

Page 53: ...n specifications Compliant to 2011 65 EU RoHS Operation conditions Temperature 5 45 C 41 113 F Humidity 10 90 non condensing System requirements for SpeechExec workflow software Processor 1 GHz Intel dual core or equivalent AMD processor RAM 1 GHz Intel dual core or equivalent AMD processor Free hard disk space 100 MB for SpeechExec installation 1 GB 32 bit or 2 GB 64 bit for Microsoft NET 4 0 Fra...

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Page 55: ...eechAir 1000 series Tested to comply with FCC standards FOR HOME OR OFFICE USE œ This device complies with Part 15 of the FCC rules Operation is subject to the following two conditions 1 This device may not cause harmful interference 2 This device must accept any interference received including interference that may cause undesired operation CE Declaration of Conformity The conformity with the rel...

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Page 57: ...ifications are subject to change without notice Philips and the Philips shield emblem are registered trademarks of Koninklijke Philips N V and are used by Speech Processing Solutions GmbH under license from Koninklijke Philips N V All trademarks are the property of their respective owners www philips com dictation ...