Plustek SmartOffice PL4080, User Manual

Page 1: ...Installation Usage Maintenance ...

Page 2: ...ay be prohibited by law and or subject to criminal prosecution We recommend you to be responsible and respectful of the copyrights laws when you are scanning books magazines journals and other materials Environmental Information Recycle or disposal at end of life information please ask local distributors or suppliers for recycle and disposal information The product is designed and produced to achi...

Page 3: ...s for ADF Scan 16 Placing Documents 17 Using the Flatbed 17 Using the ADF 17 Placing Business Cards 19 Scanning Documents 20 Scanning via TWAIN Interface 20 Scanning from the Scanner s Front Panel or On screen DocAction s Execute Menu 22 Scanning from the Icon in the Left Side of the DocAction Window 23 CHAPTER III CARE AND MAINTENANCE 24 Cleaning the Scanner 24 Cleaning Materials 24 Cleaning the ...

Page 4: ...scribes the box contents and minimum computer requirements to use this scanner Before you start installing your scanner check the box contents to make sure all parts are included If any items are damaged or missing please contact the vendor where you purchased your scanner or our customer service directly Chapter I describes how to install scanner s software and connect the scanner to your compute...

Page 5: ...UTIONS Warning Before using this device please read the following important information to eliminate or reduce any possibility of causing damage and personal injury 1 Usage the product is for indoor use in dry locations Moisture condensation may occur inside this device and cause malfunction at these conditions when this device is moved directly from a cold to a warm location after a cold room is ...

Page 6: ...y 7 Be sure not to bump or knock the scanner glass as it is fragile and could break 8 Do not subject the scanner to excessive vibration It may damage the internal components MINIMUM SYSTEM REQUIREMENTS 1 PC with Intel Pentium IV 3 2 GHz processor or compatible 2 GB RAM One available USB 2 0 port DVD ROM Drive 2 GB Free Hard Disk Space Operating System Windows XP Vista 7 8 10 Information 4 GB RAM a...

Page 7: ... Scanner 2 USB Cable 3 AC Adapter 4 Quick Guide 5 Setup Application DVD ROM 6 Calibration Sheet 7 Cleansing Cloth 8 Pad Module 2 Save the box and packing materials in case you need to transport this scanner in the future ...

Page 8: ...n to scan documents into PDF files 5 POWER LED Indicates the scanner status Light Status Blue The scanner is turned on ready to scan images Orange The scanner is in standby mode Simply press any scanner button on the scanner panel and the scanner will be back to the normal status Off The scanner is off either because the power is not turned on or because the AC adapter is not properly plugged into...

Page 9: ...the scanner to a USB port on the computer by the included USB cable 10 DOCUMENT COVER Helps keep the paper in place and protects the scanner glass 11 DOCUMENT PAD Keeps the paper in place and improves accuracy of image quality 12 REFERENCE MARK Align your paper with this reference mark in case of flatbed scanning 13 SCANNER GLASS Where you put items for flatbed scanning ...

Page 10: ...ce is recommended This USB scanner can only operate under the Microsoft Windows XP Vista 7 8 10 operating system HARDWARE REQUIREMENTS This scanner connects to your computer through the Universal Serial Bus USB which supports HOT PLUG AND PLAY To determine whether your computer is USB capable you must check the rear of your PC to locate a USB jack that looks like the picture below If you are havin...

Page 11: ...k Tilted or uneven surface may cause paper feeding errors scanner damage or personal injury Avoid using the scanner in a dusty environment Dust particles and other foreign objects may damage the unit S St te ep p 1 1 C Co on nn ne ec ct ti in ng g t th he e S Sc ca an nn ne er r t to o Y Yo ou ur r C Co om mp pu ut te er r Attention Please make sure the scanner is turned OFF before you plug or unp...

Page 12: ...ly they will automatically detect the scanner causing the Add New Hardware Wizard or Found New Hardware Wizard to be launched Information If your computer is off when the scanner is connected the Add New Hardware Wizard message will not be displayed until the computer is on and Windows starts 3 For Windows XP a Insert the Setup Application DVD ROM included with your scanner into your DVD ROM drive...

Page 13: ...ick the Next button and click Install this driver software anyway if the Windows Security window appears Afterwards please skip to procedure 9 When the Setup Application DVD is for one scanner model a Insert the Setup Application DVD ROM included with your scanner into your DVD ROM drive Click Run install exe in the AutoPlay window b Click on the Yes button if the User Account Control dialog pops ...

Page 14: ...ti in ng g t th he e S Sc ca an nn ne er r The following describes how you can check if the scanner is properly functioning with your computer and the scanning software Before testing your scanner double check to make sure that all connections are securely fastened To test the flatbed scanning 1 Open the scanner s document cover Place a document face down onto the scanner glass and align the docum...

Page 15: ... instructions on loading paper into the ADF please refer to the Placing Documents section 2 Do one of the following to open the Button Configuration window Double click the DocAction icon in the Windows system tray Right click the DocAction icon in the Windows system tray and then choose Button Configuration in the pop up menu that opens 3 Clicking the Custom icon on the left pane in the Button Co...

Page 16: ...FTWARE Your scanner is TWAIN compliant and functions with virtually all available TWAIN compatible software If you purchase additional software to be used with your scanner please make sure that it conforms to the TWAIN standard ...

Page 17: ...ctions With DocAction you don t need to adjust settings every time you scan Simply press any button on the scanner s front panel or click any scanning menu item of DocAction on the screen The scanner starts to scan your paper documents and transfer them to your assigned destination The destination can be a printer your E mail program files on your disk drives an image editing program etc Please re...

Page 18: ... curled corners Avoid scanning documents with pencil lead and newspaper clippings as they will make the ADF exposure glass and the inner ADF dirty If you have to scan such paper clean the scanner frequently refer to Chapter III Care and Maintenance of this guide for more information The paper for each batch scanned by ADF can be of the same or different weights However make sure the length of each...

Page 19: ...t dry L Lo oo os se en ni in ng g D Do oc cu um me en nt ts s f fo or r A AD DF F S Sc ca an n Before loading documents into the ADF loosen them as follows 1 Fan the documents so that no two pages are sticking together Make sure to remove static electricity from paper 2 Hold the documents upside down with both hands and then gently push them onto a flat surface to align the edges of all documents ...

Page 20: ...ent cover U Us si in ng g t th he e A AD DF F 1 Load the documents headfirst and face down toward the center of the ADF paper chute and all the way into the ADF until touching the bottom For single sided scans load the documents face down so that the side to be scanned faces towards the paper chute For double sided scans load the desired page order of documents face down so that the side to be sca...

Page 21: ...ust be a minimum of 9 x 5 08 cm 3 55 x 2 W x L Make sure there are no gaps between the document stack and the paper width slider otherwise the scanned images can be skewed Although the documents should be loaded firmly in place ensuring optimum scanning accuracy they should never be wedged in so tightly that the process of feeding them through the scanner is strained Do not load additional paper i...

Page 22: ...ntil touching the bottom For single sided scans load the business cards face down For double sided scans load the business cards in desired order 2 Adjust the paper width slider to the business card width The paper width slider should be gently touching both sides of the business cards Attention Don t load more than 20 business cards in one batch ...

Page 23: ...can not scan properly when the ADF cover is not closed S Sc ca an nn ni in ng g v vi ia a T TW WA AI IN N I In nt te er rf fa ac ce e The TWAIN program is a very important piece of software that comes with your scanner This program acts as an interface between the scanner hardware and the image editing software you are using to view and edit images The TWAIN program allows you to adjust a number o...

Page 24: ...Side button to adjust the scanning settings of document front side and then click Rear Side button to adjust the scanning settings of document rear side You can enable the function of Merge Pages only when you select ADF Duplex as Scan type and Automatic Size as Page Size to output the scan images of both front and rear sides in one image After the function of Merge Pages is enabled you can make t...

Page 25: ...uently used scanning functions They are especially useful when you need to repeatedly scan with the same settings and send images to the same destination Buttons on the scanner front panel will be used in this guide to demonstrate the scanner operations You may also use DocAction s on screen Execute menu to perform the same scanning tasks Configure Button Settings Before performing your first scan...

Page 26: ...starts to scan immediately and carry out the corresponding action according to the settings you have set up in the Button Configuration window S Sc ca an nn ni in ng g f fr ro om m t th he e I Ic co on n i in n t th he e L Le ef ft t S Si id de e o of f t th he e D Do oc cA Ac ct ti io on n W Wi in nd do ow w You can perform scanning task by double clicking the icon in the left side of the DocActi...

Page 27: ...d herein Do not rub too hard Warning Before cleaning the scanner turn off the scanner and disconnect the scanner s power cable and USB cable and then wait a few minutes for the glass and or the inner ADF to cool to ambient temperature Wash your hands with soap and water after cleaning the scanner C Cl le ea an ni in ng g M Ma at te er ri ia al ls s Have the following cleaning materials ready to cl...

Page 28: ...s with the cloth dampened with the cleaner Clean Document Pad Scanner Glass Clean ADF Exposure Glass Attention Do not spray cleaner directly onto the scanner glass Excess liquid residue may fog or damage the scanner 3 Wait for cleaned areas to dry completely 4 Gently close the document cover Document Pad Scanner Glass ...

Page 29: ...with the cleaner Be careful NOT to scratch their surfaces Clean Feed Roller Wipe the Feed Roller from side to side and then rotate it Repeat this until its entire surface is cleaned Clean Pad Module Wipe the Pad Module from top to bottom in the direction of arrow shown in below picture Be careful not to damage the pick springs of the pad ADF cover ...

Page 30: ...3 Wait for cleaned areas to dry completely 4 Close the ADF cover by pushing it back down until it snaps back into place REPLACING CONSUMABLES As a guideline it is recommended to replace the pad module R Re ep pl la ac ci in ng g t th he e P Pa ad d M Mo od du ul le e 1 Open the ADF cover by pulling the cover ADF cover ...

Page 31: ...y pinching both sides of the pad module and pull it out 3 Install the new pad module by inserting the tabs on the module onto their slots on the scanner 4 Close the ADF cover by pushing it back down until it snaps back into place ...

Page 32: ...he special calibration sheet Save the Calibration Sheet in case you need to calibrate the scanner in the future 3 Click Start All Programs Your scanner model name Calibration Wizard For Windows 8 1 users Point your mouse cursor to the upper or lower right corner of your screen to open the Charm bar Click on the Start charm then click on the downwards arrow button in the lower left corner of the sc...

Page 33: ...the Scanner Utility window that opens click the button of your option a To disable the Standby Mode Click the button before Disable Standby Mode b To automatically enter the Standby Mode Sleep Click the button before Sleep and then click the up or down arrows to set a default time for the scanner to automatically enter the Standby Mode Information You may disable the standby mode or define an idle...

Page 34: ...screen The Apps screen will be shown Move your cursor to the right edge of the screen to scroll right until you find Your scanner model name and then click on FAQ SCANNER CONNECTION The first step to take when troubleshooting connection problems with your scanner is to check all physical connections The icon located on the Windows system tray indicates if the scanner software is properly launched ...

Page 35: ... by pulling the cover 3 Gently but firmly pull the jammed documents out of the ADF Try to avoid creasing or wrinkling the documents Attention Do not try to pull jammed or half scanned documents out of the ADF without first opening the ADF cover Doing so may permanently damage the ADF 4 Close the ADF cover by pushing it back down until it snaps back into place ADF cover ...

Page 36: ...t Scanning Area W x L Flatbed Max 216 x 297 mm 8 5 x 11 69 Min 12 7 x 12 7 mm 0 5 x 0 5 ADF Min 12 7 x 12 7 mm 0 5 x 0 5 Acceptable Paper Sizes W x L Flatbed Max 216 x 297 mm 8 5 x 11 69 Min 12 7 x 12 7 mm 0 5 x 0 5 ADF Min 90 x 50 8 mm 3 55 x 2 Acceptable Paper Weight Thickness 50 to 120 g 14 to 32 Lbs Daily Duty Scan Sheets 3 000 Roller Lifetime Scans 100 000 Action Button Scan PDF Custom Power ...

Page 37: ...iod of availability of spare parts and the possibilities of upgrading products information Please ask local distributors and suppliers for spare parts information and product upgrade information Information requested by relevant Implementing Measure Please ask local distributors and suppliers for the related information of Implementing Measure test report Do not dispose anything of products before...

Page 38: ...are This Limited Warranty service does not provide for carry in exchange when the problem results from accident disaster vandalism misuse abuse unsuitable environment program modification another machine or non vendor modification for this product If this product is an optional feature this Limited Warranty applies only when the feature is used in a machine for which it was designed If you have an...

Page 39: ... be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment to an outlet on a circuit different from that which the receiver is connected Shielded interconnect cables and shielded power ...