Plustek SmartOffice PN2040, User Manual

Page 1: ...Installation Usage Maintenance ...

Page 2: ...ay be prohibited by law and or subject to criminal prosecution We recommend you to be responsible and respectful of the copyrights laws when you are scanning books magazines journals and other materials Environmental Information Recycle or disposal at end of life information please ask local distributors or suppliers for recycle and disposal information The product is designed and produced to achi...

Page 3: ...ening Documents for ADF Scan 21 Placing Documents 21 Using the Flatbed 21 Using the ADF 22 Placing Business Cards 23 Scanning Documents 23 Scanning via TWAIN Interface 24 Scanning from Plustek DI Capture Program 28 Scanning from the Scanner s Front Panel or On screen DocAction s Execute Menu 29 CHAPTER III CARE AND MAINTENANCE 31 Cleaning the Scanner 31 Cleaning Materials 31 Cleaning the Flatbed 3...

Page 4: ...CONTACTING PLUSTEK 45 ...

Page 5: ...is manual describes the box contents and minimum computer requirements to use this scanner Before you start installing your scanner check the box contents to make sure all parts are included If any items are damaged or missing please contact the vendor where you purchased your scanner or our customer service directly Chapter I describes how to install scanner s software and connect the scanner to ...

Page 6: ...ease read the following important information to eliminate or reduce any possibility of causing damage and personal injury 1 Usage the product is for indoor use in dry locations Moisture condensation may occur inside this device and cause malfunction at these conditions when this device is moved directly from a cold to a warm location after a cold room is heated when this device is placed in a dam...

Page 7: ...the internal components MINIMUM SYSTEM REQUIREMENTS 1 PC with Intel Pentium III 1G processor or compatible 256 MB RAM Available USB 2 0 port CD ROM Drive or DVD ROM Drive 800 MB Free Hard Disk Space Video card that supports 16 bit color or greater Operating System Windows 2000 Professional Windows XP Home compatible Windows XP Professional compatible Windows Vista Windows 7 Information Systems wit...

Page 8: ...2 USB Cable Ethernet Cable 3 AC Adapter 4 Quick Guide 5 Setup Application CD ROM 6 Calibration Sheet 7 Cleansing Cloth 8 Pad Module 2 Save the box and packing materials in case you need to transport this scanner in the future 4 ...

Page 9: ...ight Status Blue The scanner is turned on ready to scan images Orange The scanner is in standby mode sleep mode if it is idle for 10 minutes Off The scanner is off either because the power is not turned on or because the AC adapter is not properly plugged into an AC power outlet 6 CUSTOM BUTTON Press to perform a predefined scanning task 7 POWER SWITCH Use this to turn the scanner ON or OFF 8 USB ...

Page 10: ...adapter 11 DOCUMENT COVER Helps keep the paper in place and protects the scanner glass 12 DOCUMENT PAD Keeps the paper in place and improves accuracy of image quality 13 REFERENCE MARK Align your paper with this reference mark in case of flatbed scanning 14 SCANNER GLASS Where you put items for flatbed scanning 6 ...

Page 11: ...on as well as for scanning and saving images a minimum of 1 GB of hard disk space is recommended This USB scanner can only operate under the Microsoft Windows 2000 Professional XP Vista 7 operating system HARDWARE REQUIREMENTS This scanner connects to your computer through the Universal Serial Bus USB which supports HOT PLUG AND PLAY To determine whether your computer is USB capable you must check...

Page 12: ...ause paper feeding errors scanner damage or personal injury Avoid using the scanner in a dusty environment Dust particles and other foreign objects may damage the unit S St te ep p 1 1 C Co on nn ne ec ct ti in ng g t th he e S Sc ca an nn ne er r t to o Y Yo ou ur r C Co om mp pu ut te er r Using the USB Cable to connect the Scanner and Your Computer Attention Please make sure the scanner is turn...

Page 13: ...d OFF before you plug or unplug the scanner power adapter When you use the Ethernet cable to connect the scanner and your computer on the network please do not connect the USB cable to the scanner at the same time If you use both the USB cable and the Ethernet cable to connect the scanner and your computer only the scanner USB port is working properly but the function of the scanner Ethernet port ...

Page 14: ...rdware Wizard window is displayed b Select Search for the Best Driver for Your Device Recommended and click the Next button c The next window will ask you where to search to find the drive Select CD ROM drive and deselect Floppy disk drives if it is checked d Insert the Setup Application CD ROM included with your scanner into your CD ROM drive and then click the Next button e Click the Next button...

Page 15: ...folder or the CD ROM drive that contains this scanner s driver and click the OK button to return to the previous screen Click the Next button and click Install this driver software anyway if the Windows Security window appears Afterwards please skip to procedure 9 When the Setup Application CD is for one scanner model a Insert the Setup Application CD ROM included with your scanner into your CD RO...

Page 16: ...12 ...

Page 17: ...onnect the scanner and your computer Using the USB cable to connect the scanner and your computer a Select the USB Port Connection option Follow the on screen installation instructions Afterwards please skip to procedure 11 13 ...

Page 18: ...ions Please use the Scanner Search Tool to search available scanners and select the desired scanner to be used and then click Connect Device button to make connection If the Windows Security Alert window appears during the search tool execution please unblock the search tool from the firewall to make sure the connecting process is working properly Refer to the online help of Scanner Search Tool to...

Page 19: ...OK button to confirm the status and start the scanner calibration process Afterwards please skip to procedure 12 11 After the software is installed you will be prompted to perform the scanner calibration 12 Insert the special calibration sheet into the ADF of the scanner 13 Follow the on screen instructions to complete the scanner calibration 15 ...

Page 20: ...nish button to restart your computer Information If the scanner installation is not started and displayed automatically on the screen click Start select Run and type in D Install where D is the drive letter assigned to the CD ROM drive of your computer Save the Setup Application CD in case you need to reinstall the driver and software in th f t 16 ...

Page 21: ...ent face down onto the scanner glass and align the document top with the reference mark 2 Gently close the document cover 3 Click the Windows Start button to launch NewSoft Presto PageManager 4 If you have only one scanner connected with your computer please skip to Step 5 If you have more than one scanner or other imaging device installed on your computer Click Select Source from the File menu of...

Page 22: ...then choose this scanner as the default scanning source 4 Within Presto PageManager click Tools Scan Settings uncheck Suppress TWAIN User Interface OK Click File Acquire Image Data 5 Select ADF Front Side as the Scan Type within the TWAIN window 6 Click the Scan button 7 The document in the ADF paper chute should be now loaded into the ADF and scanned After this process you should see a scanned im...

Page 23: ...our paper documents and automatically save their electronic files in the designated folder If you are not familiar with scanning no problem the Scan Wizard will guide you through to complete each scanning task The DocAction program seamlessly integrating the operation of your scanner with your computer and other peripherals provides a quick and convenient way to perform various scanning functions ...

Page 24: ...ins staples or any other fasteners attached before loading the paper into the ADF Make sure the paper is completely flat with no creased or curled corners Avoid scanning documents with pencil lead and newspaper clippings as they will make the ADF exposure glass and the inner ADF dirty If you have to scan such paper clean the scanner frequently refer to Chapter III Care and Maintenance of this guid...

Page 25: ... S Sc ca an n Before loading documents into the ADF loosen them as follows 1 Fan the documents so that no two pages are sticking together 2 Hold the documents upside down with both hands and then gently push them onto a flat surface to align the edges of all documents This will allow documents being fed into the ADF one at a time and prevent paper feeding errors PLACING DOCUMENTS U Us si in ng g t...

Page 26: ...he bottom For single sided scans load the documents face down so that the side to be scanned faces towards the paper chute For double sided scans load the desired page order of documents face down so that the side to be scanned faces towards the paper chute 2 Adjust the paper width slider for the paper size you are using The paper width slider should be gently touching both sides of the documents ...

Page 27: ...ing them through the scanner is strained Do not load additional paper into the ADF while the unit is feeding and scanning PLACING BUSINESS CARDS 1 Vertically load the business cards headfirst and face down toward the center of the ADF and all the way into the ADF until touching the bottom For single sided scans load the business cards face down For double sided scans load the business cards in des...

Page 28: ... IN N I In nt te er rf fa ac ce e The TWAIN program is a very important piece of software that comes with your scanner This program acts as an interface between the scanner hardware and the image editing software you are using to view and edit images The TWAIN program allows you to adjust a number of settings to define the quality of the scanned image The following describes how you may use our bu...

Page 29: ...n tailor settings individually for front and rear sides of the documents Click Front Side button to adjust the scanning settings of document front side and then click Rear Side button to adjust the scanning settings of document rear side You can enable the function of Merge Pages only when you select ADF Duplex as Scan type and Automatic Size as Page Size to output the scan images of both front an...

Page 30: ...ded documents 4 Adjust the scanning settings For ADF Duplex scan you can tailor settings individually for front and rear sides of the documents Click Front Side button to adjust the scanning settings of document front side and then click Rear Side button to adjust the scanning settings of document rear side You can enable the function of Merge Pages only when you select ADF Duplex as Scan type and...

Page 31: ...ided business cards or select ADF Duplex to scan double sided business cards 4 Adjust the scanning settings Paper Size Automatic Size Resolution 300 For ADF Duplex scan you can tailor settings individually for front and rear sides of the business cards Click Front Side button to adjust the scanning settings of front side and then click Rear Side button to adjust the scanning settings of rear side ...

Page 32: ...oolbar 4 Select an appropriate scan profile You may click the tab of Scan Settings Pane to check if the current settings of the selected scan profile meet your needs If not you may click the Create or Manage button beside the Scan Profile to create a new profile or modify an existing profile 5 Click the Scan Append button from the toolbar 6 When the scan finishes all scanned images are displayed o...

Page 33: ...Double click the icon in the Windows system tray Right click the icon in the Windows system tray and then choose Button Configuration in the pop up menu that opens Within the Button Configuration window you can find a row of icons running through the left side of the window Each icon corresponds to a single touch button on your scanner s front panel as well as DocAction s on screen Execute menu Cl...

Page 34: ...scan immediately and carry out the corresponding action according to the settings you have set up in the Button Configuration window Attention When you scan by the OCR button of DocAction program in each batch you can scan up to either 50 sheets of paper for single sided scans or 25 sheets of paper for double sided scans because of the limit from ABBYY FineReader 6 0 Sprint Plus 30 ...

Page 35: ...ct the scanner s power cable and USB cable and then wait a few minutes for the glass and or the inner ADF to cool to ambient temperature Wash your hands with soap and water after cleaning the scanner C Cl le ea an ni in ng g M Ma at te er ri ia al ls s Have the following cleaning materials ready to clean the scanner soft dry lint free cloth or a cotton swab non abrasive cleaner Isopropyl alcohol 9...

Page 36: ...ot spray cleaner directly onto the scanner glass Excess liquid residue may fog or damage the scanner 3 Wait for cleaned areas to dry completely 4 Gently close the document cover C Cl le ea an ni in ng g t th he e A AD DF F 1 Open the ADF cover by pulling the cover 32 ...

Page 37: ...cratch their surfaces Clean Feed Roller Wipe the Feed Roller from side to side and then rotate it Repeat this until its entire surface is cleaned Clean Pad Module Wipe the Pad Module from top to bottom in the direction of arrow shown in below picture Be careful not to damage the pick springs of the pad 33 ...

Page 38: ...F cover by pushing it back down until it snaps back into place REPLACING CONSUMABLES As a guideline it is recommended to replace the pad module every 25000 sheets of scans R Re ep pl la ac ci in ng g t th he e P Pa ad d M Mo od du ul le e 1 Open the ADF cover by pulling the cover ADF cover 2 Remove the pad module by pinching both sides of the pad module and pull it out 34 ...

Page 39: ...3 Install the new pad module by inserting the tabs on the module onto their slots on the scanner 4 Close the ADF cover by pushing it back down until it snaps back into place CALIBRATING THE SCANNER 35 ...

Page 40: ...d however the calibration effect may be less good than the special calibration sheet 3 Click Start All Programs Your scanner model name Calibration Wizard 4 Click Next from the Calibration Wizard that pops up and then click Calibrate Now Start to begin the Flatbed Reflective calibration process After the calibration is complete click OK 5 Click Calibrate Now Click on the Start button to begin the ...

Page 41: ...or the scanner to automatically enter the Standby Mode Information The scanner will enter the standby mode sleep mode after it is idle for 10 minutes Simply press any scanner button on the scanner panel and the scanner will return back to the normal status 3 Click on OK button to save settings and exit Warning To completely shut down the scanner press the power switch on the side of the scanner If...

Page 42: ...onnections The icon located on the Windows system tray indicates if the scanner software is properly launched and the scanner and computer are communicating with each other Appearance Status The program has been successfully launched the scanner is connected with the computer and the scanner connection is activated ready to scan images The scanner is not connected with the computer the scanner con...

Page 43: ...to avoid creasing or wrinkling the documents Attention Do not try to pull jammed or half scanned documents out of the ADF without first opening the ADF cover Doing so may permanently damage the ADF 4 Close the ADF cover by pushing it back down until it snaps back into place 39 ...

Page 44: ...nning application computer processor and system memory Scan Area W x L Flatbed Maximum 216 x 297 mm 8 5 x 11 69 Minimum 12 7 x 12 7 mm 0 5 x 0 5 ADF Maximum 220 x 356 mm or 8 66 x 14 Minimum 12 7 x 12 7 mm 0 5 x 0 5 Acceptable Paper Sizes W x L Flatbed Up to A4 Letter size 8 5 x 11 69 ADF Maximum 220 x 356 mm or 8 66 x 14 Minimum 90 x 50 8 mm or 3 55 x 2 Acceptable Paper Weight for ADF 50 to 120 g...

Page 45: ...EMI FCC Class B CE Environment Requirement WEEE ROHS 41 ...

Page 46: ...f spare parts and the possibilities of upgrading products information Please ask local distributors and suppliers for spare parts information and product upgrade information Information requested by relevant Implementing Measure Please ask local distributors and suppliers for the related information of Implementing Measure test report Do not dispose anything of products before you ask local distri...

Page 47: ... This Limited Warranty service does not provide for carry in exchange when the problem results from accident disaster vandalism misuse abuse unsuitable environment program modification another machine or non vendor modification for this product If this product is an optional feature this Limited Warranty applies only when the feature is used in a machine for which it was designed If you have any q...

Page 48: ... determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment to an outlet on a circuit different from that which the receiver is connected Shielded interconnect cables and shielded power cor...

Page 49: ... America Plustek Technology Inc 17517 Fabrica Way Suite B Cerritos CA 90703 U S A Tel 1 714 670 7713 Fax 1 714 670 7756 E mail supportusa plustek com Worldwide except Europe North America Plustek Inc 13F 1 No 3 Building F Yuan Qu Street 115 Nankang Taipei Taiwan Tel 886 2 2655 7866 Fax 886 2 2655 7833 Website www plustek com Visit our website www plustek com for more customer service information 4...