Setting up an address book
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6.
setting up an address book
This guide gives you guidelines for the address book.
This chapter includes:
•
Setting up an address book using the control panel
•
Setting up an address book using SyncThru™ Web Service
Setting up an address book using the control
panel
You can save frequently used fax numbers, e-mail addresses, SMB server
addresses, FTP server addresses and WebDAV server addresses in your
machine.
•
Individual:
Stores up to 500 recipients’ information.
•
Group:
Makes groups when you frequently send the same document to
several destinations. You can register up to 500 recipients in a group.
Entries stored here will be available for selection within the sending list
on the
Basic
tab of
Fax
,
Scan to Email
or
Scan to Server
. Sending
Group
can be also setup comprising of many Individual entries.
You cannot register a group as you register an individual in a
group.
Storing Individual address (Fax, E-Mail)
1.
Press
Machine Setup
>
Application Setting
>
Address Book
>
New
>
Fax
,
>
Individual
are automatically choosed.
2.
Press the
Name
input area. Then enter the name of the recipient using
the pop-up keyboard. Press
OK
.
Check
Favorite
for addresses you often use.
You can easily find
them from the search results.
3.
Press the
Fax No.
input area and enter the fax number using the
numeric keypad on the control panel. You have to use only the numbers,
with the area code if necessary.
Inserting a pause: with some telephone systems, you must dial an
access code (9, for example) and listen for a second dial tone. In
such cases, you must insert a pause in the telephone number. You
can insert a pause while entering fax number.
4. Speed Dial No.
is automatically filled with the first free number.
Speed Dial No.
is the number representing a recipient’s
information, you can use the numeric keypad on the control panel.
5.
Press the
input area. Then enter the e-mail address of the
recipient using the pop-up keyboard. Then press
OK
.
6.
Press
OK
to save the information.
Storing Individual address (SMB, FTP, WebDAV)
1.
Press
Machine Setup
>
Application Setting
>
Address Book
>
New
>
SMB
,
FTP
or
WebDAV
>
Individual
from the display screen.
2.
Press the
Name
input area. Then enter the name of the recipient using
the pop-up keyboard. Press
OK
.
Check
Favorite
for addresses you often use.
You can easily find
them from the search results.
3.
Press
IP
or
Host
, and press the
IP Address/Host Name
input area.
Then enter the server address in dotted decimal notation or a host name
using the pop-up keyboard. Press
OK
.
4.
Press the
Port No
input area. Then enter the server port number using
the pop-up keyboard. Press
OK
.
5.
Press the
User Name
input area. Then enter the user name using the
pop-up keyboard. Press
OK
.
•
In case of
SMB
or
FTP
, if you want the server to permit access
for unauthorized person. Press the
Anonymous
box. This box
is unchecked by default. If you checked the
Anonymous
box,
go to step 7.
•
In case of
WEBDAV
, you can send the files in encryption
pressing
SSL
. If the machine and receiving
WebDAV
server of
the
SSL (Secure Sockets Layer)
option are different, the
transfer could be failed. Also, if the receiving
WebDAV
server
can receive only the encrypted file, you need to press the
SSL
button.
6.
Press the
User Password
input area. Then enter the password using
the pop-up keyboard. Press
OK
.
7.
Press the
User Domain
input area. Then enter the domain name using
the pop-up keyboard. Press
OK
.