Sanford Dymo Label v.8, User Manual

Page 1: ...User Guide DYMO Label TM v 8 ...

Page 2: ...y means or translated into another language without the prior written consent of Sanford L P Trademarks DYMO DYMO Label and LabelWriter are registered marks in the US and other countries QuickBooks is a registered trademark and service mark of Intuit Inc in the United States and other countries All other trademarks are the property of their respective holders ...

Page 3: ...ng a Label 4 Design Toolbar 4 Choosing a Printer 4 LabelWriter Twin Turbo Users 5 Intelligent Mail Barcode 5 Supported Label Printers 5 Helping to Improve DYMO Products Windows Only 7 Tour DYMO Label v 8 9 Labels Tab 9 Insert Tab 10 Label Objects 11 Clip Art 11 Address Book Tab 12 Edit Area 12 Edit Area LabelWriter Label 13 Edit Area Tape Label 13 Print Area 13 Zooming the Workspace Windows 14 Zoo...

Page 4: ... 27 Moving Your Files to Another Computer 27 Changing the Postal Barcode Position 27 Sharing Label Files 28 Removing the Sample Address Book 28 Finding Your Version 7 Labels Windows Only 28 Viewing the Status of Your Label Maker 29 Printing Labels 31 Printing a Single Label 31 Printing from the Address Book 31 Printing from the Desktop Windows 32 Using the QuickPrint Widget Mac 32 Printing Directl...

Page 5: ...yout 44 Adding Design Objects 44 Adding an Address Object 45 Adding a Text Object 47 Adding a Circular Text Object 50 Adding an Image Object 53 Adding a Shape Object 54 Adding a Barcode Object 55 Adding a Counter Object 57 Adding a Date and Time Object 58 Using Clip Art 59 Adding Clip Art to Your Label 60 Adding an Image to the Clip Art Library 60 Deleting an Image from the Clip Art Library 60 Add...

Page 6: ...ing Labels from Other Programs 75 Using the Word Add In Windows 75 Using the Word Add In Mac 76 Using the Outlook Add In Windows Only 76 Using the Mac Address Book Add In Mac Only 77 Using the Excel Add In Windows 78 Using the Excel Add In Mac 78 Using the ACT Add In Windows Only 79 About the DYMO Label Add In for QuickBooks Windows Only 80 Enabling the DYMO Label Add In 80 Printing a Single Label...

Page 7: ... 91 About Label Rolls 91 About Label Cassettes 92 Finding Your Label Type 92 Buying Labels 93 About Custom Labels 93 About Network Printing 95 Sharing a Printer Windows 95 Adding a Network Printer Windows 96 Sharing a Printer Mac 96 Adding a Network Printer Mac 96 Using a LabelWriter Print Server 97 Using a Third Party Print Server 97 Firmware Versions That Support Print Servers 98 LabelManager 50...

Page 8: ...Internet Support 107 Contact Information 107 Glossary 109 viii ...

Page 9: ...types n Print mulitple labels from a database or CSV file with Import Data and Print on the Mac n Addition of the Adult Patient Identification Wristband label type under Specialty Retail Labels For use with LabelWriter 450 Twin Turbo label printers What s New in v 8 4 n Support for the latest versions of ACT and QuickBooks n User Guides for label printers installed on your computer can now be view...

Page 10: ...fy label layouts to create your own custom label designs Using the Address Book Describes how to use the DYMO Address Book and how to print labels from your Outlook Contacts or Mac Address Book Printing Labels from Other Programs Describes how to print labels using DYMO Add Ins for Microsoft Office applications Mac Address Book ACT and QuickBooks Customizing DYMO Label Describes various options fo...

Page 11: ...ur Address Books are automatically converted to the new Address Book format and copied into the new default Address Books folder n Choosing to participate in the DYMO Product Improvement Program n Registering your DYMO label printer Upgrading to DYMO Label v 8 Mac Many of your previous settings are imported when you install DYMO Label v 8 Some of the settings that are imported from earlier version...

Page 12: ... 8 On this tab you can visually choose the label type you want to use by shape and size You can also choose from several different layouts for each label You can find your most recently printed labels by clicking Recently Printed Labels at the bottom of the tab Design Toolbar The design objects that were located on the Design toolbar are now located on the Insert tab Double click or drag an object...

Page 13: ...Barcode The Intelligent Mail barcode is now used by the USPS instead of the POSTNET barcode to represent the ZIP Code on your labels Supported Label Printers Most LabelWriter 300 series printers and all of the LabelWriter 400 and 450 series label printers are supported In addition the new LabelWriter 4XL four inch wide label printer and the LabelManager 500TS LabelManager 420P and LabelManager PnP...

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Page 15: ...identify you and you can stop participating at any time For more information about the DYMO Product Improvement Program visit the DYMO Product Improvement Program Web site To participate in the DYMO Product Improvement Program 1 Choose Preferences from the Edit menu 2 Select the General tab 3 Select the Help improve DYMO products check box 4 Click OK to close the Preferences dialog box and apply y...

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Page 17: ...access the DYMO Label Web site for tips how tos FAQs and special offers Labels Tab The Labels tab displays all of the available label types and the most recently saved and printed labels You can choose a saved or recently printed label to print or edit or you can choose a new label type and layout to begin creating a new label The label types displayed are based on the type of label printer you ha...

Page 18: ...layed are based on the Location preference setting n Saved Labels Saved Labels displays all your recently saved labels ready for you to use again n Recently Printed Labels Recently Printed Labels displays the last 24 labels printed Each time you print a label that label is remembered under Recently Printed Labels You can view your recently printed labels and choose one to print or edit Insert Tab ...

Page 19: ...and so on n Image from your own collection n Circular Text Clip Art DYMO Label software includes a variety of useful clip art images that you can quickly add to personalize your labels Images in the Clip Art library are organized into different categories making it quick and easy to find the clip art image that you want to use You can also customize the Clip Art library by adding or deleting image...

Page 20: ...n address to a label n Select multiple addresses to print n Add delete and edit addresses in a DYMO address book n Correct addresses and add the ZIP 4 code with Address Fixer For US addresses only n Switch to a different Address Book n View and print your Outlook or Mac Address Book contacts n Search for one or more addresses n Filter the Address Book to view only the addresses you want to see To ...

Page 21: ...bel Edit Area Tape Label Print Area The Print area includes several options for printing your labels If you have more than one DYMO label printer installed you can select which printer you want to print to From the Print area you can do the following n Choose a label printer to print your labels to n Select the number of copies of each label to print 13 ...

Page 22: ... Print area For more information on the possible states of the label maker see Viewing the Status of Your Label Maker Zooming the Workspace Windows Several options are available for zooming the workspace You can zoom just the label in the Edit area or you can zoom the entire DYMO Label window To zoom the label Do one of the following l Move the slider at the bottom right of the Edit area l Click a...

Page 23: ...the label in the Edit area To zoom the label Do one of the following l Move the slider at the bottom right of the Edit area l Click at the bottom right of the Edit area to zoom the label to fit the Edit area l From the Layout menu point to Zoom Label and then select a zoom level for the label 15 ...

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Page 25: ... default return address you can quickly insert this return address into an Address or Text object when needed You can change your default return address at any time through the Preferences settings To change or add your return address 1 Do one of the following l For Windows choose Preferences from the Edit menu l For Mac choose Preferences from the DYMO Label menu The Preferences dialog box appear...

Page 26: ... only LabelWriter labels are displayed If your label printer only prints D1 labels for example a LabelManager 420P or LabelManager PnP label maker then only Tape labels are displayed If you have more than one type of label printer installed or if you have a LabelWriter Duo printer installed both LabelWriter labels and Tape labels are displayed The name and dimensions for each label type are locate...

Page 27: ...ing labels is as easy as selecting a label type and layout entering your data and clicking the Print button To print your label 1 From the Labels tab choose a label type that matches the labels loaded in the printer 2 In the Edit area enter some text or an address on the label 3 If necessary select the printer you want to print to 4 Enter the number of copies to print in the Number of copies box Y...

Page 28: ...to from the Select printer list c Twin Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer and to visually choose the label type or layout 5 Click Print Using the QuickPrint Widget Mac Using the QuickPrint widget you can quickly print a label directly from your desktop without opening DYMO Label software To use the Q...

Page 29: ... in the table select the cells you want to print 2 Click Print Label in the toolbar The DYMO Word Add In dialog box appears 3 Make any necessary changes to the text to be printed You can make edits to the data in the text box however these edits will not be saved in the original data 4 If you selected more than one table cell click Next to review the data for each label 5 Optional Click Address Fi...

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Page 31: ...le to your labels The following are just some of the options that are available for enhancing the appearance of your labels n Add clip art to your label n Insert symbols n Add a border to an image n Add a border to your label n Use any font installed on your system n Add vertical text to your label n Add shading to your label Print Multiple Labels Quickly with Smart Paste When you use Smart Paste ...

Page 32: ...ickPrint 1 Double click in the notification area on the desktop DYMO QuickPrint starts 2 Drag paste or type the text you want to print on your label 3 Click Print From QuickPrint you can choose to n Check the address with Address Fixer before printing n Change the label layout n Choose a different label printer Print Quickly from Anywhere Mac DYMO Label now includes a QuickPrint widget which you c...

Page 33: ...t roll the labels automatically begin printing on the right roll until all the labels are printed To use this selection you must have the same type of labels loaded on each side of the printer To use both rolls 1 Load the same type of labels on each side of the printer 2 Select the Use both rolls check box in the Print area When you select the Use both rolls check box the selected printer image ch...

Page 34: ...Right click the object and choose Properties The Text Object Properties dialog box appears 5 Under Text effects select the Mirror check box and then click OK A mirror image of the text is added to your label 6 Click 7 Place the label on your file folder so that the center of the label folds over the top of the file folder The text is visible from both sides of the folder Add Your Own Logo You can ...

Page 35: ...omatically show up in the correct locations within DYMO Label software make sure you copy the files to the folders shown below Label files Windows Libraries Documents DYMO Label Labels Mac Documents DYMO Label Software Labels Choose Open from the File menu to access labels in this folder Label layouts Windows Libraries Documents DYMO Label Labels Layouts Mac Documents DYMO Label Software Layouts S...

Page 36: ...st time the DYMO Address Book displayed contains a number of sample addresses When you create a new Address Book that Address Book becomes the current Address Book on the Address Book tab The Sample Address Book remains in your Address Books folder but unless you select the Sample Address Book as the current Address Book you will not see the Sample Address Book again Once you change the current Ad...

Page 37: ...ewing the Status of Your Label Maker If you have a LabelManager 500TS LabelManager 420P or LabelManager PnP label maker connected to your computer the label maker status is displayed in the Print area The following table describes the possible states of the label maker Label maker is connected and battery is charging Label maker is connected and battery is not charging Label maker is not connected...

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Page 39: ...desktop without starting DYMO Label software Windows n Print a label using the QuickPrint Widget Mac n Print labels directly from other applications Printing from the Address Book You can select an entry from the Address Book to print on a label For simple address labels that contain only a single Address object the selected Address Book entry is automatically inserted into the Address object on t...

Page 40: ...Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer and to visually choose the label type or layout 5 Click Print Using the QuickPrint Widget Mac Using the QuickPrint widget you can quickly print a label directly from your desktop without opening DYMO Label software To use the QuickPrint widget 1 Press F12 to display...

Page 41: ...he Office button and then choose Print The Print dialog box appears 3 Under Printer choose the DYMO printer you want to print to from the Name list and then click Close 4 Select the Page Layout tab and then click next to Page Setup The Page Setup dialog box appears 5 Select the Paper tab 6 Choose the label type to print to from the Paper size list 7 Select the Margins tab 8 Under Orientation selec...

Page 42: ...re flexibility about which objects Address variable Text and Barcode objects link to the Address Book To print a label from the Address Book 1 Select a label type and layout to use Make sure you select a layout that contains at least one Address or variable Text object 2 Select the Address Book tab 3 Select the addresses that you want to print The last entry that you select is displayed on the lab...

Page 43: ... select the fields to insert in each of the available objects To import and print data 1 Select the label type and layout you want to use Make sure that your label layout includes at least one variable Text Address or Barcode object 2 From the File menu choose Import Data and Print and then do one of the following l Choose New to import and print a new set of data l Choose a saved data and layout ...

Page 44: ...igate to and select the text or CSV file that contains the data and then click Open A dialog box appears showing how many labels will be printed 3 Click OK The indicated number of labels are printed Printing from a Spreadsheet Using Smart Paste When you use Smart Paste to paste rows of text that you copy from spreadsheet program each row is treated as a separate label and each cell in the row is t...

Page 45: ... as a delimiter make sure any commas that you want to print on the label are enclosed in quotation marks When a carriage return line feed is detected a new label is started For example The following lines of text delimited using commas DYMO 44 Commerce Road Stamford CT 06902 Newell Rubbermaid 10B Glenlake Parkway Atlanta GA 30328 will print as two three line labels one for DYMO and one for Newell ...

Page 46: ...rom a word processor you will typically have multiple lines of text such as in an address In this case the text for each label is separated by either a single blank line or a carriage return line feed Smart Paste begins a new label wherever a blank line appears in the text If the text contains no blank lines Smart Paste creates a new label for each line of text For example The two addresses below ...

Page 47: ...abel that you want to print 3 Choose Smart Paste from Clipboard from the Edit menu A dialog box appears showing you how many labels will print 4 Click OK The indicated number of labels are printed Choosing a Printer If you have more than one label printer installed on your computer you may need to select the appropriate printer before printing All the label printers that are installed on your comp...

Page 48: ...dy for printing When you have a LabelWriter Twin Turbo printer installed on your computer each label roll shows up in the printer list as a separate printer The label roll that you will print to is indicated by a green arrow and is bordered in blue For example Twin Turbo with Left Roll selected When printing to a LabelWriter Twin Turbo printer you must select the printer that has the label roll yo...

Page 49: ...e of the following l For Windows choose Preferences from the Edit menu l For Mac choose Preferences from the DYMO Label menu 2 Select the LabelWriter printer tab 3 Under Print quality select one of the following settings l Text to use the default print setting used for most labels l Barcode and graphics to optimize print quality for barcodes and images l Auto to automatically determine the print q...

Page 50: ...ng l For Windows choose Preferences from the Edit menu l For Mac choose Preferences from the DYMO Label menu 2 Select the Tape printer tab 3 Under Label separator select one of the following l Cut each label as printed to pause or cut each label before the next label prints l Print cut marks between labels to print a mark between each printed label 4 Click OK to close the Preferences dialog box an...

Page 51: ...s from the recipient s address You can also design and save your own custom label layouts Once you save your layout that layout is available whenever you select the corresponding label type You can start creating your own custom layout in the following ways n Start with a blank layout n Modify an existing layout Creating a New Layout You can create a new layout by starting with a blank layout and ...

Page 52: ... the layout 4 Add and modify any other objects that you want 5 Save your layout You can edit the text in an Address or Text object at any time However you must have the Insert tab selected to make any other modifications to an object Saving a Layout You can save your custom designed layouts for later use Once you save a layout that layout appears as one of the available layouts each time you selec...

Page 53: ... and addresses Address objects can also display an Intelligent Mail postal barcode for US addresses Address objects are by default variable text objects that link to the Address Book You can also choose to make an Address object a fixed Text object so that the content does not change When you save a label or layout that contains a fixed text Address object the address text is saved as part of the ...

Page 54: ... from the Address Book 5 Format the text using the formatting toolbar 6 Right click the object and then choose Properties 7 Make any desired changes in the Address Object Properties dialog box and then click OK To resize an object select the object and drag a handle on the bounding box 46 ...

Page 55: ...image of the text on your label Text scaling None Do not resize the text to fit the object Shrink To Fit Shrink the text to fit within the object Auto Fit Shrink or enlarge the text to fit the object Horizontal alignment Left Left align the text within the object Center Center the text within the object Right Right align the text within the object Center block Center the text block within the obje...

Page 56: ...the object as necessary 4 Enter some text in the Text object 5 Format the text using the formatting toolbar 6 Right click the object and then choose Properties 7 Make any desired changes in the Text Object Properties dialog box and then click OK To resize an object select the object and drag a handle on the bounding box 48 ...

Page 57: ...on your label Text scaling None Do not resize the text to fit the object Shrink To Fit Shrink the text to fit within the object Auto Fit Shrink or enlarge the text to fit the object Horizontal alignment Left Left align the text within the object Center Center the text within the object Right Right align the text within the object Center block Center the text block within the object The left edge o...

Page 58: ... to have the text placed in a full circle centered at the top or bottom of the object You can also choose to have the text placed along the top or bottom arc of a semi circle To add a Circular Text object 1 Select the Insert tab 2 Double click Circular Text A new Circular Text object is added to your label 3 Right click the object and then choose Properties 4 Enter the text for the object and make...

Page 59: ...Adding Design Objects Circular Text Object Properties 51 ...

Page 60: ...a mirror image of the text on your label Text display Full circle Display the text in a full circle Top arc Display the text along the top curve of the circle Bottom arc Display the text along the bottom curve of the circle Center text at Top If you choose to display the text in a full circle center the text at the top of the circle Bottom If you choose to display the text in a full circle center ...

Page 61: ...when you import an image make sure the image you are importing is close to the size of the image that will appear on the label For example if you want to print your company logo on a shipping label you should not import a logo image that is 5 x 7 inches Also take care when using a color image When the image is converted to black and white during printing unexpected results may occur Use black and ...

Page 62: ...is installed on your computer Use default logo file Insert the default logo you specified in Preferences File Insert an image from a file Scale None Do not scale the image Stretch Stretch the image to fill the object Proportional Scale the image proportionally to fit within the object Border Type Select a border type Color Choose a color for your border Video Windows Only Device Select the video d...

Page 63: ...dd barcodes that display a fixed piece of information or you can link a barcode to another piece of information on the label You can link a barcode to a Counter Text or Address object so that the barcode reflects the contents of that object For example if you link a Text object that contains a part number to a barcode designed to encode the part number the barcode will encode the number entered in...

Page 64: ...bove the barcode Below Place the barcode text below the barcode Font Change the font for the barcode text QR Code Properties Barcode type Select the type of barcode to add to your label Data Select the type of data you want to use to create the barcode Text All characters accepted Phone number Valid phone number Email Valid email address Subject field is not required SMS text message Valid phone n...

Page 65: ...nge the font settings for the numbers and text and change the horizontal and vertical alignment of the text and numbers You can also print the counting information in vertical format and create mirror images of the counter information on the labels The labels are automatically numbered according to your specifications when you print them The current number and other settings appear on the label di...

Page 66: ...mber will print as 00010 5 characters wide with leading zeros If you do not select Print Leading Zeros the label will print as 10 with three blank spaces in front of the number Font and color Font Windows Change the font type size and style Font Mac Change the font type size style and color Text color Windows Select a color for your text Background color Select a background color for the object Ve...

Page 67: ...de Before Enter any text that you want to appear in the object before the date and time After Enter any text that you want to appear in the object after the date and time Font and color Font Windows Change the font type size and style Font Mac Change the font type size style and color Text color Windows Select a color for your text Background color Select a background color for the object Vertical...

Page 68: ... that category The selected image is added to your label 3 Move and resize the object as necessary To resize an object select the object and drag a handle on the bounding box Adding an Image to the Clip Art Library DYMO Label software includes a variety of useful clip art images that you can quickly add to your labels You can also add your own images to the Clip Art library You can add the followi...

Page 69: ...alled on your system are available To change the font for other types of objects that contain text use the object Properties To change the font 1 Select the text to change To change all the text in an object select the object 2 Use the formatting toolbar to make the desired changes to the font type size and style Inserting a Symbol You can add a special character or symbol to your label The symbol...

Page 70: ...uble click the object that contains the text you want to make vertical The Properties dialog box for that object appears 2 Select the Vertical text check box under Text effects and then click OK The text now appears vertically within the selected object Aligning Objects You can accurately align multiple objects horizontally vertically or both The objects are aligned based on the location of the fi...

Page 71: ...1 Select the objects that you want to resize 2 Choose Resize Objects from the Layout menu 3 Select the width and height options that you want to apply 4 Click OK The objects are resized according to your selections To resize a single object select the object and drag a handle on the bounding box Adding a Border to an Image A border can be added to any image You can select the type and color of the...

Page 72: ... do one of the following l For an Address or Text object choose a text color for the object from the Text color list l For a Counter Date and Time or Circular Text object click Change next to Font and then choose a text color for the object Creating a Variable Text Object All Address objects are designed to hold information that varies from label to label For example Address objects automatically ...

Page 73: ... into the variable Text object with Smart Paste for example or use the Address Book to insert multiple names when the labels print To create a variable Text object 1 Right click the Text or Circular Text object that you want to make a variable Text object and then choose Properties The Properties dialog box for the selected object appears 2 Select the Function as variable object check box and then...

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Page 75: ...the Address Book n Easily switch from one Address Book to another Creating a New Address Book You can create multiple Address Books to hold addresses or other data If you want to import addresses or data into the Address Book you must first create the Address Book into which you want to import the information The default Address Book installed with DYMO Label software is named Sample Address Book ...

Page 76: ...file the address from the File as list or enter the name as you want the entry to be filed 5 Click Save The new address appears on the label in the Edit area and the first line of the new address appears in the address list The addresses are automatically sorted in alphabetical order based on the File as selection Adding an Address from a Label When you enter an address on a label in the Edit area...

Page 77: ...ts 5 Click Update address es The selected addresses are corrected in your Address Book Editing an Address You can edit the addresses in the Address Book at any time To edit an address in the Address Book 1 Select the address that you want to edit from the Address Book The address is displayed in the Current address box 2 Make any changes that you want to the address and click Save Deleting an Addr...

Page 78: ...dress Book If you are using Mac OS v10 4 or later you can display and print addresses you already have stored in the Mac Address Book However unlike the DYMO Address Book you cannot add or change the addresses in the Mac Address Book from within DYMO Label software You must make changes using the Mac Address Book application Make sure that your Mac Address Book My Card record contains your country...

Page 79: ...Book tab To search the Address Book 1 Enter some text in the Search box All addresses containing the entered text at the beginning of a word are displayed in the address list 2 Enter additional text to further refine the results Filtering the Address Book You can search for separate sets of characters at the beginning of a word by entering a space between each set of characters you want to search ...

Page 80: ... a single field To export an Address Book 1 Choose Export from the Address Book menu The Save As dialog box appears 2 Select the folder to save the exported file to 3 Enter a name for the file in the File name box 4 Click Save The Address Book data is exported to the selected location Importing Data to an Address Book To use an address or data list already created in another application you must b...

Page 81: ...lowing methods to arrange the data fields l To automatically arrange the data fields a Click Auto The fields are automatically arranged and displayed in the Import Formats box b Add any desired spaces punctuation or line breaks in the Arrange fields into desired format box l To manually arrange the data fields a Click Next Record until you find an entry that best represents the information contain...

Page 82: ...lutations such as Dr Mr or Mrs n Postfixed Honoraries such as III Jr or M D You can edit add or delete Address Book keyword To modify the Address Book keywords 1 Do one of the following l For Windows choose Preferences from the Edit menu l For Mac choose Preferences from the DYMO Label menu 2 Select the Functional tab 3 Click Edit keywords under Address Book The Edit Name Keywords dialog box appea...

Page 83: ... Using the Microsoft Excel Add in n Using the ACT Add in Windows only n Using the QuickBooks Add in Windows only n Using the printer drivers to print directly from another program Using the Word Add In Windows DYMO Label software includes a software add in that enables you to quickly print labels from a Microsoft Word document The add in works with Microsoft Word 2002 or later The Word Add in loca...

Page 84: ...2 Do one of the following l Word 2004 Click in the toolbar l Word 2008 Choose DYMO LabelWriter from the menu The DYMO Word Add In dialog box appears 3 Make any necessary changes to the text to be printed You can make edits to the data in the text box however these edits will not be saved in the original data 4 Click Preview to display a preview of your label 5 If you have more than one DYMO label ...

Page 85: ...erent printer visually choose the label type or layout or change the address format 7 Click Print A label prints for each selected contact Click Quick Print to print labels using the most recent settings Using the Mac Address Book Add In Mac Only DYMO Label software includes a software add in so you can quickly print labels from your Mac Address Book To use the Mac Address Book Add in 1 From your ...

Page 86: ... to review the data for each label 5 Optional Click Address Fixer to verify and correct any addresses you selected 6 Do the following to select the print options a Choose a label layout to use from the Select label layout list b If necessary choose a printer from the Select printer list c Twin Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options t...

Page 87: ...n your database By selecting different combinations of contact formats and label styles from DYMO Label software you can print all the popular types of address labels shipping labels file folder labels name badges and more To use the ACT Add in 1 Select the contacts that you want to print labels for 2 Choose Print DYMO Label from the Tools menu The DYMO ACT Add In dialog box appears 3 Make any nec...

Page 88: ... allow the add in access to your data files You must enable the add in for each company file to allow the add in access to your QuickBooks data for that file The first time you open each company file you must be running QuickBooks as Administrator to allow the DYMO Label Add in access to that company file To enable the DYMO Label Add in When the Security dialog box appears select Yes whenever this...

Page 89: ...ting mailing labels directly from QuickBooks However using the DYMO Label Add in you can print labels directly to your DYMO label printer You can choose to print labels using the following selection criteria n All or selected names n All or selected customer types n All or selected vendor types n Specified ZIP Code In addition you can choose to sort the labels by Name or ZIP Code print the Ship To...

Page 90: ...ress from the list of addresses you selected displayed in the text area 2 Make any necessary changes to the text to be printed You can make edits to the data in the text box however these edits will not be saved in the original data 3 Optional Click Next to review the data for each label 4 Optional Click Address Fixer to verify and correct any addresses you selected 5 Do the following to select th...

Page 91: ...er we have included software add ins for some popular Windows and Macintosh programs such as Microsoft Word and Outlook For more information on the add ins see Printing Labels from Other Programs To print labels on a DYMO label printer from applications other than DYMO Label software you need to complete the following basic procedures n Select your DYMO label printer from the printers list n Choos...

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Page 93: ...nsert this return address into an Address or Text object when needed You can change your default return address at any time through the Preferences settings To change or add your return address 1 Do one of the following l For Windows choose Preferences from the Edit menu l For Mac choose Preferences from the DYMO Label menu The Preferences dialog box appears 2 If necessary select the User informat...

Page 94: ...uage only affects the text and messages in the software Features available in the software are determined by the operating system locale To change the display language 1 Choose Preferences from the Edit menu 2 Select the General tab 3 Under Language select the language you want 4 Click OK The language changes immediately without restarting DYMO Label software Changing the Units of Measure You can ...

Page 95: ...close the Preferences dialog box and apply your changes Choosing the Startup Label By default each time you start DYMO Label software the last label you used is displayed However you can choose to use any saved label as the startup label To choose the label to display on startup 1 Do one of the following l For Windows choose Preferences from the Edit menu l For Mac choose Preferences from the DYMO...

Page 96: ...ppressing the File Save Prompt By default DYMO Label software displays a prompt asking if you want to save changes to a modified label when you attempt to open another label or exit from the program However if you prefer not to be prompted to save changes you can choose to suppress the prompt To suppress the File save prompt 1 Do one of the following l For Windows choose Preferences from the Edit ...

Page 97: ... from the Edit menu l For Mac choose Preferences from the DYMO Label menu 2 Select the Functional tab 3 Under Options select the Paste button automatically prints check box 4 Click OK to close the Preferences dialog box and apply your changes Related Topics Customizing Address Fixer You can customize Address Fixer so that addresses appear as you want when they are corrected Removing Punctuation wi...

Page 98: ...ase to change the address to all uppercase text l Lowercase to change the address to all lowercase text l Mixed case to change the address to capitalize the first letter of each word 4 Click OK to close the Preferences dialog box and apply your changes To add capitalization exceptions 1 Do one of the following l For Windows choose Preferences from the Edit menu l For Mac choose Preferences from th...

Page 99: ...rinters use DYMO LabelWriter label rolls Label Cassettes DYMO D1 label cassettes are available in a variety of colors materials and widths The LabelWriter Duo LabelManager 500TS LabelManager 420P LabelManager PnP LabelManager PCII LabelManager 450D and LabelPoint 350 use DYMO D1 label cassettes The LabelWriter Duo uses both LabelWriter label rolls and D1 label cassettes About Label Rolls DYMO Labe...

Page 100: ...ck bag in which they were originally packaged About Label Cassettes The following label printers use DYMO D1 label cassettes n LabelWriter Duo n LabelManager 500TS n LabelManager 420P n LabelManager PnP n LabelManager PCII n LabelManager 450D n LabelPoint 350 D1 label cassettes come in a variety of colors and materials and are available in the following widths n 1 4 inch 6 mm n 3 8 inch 9 mm n 1 2...

Page 101: ...ext to the label name or at the bottom of the Edit area A list of DYMO part numbers for that label is displayed b Locate the DYMO part number for your label on the label packaging c Verify that the DYMO part number on your label packaging matches one of the part numbers in the list Buying Labels DYMO offers a full range of labels for the LabelWriter printers including labels suited for addressing ...

Page 102: ... LabelWriter labels can be ordered with special adhesives and paper stock If you have a unique application that requires labels with special properties DYMO can help Any of DYMO s standard size labels can be ordered with special properties DYMO can also make custom size labels to fit your needs To obtain details on custom labels n Visit the DYMO Web site at www dymo com customlabels n Call the cus...

Page 103: ... computer over the network Contact your System Administrator for more information 1 Install the printer to be shared on the local computer 2 Confirm that you can print to the printer locally 3 Share the printer on the local computer 4 Install the printer on the remote computer that will be printing to the shared printer Sharing a Printer Windows These instructions assume that you have already inst...

Page 104: ...ation Before printing to a shared printer you first need to share the printer on the local computer To share the printer 1 Select System Preferences from the Apple menu The System Preferences dialog box appears 2 Double click Print Fax The Print Fax dialog box appears 3 Select the printer you want to share and then click Sharing The Sharing pane is displayed To share the DYMO LabelWriter Duo print...

Page 105: ...rom Windows XP Service Pack 2 Windows Vista Windows 7 and Mac OS v10 4 or later The following are notes and tips for the print server installation n Make sure that your print server supports the type of operating system installed on your computer Windows or Mac OS n Most print servers only support the LabelWriter Duo Label printer However the DYMO LabelWriter Print Server does support both the Lab...

Page 106: ...termine the firmware version for your printer by checking the serial number printed on the bottom of the printer Label Printer Model Serial Numbers Greater Than Firmware Version Greater Than LabelWriter 400 xxxxx 2046321 93089v0T 93490v0T LabelWriter 400 Turbo xxxxx 2096232 93176v0T 93491v0T LabelWriter Twin Turbo xxxxx 2013955 93085v0M 93492v0M LabelWriter 450 Printers All LabelWriter 450 printer...

Page 107: ...import data from the following types of database files n Microsoft Access n Microsoft Excel n Text Comma Separated Values files with a csv or txt extension n Universal Data Links See the Microsoft documentation on Universal Data Link UDL for more information To import data and download labels to the label maker 1 Click in the DYMO Label software Print area 2 Click Create a set of labels from a spr...

Page 108: ...el maker tap on the LabelManager 500TS Home screen and then select Manage Files Review the following topics to learn more about managing files on your label maker n Managing Labels n Managing Clip Art Managing Labels You can view organize and delete labels stored on your label maker Labels are stored on your label maker in the following folders n Downloads Shows labels that you have downloaded to ...

Page 109: ... label maker that you have created to keep your labels organized The Downloads Recently Printed and Saved folders cannot be deleted To delete labels and folders 1 Navigate to and select the labels or folders to delete 2 Click The selected labels or folders are deleted from the label maker Managing Clip Art You can delete clip art images that you previously downloaded to your label maker To delete ...

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Page 111: ... update the software You can also manually check to see if an update is available You must be connected to the Internet to obtain software updates To manually check for software updates 1 Choose Check for Updates from the Help menu A dialog box appears when an update is available Otherwise you are notified that there are no updates available 2 Follow the instructions in the update dialog box to do...

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Page 113: ...automate printing and take advantage of the label printing power built into DYMO Label software a Software Developer s Kit SDK is included in your LabelWriter CD The SDK provides COM and NET interfaces For more information visit the Developer Program page on the DYMO web site www dymo com You can check the Developer s forum on the DYMO Web site at www dymo com for the latest news Also you can join...

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Page 115: ...or your label printer and DYMO Label software Contact Information DYMO s Technical Support department is also available by phone from 9 am to 8 pm Eastern time and by chat from 9 am to 7 pm Eastern time Phone 877 724 8324 Visit the Support area of our Web site at www dymo com to contact us by chat or email 107 Chapter 19 ...

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Page 117: ...cludes two special versions of Codabar that are used to barcode books One version calculates the checksum from left to right L R The other version calculates the checksum from right to left R L Code 128 A Code 128 A can represent numbers and uppercase letters as well as control characters Code 128 Auto Code 128 Auto uses a combination of Code 128 A B and C DYMO Label software analyzes the data and...

Page 118: ... States EAN 13 European Article Numbering EAN is used for products that are made or marketed outside the U S EAN 13 requires 13 digits the first 2 digits represent the country code followed by 10 digits of data and finally a checksum character After you enter the 12 digits to be encoded the program automatically calculates the checksum for the 13th digit This code requires numeric information only...

Page 119: ...t and graphics that make up a label design label type Shape and size of a label Matches the label packaging for easy reference O object Each piece of information on a label is a separate object object properties Settings that further define a design object on the label P PDF417 A stacked linear barcode symbol format used in a variety of applications primarily transport identification cards and inv...

Page 120: ...perties S saved labels Labels that you have created and saved as label files SmartPaste A quick way to print labels using data from other programs U UCC EAN 128 UCC EAN 128 is used instead of EAN 8 EAN 13 when additional information needs to be encoded UPC Universal Product Code UPC is commonly used to identify retail products sold in stores in the United States UPC A Universal Product Code UPC ve...

Page 121: ...UPC A barcodes except that zeros are omitted from the encoded number in order to reduce the number of digits from 12 to 6 This code requires numeric information only UPC E can only be used for product UPC codes the product type character must be 0 or 1 V variable When the label is printed the variable data on the label changes for each label based on the source data Source data can come from entri...

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