Sanford LabelWriter 450 Duo Label Printer, User Manual

Page 1: ...User Guide DYMO Label TM v 8...

Page 2: ...means or translated into another language without the prior written consent of Sanford L P Trademarks DYMO DYMO Label and LabelWriter are registered marks in the US and other countries QuickBooks is...

Page 3: ...g a Label 4 Design Toolbar 4 Choosing a Printer 4 LabelWriter Twin Turbo Users 5 Intelligent Mail Barcode 5 Supported Label Printers 5 Helping to Improve DYMO Products Windows Only 7 Tour DYMO Label v...

Page 4: ...27 Moving Your Files to Another Computer 27 Changing the Postal Barcode Position 27 Sharing Label Files 28 Removing the Sample Address Book 28 Finding Your Version 7 Labels Windows Only 28 Viewing the...

Page 5: ...out 44 Adding Design Objects 44 Adding an Address Object 45 Adding a Text Object 47 Adding a Circular Text Object 50 Adding an Image Object 53 Adding a Shape Object 54 Adding a Barcode Object 55 Addin...

Page 6: ...ng Labels from Other Programs 75 Using the Word Add In Windows 75 Using the Word Add In Mac 76 Using the Outlook Add In Windows Only 76 Using the Mac Address Book Add In Mac Only 77 Using the Excel Ad...

Page 7: ...91 About Label Rolls 91 About Label Cassettes 92 Finding Your Label Type 92 Buying Labels 93 About Custom Labels 93 About Network Printing 95 Sharing a Printer Windows 95 Adding a Network Printer Wind...

Page 8: ...Internet Support 107 Contact Information 107 Glossary 109 viii...

Page 9: ...ypes n Print mulitple labels from a database or CSV file with Import Data and Print on the Mac n Addition of the Adult Patient Identification Wristband label type under Specialty Retail Labels For use...

Page 10: ...y label layouts to create your own custom label designs Using the Address Book Describes how to use the DYMO Address Book and how to print labels from your Outlook Contacts or Mac Address Book Printin...

Page 11: ...r Address Books are automatically converted to the new Address Book format and copied into the new default Address Books folder n Choosing to participate in the DYMO Product Improvement Program n Regi...

Page 12: ...8 On this tab you can visually choose the label type you want to use by shape and size You can also choose from several different layouts for each label You can find your most recently printed labels...

Page 13: ...arcode The Intelligent Mail barcode is now used by the USPS instead of the POSTNET barcode to represent the ZIP Code on your labels Supported Label Printers Most LabelWriter 300 series printers and al...

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Page 15: ...dentify you and you can stop participating at any time For more information about the DYMO Product Improvement Program visit the DYMO Product Improvement Program Web site To participate in the DYMO Pr...

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Page 17: ...ccess the DYMO Label Web site for tips how tos FAQs and special offers Labels Tab The Labels tab displays all of the available label types and the most recently saved and printed labels You can choose...

Page 18: ...ayed are based on the Location preference setting n Saved Labels Saved Labels displays all your recently saved labels ready for you to use again n Recently Printed Labels Recently Printed Labels displ...

Page 19: ...nd so on n Image from your own collection n Circular Text Clip Art DYMO Label software includes a variety of useful clip art images that you can quickly add to personalize your labels Images in the Cl...

Page 20: ...address to a label n Select multiple addresses to print n Add delete and edit addresses in a DYMO address book n Correct addresses and add the ZIP 4 code with Address Fixer For US addresses only n Sw...

Page 21: ...el Edit Area Tape Label Print Area The Print area includes several options for printing your labels If you have more than one DYMO label printer installed you can select which printer you want to prin...

Page 22: ...Print area For more information on the possible states of the label maker see Viewing the Status of Your Label Maker Zooming the Workspace Windows Several options are available for zooming the workspa...

Page 23: ...he label in the Edit area To zoom the label Do one of the following l Move the slider at the bottom right of the Edit area l Click at the bottom right of the Edit area to zoom the label to fit the Edi...

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Page 25: ...default return address you can quickly insert this return address into an Address or Text object when needed You can change your default return address at any time through the Preferences settings To...

Page 26: ...only LabelWriter labels are displayed If your label printer only prints D1 labels for example a LabelManager 420P or LabelManager PnP label maker then only Tape labels are displayed If you have more t...

Page 27: ...ng labels is as easy as selecting a label type and layout entering your data and clicking the Print button To print your label 1 From the Labels tab choose a label type that matches the labels loaded...

Page 28: ...o from the Select printer list c Twin Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer and to visually choose the l...

Page 29: ...in the table select the cells you want to print 2 Click Print Label in the toolbar The DYMO Word Add In dialog box appears 3 Make any necessary changes to the text to be printed You can make edits to...

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Page 31: ...e to your labels The following are just some of the options that are available for enhancing the appearance of your labels n Add clip art to your label n Insert symbols n Add a border to an image n Ad...

Page 32: ...ckPrint 1 Double click in the notification area on the desktop DYMO QuickPrint starts 2 Drag paste or type the text you want to print on your label 3 Click Print From QuickPrint you can choose to n Ch...

Page 33: ...roll the labels automatically begin printing on the right roll until all the labels are printed To use this selection you must have the same type of labels loaded on each side of the printer To use b...

Page 34: ...ight click the object and choose Properties The Text Object Properties dialog box appears 5 Under Text effects select the Mirror check box and then click OK A mirror image of the text is added to your...

Page 35: ...matically show up in the correct locations within DYMO Label software make sure you copy the files to the folders shown below Label files Windows Libraries Documents DYMO Label Labels Mac Documents DY...

Page 36: ...t time the DYMO Address Book displayed contains a number of sample addresses When you create a new Address Book that Address Book becomes the current Address Book on the Address Book tab The Sample Ad...

Page 37: ...wing the Status of Your Label Maker If you have a LabelManager 500TS LabelManager 420P or LabelManager PnP label maker connected to your computer the label maker status is displayed in the Print area...

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Page 39: ...esktop without starting DYMO Label software Windows n Print a label using the QuickPrint Widget Mac n Print labels directly from other applications Printing from the Address Book You can select an ent...

Page 40: ...urbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer and to visually choose the label type or layout 5 Click Print Using...

Page 41: ...e Office button and then choose Print The Print dialog box appears 3 Under Printer choose the DYMO printer you want to print to from the Name list and then click Close 4 Select the Page Layout tab and...

Page 42: ...e flexibility about which objects Address variable Text and Barcode objects link to the Address Book To print a label from the Address Book 1 Select a label type and layout to use Make sure you select...

Page 43: ...select the fields to insert in each of the available objects To import and print data 1 Select the label type and layout you want to use Make sure that your label layout includes at least one variable...

Page 44: ...gate to and select the text or CSV file that contains the data and then click Open A dialog box appears showing how many labels will be printed 3 Click OK The indicated number of labels are printed Pr...

Page 45: ...as a delimiter make sure any commas that you want to print on the label are enclosed in quotation marks When a carriage return line feed is detected a new label is started For example The following li...

Page 46: ...om a word processor you will typically have multiple lines of text such as in an address In this case the text for each label is separated by either a single blank line or a carriage return line feed...

Page 47: ...bel that you want to print 3 Choose Smart Paste from Clipboard from the Edit menu A dialog box appears showing you how many labels will print 4 Click OK The indicated number of labels are printed Choo...

Page 48: ...y for printing When you have a LabelWriter Twin Turbo printer installed on your computer each label roll shows up in the printer list as a separate printer The label roll that you will print to is ind...

Page 49: ...of the following l For Windows choose Preferences from the Edit menu l For Mac choose Preferences from the DYMO Label menu 2 Select the LabelWriter printer tab 3 Under Print quality select one of the...

Page 50: ...g l For Windows choose Preferences from the Edit menu l For Mac choose Preferences from the DYMO Label menu 2 Select the Tape printer tab 3 Under Label separator select one of the following l Cut each...

Page 51: ...from the recipient s address You can also design and save your own custom label layouts Once you save your layout that layout is available whenever you select the corresponding label type You can sta...

Page 52: ...the layout 4 Add and modify any other objects that you want 5 Save your layout You can edit the text in an Address or Text object at any time However you must have the Insert tab selected to make any...

Page 53: ...and addresses Address objects can also display an Intelligent Mail postal barcode for US addresses Address objects are by default variable text objects that link to the Address Book You can also choos...

Page 54: ...from the Address Book 5 Format the text using the formatting toolbar 6 Right click the object and then choose Properties 7 Make any desired changes in the Address Object Properties dialog box and then...

Page 55: ...mage of the text on your label Text scaling None Do not resize the text to fit the object Shrink To Fit Shrink the text to fit within the object Auto Fit Shrink or enlarge the text to fit the object H...

Page 56: ...he object as necessary 4 Enter some text in the Text object 5 Format the text using the formatting toolbar 6 Right click the object and then choose Properties 7 Make any desired changes in the Text Ob...

Page 57: ...n your label Text scaling None Do not resize the text to fit the object Shrink To Fit Shrink the text to fit within the object Auto Fit Shrink or enlarge the text to fit the object Horizontal alignmen...

Page 58: ...to have the text placed in a full circle centered at the top or bottom of the object You can also choose to have the text placed along the top or bottom arc of a semi circle To add a Circular Text obj...

Page 59: ...Adding Design Objects Circular Text Object Properties 51...

Page 60: ...mirror image of the text on your label Text display Full circle Display the text in a full circle Top arc Display the text along the top curve of the circle Bottom arc Display the text along the bott...

Page 61: ...hen you import an image make sure the image you are importing is close to the size of the image that will appear on the label For example if you want to print your company logo on a shipping label you...

Page 62: ...s installed on your computer Use default logo file Insert the default logo you specified in Preferences File Insert an image from a file Scale None Do not scale the image Stretch Stretch the image to...

Page 63: ...d barcodes that display a fixed piece of information or you can link a barcode to another piece of information on the label You can link a barcode to a Counter Text or Address object so that the barco...

Page 64: ...ove the barcode Below Place the barcode text below the barcode Font Change the font for the barcode text QR Code Properties Barcode type Select the type of barcode to add to your label Data Select the...

Page 65: ...ge the font settings for the numbers and text and change the horizontal and vertical alignment of the text and numbers You can also print the counting information in vertical format and create mirror...

Page 66: ...ber will print as 00010 5 characters wide with leading zeros If you do not select Print Leading Zeros the label will print as 10 with three blank spaces in front of the number Font and color Font Wind...

Page 67: ...e Before Enter any text that you want to appear in the object before the date and time After Enter any text that you want to appear in the object after the date and time Font and color Font Windows Ch...

Page 68: ...that category The selected image is added to your label 3 Move and resize the object as necessary To resize an object select the object and drag a handle on the bounding box Adding an Image to the Cli...

Page 69: ...lled on your system are available To change the font for other types of objects that contain text use the object Properties To change the font 1 Select the text to change To change all the text in an...

Page 70: ...ble click the object that contains the text you want to make vertical The Properties dialog box for that object appears 2 Select the Vertical text check box under Text effects and then click OK The te...

Page 71: ...Select the objects that you want to resize 2 Choose Resize Objects from the Layout menu 3 Select the width and height options that you want to apply 4 Click OK The objects are resized according to yo...

Page 72: ...do one of the following l For an Address or Text object choose a text color for the object from the Text color list l For a Counter Date and Time or Circular Text object click Change next to Font and...

Page 73: ...into the variable Text object with Smart Paste for example or use the Address Book to insert multiple names when the labels print To create a variable Text object 1 Right click the Text or Circular Te...

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Page 75: ...he Address Book n Easily switch from one Address Book to another Creating a New Address Book You can create multiple Address Books to hold addresses or other data If you want to import addresses or da...

Page 76: ...ile the address from the File as list or enter the name as you want the entry to be filed 5 Click Save The new address appears on the label in the Edit area and the first line of the new address appea...

Page 77: ...s 5 Click Update address es The selected addresses are corrected in your Address Book Editing an Address You can edit the addresses in the Address Book at any time To edit an address in the Address Bo...

Page 78: ...ress Book If you are using Mac OS v10 4 or later you can display and print addresses you already have stored in the Mac Address Book However unlike the DYMO Address Book you cannot add or change the a...

Page 79: ...ook tab To search the Address Book 1 Enter some text in the Search box All addresses containing the entered text at the beginning of a word are displayed in the address list 2 Enter additional text to...

Page 80: ...a single field To export an Address Book 1 Choose Export from the Address Book menu The Save As dialog box appears 2 Select the folder to save the exported file to 3 Enter a name for the file in the F...

Page 81: ...owing methods to arrange the data fields l To automatically arrange the data fields a Click Auto The fields are automatically arranged and displayed in the Import Formats box b Add any desired spaces...

Page 82: ...utations such as Dr Mr or Mrs n Postfixed Honoraries such as III Jr or M D You can edit add or delete Address Book keyword To modify the Address Book keywords 1 Do one of the following l For Windows c...

Page 83: ...Using the Microsoft Excel Add in n Using the ACT Add in Windows only n Using the QuickBooks Add in Windows only n Using the printer drivers to print directly from another program Using the Word Add In...

Page 84: ...Do one of the following l Word 2004 Click in the toolbar l Word 2008 Choose DYMO LabelWriter from the menu The DYMO Word Add In dialog box appears 3 Make any necessary changes to the text to be print...

Page 85: ...rent printer visually choose the label type or layout or change the address format 7 Click Print A label prints for each selected contact Click Quick Print to print labels using the most recent settin...

Page 86: ...to review the data for each label 5 Optional Click Address Fixer to verify and correct any addresses you selected 6 Do the following to select the print options a Choose a label layout to use from the...

Page 87: ...your database By selecting different combinations of contact formats and label styles from DYMO Label software you can print all the popular types of address labels shipping labels file folder labels...

Page 88: ...allow the add in access to your data files You must enable the add in for each company file to allow the add in access to your QuickBooks data for that file The first time you open each company file y...

Page 89: ...ing mailing labels directly from QuickBooks However using the DYMO Label Add in you can print labels directly to your DYMO label printer You can choose to print labels using the following selection cr...

Page 90: ...ess from the list of addresses you selected displayed in the text area 2 Make any necessary changes to the text to be printed You can make edits to the data in the text box however these edits will no...

Page 91: ...r we have included software add ins for some popular Windows and Macintosh programs such as Microsoft Word and Outlook For more information on the add ins see Printing Labels from Other Programs To pr...

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Page 93: ...sert this return address into an Address or Text object when needed You can change your default return address at any time through the Preferences settings To change or add your return address 1 Do on...

Page 94: ...age only affects the text and messages in the software Features available in the software are determined by the operating system locale To change the display language 1 Choose Preferences from the Edi...

Page 95: ...lose the Preferences dialog box and apply your changes Choosing the Startup Label By default each time you start DYMO Label software the last label you used is displayed However you can choose to use...

Page 96: ...pressing the File Save Prompt By default DYMO Label software displays a prompt asking if you want to save changes to a modified label when you attempt to open another label or exit from the program Ho...

Page 97: ...from the Edit menu l For Mac choose Preferences from the DYMO Label menu 2 Select the Functional tab 3 Under Options select the Paste button automatically prints check box 4 Click OK to close the Pref...

Page 98: ...se to change the address to all uppercase text l Lowercase to change the address to all lowercase text l Mixed case to change the address to capitalize the first letter of each word 4 Click OK to clos...

Page 99: ...inters use DYMO LabelWriter label rolls Label Cassettes DYMO D1 label cassettes are available in a variety of colors materials and widths The LabelWriter Duo LabelManager 500TS LabelManager 420P Label...

Page 100: ...k bag in which they were originally packaged About Label Cassettes The following label printers use DYMO D1 label cassettes n LabelWriter Duo n LabelManager 500TS n LabelManager 420P n LabelManager Pn...

Page 101: ...xt to the label name or at the bottom of the Edit area A list of DYMO part numbers for that label is displayed b Locate the DYMO part number for your label on the label packaging c Verify that the DYM...

Page 102: ...LabelWriter labels can be ordered with special adhesives and paper stock If you have a unique application that requires labels with special properties DYMO can help Any of DYMO s standard size labels...

Page 103: ...computer over the network Contact your System Administrator for more information 1 Install the printer to be shared on the local computer 2 Confirm that you can print to the printer locally 3 Share th...

Page 104: ...tion Before printing to a shared printer you first need to share the printer on the local computer To share the printer 1 Select System Preferences from the Apple menu The System Preferences dialog bo...

Page 105: ...om Windows XP Service Pack 2 Windows Vista Windows 7 and Mac OS v10 4 or later The following are notes and tips for the print server installation n Make sure that your print server supports the type o...

Page 106: ...ermine the firmware version for your printer by checking the serial number printed on the bottom of the printer Label Printer Model Serial Numbers Greater Than Firmware Version Greater Than LabelWrite...

Page 107: ...mport data from the following types of database files n Microsoft Access n Microsoft Excel n Text Comma Separated Values files with a csv or txt extension n Universal Data Links See the Microsoft docu...

Page 108: ...l maker tap on the LabelManager 500TS Home screen and then select Manage Files Review the following topics to learn more about managing files on your label maker n Managing Labels n Managing Clip Art...

Page 109: ...label maker that you have created to keep your labels organized The Downloads Recently Printed and Saved folders cannot be deleted To delete labels and folders 1 Navigate to and select the labels or f...

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Page 111: ...update the software You can also manually check to see if an update is available You must be connected to the Internet to obtain software updates To manually check for software updates 1 Choose Check...

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Page 113: ...utomate printing and take advantage of the label printing power built into DYMO Label software a Software Developer s Kit SDK is included in your LabelWriter CD The SDK provides COM and NET interfaces...

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Page 115: ...r your label printer and DYMO Label software Contact Information DYMO s Technical Support department is also available by phone from 9 am to 8 pm Eastern time and by chat from 9 am to 7 pm Eastern tim...

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Page 117: ...ludes two special versions of Codabar that are used to barcode books One version calculates the checksum from left to right L R The other version calculates the checksum from right to left R L Code 12...

Page 118: ...States EAN 13 European Article Numbering EAN is used for products that are made or marketed outside the U S EAN 13 requires 13 digits the first 2 digits represent the country code followed by 10 digit...

Page 119: ...and graphics that make up a label design label type Shape and size of a label Matches the label packaging for easy reference O object Each piece of information on a label is a separate object object...

Page 120: ...erties S saved labels Labels that you have created and saved as label files SmartPaste A quick way to print labels using data from other programs U UCC EAN 128 UCC EAN 128 is used instead of EAN 8 EAN...

Page 121: ...PC A barcodes except that zeros are omitted from the encoded number in order to reduce the number of digits from 12 to 6 This code requires numeric information only UPC E can only be used for product...

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