ScanSoft pagepro 1380MF, User Manual

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Page 2: ...sclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you ScanSoft reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of ScanSoft to notify any person of such revision or changes TRADEMARKS AND CREDITS ScanSoft PaperPort ScanDirect SET FormTyper DesktopDelivery All in One...

Page 3: ...The PaperPort desktop 10 PaperPort items 11 The Folders pane 11 PaperPort item thumbnails 12 PaperPort page thumbnails 13 The Page View window 14 Acquiring Items 15 Scan to the PaperPort desktop 15 Set up your scanner with PaperPort 16 Print to PaperPort 16 Add PaperPort folders 17 Import pictures from your camera 17 Touching Up Images 18 Scanner Enhancement Technology tools 18 Annotating Pages 19...

Page 4: ...their properties 23 Use the All in One Search pane 23 Sharing Files 24 Sending Items to Other Programs 25 Customize the Send To bar 25 Adjust Send To options 26 Converting Items 27 Convert items to image formats 27 Convert images to text 27 Creating PDF Documents 28 Uninstalling PaperPort 28 ...

Page 5: ... scanned documents including Word files spreadsheets PDF files and even digital photos PaperPort s Scanner Enhancement Technology tools ensure that scanned documents will look great while the annotation tools let you add notes and highlights to any scanned image Installing PaperPort You can install PaperPort from a CD or from the Web The PaperPort installation program provides easy step by step in...

Page 6: ...on Using online Help The PaperPort online Help includes comprehensive information on features settings and procedures Help is available from the PaperPort Help menu Additional technical support including technical notes frequently asked questions software updates and more is available from the PaperPort Help menu Using release notes PaperPort Release Notes provide important information about this ...

Page 7: ...crosoft Installer MSI if not present This is present as part of the operating system in Windows Me Windows 2000 and Windows XP SVGA monitor with 256 colors but preferably 16 bit color called High Color in Windows 2000 and Medium Color in XP and 800 x 600 pixel resolution Windows compatible pointing device CD ROM drive for installation Web connection with IE 5 5 or above for activation and web upda...

Page 8: ...ng on any image file Annotation tools let you mark up your image items New Scanner Wizard Set up scanners with PaperPort more easily then enjoy improved scanner controls with greater scope for acquiring multi page documents without interaction Better searching The new All in One SearchTM facility delivers more power and precision on keywords and other file information PDF creation Generate image o...

Page 9: ...lity in the folder shortcut menus and utilize the Back button to navigate through your folder tree quickly and easily Closer integration with other ScanSoft products If you have ScanSoft OmniPage Pro on your system PaperPort cooperates with it more closely than ever providing cutting edge OCR page recognition services and high level PDF creation If you have ScanSoft PDF Converter for Microsoft Wor...

Page 10: ...e Folders pane when you first start the program It displays your documents as well as the tools you can use to manage them PaperPort offers all the tools necessary to organize find and use documents and images Function pane can present Folders View menu Page Thumbnails View menu Item Properties View menu Scan or Get Photo File menu All in One Search Tools menu Image item thumbnail Text item thumbn...

Page 11: ...ng spreadsheet fax Internet e mail graphics optical character recognition OCR and online services programs PaperPort includes a My PaperPort Documents folder containing items to demonstrate some of the types of items you can keep on the PaperPort desktop You can also use PaperPort to view non PaperPort items that reside on your computer Simply copy or move the document file or photo into a PaperPo...

Page 12: ...ugh the item thumbnails on your PaperPort desktop Thumbnails show you what s in a document without having to open it In addition thumbnails give you the ability to scroll through the pages of the document without opening it PaperPort shows large clear thumbnails of all your documents and photos including Scanned pages and photos Photos from your digital camera Image files in many formats such as B...

Page 13: ...t click a thumbnail to display the item s shortcut menu Drag a thumbnail to the Send To bar to send a copy of the item to another program Just as you can organize and arrange documents on your physical desktop you can quickly rearrange the items on the PaperPort desktop For example after selecting a thumbnail you can reposition it or rotate it Using item thumbnails on the PaperPort desktop you can...

Page 14: ...w The Page View window allows you to take a closer look at your items and to touch up and annotate them You can also enlarge or reduce the view for easy reading Use the SET tools to enhance the current page image Use the Page Thumbnails pane to edit your document at page level To view an item in the Page View window double click an item thumbnail choose View from its shortcut menu or select the it...

Page 15: ...mpatible scanners ISIS support is only included in PaperPort Professional 10 Click the Scan or Get Photo button to start scanning In the Scan pane you can choose between using the native interface of the scanner or utilizing the new Scanner Settings pane of PaperPort for best scanning results To use the interface of the scanner driver mark the checkbox Display scanner dialog box Leaving it empty w...

Page 16: ...nality Scanner driver software is not included with PaperPort Scanner setup is done through the Scanner Setup Wizard You can start this yourself by clicking the Scan or Get Photo button then the Setup button in the Scan pane You can also start the Wizard from ScanDirect by right clicking the Scan button Otherwise it appears when you first attempt to perform scanning in ScanDirect Follow the on scr...

Page 17: ...ork folders and folders on external devices attached to your computer Documents within these folders are then available for use within PaperPort Refer to the PaperPort Help for more information about adding and using PaperPort folders Import pictures from your camera To bring digital photos on the PaperPort desktop first plug your camera in If your device is displayed as a drive you can start acqu...

Page 18: ... shortcut menu Use it also to select part of an image before cropping or using the Remove Red Eye tool Rotate an image Click the Rotate Right tool to rotate the selected item 90 degrees to the right Straighten an image Sometimes a document is crooked when scanned When this occurs you can use the Straighten and Auto Straighten tools to adjust it Enhance an image The Auto Enhance feature adjusts the...

Page 19: ... image item It is easy to send a document with annotations to people without PaperPort by using the PDF Image format The recipient only has to double click on the e mail attachment they receive from you and they will see the document in Adobe Acrobat annotations intact Remove part of an image When you want to save or work with only part of a page or image you can crop the image or you can erase th...

Page 20: ... note much like a sticky note that you write on and then stick on paper documents Text Adding a text label to your images is simple with the Text tool Select this tool to add a line of text with a transparent background Highlighter Use the Highlighter tool to highlight any area of the image just as you might use a highlighting pen on paper Pencil The Pencil tool lets you draw freehand lines or mar...

Page 21: ...rPort folders You can change the color of a folder icon to one that helps you organize your items You may also add remove move and rename any folder in Windows Explorer that is viewed with the PaperPort folder structure These changes will be automatically reflected in PaperPort In the Folders pane you can drag and drop copy or move subfolders and their content to other subfolders or PaperPort fold...

Page 22: ...le items at the same time providing a powerful tool for organizing and locating similar documents and images Select multiple items on the PaperPort desktop then choose Properties from the shortcut menu words entered under Subject Author and Keywords will be applied to all selected items Finding Items PaperPort provides features to help you find your PaperPort items You can quickly find an item by ...

Page 23: ...pe of item by its item name You can also search for PDF and PaperPort Image max files by item properties such as keywords and subject information When you search by item properties you can specify criteria of an item name author added comments or keywords text in annotations or the URL of a captured web page Use the All in One Search pane Use the All in One Search pane to enter search criteria and...

Page 24: ...stry standard for document distribution Access shared folders located on your local or wide area network by adding the folders to your PaperPort Folder pane Access Sharing and Security settings directly from the folder shortcut menu With PaperPort it is simple to set up a shared folder on a server or a PC that can act as a central repository for all important office documents Each PaperPort client...

Page 25: ...t Word link on the PaperPort Send To bar and PaperPort will recognize that the application you are attempting to open needs a text file rather than an image file PaperPort will run OCR for you and send editable text to Word rather than a static image file PaperPort supports a wide variety of programs including word processing spreadsheet fax Internet e mail graphics optical character recognition O...

Page 26: ...want to use a certain program on the Send To bar For example you can specify the file format in which PaperPort will save an item To e mail an item simply drag and drop the item to your e mail program on the Send To bar Use the e mail link options to specify the file format of the attachments and other options ...

Page 27: ...ems to PDF Image items By selecting more than one item you can convert multiple items to a new format at the same time Refer to the online Help for details Convert images to text You can convert scanned documents to text by a simple drag and drop of the thumbnail to your word processor program PaperPort automatically processes your scanned document using PaperPort s OCR software launches your word...

Page 28: ... depending upon your version of PaperPort software Refer to the PaperPort online Help for additional details Uninstalling PaperPort 1 Select Add Remove Programs from the Control Panel 2 Select ScanSoft PaperPort 10 0 3 Click Remove to uninstall the program or Change to auto repair it A de activation step is performed at the start of un installation allowing you to reinstall the program later witho...