Sharp e-Copy ShareScan, Installation & Setup Instructions Manual

Page 1: ...Part Number 73 00013 5 2005 eCopy ShareScan OP Version 3 0 Installation and Setup Guide for Send to eCopy for Sharp ...

Page 2: ...x the Simplify logo the MailRoom logo eCopy ShareScan eCopy ShareScan OP eCopy ScanStation eCopy Desktop eCopy Quick Connect eCopy Xpert Compression UniDoc SpeedFax eCopy ScanStand and SpeedPrint are trademarks of eCopy Inc Simplify MailRoom and ShareScan are registered trademarks of eCopy Inc Touchstone Technology is a registered trademark of Touchstone Technology Inc Captaris and RightFax are tr...

Page 3: ...ironment 5 Overview 5 Network environment 5 Novell support 6 Installing the UPDD driver 7 Overview 7 Installing the UPDD driver 7 Configuring the touch screen 10 Installing eCopy ShareScan OP 13 Overview 13 Installing eCopy ShareScan OP 13 Licensing and configuring ScanStation OP 19 Overview 19 Licensing the scanning device 20 Configuring a connector 23 Enabling a connector 24 Running the ScanStat...

Page 4: ...w 27 Creating a network shared folder 27 Creating an FTP folder 27 Supported scan settings 28 Creating a profile that uses a network folder SMB 29 Creating a profile that uses an FTP folder 30 Configuring Send to eCopy 31 Sending to the scan destination 31 Using Send to eCopy 32 Index 33 ...

Page 5: ...ites and guides you through the initial installation and setup process ShareScan OP Configuration Guide Provides information about licensing scanning devices configuring general system properties and configuring core connectors provided by eCopy Inc ShareScan OP Help The Help files contain the same information that is in the configuration guide To get Help about eCopy ShareScan OP Administration f...

Page 6: ...the eCopy ScanStation PC the bottom of the eCopy software packaging box the shipping box and the inside packaging box eCopy software version The version of the eCopy software you are using For example on Windows XP you can find this information by clicking Help About in eCopy Desktop or eCopy ShareScan OP Administration or by clicking the About tab in eCopy ShareScan Administration Examples Versio...

Page 7: ...n OP Services Manager and one or more connectors An Administration Console The ShareScan OP client is installed on the ScanStation It displays the user interface and handles user input All information including the raw scanned image file is passed back to the eCopy ShareScan OP Services Manager for processing Connector Connector ShareScan OP Services Manager ShareScan OP Client Administration Cons...

Page 8: ...s and e mail them using Microsoft Exchange The Administration Console is a Microsoft Management Console MMC snap in that enables system administrators to configure and administer ShareScan OP Services Managers connectors services and scanning devices Installation overview Installing ShareScan OP on a ScanStation includes the following tasks Installing the Universal Pointing Device Driver UPDD whic...

Page 9: ...Copy ShareScan OP runs on domain based networks and in workgroup environments In a domain environment static or dynamic IP addressing is supported In a workgroup environment ShareScan OP Services Managers must have static IP addresses A ScanStation is networked to a scanning device If the scanning device is not on the same network segment as the ScanStation there can be performance issues For info...

Page 10: ...ager PC Although Windows includes the Microsoft Client for NetWare Networks eCopy has not tested ShareScan OP with this client software and cannot recommend it You should install the same NetWare client you are using on the rest of your networked PCs eCopy strongly recommends that you install the latest 32 bit Novell client Note If you have a Novell network with multiple trees you must set the Pre...

Page 11: ...anStation you may not need to calibrate the touch screen Installing the UPDD driver To install the driver 1 Insert the eCopy ShareScan OP CD Disk 1 in the drive 2 When the launch screen appears click Drivers and then click Explore Touchscreen Drivers 3 Open the folder that corresponds to your operating system Win2K or XP and then run Setup exe 4 Click Next 5 In the License Agreement window read th...

Page 12: ...the instructions on subsequent screens until the Number of Devices window appears Then enter the number of devices that will be attached to the system and click Next 7 Select Whole Desktop as the logical desktop segment and then click Next ...

Page 13: ... 9 8 In the list of controller types select Dynapro SC3 Serial the first item in the list and then click Next 9 In the Port list select COM1 and then click Next 10 Click Next to finish the installation Important Do not select any of the other items ...

Page 14: ... and then double click Pointer Devices or click Start Program Files UPDD 2 On the Hardware tab click Advanced Change the baud rate to 19200 click Close and then click Apply Note Older ScanStations use a baud rate of 2400 while the new ScanStations used a baud rate of 19200 To determine whether you have an old ScanStation locate the model number on the outside of the ScanStation PC If the model num...

Page 15: ...y ShareScan OP Installation and Setup Guide 11 3 On the Calibration tab set the number of calibration points to 9 The default is 2 4 Click Calibrate 5 Follow the calibration instructions on the touch screen ...

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Page 17: ...P Setup program installs the following components Client ShareScan OP Services Manager ShareScan OP Administration Console One or more connectors Installing eCopy ShareScan OP To install the software 1 Insert the eCopy ShareScan OP CD Disk 1 in your drive When the launch screen appears click Install ShareScan OP ...

Page 18: ...t If your computer does not meet the minimum requirements Setup displays the following message 3 Click Install to proceed Setup displays the Welcome screen again 4 Click Next The Components screen lists all the components that Setup will install ...

Page 19: ...fax connector the Internet Address Book Support window opens Note While you can install all the connectors you can use Copy only on an eCopy enabled device with an embedded client and Fax via Print only on an eCopy ScanStation Note The Internet address book stores e mail addresses and fax numbers manually entered at the scanning device or ScanStation eliminating the need to enter the complete addr...

Page 20: ...nd then click Next to check for the required components on your computer Setup displays a message After reading the message click OK and then click Next Note For information about installing the required components see the Installing MSDE from the setup launcher section in the eCopy ShareScan OP Configuration Guide Even if there are multiple ShareScan OP Services Managers on your network you need ...

Page 21: ...eCopy ShareScan OP Installation and Setup Guide 17 7 When the Ready to Install screen appears click Install 8 When the installation is complete click Finish ...

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Page 23: ...he local license database Activating the product key by obtaining license codes from eCopy Configuring one or more connectors by performing the following tasks Configuring a profile for each connector that you want to use Enabling one or more connectors for use with a device Setting up a supported multifunctional product MFP device that you plan to use with ScanStation OP s Send to eCopy feature T...

Page 24: ...o license the scanning device 1 Click Start Programs eCopy Applications ShareScan OP Administration 2 Select your ShareScan OP Services Manager and then click OK The Administration Console opens If you installed ShareScan OP on a ScanStation the title bar includes ScanStation ...

Page 25: ... of the following methods If you received the key in electronic form you may want to copy and paste it Click New Key and enter the key manually or by pasting a copied key Click ENTER PRODUCT KEY to make the edit box active enter the key and then press ENTER When you have added the product key the Services Manager displays product key information ...

Page 26: ...figuring ScanStation OP 5 Click Activate Later You have 30 days to activate the license See the Configuration Guide for more information about activation 6 In the console tree double click Devices The ScanStation is listed ...

Page 27: ...er which has fewer settings to configure than other connectors Refer to the Configuration Guide or the online Help for detailed information about configuring each connector To configure a connector 1 In the console tree click Connectors 2 Double click the connector that you want to configure 3 Specify the connector s settings 4 Click Save to save the settings in a connector profile Leave default a...

Page 28: ...ists all the connectors that you installed 2 Select the check box in the Active column next to each connector that you want to enable You cannot enable a connector until you create a profile for it 3 In the Profile column select the desired profile if you have created more than one 4 Click Save When you run the ScanStation client it will display a button for each active connector ...

Page 29: ...ient pane displays information about the client The information in the Driver Name field is based on the product key 2 On the ScanStation Logon tab select the Use preceding credentials check box Enter your user name password and domain and then click Save See the Managing the ScanStation Client chapter in the Configuration Guide for more information about the options on this screen ...

Page 30: ...tatus tab click Start The client application opens 4 To quit the application use one of the following methods If you are using the hard keyboard press ESC and then press Yes If you are using the on screen keyboard press About press Exit and then press Yes ...

Page 31: ...hared folder on the ScanStation Make sure that you assign the appropriate permissions to the folder To make sure that the folder can be accessed go to a different computer on the network and try to create a folder in the shared folder Then try to copy a text file into it If the system displays any error messages check the permissions on the shared folder Creating an FTP folder If your company does...

Page 32: ...you may want to limit access to the folder to a single user 3 Make sure that you can copy a file to the FTP folder 4 Make sure that you create the local user account specified on the Security Accounts tab Supported scan settings Send to eCopy supports the following settings Black and white scans 100 600 dots per inch DPI Color and gray scale scans 300 DPI PDF G3 and G4 compressed PDF Send to eCopy...

Page 33: ...work Scanner Tool Start Programs Sharpdesk Network Scanner Tool 2 On the Profiles tab click New 3 In the Properties for Profile dialog box specify the profile information including the profile name and descriptive information such as Scan to shared folder for eCopy 4 Select the Move File to Folder check box and then click Details Select the target folder and then click OK 5 Click OK to return to t...

Page 34: ... 6 Under FTP Destination Control make sure that you specify the following information which is required by Send to eCopy in addition to any information that is required by the device Hostname or IP Address Enter the address of the FTP site such as 10 10 12 110 User Name Enter the name of the FTP user created to access the FTP site such as FTPeCopy Password Enter the password of the FTP user Direct...

Page 35: ...B location enter the path to the shared folder such as C Sharp_drop or FileServer Sharp_drop For an FTP location specify the FTP folder such as scans or scans HR Hostname For an SMB location enter the hostname or the IP address of the computer where the ShareScan OP server is installed such as 10 10 9 111 For an FTP location enter the IP address of the FTP site such as 10 10 12 245 Login Enter the...

Page 36: ...r your MFP device For your Sharp MFP see Sending to the scan destination on page 31 2 At the ScanStation click Settings if you want to modify the output and image processing options 3 Press the desired connector button such as Scan and Mail The connector retrieves the scanned image files from the storage folder and opens them in the ScanStation client s scan preview window For information about us...

Page 37: ...nt 27 H hostname 31 I installing connectors 15 ShareScan OP 13 touch screen driver 7 Internet Address Book support 15 IP address 31 L licenses activating 22 licensing 19 scanning devices 20 Lotus Notes installation considerations 15 M MFP devices configuring to use eCopy profile 30 Microsoft Management Console MMC snap in 4 Microsoft SQL Server Desktop Engine 15 MSDE see Microsoft SQL Server Deskt...

Page 38: ...older creating 27 ShareScan OP 3 installing 13 ShareScan OP client 3 ShareScan OP Services Manager 3 4 starting and stopping the ScanStation client 25 storage folders 27 T touch screen configuring 10 installing driver for 7 U UPDD see touch screen 7 user name 27 31 ...