Sharp FO-175, Operation Manual

Page 1: ... 175 FO 375 1 Installation 2 Sending Documents 3 Receiving Documents 4 Making Copies 5 Making Telephone Calls 6 Answering Machine Hookup 7 Special Functions 8 Option Settings 9 Printing Reports and Lists 10 Maintenance 11 Troubleshooting ...

Page 2: ...ion software use of consumables other than those approved by Sharp or any alterations made to the product which are not authorised by Sharp Please retain your sales documentation as this should be produced to validate a warranty claim This warranty is in addition to and in no way limits varies or excludes any express and implied rights and remedies under any relevant legislation in the country of ...

Page 3: ...HOLD SEARCH SPEAKER ABC DEF JKL MNO GHI TUV WXYZ PQRS ENTERING YOUR NAME AND NUMBER 1 Press OWN NUMBER SET Display shows 2 Press 3 Enter your fax number max of 20 digits by pressing the number keys If you make a mistake press the HOLD SEARCH key to move the cursor back to the mistake then enter the correct number or letter 4 Press 5 Enter your name by pressing the appropriate number keys as shown ...

Page 4: ...n ENTERING YOUR NAME AND NUMBER 7 Press SENDING DOCUMENTS Place your document up to 10 pages face down in the document feeder Normal Dialling 1 Lift the handset or press 2 Dial the fax number 3 Wait for the reception tone if a person answers ask them to press their Start key 4 Press Rapid Key Dialling Press the appropriate Rapid Key Transmission will begin automatically Speed Dialling 1 Press 2 En...

Page 5: ... method FO 175 Tear off by hand FO 375 Automatic cutter Modem speed 9600 bps with automatic fallback to 7200 4800 or 2400 bps Transmission time Approx 15 seconds Sharp special mode Display 16 digit LCD display Reception modes FAX TEL TEL FAX ANS Resolution Horizontal 8 lines mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine transmission only 15 4 lines mm Recording system Th...

Page 6: ...selectable Copy function Standard Telephone function Standard Cannot be used for incoming outgoing if power fails Power requirements 230 240 V AC 50 Hz Operating temperature 5 to 35 C Humidity Maximum 85 Power consumption Stand by 5 1 W Maximum 120 W Dimensions Width 308 mm Depth 256 mm Height 138 mm Weight FO 175 Approx 2 5 kg FO 375 Approx 2 6 kg As a part of our policy of continuous improvement...

Page 7: ...amage the machine Do not install or use the machine near water or when you are wet Take care not to spill any liquids on the machine Unplug the machine from the power outlet and telephone socket and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors ...

Page 8: ...ot use a telephone to report a gas leak in the vicinity of the leak The socket outlet must be installed near the equipment and must be easily accessible Important This facsimile machine is not designed for use on a line which has call waiting call forwarding or certain other special services offered by your telephone company If you attempt to use the fax machine on a telephone line using any of th...

Page 9: ...tee that interference will not occur in a particular installation If this equipment does cause interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the rec...

Page 10: ... 18 Volume Adjustment 19 2 Sending Documents 21 Transmittable Documents 21 Loading the Document 23 Resolution and Contrast 25 Sending a Fax by Normal Dialling 27 Sending a Fax by Automatic Dialling 29 3 Receiving Documents 38 Using TEL FAX Mode 38 Using ANS Mode 39 Using FAX Mode 39 Using TEL Mode 40 4 Making Copies 42 5 Making Telephone Calls 43 6 Answering Machine Connection 45 Connecting an Ans...

Page 11: ...Reception of Unwanted Faxes 55 Polling Requesting a Fax Transmission 57 Timer Operations 60 8 Option Settings 62 9 Printing Reports and Lists 68 10 Maintenance 72 11 Troubleshooting 74 Problems and Solutions 74 Messages and Signals 79 Clearing Paper Jams 81 Index 83 ...

Page 12: ...the following items If any are missing contact your dealer or retailer Handset Handset lead Telephone line cord Fax paper sample roll Rapid key labels Operation manual Adapter for Australia Adapter for New Zealand Business products dealer installation report Rod For FO 175 only Paper tray FO 375 only 1 ...

Page 13: ...TOP COPY HELP HOLD SEARCH TEL FAX ANS Display This displays messages and prompts during operation and programming PANEL RELEASE Pull this release toward you to open the operation panel RECEPTION MODE key Press this key to select the reception mode An arrow in the display will point to the currently selected reception mode FUNCTION key Press this key to select various special functions 1 2 3 4 A Lo...

Page 14: ... the line and fax tones through the speaker before sending a document or dialling a voice number Note This is not a speakerphone You must pick up the handset to talk with the other party HOLD SEARCH key Press this key to search for an automatic dialling number or during a phone conversation press this key to put the other party on hold Rapid Dial Keys Press one of these keys to dial a fax or voice...

Page 15: ...ay from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Connections 4 ...

Page 16: ...nds of the handset lead are identical so they will go into either socket Make sure the handset cord goes into the unmarked socket on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive documents manually 1 Installation Connections 5 ...

Page 17: ...off by simply plugging or unplugging the power lead Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone specialty stores Moving your fax and reconnecting Should it be necessary to move your fax to a new location first disconnect the telephone ...

Page 18: ... TEL LINE socket Do not insert it into the TEL SET socket Comments Your fax is set for tone dialling If you are on a pulse only dial line you must set the fax for pulse dialling by changing Option Setting 7 This procedure is described in Chapter 8 Option Settings If you intend to use a computer fax modem on the same phone line you must reset Option Setting 14 Fax Signal Receive to NO in order to p...

Page 19: ...fax see Chapter 6 Answering Machine Connection 1 Remove the seal covering the TEL SET socket 2 Connect the extension phone line to the TEL SET socket TEL SET TEL LINE Important In New Zealand not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment Connections 8 ...

Page 20: ...shown Loading the Fax Paper Your fax machine prints incoming faxes on a special kind of paper called thermal paper The fax s print head creates text and images by applying heat to the thermal paper Note The power must be on plug in the power cord when loading fax paper in the fax machine 1 Pull the release marked PANEL RELEASE toward you and open the operation panel 1 Installation Loading the Fax ...

Page 21: ...s If the guide wire is not inseted correctly out of paper detection will not be possible 4 Unwrap the roll of fax paper and place it in the compartment Important The roll must be placed so that the leading edge of the paper unrolls as shown The paper is only coated on one side for printing If the roll is placed backwards the paper will come out blank after printing Loading the Fax Paper 10 ...

Page 22: ... of the paper into the paper inlet Continue to push the paper through the inlet until it comes out of the opening in the front of the fax 1 2 Paper inlet The paper will reappear here Make sure it is aligned between the arrows on each side of the guide and then passes under the plate and out the front of the fax 6 Close the operation panel making sure it clicks into place Click Press here to close ...

Page 23: ...ake out the old roll then load the new roll as described above To assure a long life for your fax and obtain the best reproduction quality we recommend that you use the following Sharp fax thermal paper which is available from your dealer FO 40PR THERMAL PAPER 50 m roll The use of any other paper may result in poor copy quality and excessive build up of residue on the head This is due to the diffe...

Page 24: ...so need to set the date and time Once you enter this information it will automatically appear at the top of each fax page you send 3 key FUNCTION key STOP key START key key 1 Press these keys FUNCTION 3 The display will show ENTRY MODE 2 Press the key twice The display will show OWN NUMBER SET 1 Installation Entering Your Name and Number 13 ...

Page 25: ...ey If you make a mistake press the HOLD SEARCH key to move the cursor back to the mistake and then enter the correct number The new number will replace the old number 5 Press START to enter the fax number in memory Example START 5 5 5 2 1 4 3 The display will show ENTER YOUR NAME Cursor A dark square mark in the display that indicates where a number or letter will be entered Entering Your Name and...

Page 26: ...e cursor Press this key to move the cursor to the left Press this key to change case Press this key to move the cursor to the right A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE Press either key repeatedly to select one of the following symbols _p 7 Press the START key to save your name in memory The display will show SECURITY SELECT START 8 Press the STOP key to return to the date and...

Page 27: ...p of every page you transmit 3 key FUNCTION key STOP key START key key 1 Press these keys The display will show ENTRY MODE 2 Press the key three times The display will show DATE TIME SET FUNCTION 3 3 Press the START key The currently set date will appear in the display START Setting the Date and Time 16 ...

Page 28: ...to the mistake and then enter the correct number Example January 6 Enter the year four digits Example 1998 7 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 0 5 0 1 9 0 2 5 9 9 8 1 8 Press the START key to start the clock START The display will show STORE JUNK 9 Press the STOP key to return to the date and time display STOP 1 Installation ...

Page 29: ...e call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax transmission reception will begin automatically ANS mode Select this mode when an answering machine is connected as explained in Chapter 6 Answering Machine Connection and you want the answering machine to answer all calls This allows you to receive both voice messages and faxes while you ...

Page 30: ...the operation panel DOWN key UP key Speaker 1 Press the SPEAKER key SPEAKER DOWN UP 2 Press the UP or DOWN key or Display SPEAKER HIGH SPEAKER MIDDLE SPEAKER LOW 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker SPEAKER 1 Installation Volume Adjustment 19 ...

Page 31: ...selected RINGER OFF OK press the START key Silent ring fax detection system You can also set your fax machine to receive faxes silently but ring to alert you to a voice call To do so set the ringer volume to OFF and set the reception mode to TEL FAX When a voice call comes in a special ringer on the fax will ring Note that extension telephones will not ring Note During intial ringing before the fa...

Page 32: ...pend on whether you load one page at a time or several pages at once Loading one page at a time Minimum size Maximum size Minimum weight Maximum weight Loading several pages at once Minimum size Maximum size Minimum weight Maximum weight 140 mm 148 mm 216 mm 600 mm 52 g m 157 g m 52 g m 80 g m 140 mm 148 mm 297 mm 216 mm 2 Sending Documents 21 ...

Page 33: ... correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed or easily smudged should be photocopied and the copy loaded in the feeder 4 mm 4 mm Trans...

Page 34: ... time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into the machine The display will s...

Page 35: ...l Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Pull the release marked PANEL RELEASE toward you and open the operation panel 2 Remove the document 3 Close the operation panel making sure it clicks into place Click Loading the Document 24 ...

Page 36: ... setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of grey Note In order to transmit in FINE or SUPER FINE resolution the ...

Page 37: ...ngs appear in the display The first time you move through the list of resolution settings the contrast setting AUTO will appear next to each resolution setting The second time you move through the list the contrast setting DARK will appear RESOLUTION Display STANDARD AUTO FINE AUTO SUPER FINE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Resolution and Contrast 26 ...

Page 38: ...t to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding 1 Load the document s The display will show READY TO SEND 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 SPEAKER or Set the resolution and or contrast if desired 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine by pressi...

Page 39: ...tion tone press the START key Replace the handset if you used it When transmission is completed the fax will beep once Using the REDIAL key You can press the REDIAL key to redial the last number dialled To send a document proceed from Step 4 of Normal Dialling Note that the speaker will be automatically activated when you press the REDIAL START Beep Facsimile reception tone This is a pronounced hi...

Page 40: ...r telephone number you select a two digit Speed Dial number for it 30 Speed Dial numbers are available 1 1 01 START SPEED DIAL Speed Dial numbers 01 through 10 are for Rapid Key one touch Dialling Speed Dial numbers 11 through 30 are for dialling with the SPEED DIAL key SPEED DIAL key Rapid keys Attach each strip of Rapid Key labels between the Rapid Keys When you store a number in a Rapid Key wri...

Page 41: ...ng 11 to 30 for Speed Dialling Example 4 Enter the fax or voice number by pressing the number keys max of 32 digits including pauses Note A space cannot be entered Press the SPEED DIAL key to clear a mistake If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row 5 ...

Page 42: ... appropriate Rapid Key label Step 3 or START STOP Note To confirm that Automatic Dialling numbers have been stored correctly print out the Telephone List The procedure for doing this is explained in Chapter 9 Printing Reports and Lists Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number To use this number to dial see Chain Dialing ...

Page 43: ...ant to make changes in Step 3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively A lithium battery keeps automatic dialling numbers in memory The machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when the power is off With the power kept...

Page 44: ... contrast if desired RESOLUTION 2 Press the Rapid Key corresponding to the desired Speed Dial number The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is made 01 03 02 04 06 Example To dial Speed Dial number 03 press Rapi...

Page 45: ...rast if desired RESOLUTION 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys To enter numbers 1 through 9 first enter 0 and then the number SPEED DIAL 2 0 Example 3 Check the display If the name or number shown is correct press the START key If not press the STOP key and then repeat Step 2 START Sending a Fax by Automatic Dialling 34 ...

Page 46: ...e receiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Check the display If the number of the receiving machine shown is correct press the START key If it is not ...

Page 47: ...TION 2 Press the HOLD SEARCH key and press 1 key HOLD SEARCH 1 3 Enter the first letter of the stored name by pressing the appropriate number key the key which corresponds to the required letter one or more times until the letter appears in the display If the name begins with a special character or number press 1 If you don t remember the first letter go to Step 4 you will scroll through the list ...

Page 48: ...ers have been stored at all NO DATA will appear or START 5 Press the START key The document will be automatically transmitted once the connection is made Automatic redialling If you use automatic dialling including Direct Keypad Dialling and the line is busy the machine will automatically redial the number Up to 2 redialling attempts will be made at intervals of 5 minutes To stop automatic rediall...

Page 49: ...ax tone this means that the call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Comments Only the fax will alert you to voice calls or manually dialled faxes by pseu...

Page 50: ... is set to FAX the machine will automatically answer all calls on 2 rings and receive incoming faxes 2 rings Fax reception You can change the number of rings on which the machine answers calls by changing Option Setting 2 See Chapter 8 Option Settings If you pick up the handset before the machine answers you can talk to the other party and or receive a document as described in Using TEL mode 3 Rec...

Page 51: ...up the handset when the machine rings 2 If you hear a fax tone wait until the display shows RECEIVING and then replace the handset Beep START RECEIVING Note If you have set Option Setting 14 Fax signal receive to NO press the START key to begin reception 3 If the other party first talks and then wants to send a fax press the START key after speaking press your START key before the sender presses t...

Page 52: ...aded in its feeder If you have set Option Setting 14 to NO and hear a fax tone when you answer the extension phone you must press 5 and if you are on a tone dial phone or walk over to the fax pick up the handset and press the START key if you are on a pulse dial only phone In New Zealand not all standard telephones and answering machines will respond to incoming ringing when connected to the socke...

Page 53: ...Set the resolution and or contrast if desired The default setting for copying is FINE COPY HELP 2 Press the COPY HELP key Incoming calls during copying The fax goes into manual reception mode during copying so if a call comes in at this time pick up the handset to answer To receive a document press the START key after copying is finished If you want to begin reception immediately press the STOP ke...

Page 54: ...al the number using one of the following methods Normal Dialling Enter the full telephone number with the numeric keys Rapid Key Dialling Press the appropriate Rapid Key Speed Dialling Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Speak with the other party when they answer If you pressed the SPEAKER key...

Page 55: ...y pressing number keys or pressing the SPEED DIAL key and entering a two digit Speed Dial number Using the HOLD SEARCH key You can use the HOLD SEARCH key to search for a Rapid Key or Speed Dial number First search for the number as described in Using the HOLD SEARCH key in Sending a Fax by Automatic Dialling in Chapter 2 then pick up the handset or press the SPEAKER key The number will be dialled...

Page 56: ...ow you to receive both voice messages and faxes when you are out 1 Remove the seal covering the TEL SET socket 2 Connect the answering machine s telephone line socket to the TEL SET socket If desired you can connect an extension phone to your answering machine s extension phone socket TEL SET TEL LINE To answering machine s telephone line socket 6 Answering Machine 45 ...

Page 57: ...tart key For example your message might go as follows Hello You ve reached the ABC company No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Comments It is advisable to keep the length of the message under 10 seconds If it is too long you may have difficulty receiving faxes sent by automatic d...

Page 58: ...nction make sure that it will answer by the fourth ring How answering machine mode operates While you are out all of your incoming calls will be answered by the answering machine and its outgoing message will play Voice callers can leave a message During this time your fax will quietly monitor the line If your fax detects a fax tone or a duration of silence greater than four seconds it will take o...

Page 59: ...r identification service from your telephone company Your fax may not be compatible with some caller identification services 1 Press these keys FUNCTION 4 The display will show OPTION SETTING 2 1 2 Press the key The display will show CALLER ID 3 Press 1 to turn on Caller ID or 2 to turn it off YES NO or 4 Press 1 if you are in Australia or 2 if you are in New Zealand STOP 2 1 Australia New Zealand...

Page 60: ...me Caller s number Display messages One of the following messages will appear while the fax rings if caller information is not available NO SERVICE No caller information was received from your telephone company Make sure that the telephone company has activated your service CALLER ID ERROR Noise on the telephone line prevented reception of caller information OUT OF AREA The call was made from an a...

Page 61: ...red calls each new call will delete the oldest call Follow the steps below to view the Caller ID List in the display If desired you can immediately dial a number when it appears To print out the list see Chapter 9 Printing Reports and Lists 1 Press the keys shown at right REVIEWING CALLS will appear in the display 2 Press the key to scroll through the list from the most recent call or the key to s...

Page 62: ...designated phone number This lets you know immediately who is calling without having to look at the display To use this function enter the desired phone number by following the steps below only one phone number can be entered 1 Press the keys shown at right PRIORITY CALL will appear in the display 2 Press 1 to enter a number or 2 to clear a number If you pressed 2 go to Step 4 FUNCTION 3 1 2 or 3 ...

Page 63: ...s case when a voice call or a fax transmission comes in from a number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the caller ID service before the second ring To use this function set Option Setting 15 to YES as described in Chapter 8 Option Settings and then enter the number in the Anti Junk Number List as explained i...

Page 64: ... of rings set with Option Setting 2 the factory setting is 2 rings When your voice number is dialled the fax machine will signal the call with the normal ringing sound to let you know that you must answer personally The factory setting is NO If set to YES both Australian Fax Duet and New Zealand FaxAbility Distinctive Ring are supported Important The distinctive ring function can only be used if y...

Page 65: ... to turn on distinctive ring or 2 NO to turn it off The display will show FAX SIGNAL RX 4 Press the STOP key STOP 5 Set the reception mode to FAX RECEPTION MODE FAX TEL ANS TEL FAX 2 1 YES NO or Distinctive Ring 54 ...

Page 66: ...lso been stored as a Priority Call number To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as described in Chapter 10 1 Press the keys shown at right STORE JUNK will appear in the display 2 Press 1 to store a number in the Anti Junk Number List or 2 to clear a number from t...

Page 67: ...umber you want to block max of 20 digits Example 5 Press the START key 6 Return to Step 3 to enter or clear another number or press STOP to exit Step 3 or 5 5 5 3 2 1 4 STOP START Blocking Reception of Unwanted Faxes 56 ...

Page 68: ...POLL is set as a polling key it cannot be used for Rapid Key Dialling Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial location press the SPEED DIAL key and then enter the 2 digit number corresponding to the Rapid Key 1 Dial the fax machine you want to poll using one of the following methods Pick up the handset or press the SPEAKER key and dial the full ...

Page 69: ...and activates polling Automatic reception is possible whilst your fax is on polling standby Polling security Polling Security allows you to prevent unauthorized polling of your machine When this function is turned on polling will only take place when the fax number of the polling fax machine has been entered in your machine s list of permitted fax numbers called passcode numbers The number of the ...

Page 70: ...o store a number or 2 to clear a number or 4 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will store in the next step Clearing Enter the number which identifies the fax number you want to clear and go to Step 6 Example 5 Enter the fax number max of 20 digits Example 6 Press the START key 7 Return to Step 4 to enter or clear another number or press STOP to ...

Page 71: ...k telephone rates without having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press the keys shown at right TIMER MODE will appear in the display 1 FUNCTION 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE or 3 Press 1 to select SET 4 Enter the time at whic...

Page 72: ...n operation load the document in the feeder sometime before the specified time of transmission To cancel an operation If you need to cancel an operation after it has been set follow the steps below 1 Press the keys shown at right TIMER MODE will appear in the display 2 Press to cancel a transmission operation or to cancel a polling operation or 3 Press 2 to select CLEAR 4 Press the START key and t...

Page 73: ...n the resolution used if a setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set the default resolution to FINE or 2 NO to set it to STANDARD Initial setting 2 FUNCTION STOP FUNCTION 4 Display will show FINE PRIORITY 2 1 YES NO or NUMBER OF RINGS Setting 2 NUMBER OF RINGS TO ANSWER This sets the number of rings the fax machine waits before answering an incoming ...

Page 74: ... to use a number other than 5 to begin fax reception You can enter any number from 0 to 9 Initial setting 5 FUNCTION 4 Press until display shows TEL FAX REMOTE STOP Enter a number from 0 to 9 REMOTE RECEPTION Setting 5 REMOTE RECEPTION SELECT If you don t intend to use the above TEL FAX REMOTE NUMBER you can turn detection of the number off This will ensure that the fax never mistakenly attempts t...

Page 75: ... PRINT Enter a number from 1 to 4 DIAL MODE Setting 7 DIAL MODE This sets the mode of dialling Press 1 if you are on a tone dial line or 2 if you are on a pulse dial line Initial setting 1 FUNCTION 4 Press until display shows DIAL MODE STOP 2 1 TONE PULSE or PSEUDO RING DUR Note For all units installed in New Zealand select 1 for tone dialling The pulse setting 2 will not operate correctly and mus...

Page 76: ...ine connected to the fax does not answer within 5 rings Press 2 NO to turn the function off Initial setting 2 FUNCTION 4 Press until display shows FAX RX ANS FAILS STOP 2 1 YES NO or PAPER SAVE Setting 11 PAPER SAVE This reduces the vertical length of documents received allowing you to save paper Enter a number from 1 to 3 as follows S will appear highlighted in the display while Paper Save is tur...

Page 77: ...lls and fax transmissions by different ring patterns Press 2 to turn the function off This setting is described in more detail in Distinctive Ring in Chapter 7 Initial setting 2 FUNCTION 4 Press until display shows DISTINCTIVE RING STOP 2 1 YES NO or FAX SIGNAL RX Setting 14 FAX SIGNAL RECEIVE Your fax is will automatically begin reception if you hear a high pitched fax tone after answering a call...

Page 78: ... a polling key Press 2 if you want to use it as a regular Rapid Key Initial setting 2 FUNCTION 4 Press until display shows POLLING STOP 2 1 YES NO or CALLER ID Setting 17 CALLER ID If you subscribe to a caller ID service and want to use the Caller ID function press 1 To turn Caller ID off press 2 Caller ID is explained in more detail in Caller ID in Chapter 7 Initial setting 2 FUNCTION 4 Display w...

Page 79: ...int out a report on transactions after they are made The lists and the report are described below Printing a list 1 Press these keys FUNCTION 2 START The display will show LISTING MODE 2 Press the key or the key until the desired list appears in the display or 3 Press the START key Timer list This list shows the timer operations which are currently set 68 ...

Page 80: ...red for automatic dialling Passcode List This list shows settings made for polling security your name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT 9 Printing Lists Printing Reports and Lists 69 ...

Page 81: ...nk Number List This list shows the numbers that are blocked by the Anti Junk function Caller ID List This list shows information about your most recent unanswered calls maximum of 20 calls This list is only available if you are using the Caller ID function Printing Reports and Lists 70 ...

Page 82: ...or example G3 PAGES Number of pages transmitted or received NOTE OK Transmission reception was normal P FAIL A power failure occurred If you have power and the problem persists try a different outlet If necessary have an electrician check your power lines JAM A problem with the paper or original document occurred Make sure the paper or document is loaded properly Make sure the operation panel is s...

Page 83: ...ion panel pull the release marked PANEL RELEASE toward you and remove the fax paper Wipe the print head with a soft cloth dampened with denatured alcohol Print head Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to...

Page 84: ...loth Make sure that all dirt and stains such as correcting fluid are removed as dirt and stains will cause vertical lines on transmitted images and copies Adhesive cellophane tape is useful for removal of debris from the rollers Document rollers Scanning glass The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may da...

Page 85: ... sure your fax machine s TEL LINE socket is connected to the wall socket Make sure your fax machine s TEL SET socket is connected to your answering machine s telephone line socket not the answering machine s extension phone socket Make sure your answering machine s outgoing message is under 10 seconds Make sure that Option Setting 9 Quiet Detect Time is set to three or four seconds see Chapter 8 M...

Page 86: ...ed for line noise Try connecting your fax to a different telephone line If the problem still occurs your fax machine may need service Dialing and transmission problems Problem Check and remedy No dial tone when you pick up the handset or press the SPEAKER key Make sure the handset cord is connected to the correct jack See Handset in Connections in Chapter 1 Dialing is not possible Make sure the po...

Page 87: ...e other end Noise on the telephone line may cause distortion Try sending the document again Make a copy of the document on your fax If the copy is also distorted your fax may need servicing Reception and copying problems Problem Check and remedy The fax machine doesn t receive documents automatically Make sure that the reception mode is set to FAX If you subscribe to a distinctive ring service mak...

Page 88: ... line may cause distortion Have the other party try sending the document again The print head may be dirty See Fax print head in Chapter 10 Make a copy of another document on your fax If the copy is also distorted your fax may need servicing Copies are distorted Make sure that you are using the recommended fax paper See Loading the Fax Paper in Chapter 1 Make sure that the fax paper is properly lo...

Page 89: ...tion mode is set to ANS To prevent interruption on a touch tone extension phone press any three keys on the extension phone after answering Note Do not enter the code to activate fax reception No reception occurs when polling is attempted Make sure you have not run out of fax paper Make sure the transmitting machine is in automatic reception mode If the transmitting machine has polling security ma...

Page 90: ...age and then try again If the error persists see Line Error in Problems and Solutions in this chapter NO DATA This appears if you attempt to search for an automatic dialling number when none have been stored NO STORED You have tried to dial or clear a Rapid Key or Speed Dial number that hasn t been programmed a full number hasn t been assigned to it OUT OF PAPER You have run out of fax paper Load ...

Page 91: ...ling in Chapter 2 SEARCH DIAL The HOLD SEARCH key has been pressed Press or to search for an automatic dialling number or press STOP to return to the data and time display See Using the HOLD SEARCH key in Sending a Fax by Automatic Dialling in Chapter 2 TOTAL PAGE S 01 Number of pages transmitted received or copied Audible signals Continuous tone 3 seconds Indicates the end of transmission recepti...

Page 92: ...t doesn t feed out remove it as follows Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Pull the release marked PANEL RELEASE toward you and open the operation panel 2 Remove the document Clearing jammed fax paper 1 Pull the release marked PANEL RELEASE toward you and open the operation panel 11 Trouble shooting Clearing Paper Ja...

Page 93: ...or paper loading given in Loading the Fax Paper in Chapter 1 If the display still shows PAPER JAMMED FO 375 only If the display still shows PAPER JAMMED after you press the START key in Step 2 above the cutter is still engaged in the cutting position To open the cutter turn the fax up on its rear end and insert any long rod like object with a flat or blunt end into the hole marked CUTTER RESET Con...

Page 94: ...3 Rapid Key 33 43 Search 36 44 Speed 34 43 Direct Keypad Dialling 35 Display 2 Display messages 79 Distinctive Ring 53 Document feeder 23 Document guides 23 Document restrictions 22 Document rollers 73 Document sizes 21 Document maximum scanning size 22 Down key 19 E Extension telephone Connecting 8 Using 41 F Fax Ability Distinctive Ring 53 Fax Duet Distinctive Ring 53 Fax paper Loading 9 Replaci...

Page 95: ...e key 2 18 Redial key 3 28 44 Redialling 37 44 Remote Reception Select 63 Removing original document 24 Resolution 25 Resolution key 3 Ringing volume 20 Rollers cleaning 73 S Scanning glass cleaning 73 Search Dialling 36 44 Sender s name and number entering 13 Speaker key 3 19 27 43 Speaker volume 19 Speed Dial key 3 34 43 Speed Dialling 34 43 Start key 3 Stop key 3 T TEL reception mode 18 40 TEL ...

Page 96: ...N OF AUSTRALIA PTY LTD A C N 003 039 405 1 Huntingwood Drive Huntingwood Blacktown N S W 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED Cnr Mahunga Drive Hastie Ave Mangere Bridge Auckland New Zealand SHARP CORPORATION ...