Sharp FO-NS2, Operation Manual

Page 1: ... out the Network Settings 3 Mail Server and DNS Server Settings 4 Storing Network Scanning Destinations 5 Scan to E mail Setup 6 Scan to E mail Using the E mail Key 7 Sending an Image Using a Rapid Key 8 Installing the Network Scanner Software 9 Troubleshooting or Speed Dial Number FO NS2 APPLICATION NUMBER NIC SERIAL NUMBER PRODUCT KEY Sharpdesk Serial Numbers 5 Licenses ...

Page 2: ...s or damages direct or indirect arising from or related to the use of this operation manual Copyright SHARP Corporation 2002 All rights reserved Reproduction adaptation or translation without prior written permission is prohibited except as allowed under copyright laws Trademark information Sharpdesk is a trademark of Sharp Corporation Microsoft Windows Windows NT and Internet Explorer are tradema...

Page 3: ...y provision of this License Upon termination you must destroy the Software and related documentation and all copies thereof 4 Export Law Assurances You agree and certify that neither the Software nor any other technical data received from SHARP nor the direct product thereof will be exported outside the United States except as authorized and as permitted by the laws and regulations of the United S...

Page 4: ... SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU 8 Limitation of Liability UNDER NO CIRCUMSTANCES INCLUDING NEGLIGENCE SHALL SHARP BE LIABLE FOR ANY INCIDENTAL SPECIAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM THE USE OR INABILITY TO USE THE SOFTWARE OR RELATED DOCUMENTATION EVEN IF SHARP OR A SHARP AUTHORIZED REPRESENTATIVE HAS BEEN ...

Page 5: ...ing Destinations 12 Storing destinations in the Web page 13 Scan to FTP Hyperlink 14 Creating personal books in the Web page 14 Information on using Scan to Desktop 15 5 Scan to E mail Setup 16 6 Scan to E mail Using the E mail Key 19 7 Sending an Image Using a Rapid Key or Speed Dial Number 21 Sending an image using a Rapid Key 21 Sending an image using a Speed Dial number 23 Storing an e mail ad...

Page 6: ...grams 28 User s Guides for Software Programs 29 Installing the software programs 30 Setting up Network Scanner Tool 31 Uninstalling a program 34 If an additional FO DC500 600 machine is installed on the network 34 9 Troubleshooting 35 Error Message at the Communication Error 36 ...

Page 7: ...x483 mm Optical resolution 203 dpi Resolution Standard 203 x 98 dpi Fine Halftone 203 x 196 dpi Super fine 203 x 391 dpi Ultra fine 406 x 391 dpi Output modes 1 bit pixel File format File types PDF TIFF Compression modes G3 G4 None Scan destinations E mail FTP servers computer desktops Management system Uses built in Web server Web browser Internet Explorer 4 0 or later Netscape Navigator 4 0 or l...

Page 8: ...etwork Depending on the file format selected for the image the recipient can view it with Adobe Acrobat Reader any Tiff compatible viewer such as Imaging or in the case of Scan to Desktop SharpDesk Scan a document and transmit the image file to An FTP server for downloading by recipients at their convenience Your computer desktop for processing as you desire Any e mail address Scan destinations ca...

Page 9: ... machine using a Web browser on a computer connected to the same network This procedure is explained on page 10 Obtain the information from your network administrator The IP address or host name of your e mail server IP address Host name The IP address of your DNS server Your domain name Your network administrator s e mail address 4 Scan to E mail setup must be completed as explained on page 16 5 ...

Page 10: ... that the DHCP lease time for the IP address be set to unlimited To check the IP address currently assigned to the machine when DHCP is used print out the network setting list as explained on page 9 1 Press and then Make sure that NETWORK SETTING is selected in the display 2 Press Make sure that NETWORK CONFIG SET is selected 3 Press Make sure that IP ADDRESS SETTING is selected 4 Press MENU START...

Page 11: ...ine and then turn it back on to make the new setting take effect Before turning off the power make sure the machine is not in the middle of a job 1 check whether the machine is printing and 2 press and check the display to see if the machine is sending or receiving a fax 7 If you are entering a permanent IP address press 8 Enter the IP address of your machine to move the cursor to the right press ...

Page 12: ...does not need to be initialized returned to the factory default settings In the event that you do need to intialize the board follow the Steps 1 to 3 of the previous procedure to access NETWORK CONFIG SET press to select INTIALIZE THE NIC and then press Press to select YES and then press Wait while the machine writes the setting to the NIC board DO NOT POWER DOWN will appear in the display When th...

Page 13: ...T ENTER START ENTER Display MENU MODE 5 PROGRAM GROUP MODE 6 SERIAL POLLING MODE 7 MEMORY POLL MODE 8 NETWORK SETTING NETWORK SETTING 1 NETWORK CONFIG SET 2 SCAN TO E MAIL SET UP 3 NETWORK SETTING LIST NETWORK SETTING LIST 1 PRINT NETWORK SETTINGS 2 PRINT NIC INFORMATION 2 Printing out the Network Settings You can print lists showing the current network settings and network interface board setting...

Page 14: ... X where the X s are the IP address the number of digits between periods will vary depending on the address If you need to check the IP address of the machine print out the network settings as explained on page 9 Mail server and DNS server To configure your mail server and DNS server settings click E mail DNS in the menu at the left of the Web page and enter the information in the appropriate boxe...

Page 15: ...sswords are case sensitive When you are finished click Submit to store the new settings and then turn the machine power off and then back on The next time you attempt to access the Web page you will be prompted for the password For the User name enter user if you are accessing the page as a user or admin if you are accessing the page as an administrator For more information on setting passwords cl...

Page 16: ...ored in a Rapid Key or Speed Dial number A Scan to FTP destination can only be stored in a Rapid Key or Speed Dial number using the Web page To use Scan to Desktop the Network Scanner Tool and Sharpdesk programs must be installed in the destination computer The Network Scanner Tool automatically stores the computer as a Scan to Desktop destination and for this reason the Web page should not be use...

Page 17: ...name and select a personal address book or the COMMON book To select a Rapid Key or Speed Dial number select the Location Assigned Manually checkbox and select a Rapid Key or Speed Dial number from the list Enter the information required for the destination type and click Submit To edit or delete a destination click Destination Management in the Web page menu select the destination you wish to edi...

Page 18: ...n a hyperlink to the image file on the server allowing the recipients to open the file by simply clicking on the hyperlink unless the FTP server requires a password To use this feature select the Enable Hyperlink to FTP server to be e mailed checkbox when storing the Scan to FTP destination and then select the recipients for the e mail from the E mail Destination list Creating personal books in th...

Page 19: ... the Network Scanner Tool must be running in your computer it starts and runs automatically in the background when you power up your computer Your computer is automatically stored as a Scan to Desktop destination in a Rapid Key or Speed Dial number when you install the Network Scanner Tool After you install and set up the Network Scanner Tool access the Web page in the machine from your browser on...

Page 20: ...sender information must be set using the following procedure or using the Web page as explained on page 11 even if a sender is manually entered at the time of transmission Note In the event that your e mail server is unable to deliver a Scan to E mail transmission to a specified e mail address your server will send notification to the sender s e mail address that you enter in the following procedu...

Page 21: ...To switch between letter insertion and letter replacement mode when the cursor is in the middle of a sequence of letters press 6 Press Make sure that E MAIL SENDER is selected 7 Press 8 Press the letter keys to enter the sender s name see Step 5 9 Press Space Caps Lock DEL SYMBOL SYMBOL MENU START ENTER START ENTER START ENTER SCAN TO E MAIL SET UP 1 E MAIL SUBJECT 2 E MAIL SENDER 3 FILE FORMAT Q ...

Page 22: ...by many viewer programs PDF is a widely used format that requires Adobe Acrobat Reader to view G4 provides the greatest amount of compression and works well with most black and white files If the recipient cannot open a G4 compressed file or experiences other difficulties try G3 or NO COMPRESSION 14 Press and then press repeatedly to return to the date and time display START ENTER START ENTER STAR...

Page 23: ... _ DEL 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Display SCAN TO E MAIL TO 6 Scan to E mail Using the E mail Key Use the e mail key when you wish to manually enter the e mail address of a recipient for Scan to E mail The scanned image will be sent as an e mail attachment A message can also be included as explained in Steps ...

Page 24: ... to select the desired combination of file format TIFF or PDF and compression G3 G4 or NO COMPRESSION and then press MESSAGE Use the letter entry keys to enter a message see Step 5 on page 17 maximum of 256 characters A line break can be entered by pressing When finished press 7 When you have finished changing the options press or to select START SCANNING 8 Press The document is scanned and transm...

Page 25: ... to an e mail destination and need to change the subject use the procedure on page 16 1 Load the document s SEND READY will appear in the display Press and or to set the resolution and contrast if needed The default resolution is FINE Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning 2 Press the appropriate Rapid Key The name of the recipient will appe...

Page 26: ... option as follows FROM Enter your name press enter your e mail address and press FILE FORMAT Press to select the desired combination of file format TIFF or PDF and compression G3 G4 or NO COMPRESSION and then press MESSAGE Use the letter entry keys to enter a message maximum of 256 characters A line break can be entered by pressing When finished press 5 When you have finished changing the options...

Page 27: ...ual If you are sending the image to an e mail destination and need to change the subject use the procedure on page 16 1 Load the document s SEND READY will appear in the display Press and or to set the resolution and contrast if needed The default resolution is FINE Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning 2 Press and then enter the Speed Dial...

Page 28: ...e selected option as follows FROM Enter your name press enter your e mail address and press FILE FORMAT Press to select the desired combination of file format TIFF or PDF and compression G3 G4 or NO COMPRESSION and then press MESSAGE Use the letter entry keys to enter a message maximum of 256 characters A line break can be entered by pressing When finished press 5 When you have finished changing t...

Page 29: ...ail address each time This procedure cannot be used to store an FTP or Desktop destination these can only be stored as explained on page 12 1 Press and then or until ENTRY MODE is selected in the display 2 Press Make sure that DESTINATION SETTING is selected 3 Press Make sure that SET is selected 4 Press MENU START ENTER START ENTER START ENTER Display MENU MODE 1 RECEIVE MODE 2 LISTING MODE 3 ENT...

Page 30: ...mail address of the recipient by pressing the letter entry keys for details see Step 5 on page 17 max of 60 characters Make sure the Rapid Key overlay is flipped down To clear a mistake press 9 Press SPEED DIAL START ENTER START ENTER DEL START ENTER DESTINATION SET SELECT DESTINATION TYPE 1 FAX 2 E MAIL DESTINATION SET SELECT DESTINATION TYPE 1 FAX 2 E MAIL Q W E R T Y U I O P SYMBOL A S D F G H ...

Page 31: ...med a Rapid Key number you can write the name of the destination on the label above the Rapid Key START ENTER START ENTER STOP DESTINATION SET SELECT FILE FORMAT 1 TIFF G4 2 TIFF G3 3 TIFF NO COMPRESSION 4 PDF G4 5 PDF G3 Editing a Rapid Key or Speed Dial number To make changes in a Rapid Key or Speed Dial number repeat the programming procedure Select the Rapid Key or Speed Dial number for which ...

Page 32: ...nner or documents created using word processing or spreadsheet application software Some of the important features of Sharpdesk are Sharpdesk works with your scanner to let you read paper documents into your computer using a full featured set of scanning controls and options Sharpdesk makes editing of your images and documents quick and easy A text image scanned into Sharpdesk can be converted int...

Page 33: ...dy installed in your computer you can install Acrobat Reader from the CD ROM Note If Acrobat Reader 3 0 is already installed in your computer uninstall it before installing the new version from the CD ROM Installing Acrobat Reader 1 Quit any software applications and or resident programs that are running on your computer 2 Insert the CD ROM into your CD ROM drive If the Sharpdesk installation wind...

Page 34: ...You can also select Custom installation and install only Network Scanner Tool If your computer does not currently have Internet Explorer version 5 5 or later installed Sharpdesk will install a minimal version of Internet Explorer 5 5 on your computer 1 Quit any software applications and or resident programs that are running on your computer 2 Insert the CD ROM into your CD ROM drive If the Sharpde...

Page 35: ...as already been installed on your computer Sharpdesk Imaging will not be installed Imaging for Windows Professional Edition and Sharpdesk Imaging use common registry entries and installing Imaging for Windows Professional Edition after Sharpdesk has been installed may cause abnormal operation In this case uninstall Sharpdesk and Sharpdesk Imaging and then install Imaging for Windows Professional E...

Page 36: ...itial is not used on the FO DC500 600 however an entry is necessary The Process Definition defines instructions for how the image will be processed once it arrives at the computer 3 Check the Process Definitions you wish to use and click Next Network Scanner Tool is shipped with 3 pre defined sets of instructions called Process Definitions if you install both Sharpdesk and Network Scanner Tool The...

Page 37: ...ne or machines that you wish to use as a network scanner The name that initially appears is the machine name set during the installation of the network scanning function If a name was not set FO DC500 600 or a higher number if there are multiple FO DC500 600 machines on the network will appear Click the Properties button and then the Advanced button and select whether your computer uses an IP addr...

Page 38: ...he Windows accessory Imaging for Windows If you uninstall the programs use the Web page in the machine to clear the Rapid Key or Speed Dial number that contained your computer as a Scan to Desktop destination Uninstalling the software programs with the Sharpdesk Uninstaller Click Start and then point to Programs All Programs in Windows XP Sharpdesk and then Uninstall Sharpdesk Follow the instructi...

Page 39: ... stored in the Rapid Key or Speed Dial number Solution Check the stored address and correct if necessary If Scan to E mail is not successful check to see if an unsuccessful delivery message was sent to your specified sender s e mail address This may provide details on the problem To use Scan to Desktop the Network Scanner Tool must be installed Problem Scan to E mail is not successful Check The im...

Page 40: ...t your administrator or authorized Sharp Dealer Error Message at the Communication Error When a communication error has occurred during the sending the scanned image data the following error message with an error code will appear in the display of the machine Error Code Table Error Code Description of the Error CE 01 An optional network interface board is not installed or out of order CE 02 Cannot...

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Page 42: ... by Sharp Please retain your sales documentation as this should be produced to validate a warranty claim This warranty is in addition to and in no way limits varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale However to the extent permitted by such legislation Sharp excludes any liability for any indirect or consequential damages ar...

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