Quick File
Folder
Main
Folder
B
C
Custom
Folder
A
MFD‘s hard disk
Reuse
Resend
*
1
To e-mail or FTP
Fax or Internet fax*
2
Print Out
SCAN
COPY
FAX
*1 Print data cannot be retransmitted.
*2 These functions require their respective
option(s). See page 5 for details.
Search results
Web access screen
Web-based device management
Web-based SRDM
File creator
Saved
Retrieve
Other users
Document is saved to MFD
in original file format
Stored on MFD’s hard disk
User retrieves file
from MFD
Communication
beyond the firewall
Internet
XML
FILE
LAN
Read data from PC and
clone settings (import)
Store data to
PC (export)
Master machine
PC
Client machine 1
Client machine 2
Web-based device cloning
Top menu screen
(image)
Preview of scanned data
(image)
7
8
Document Management on the Hard Disk
You can save processed job data in designated folders on the MX-3114N/2614N’s built-in hard disk, making it easy to instantly recall
saved documents or jobs for printing and sending at a later time. This contributes greatly to efficient sharing and distribution of
information in your business operations.
Sharpdesk for Total Document Management
Sharpdesk is an original Sharp application that provides integrated desktop
management of documents in over
200 file formats
, including scanned
paper-based documents and those created with popular applications such as
Word. It allows you to organise, edit, search, and distribute your documents,
all with simple drag-and-drop operation.
• Intuitive desktop display features
thumbnail
viewing
• Sharpdesk Imaging provides
annotation
tools for paper-free proofreading
• Sharpdesk
Composer
combines different types of files into a single
document
•
Optical character recognition
converts documents into editable text files
•
Output zone
distributes files to e-mail, printers, and other applications
•
File search
allows searching by file name, keyword, or thumbnail
DOCUMENT MANAGEMENT
Up to
10,000 pages
or 1,000 files*
1
that have
been copied, printed, scanned, or faxed*
2
can be
stored by job in a Quick File Folder. You can easily
reuse saved data without having to reload or
rescan the original.
Quick Filing
Up to
20,000 pages
or 3,000 files*
1
that have been copied, printed, scanned, or faxed*
2
can be stored by job on the hard disk in up to 1,000 folders with customised names and
locations. Enhanced security features require users to enter a 5 to 8 digit password to
access secure folders, protecting your sensitive data. Storage options include Main Folder
for workgroup sharing and Custom Folder for enhanced-security archiving.
Advanced Filing Function
*1: Measured using Sharp’s standard chart (A4 with 6% coverage, B/W). The storage capacity will be less for colour pages.
*2: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.
Easy Access to Stored Files
Documents stored on the hard disk can be quickly and easily
searched and accessed from the control panel’s LCD via
thumbnail displays and file previews or through a Web browser.
Easy Sharing of Application Files
To facilitate file sharing across the office network, the MX-3114N/
2614N provides 120GB of hard disk storage space for folders.
Each folder can hold up to 500 files created with applications
such as Word and Excel
®
and saved in their original format.
Note: Sharp recommends backing up data saved to the MFD’s hard disk.
DEVICE MANAGEMENT
Remote Diagnosis
The MX-3114N/2614N can be monitored remotely through a Web
browser, letting administrators handle tasks before they become
problems. When action or maintenance is required, the
Status and Alert
function notifies administrators via timely e-mail
alerts.
Remote Operation
The Remote Operation function lets you display the MFD’s main
control panel on your PC screen, allowing you to operate every
major function directly from your desktop.* This function also
enables the administrator to guide an MFD user through necessary
procedures and allows remote MFD operation.
* Requires VNC application.
Network Utility Software
Sharp Remote Device
Manager
* (SRDM) gives
administrators centralised, real
time control of their networked
MFDs through a standard Web
browser, making device
cloning, firmware updates, and
everything else easier and more
accessible.
* Requires download from Sharp’s Web site.
Web-Based System Settings
Administrators can manage
every important setting
including user access and
security as well as other
controls and configurations
through a standard Web
browser right from their
desktops.
Sharp OSA Network Scanner Tool
This client-based scan-to-desktop option is the ideal document management system for small workgroups or offices
that don’t have servers. Sharp OSA Network Scanner Tool provides centralised scan/print user profiles to give everyone
in the office easy one-touch scanning to their PC from any networked MFD—without complicated settings. Scanned
documents can be quickly and easily printed, filed, previewed, shared, and stored to save time and improve document
workflow. Sharp OSA Network Scanner Tool automatically names PDF files based on scanned-document titles and can
convert scanned documents into text with the OCR engine to create searchable PDF files.
Note: Requires optional MX-AMX2.
EXPANDABILITY
Sharpdesk Mobile
Sharpdesk Mobile*
1
is a mobile print/scan application that combines
the convenience of mobile devices and the efficiency of Sharp MFDs
to make conducting business on the go easier than ever. Documents
scanned on the MX-3114N/2614N can be sent to a mobile device,
such as an iPad, iPhone, or Android device*
2
, to preview and save.
Documents saved on a mobile device can be printed out on the
MFD, sent as e-mail attachments, or used in other applications.
*1: Available at a later date; availability varies by country/region. This
application can be downloaded for free from the Apple App Store for iPad
and iPhone or from Google Play for Android devices.
*2: Supported devices: iPhone 4, iPhone 4S, iPad, iPad 2, the new iPad (iOS
4.3, 5.0, and 5.1), and Android-based mobile devices running Android 2.3
(SD memory card required for some devices; screen resolution of 800 x 480
pixels or higher recommended).
Sharp OSA
(Open Systems Architecture)
Innovative Sharp OSA*
1
technology allows you to interact with critical
business and network applications right from the LCD control panel,
offering a new realm of control and convenience. Since Sharp OSA
utilises industry-standard network protocols, the MX-3114N/
2614N can easily integrate with document management systems,
enterprise resource planning software, workflow applications, and
more. The latest version*
2
of Sharp OSA can
reach beyond the
firewall
, enabling extensive system construction and services over the
Internet. Sharp OSA brings benefits such as reducing the costs
associated with system implementation and management, as well as
enabling data sharing across company branch offices or subsidiaries.
*1: Requires optional MX-AMX2 and/or MX-AMX3.
*2: Available at a later date.
Device Cloning
Machine settings can be copied conveniently to another
MX-3114N/2614N via a Web browser in XML format, making it
easy to clone machines in a networked environment. With Device
Cloning, the administrator no longer needs to set up individual
machines one by one, thereby making his/her job a lot easier.
* Image Compression Tool for converting images into compact PDF files
Word
Excel®
PowerPoint®
Scanned
image
etc.
Search screen
Compose
Store
View
Search
Edit
Output zone
PC-Fax E-mail
OCR
ICT*
