Sharp Organizer Link 4, Operating Instructions Manual

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Page 2: ...ok Copyright 1999 2000 by Yellow Computing Computersysteme GmbH Postfach 1136 D 74173 Bad Friedrichshall Germany Hardware and software required Personal computer running MS Windows 95 98 or NT 4 0 2000 CD ROM drive Pentium 60 16 MB RAM for MS Windows 95 or 32 MB RAM for MS Windows 98 NT 4 0 2000 at least 20 MB hard disk space Synchronization with MS Outlook requires MS Outlook 98 or MS Outlook 200...

Page 3: ...ble 9 2 1 Connecting the SHARP Organizer to the PC 9 2 1 1 Connecting the link cable to the PC 9 2 1 2 Connecting the link cable to the SHARP Organizer 9 3 Preparations 11 3 1 Installation 11 3 2 Uninstallation 11 3 3 First steps 11 3 3 1 First program start 11 3 3 2 Registering a new Organizer 12 3 3 3 First data backup 12 3 3 4 Transferring the Organizer data 13 3 3 5 Using the data in Organizer...

Page 4: ... 7 Secret data 20 4 2 8 Settings 21 4 3 Functions and applications 22 4 3 1 Calender 22 4 3 2 Telephone database and User database 23 4 3 3 Memo 24 4 3 4 Expenses 25 4 3 5 Search 26 4 3 6 My Programs 26 4 4 Data backup and restore 27 4 5 Data synchronisation 28 4 6 Data transfer 29 4 7 Import and Export 30 4 8 Print 31 5 Appendix 32 5 1 Link cable 32 5 2 Data compatibility list 32 5 3 Troubleshoot...

Page 5: ...ventional menu controlled selection procedures You can for instance use the SHARP Organizer to record data such as customer addresses during the day while you are out of the office while your secretary plans other appointments on the personal computer The appointments can be exchanged later with the data synchronisation which is now possible Thus the Organizer Link 4 forms the link between the com...

Page 6: ...ons which may arise when working with Organizer Link 4 you can find a detailed description of this in Chapter 1 5 Using online help This applies in particular to the dialogue boxes which are displays prompting you to make certain settings or inputs The operating instructions consist of two parts In the first part you will be familiarised with the program by easy to understand explanations The seco...

Page 7: ...lp on a topic on a help page you will find a link to Other topics at the end of the page However there is also an index function and a search function which you can access via the appropriate tabs 1 6 2 Contents The contents in the list of topics gives a tree structure of the online help It is often possible to obtain sufficient information on a topic just via the tree structure Opening the conten...

Page 8: ...tab Setting up the search function on the first start When you first start the program you are asked to configure the search function By doing this you specify how comprehensive the database in which you later search should be The database should be kept as small as possible The appropriate database is created by clicking on the Next button and then the Finish button in the next window This proces...

Page 9: ...OM2 and COM4 share an IRQ channel you must not connect a mouse to COM1 if you use COM3 as the serial interface Likewise you must not connect a mouse to COM2 if you use COM4 as the interface for Organizer Link 4 2 1 2 Connecting the link cable to the SHARP Organizer There are various link cables for connecting your SHARP Organizer to a PC depending on the SHARP model Please see the table in Chapter...

Page 10: ...tion via a docking station first remove the removable cover from the underside of your Organizer Now place the Organizer on the docking station as illustrated so that it engages in the station The Organizer is now connected to the docking station and hence to your PC Organizer Link 4 10 ...

Page 11: ... space on your hard disk requiring you to uninstall Organizer Link 4 hopefully only temporarily the program is convenient and simple to remove once you have backed up the data During installation under Windows 95 98 and NT 2000 an entry is automatically created in the MS Windows system control in the Software module which enables you to uninstall the software without problems Simply double click o...

Page 12: ...s your secret data during data transfer synchronisation Now just give your file a name under File name and confirm the details by clicking on Save Organizer Link 4 then saves your settings and starts the user interface 3 3 3 First data backup One of the main functions of Organizer Link 4 is data backup The simplest and quickest method is a backup in which all the data is read from the Organizer an...

Page 13: ...to use as individual records may be duplicated if you change method at a later stage From Version 2 0 Organizer Link 4 has an integrated function for automatically deleting double entries You can find more information about this in chapter 4 5 If you specifically want to transfer individual records you should choose data transfer However if you always want to have the same database available on th...

Page 14: ...logue boxes While the data is being received or synchronised a window is displayed in which you can follow the current status of the transfer The transfer can be cancelled by clicking the Cancel button on the PC or pressing the ON button on the SHARP Organizer If the transfer is stopped on the PC the Organizer automatically interrupts the transfer 3 3 5 Using the data in Organizer Link 4 Organizer...

Page 15: ...face Title bar In the main window the top line the title bar shows the current file name and path in addition to the active application In the editor windows and dialogue boxes a brief description of the function of the respective window appears Menu bar The menu bar is located immediately below the title bar the individual menus provide access to all the functions and dialogue boxes in the progra...

Page 16: ...lp on the current screen situation the status bar also displays the number of all the data records as well as the number of records selected in the current data range Like the toolbar the status bar can be activated or deactivated in the View menu Scrollbar If there is a large volume of data the scrollbar can be used to scroll to the parts which cannot be seen Click on the arrows on the scrollbar ...

Page 17: ...field uses an icon to indicate the application from which the record originates This display must be taken into account particularly in the search function Furthermore this is where it is indicated whether or not the record is secret If this option has been selected for the record a closed padlock appears next to the application icon View field The view field which displays the record last selecte...

Page 18: ...he editor is similar to the application window of the main window and therefore depends on the respective application The functions of the menu bar and toolbar in the editor Entry The first menu Entry in the menu bar can be used to cancel or exit the editor In both cases you close the editor window Please note that with the Exit editor command new or modified data is saved but it is not with the C...

Page 19: ... file you may also be changing many settings Therefore please check that the right data transfer parameters have been set Loading a file 1 To load a file select the menu option Open in the File menu 2 Use Search in to select the directory containing the file 3 Now select the file name in the menu 4 Confirm your selection with Open 4 2 3 Copying and moving data records via the clipboard In accordan...

Page 20: ...to search for it in the alphabetically sorted list field However you should remember that there are often more records lines than can be displayed in the list For this reason there is a scroll bar on the right hand side of the list field with which you can scroll through the list However you can also enter search text in the text field between the view field and the list field Organizer Link 4 wil...

Page 21: ... ways of accessing the Settings dialogue box A distinction must be made between opening the settings from the main window or from an editor window In the main window select the menu option Settings in the File menu In the editor window select the menu option Settings in the Options menu The icon is in the toolbar in both the main window and the editor window The many possible settings have been gr...

Page 22: ... on the view selected moves forward or back one day one week or one month Goes to today s date Use this navigation aid to move to a specific date Select this with a double click Note The today s date used is the date set in Window 95 98 or NT 2000 As in the list field of the usual views individual entries can be selected with a mouse click or edited via the corresponding editor with a double mouse...

Page 23: ...ut and the priority are optional If the pre determined deadline for a To Do has expired this To Do is from now on displayed under today s date This also applies to To Dos which were entered without a date in the first place Anniversaries Two different types of anniversary are recognised in Organizer Link 4 anniversaries which are repeated on a specific date e g a birthday and anniversaries which a...

Page 24: ...be saved as secret 6 The entry is saved by closing the editor using the button Editing modifying an entry in the telephone database 1 Change to the telephone database via the application bar 2 Search for the record via the list field If necessary use the scroll bar 3 Click on the line containing the record and then on the icon in the toolbar 4 In the editor change for example a field the category ...

Page 25: ...terion Chapter 4 1 3 contains a more detailed description and many more instructions on this As with the categories see Chapter 4 2 5 you can specify the method of payment used via the assignment Like the categories the designations for the methods of payment can be changed in the editor There is an icon next to the menu Clicking on this button displays a dialogue box in which you can rename the d...

Page 26: ...tored until you either enter new search text and initiate a new search or you reset all the details and settings with Reset Searching for data records 1 Enter your search text e g a name or a place in the uppermost text field The search term does not always need to be entered in full and it is not case sensitive 2 You can refine the search by entering more search text in the second text field A lo...

Page 27: ... for your SHARP organizer Select the desired program 4 The program will be stored to the local directory prepared by Organizer Link 4 and will be displayed in the selection window It is now ready to be transmitted to the organizer How to Transmit Programs to your Organizer 1 Select the program that you want to transmit to your organizer 2 Press the Send button to transmit the program to your organ...

Page 28: ... organizer and Receive from organizer Please note that it crucial to avoid performing both data synchronisation and conventional data transfer sending and receiving for the same databases otherwise there is a risk of duplicates being created From version 2 0 of Organizer Link 4 synchronization can also be performed with Microsoft Out look from Version 98 In this case you can define whether the syn...

Page 29: ...advantage of this is that you can specifically transfer individual data ranges or even all data ranges The individual settings options for data transfer should be explained below using examples Receive from the organizer 1 In the Link menu select the menu option Receive from organizer or click on the icon in the toolbar 2 Now select the data range s you want to transfer or All 3 In addition to sel...

Page 30: ...ult options correspond to the Windows standard and can simply be accepted With the exception of the Text TXT RTF Business card files vCard and Calendar file vCALENDAR data formats you can assign the individual data fields in Organizer Link 4 to a specific data field in the export file To do this edit the field name in the right hand column 6 Edit the file names and the directory into which the dat...

Page 31: ...ur own printed forms 1 Select the menu option Page setup in the File menu 2 Specify the data range for which you would like to create a new form by double clicking it 3 First of all highlight the relevant template type List index card label Then select the New menu item in the File menu 4 Give your new form a name and confirm the name by pressing the Enter key Organizer Link 4 now changes to the L...

Page 32: ...u have connected the link cable is correctly specified in the Organizer Link 4 program If for example you have connected the cable to COM2 you must also specify COM2 in the General tab under Settings otherwise no data can be transferred 3 If your PC only has one serial port to which a mouse is normally connected but which you now want to use for the link you must also remove the mouse driver first...

Page 33: ...8 E Edit 18 Editor 21 Editor menu 15 Exit editor 18 Expenses report 25 F Form 31 G Global search function 20 I Index function 7 Interface 13 K Keyword search 7 L Link cable 9 Links 7 List Label designer 31 List field 17 20 24 26 28 List of topics 7 M Memo 25 Method of payment 25 Month view 22 N New entry 20 O Online help 6 Operating Instructions 6 P Page setup 31 Page view 31 Password 12 20 Paste ...

Page 34: ...Organizer Link 4 34 T To Do list 22 V View field 17 20 24 25 W Week view 22 Windows 95 98 11 Windows NT 11 Word break 18 24 ...

Page 35: ...ng no liability can be accepted for errors in the instructions the interface or on the CD ROM which may lead to damage to components devices or data The statutory guarantee conditions are applicable to our products We reserve the right to make technical modifications to hardware and software Our hardware and software is not guaranteed to work perfectly on devices and configurations other than thos...