Sony ICD P620 - 512 MB Digital Voice Recorder, Operating Instructions Manual

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Page 2: ...uestions about this product you may call Sony Customer Information Services Center 1 800 222 7669 or http www sony com Declaration of Conformity Trade Name SONY Model ICD P620 Responsible Party Sony Electronics Inc Address 16530 Via Esprillo San Diego CA 92127 USA Telephone Number 858 942 2230 This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1...

Page 3: ...d waste disposal service or the shop where you purchased the product Notice for the customers in the countries applying EU Directives The manufacturer of this product is Sony Corporation 1 7 1 Konan Minato ku Tokyo Japan The Authorized Representative for EMC and product safety is Sony Deutschland GmbH Hedelfinger Strasse 61 70327 Stuttgart Germany For any service or guarantee matters please refer ...

Page 4: ...g 19 Using an adding recording 19 Adding a recording to a previously recorded message 20 Recording with an External Microphone or from Other Equipment 21 Playback Erasing Playing Back Messages 23 Playing back a message repeatedly Repeat Play 25 Playing back all messages in a folder continuously Continuous Play 25 Searching forward backward during playback Cue Review 25 Locating quickly the point y...

Page 5: ...s in a Folder Continuously 37 Turning off the Operation Indicator LED 37 Using the IC Recorder with Your Computer Using the Supplied Digital Voice Editor Software 38 What you can do using the Digital Voice Editor software 38 System requirements 39 Installing the software 40 Connecting the IC recorder to your computer 44 Referring to the help files 45 Troubleshooting Troubleshooting 46 Additional I...

Page 6: ...lay window DISPLAY MENU DIVIDE stop REC record review fast backward cue fast forward Speaker headphone jack Operation indicator ERASE VOL volume control HOLD PLAY ENTER There is a tactile dot beside the control to show the direction to turn up the volume The button has a tactile dot ...

Page 7: ...op all the display will be turned off after HOLD flashes HOLD To cancel the HOLD function Slide the HOLD switch to OFF Note When the HOLD function is activated during recording cancel the HOLD function first to stop recording Tip Even if the HOLD function is activated you can stop the alarm playback To stop the alarm or playback press stop Rear USB connector Battery compartment Hook for handstrap ...

Page 8: ... indication REMAIN indicator Remaining memory indicator Remaining battery indicator Recording mode indication REC recording indicator Repeat play indicator EASY S Easy Search indicator Number of messages in a folder Menu indication Counter Remaining time indication Recording date indication Current time indication Messages ...

Page 9: ...t polarity and close the lid Make sure to insert both of the batteries from their ends If the battery compartment lid is accidentally detached attach it as illustrated Clock setting display appears when you insert batteries for the first time or when you replace the batteries with new ones Please refer to Steps 2 to 3 in Step 2 Setting the Clock to set the date and time ...

Page 10: ...e battery life may shorten depending on the operation of the unit Notes Do not use manganese batteries for this unit When you replace the batteries with new ones the clock setting display appears In this case set the date and time again The recorded messages and alarm setting however will remain When replacing the batteries be sure to replace both batteries with new ones Do not charge dry batterie...

Page 11: ... the clock setting display Press DISPLAY MENU for more than 1 second until MODE appears in the display window The unit enters the menu mode Press or to display SET DATE Press PLAY ENTER The year digits will flash 2 Set the date Press or to select the digits of the year Press PLAY ENTER The month digits will flash Set the month and day in sequence then press PLAY ENTER The hour digits will flash Ti...

Page 12: ... SET DATE Press stop to exit from the menu mode If the unit is left unused for more than 3 seconds in the stop mode the display will show the current time Tips This unit does not have a power on off switch The display is shown at all times You can select the 12 hour display using the menu To set the 12 hour display select 12H in the HOUR menu In that case AM12 00 will appear in step 2 ...

Page 13: ...ng REC stop You can record up to 99 messages in each of the four folders A B C and D Since a newly recorded message is automatically added behind the last recorded message you can start recording quickly without searching for the end of the last recording Note Before making a long recording be sure to insert new batteries and check the battery indicator 1 Select the recording mode See Changing the...

Page 14: ...ausing recording press stop To Do this listen to the current recording Press stop to stop recording then press PLAY ENTER review the current recording instantly Press PLAY ENTER during recording search backward during recording Review Hold down during recording or recording pause Recording mode will be released and reviewing of the current recording starts If you release the button playback starts...

Page 15: ...ime and the number of messages you can make vary depending on the conditions of use When you record messages in the mixture of HQ SP and LP modes the maximum recording time will be between those for the HQ and LP modes Due to the limitation of the IC recording system this unit records in the minimum recording unit of approx 2 seconds at most therefore the following symptoms may occur When a messag...

Page 16: ...display will also flash when the remaining time reaches 1 minute When the memory is full recording automatically stops and FULL will flash in the display window with an alarm sound To continue recording first erase some of the messages Notes If you press REC when the memory is full FULL will flash with an alarm sound Erase some of the messages before you start recording again If you press REC afte...

Page 17: ...lly in Response to the Sound Advanced VOR Function When VOR voice operated recording is set to ON in the menu recording starts when the recorder detects sound VOR is displayed in the display window Recording stops when no sound is heard VOR PAUSE flashes in the display window Note VOR function is affected by the sound around you Set the microphone sensitivity to H high or L low using the menu If r...

Page 18: ...Press DISPLAY MENU for more than 1 second until MODE appears in the display window 2 Press or to select SENS and press PLAY ENTER 3 Press or to select H high sensitivity or L low sensitivity and press PLAY ENTER 4 Press stop to exit the menu mode ...

Page 19: ... the procedures below 1 Press DISPLAY MENU for more than 1 second until MODE appears in the display window 2 Press or to display REC OP and press PLAY ENTER The adding recording window will be displayed 3 Press or to select ON and press PLAY ENTER The setting is changed 4 Press or to select ADD or OVER and press PLAY ENTER ADD adds a recording to a previously recorded message OVER adds an overwrit...

Page 20: ... Message 3 Message 4 Added recording When OVER is selected in the menu You can add an overwrite recording after the selected point in a recorded message The part of the message after the selected point is deleted The starting point of an overwrite recording Message 2 Message 3Message 4 The deleted part of Message 2 Message 2 Message 3 Message 4 Added overwrite recording in Message 2 1 During playb...

Page 21: ...nnot add or overwrite a recording if the remaining memory is not long enough The added or overwritten portion of a message will be recorded in the same recording mode HQ SP or LP Recording with an External Microphone or from Other Equipment microphone jack External microphone not supplied Tape recorder TV radio etc 1 Connect a plug in power type microphone or other equipment to the microphone jack...

Page 22: ...matically supplied to the microphone from the IC recorder 2 Follow the steps in Recording Messages on page 13 to record messages Notes Make sure that the plugs are connected securely We recommend you make a trial recording to check the connections and volume control When connecting equipment other than Sony s refer to the instruction manual of the equipment ...

Page 23: ...ayback VOL When playing back a previously recorded message start from Step 1 When playing back a message you have just finished recording start from Step 3 1 Select the folder See Selecting the Folder on page 17 2 Select the message number Press or to display the desired message number for smaller message number for larger message number ...

Page 24: ...g Connect an ear receiver or headphones to the headphone jack The built in speaker will be automatically disconnected If noise is heard wipe the headphones plug Other operations To Do this stop at the current position Press PLAY ENTER or stop To resume playback from that point press PLAY ENTER again go back to the beginning of the current message Press once skip to the next message Press once go b...

Page 25: ...o ON you can play back all messages in a folder continuously Searching forward backward during playback Cue Review To search forward keep pressed during playback and release the button at the point you wish to resume playback To search backward keep pressed during playback and release the button at the point you wish to resume playback If you keep or pressed the unit starts to search at higher spe...

Page 26: ...red point Locating quickly the point you wish to start playback Easy Search When EASY S is set to ON in the menu you can advance approx 10 seconds by pressing This function is useful when locating a desired point in a long recording EASY S is displayed in the display window Playing Back a Message at a Desired Time with an Alarm You can sound an alarm and start playback of a selected message at a d...

Page 27: ...ase the message Press PLAY ENTER while DATE is flashing The year digits will flash Press or to select the year digits and press PLAY ENTER The month digits will flash Press or to select the month digits and press PLAY ENTER The day digits will flash Press or to select the day digits To play back once a week Press or to select the day of the week To play back at the same time every day Press or to ...

Page 28: ...TER The same message will be played back from the beginning To cancel the alarm setting before the playback starts Press stop while the alarm sound is heard You can stop even when the HOLD function is activated Notes You cannot set the alarm if you have not set the clock or there is no message in the selected folder the unit will not enter the alarm setting mode when you press DISPLAY MENU in Step...

Page 29: ... erasing alarm will sound for 10 seconds after the erasing is finished and playback begins Alarm setting will not be canceled when the alarm playback finishes To cancel alarm setting see below To cancel or change the alarm setting 1 Select the message you set the alarm to play back and press DISPLAY MENU for more than 1 second to enter the menu mode 2 Press or to select ALARM ON 3 Press PLAY ENTER...

Page 30: ...trieve it Erasing messages one by one When a message is erased the remaining messages will advance and renumbered so that there will be no space between messages 1 Press ERASE while playing back the message you want to erase or press ERASE for more than 1 second during stop mode A beep will sound and the message number and ERASE will flash while the whole message is played back 10 times ...

Page 31: ...essage To cancel erasing Press stop before step 2 To erase other messages Repeat steps 1 and 2 To erase a message partially First divide the message and then follow the steps to erase the message Erasing all messages in a folder 1 Select the folder you want to erase using DISPLAY MENU See Selecting the Folder on page 17 2 While pressing stop press ERASE for more than 1 second ALL ERASE will flash ...

Page 32: ...want to divide When you press DIVIDE during recording The new message number is added at the point you pressed the button and the new message number and DIVIDE flash three times The message will be divided into two however the messages will be recorded without a break Tip You can divide a message during recording pause When you press DIVIDE during playback The message is divided into two at the po...

Page 33: ...e a message with an alarm setting the alarm setting remains only with the former message divided You cannot divide a message in the first or the last 1 second If you divide a message frequently the unit may become unable to divide a message Once a message is divided you cannot combine the divided messages with the IC recorder To combine the divided messages use the supplied application software Mo...

Page 34: ...The message is moved in the destination folder 6 Press stop to exit the menu mode To cancel moving the message s Press stop before step 5 Note The move function does not duplicate a message in another folder When you move a message to another folder the one in the previous folder will be deleted ...

Page 35: ...top mode the display will show the current time regardless of the display mode setting Counter Elapsed playback recording time in one message Remaining time REMAIN In the playback mode The remaining time of one message indication In the stop and recording mode The remaining recording time indication Recorded date REC DATE The date the current message was recorded Recorded time REC DATE The time th...

Page 36: ...ding Mode HQ You can record with the high quality sound monaural sound SP You can record with better sound monaural sound LP You can record for longer time monaural sound 1 Press DISPLAY MENU for more than 1 second until MODE appears in the display window 2 Make sure that MODE is displayed and press PLAY ENTER HQ or SP LP will flash 3 Press or to select HQ SP or LP and press PLAY ENTER Now the set...

Page 37: ...pleted 4 Press stop to exit the menu mode Turning off the Operation Indicator LED During recording and playback the operation indicator lights or flashes You can set the operation indicator to turn off even in operation 1 Press DISPLAY MENU for more than 1 second until MODE appears in the display window 2 Press or to display LED and press PLAY ENTER ON or OFF will flash 3 Press or to select OFF an...

Page 38: ...P3 file as it is Sending a voice e mail message using MAPI e mail software Using the transcribing keys to play back a message and transcribe it using a word processor or an editor s window Transcribing your IC recorder message using Dragon NaturallySpeaking speech recognition software Only when Dragon NaturallySpeaking version 5 0 or higher Preferred or Professional Edition is installed on your co...

Page 39: ...t supported Hardware Environment Computer IBM PC AT or compatible CPU 266 MHz Pentium II processor or higher For Windows Vista 800MHz Pentium III processor or higher RAM 128MB or more For Windows Vista 512MB or more Hard disk space 70MB or more CD ROM drive When creating an audio CD or data CD a CD R RW drive is needed Port USB port Sound board Sound cards compatible with any of the supported Micr...

Page 40: ...e Editor software on your computer s hard disk Notes When you install the Digital Voice Editor you can create all the compatible file types except for the DVF TRC files You can play back the DVF TRC files When installing both types of the Digital Voice Editor make sure to select overwrite installation to handle all the compatible file formats Do not connect the IC recorder to the computer before i...

Page 41: ...icrosoft DirectX module is also installed depending on the operation system of your computer This module is not deleted after uninstalling the software After installing the Digital Voice Editor software do not install the Memory Stick Voice Editor 1 0 1 1 1 2 2 0 software The Digital Voice Editor will not work properly With the supplied software you can save or edit the messages in the Memory Stic...

Page 42: ...write down and keep it for future reference A file recorded from a CD cannot be handled except on the computer where the file is recorded Handling of a file is limited to the computer bearing the same owner name input during the Digital Voice Editor installation If any illegal data modification is attempted or a file is used for other than the private purposes the file may become unplayable or the...

Page 43: ...u wish to uninstall the software follow the steps below For Windows 2000 or Windows XP 1 Click Start and select Settings Control Panel and then Add or Remove Programs or Add Remove Applications 2 Select Digital Voice Editor 3 from the list and click Remove or Change Remove 3 Follow the instructions on the screen For Windows Vista 1 Click Start Control Panel Programs and then select and click Unins...

Page 44: ...your computer You can transfer the IC recorder data onto your computer by connecting the IC recorder to the computer Use the USB connecting cable supplied with the IC recorder to connect the USB connectors of the IC recorder and your computer The IC recorder is recognized by the computer as soon as the cable is connected You can connect or disconnect the cable when the IC recorder and the computer...

Page 45: ...t be guaranteed Use of this IC recorder with a USB hub or a USB extension cable is not guaranteed A malfunction may occur depending on the USB devices connected at any one time Before connecting the IC recorder to the computer check that batteries are inserted in the IC recorder When you connect the IC recorder to the computer make sure that the IC recorder is in the stop mode It is recommended th...

Page 46: ... is displayed and you cannot start recording The memory is full Erase some of the messages page 30 99 messages have been recorded in the selected folder Select another folder or erase some of the messages page 30 Noise is heard An object such as your finger etc accidentally rubbed or scratched the unit during recording so that noise was recorded The unit was placed near an AC power source a fluore...

Page 47: ... If you divide messages frequently the unit may become unable to divide a message You cannot divide a message in the first or the last 1 second of a message You cannot record messages up to the maximum recording time If you record messages in a mixture of HQ SP and LP modes the recordable time varies from the maximum HQ mode recording time to the maximum LP mode recording time page 15 No more reco...

Page 48: ...itor software The unit requires a certain amount of memory for system operation That amount is subtracted from the remaining time which is the reason for the difference The unit does not operate correctly Take out the batteries and insert them again page 9 Please note that recorded messages may be erased during service or repair work ...

Page 49: ...dia Center Edition 2004 Service Pack 2 or higher Windows XP Media Center Edition 2005 Service Pack 2 or higher you log on as a user name belonging to a user account with limitations Make sure to log on as a user name with the Computer administrator user account In Windows 2000 Professional make sure to log on as the user name of Administrator The IC recorder or Memory Stick cannot be properly conn...

Page 50: ... software does not support Depending on the file format you cannot use part of editorial features of the software Counter or slider moves incorrectly There is noise This happens when you play back messages that you divided combined overwrote or added a recording Save a message in the hard disk first and then add it to the IC recorder Select the saving file format that suits the IC recorder you use...

Page 51: ...h the IC recorder Otherwise the computer operations become unstable or the data inside the IC recorder may be damaged There may be conflict between the software and other driver or application Do not install the Memory Stick Voice Editor software and the Digital Voice Editor Ver 2x software after you installed the Digital Voice Editor software The Digital Voice Editor may not operate properly ...

Page 52: ...urther On noise Noise may be heard when the unit is placed near an AC power source a fluorescent lamp or a mobile phone during recording or playback Noise may be recorded when an object such as your finger etc rubs or scratches the unit during recording On maintenance To clean the exterior use a soft cloth slightly moistened in water Do not use alcohol benzine or thinner If you have any questions ...

Page 53: ...ower requirements Two LR03 size AAA alkaline batteries 3 V DC Dimensions w h d not incl projecting parts and controls 34 6 109 2 18 4 mm 1 3 8 4 3 8 3 4 in Mass incl batteries 67 g 2 4 oz Supplied accessories Operating instructions 1 LR03 size AAA alkaline batteries 2 Headphone 1 excluding the U S A Canada and Europe Carrying pouch 1 excluding the U S A Canada and Europe USB connecting cable 1 App...

Page 54: ...emarks of Sony Corporation MagicGate Memory Stick is the trademark of Sony Corporation LPEC and are registered trademarks of Sony Corporation US and foreign patents licensed from Dolby Laboratories Music Identification Technology and associated data will be supplied from the Gracenote Gracenote MusicID is the industry standard for digital music identification for both CDs and individual music file...

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