6-2
Stellent Content Server User Guide
Working with Files
Revision Life Cycle
This section describes the process that a file goes through to become a content item
revision in Stellent Content Server. The same process occurs when you check in a new file
and when you check in a revision to an existing content item.
1. The contributor logs in to Stellent Content Server through a web browser and displays
a check-in window. This user will typically be the author of the content item.
2. The author specifies the file name, enters information about the file (metadata), and
designates security information (security group and account, if enabled).
3. Upon check-in, a copy of the native file goes into the native file repository, and the
file’s metadata is saved to the content information database.
4. If a conversion module is set up for the specified file format, the file is converted to a
web-viewable format (for example, PDF). If the file cannot be converted, it is “passed
through” as is (i.e., unconverted).
5. If the file was converted, the converted file is stored in the web-viewable file
repository. If the file was passed through in unconverted form, a copy of the native file
is stored in the web-viewable file repository.
6. If the file’s metadata meets the criteria for an enabled workflow, it goes through the
workflow process.
7. When the file meets all of the following criteria, the file contents or its metadata only
are indexed in the web-viewable file repository:
•
Successful conversion or pass through
•
Approval at all steps of a workflow (if any)
•
Release date is reached
8. On the content item’s release date, the file becomes available in the content server.
•
The content item can be found by browsing through the defined hierarchical link
structure (the “Library”), or by searching for metadata or specific text.
•
When users view the content item, they can retrieve the web-viewable file, the
native file, and/or the metadata.
(page 6-4) for information on the status of a file at each step in
the process.
Summary of Contents for Content Server
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