Etiquette Guidelines
Participate in an audio-visual check
Start the video conference with a roll call or speak with the host site.
Mute appropriately
Remember to mute when not speaking. This will ensure that video does not switch to
another site if someone makes a noise when using voice activated mode
If you need to move the microphone during the session, mute it first.
Engage the remote audience
Look into the camera occasionally when you are speaking. This helps you to maintain
good eye contact with the remote audience.
Do not move out of camera range so that people are always able to see you.
Speak clearly and naturally
The microphone will automatically amplify the sound.
There is no need to shout. Quiet talkers should sit closer to the mic.
Modulate your voice so it is not a monotone.
Pause between speakers
Due to a slight audio delay, pause and wait for a longer than normal period if you want
to be able to hear comments or are expecting a response from other sites.
Reduce background noise
Avoid unnecessary tapping, rustling of papers, and side conversations when your site
is speaking, as this will add audio noise at the receiving sites.
Enhance video display
Avoid rapid movements or erratic hand gestures.
Avoid wearing clothing with loud patterns, or solid red and white.
Professional behaviour
Be aware of the scheduled start and end time.
Assume that you are visible and can be heard throughout the meeting.
Do not interrupt when others are talking and use respectful language at all times.
Focus discussion and questions on the content of the session.
Respect individual confidentiality.
Administrative meetings
Participants at all sites should be introduced.
Say your name and site the first few times you respond to help familiarize others with your voice.
After the session
Leave room clean and put video conference equipment away
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