teachscape Reflect, User Manual

Page 1: ...Reflect Capture Tool USER MANUAL ...

Page 2: ... School or District Site 2 Check Hardware Inventory 3 Download and Store School or District Account Information 4 Classroom Capture Process 7 Get Ready to Capture 8 Capture Video 18 Upload Video 22 Appendix 27 Positioning the Hardware 28 Troubleshooting the Microphones 30 Teachscape Reflect Capture Tool User Manual ...

Page 3: ...T SITE Check Hardware Inventory Download and Store School or District Account Information Note A user with administrative privileges should complete this initial setup process prior to general launch of Teachscape Reflect in your school or district The Administrator login must be used the first time the capture tool is launched ...

Page 4: ... 2 USB cables 1 Ethernet cable Teachscape Reflect capture device Board camera Panoramic camera Capture device power adapter 1 2 Microphones Stereo mini cable Lens cleaning cloth Teachscape Reflect dedicated capture station laptop Capture station laptop power adapter Computer mouse USB cables 2 Ethernet cable Note The camera laptop and set of microphones in this case cannot be substituted with comp...

Page 5: ...ator login and password Note Capture device camera is not needed for this initial administrative setup STEP 1 You need to remove only the dedicated capture station laptop and its power adapter from the case at this time Attach and plug in the adapter to a power source and click on the ON button Depending upon your laptop model it may be located in the upper left of the keyboard STEP 2 Enter the pa...

Page 6: ...the purpose of this initial setup the camera does not need to be connected to the laptop at this time However if it is not connected a notification will appear after login This will NOT affect your initial setup STEP 6 Click on the Update User List link near the upper right hand corner of the application to download your site s account information e g teacher names This may take a few minutes A Da...

Page 7: ...tial setup process Note You have now successfully completed the initial setup for your school or district It is strongly advised that after this initial setup you run a test capture see Get Ready to Capture and Capture Video in this manual for more information about this process Teachscape Reflect Capture Tool User Manual 6 ...

Page 8: ...deo Note The initial setup process must be completed prior to the general launch of Teachscape Reflect in your school or district The Administrator login must be used the first time the capture tool is launched See the previous section for how to do the initial setup After initial setup at a school or district site the classroom capture process may be initiated ...

Page 9: ... are charging a GREEN light indicates that they are charged Note It is advised that you charge the microphones for 45 minutes to 2 hours before your first use It will take approximately 45 minutes for an 80 charge and 3 hours for a full charge A full charge lasts for approximately 6 hours of continuous recording Tips for Success Check that the clip on the teacher microphone is not interfering with...

Page 10: ...mera should point directly at the board or other focal point e g whiteboard projector screen chair chart paper The height of the panoramic camera should align with the seated height of the tallest student to capture the faces of as many students as possible Press the latch and raise the camera head to adjust Note It is suggested that your Teachscape Reflect equipment be stored on a media cart If y...

Page 11: ... the computer mouse to an available USB port optional STEP 4 Connect the Audio Cable Connect the audio cable by plugging the smaller tagged end of the audio cable into the microphone input on the camera and the other end into the microphone input on the laptop Capture device back HD cam USB port Panoramic cam USB port Dedicated capture station side USB ports USB cables from capture device to dedic...

Page 12: ... Tool If you have not done so already launch the application Power the dedicated capture station laptop ON Launch Windows using teach as the password Launch the Teachscape Reflect capture tool by either clicking on the Reflect Capture icon on the desktop or if the welcome screen is open the Launch Reflect Capture Tool button Enter your Teachscape login and password Note If you launched the Teachsc...

Page 13: ... screen to provide information about the lesson Be sure to give your lesson a meaningful capture title i e video name so that the lesson video is easily recognizable once it is uploaded to My Reflect Video Library Note If you are a teacher your name will be pre populated If you do not see your name in the list click on Update User List If your name continues to be missing from the list contact Tea...

Page 14: ...amera in relation to the camera s internal mirror Calibration means aligning the camera to what is reflected in the mirror You may find that you do not need to calibrate the camera See the images on the following page for examples Your goal is to have straight edges on the panoramic image Strong Calibration Note straight edge of image at top and bottom Poor Calibration Note curved black obstructio...

Page 15: ...y Adjusting the Perimeter Alignment After clicking on the Calibrate button if your panoramic camera image needs improving use your mouse to click and drag within the image to move the thin white ring around the circular image centering it and aligning it with the perimeter edge of the image White ring centered and aligned to perimeter White ring not centered and unaligned to perimeter ...

Page 16: ...nce of the white ring to calibrate the camera i e improve your panoramic image Using your mouse click and drag just the thin white ring to adjust the circumference of the ring Place the ring to a point just inside the image perimeter Click on Save to recheck your calibration and recalibrate until you are satisfied with the image quality STEP 9 Adjust the Zoom for the Board Camera Image The board c...

Page 17: ...w If you do feel that adjustments should be made use the slide bars underneath each preview image to manually adjust the camera settings It is recommended that you check the Auto box to focus the camera during this stage and then uncheck the box once you are satisfied with the focus settings Unchecking the box will prevent ongoing refocusing due to movement during the lesson Panoramic Camera Previ...

Page 18: ... whiteboard before the lesson and after Click on the camera button above the board camera preview screen This will allow you to use the board camera to take pictures Adjust the camera settings as needed and click on Take Photo You may take as many photos as you wish For documents or artifacts you may simply hold them in front of the board camera To delete a photo hover over the thumbnail image unt...

Page 19: ... that they are in mute mode and will not record Push the mute button on each microphone once The LED status lights should now flash GREEN indicating that they are ready to record STEP 2 Attach the Teacher Microphone Attach the smaller clip on microphone to the teacher s clothing within 6 12 inches of his or her mouth Make sure the teacher s microphone is attached securely with the microphone LED s...

Page 20: ... of the audiometers If the audiometers do not indicate sound check to make sure your microphones are charged and unmuted Tips for Success Do not leave a microphone in the capture device base during video capture When docked in the base the microphone will revert to charging mode and will not record Avoid audio interference by removing anything that might bump into the teacher s microphone such as ...

Page 21: ...ideo Capture Click on the Record button After clicking on Record read the Consent Agreement and select I Agree Capture will begin Do NOT close the laptop during capture You may leave the camera and capture station running unattended for the duration of the lesson ...

Page 22: ...bove the board camera view STEP 6 End the Video Capture Click on the Stop button at the bottom of your screen to conclude capture You will see a Recording Complete notification You may take additional still photos at this time or close the window Be sure to turn off your microphones to conserve the charge Either place them in the docks on the capture device or hold the mute buttons for at least 10...

Page 23: ... outlet rather than using the capture station battery STEP 2 Launch the Teachscape Reflect Tool If you haven t done so already power your capture station ON and launch the Teachscape Reflect capture tool Once launched make sure that you are connected to the Internet by checking for the online icon in the upper right hand corner of the capture and upload screen Note For uploading videos you do not ...

Page 24: ...d Time button to schedule your upload at a time that does not interfere with any routine network processes that may occur at night STEP 4 Identify Captures for Deletion Select the Upload Queue tab on the Teachscape Reflect capture tool Here you can view the list of captures in the queue You may preview the video s by clicking on the Preview button although please note that the preview is the wrapp...

Page 25: ...t need to be connected to the Internet during compression Compressing videos makes smaller file s resulting in shorter upload duration You may preview the videos after compressing and before uploading Note This process involves large files If you choose to not compress first each video could take approximately three times as long to upload as it took to capture For example if you captured two hour...

Page 26: ...u may leave the capture station unattended in a secure location while the captures are uploading If you chose to first compress the video s upon successful compression the video s will appear in the lower Ready for Upload window From here you may preview the video s by clicking on the Preview button Or you may select the video s for upload and click on the Upload button ...

Page 27: ...our successful uploads will no longer be listed on the Upload Queue tab but will appear on the Successful Uploads tab in the Teachscape Reflect capture tool If any uploads have failed you can view details about the failed uploads on the Upload Queue tab To learn more about the failed attempt click on the View Details button You may include any failed captures in your next upload attempt 26 ...

Page 28: ...27 Teachscape Reflect Capture Tool User Manual 27 Teachscape Reflect Capture Tool User Manual CLASSROOM CAPTURE APPENDIX Positioning the Hardware Troubleshooting the Microphones ...

Page 29: ...are placement for a variety of common classroom arrangements Make sure that the board camera is pointing directly at the center of any direct instruction e g whiteboard projector screen chair chart paper To ensure that the panoramic camera can capture the faces of as many students as possible press the latch and raise the camera head to align its height to the seated height of the tallest student ...

Page 30: ...Capture Tool User Manual Note It is suggested that your Teachscape Reflect equipment be stored on a media cart If you are not using a cart place the equipment near each other on a level surface Board camera Panoramic camera ...

Page 31: ...s powering down or pairing Alternating slow GREEN and RED flashes Microphone is not paired to camera YELLOW flash alternating with GREEN flash OR YELLOW flash alternating with two RED flashes Microphone battery is low Rapid RED flashes continuing for more than a few seconds Radio congestion Remove devices such as cell phones wireless hubs and radios that might interfere with the microphone signal ...

Page 32: ...erference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receivi...