Toshiba TF 831 Manual Download

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TOSHIBA

TF 831/861

Preparation

Contents

Preparation

Unpacking ...................................................

Remove transport: ......................................

How to install the process unit: ...................

To make a good impression: the toner pack

Connection to the mains .............................

How to insert the recording paper: .............

How to install the exit paper tray: ...............

Insert memory card(s).... ............................

Installation

The Menu-system .....................................

Enter user name .......................................

Enter terminal ID .......................................

Setting dialling method .............................

Connection to PABX,

obtaining a public line ...............................

Set language ............................................

Set date and time .....................................

Reception of documents

Set standby mode .....................................

Automatic reception .................................

Manual reception ......................................

Reception reduction .................................

Memory reception .....................................

SECURE RX ...............................................

Activate and deactivate

Secure Rx .................................................

Correct sequence of printout ....................

Multiple printout ........................................

Cancel reception ......................................

Reception protection ................................

Local copy ................................................

Copy reduction ..........................................

Transmit documents

Document format .....................................

Automatic fax messages ...........................

Stack mode ..............................................

Useful job-management ............................

Important transmission ..............................

Direct transmission ...................................

Transmission using alpha dial ....................

Transmission one-touch dial ......................

Transmission using telephone directory .....

Single multi-address transmission .............

Stored broadcast ......................................

Monitoring (direct) ....................................

Monitoring (Job) .......................................

Set resolution ...........................................

Set contrast ..............................................

Transmission options, ECM on/off .............

Transmission options, number of pages ....

Transmission options, secure transmission

Transmission options, reduced speed ........

Transmission options, send cover sheet ....

Transmission options, transmission stamp (if

nstalled) ...................................................

Chain dialling ............................................

Redial .......................................................

Resend (retained job) ................................

Cancel a job placed on hold

(with job placed on hold) ..........................

Cancel transmission ..................................

Polling

Reserve polling ..........................................

Polling protection ......................................

Reserve polling, permanent

(general info box) ......................................

Reserve polling, append documents .........

Cancel polling reservation .........................

Single polling ............................................

Multiple polling ..........................................

Cancel polling ...........................................

Program continous polling .........................

Reverse direction ......................................

Store numbers

Alphabet dial memory ...............................

Alphabet dial options ................................

Modify ABB numbers .................................

Delete ABB numbers .................................

One-touch dial keys ...................................

Cancel one-touch dial keys .......................

Define groups ...........................................

Edit groups ................................................

Cancel groups ...........................................

Report Prints

Program selection list ................................

Transmission reports .................................

Transmission and reception journal ...........

Reservation list ..........................................

The function list ........................................

The dial number lists .................................

Department list .........................................

Mains error report .....................................

Contents

Advanced settings

Delayed fax job .........................................

Set transmission header position ..............

Reception bottom line (RTI) ......................

Permanent monitoring ..............................

Last-number redial ....................................

Adjust ringer volume .................................

Power saver (stand by) ..............................

Cost centre administration ........................

Department code ......................................

Modify or delete a department .................

Deactivate department code ....................

Cover sheet ...............................................

Retain jobs ..............................................

100

Query job status ......................................

101

Line 2 mode (optional) ............................

102

Basic setting, document length ...............

103

Basic setting, transmission memory ........

103

Basic setting, resolution and contrast .....

104

Basic setting, ECM (error correction

method ...................................................

105

Basic setting, protected transmission ......

105

Basic setting, TX stamp (optional) ...........

106

Basic setting,

Superfine reception (only TF 861) ...........

106

Divider sheet ...........................................

107

Additional paper cassettes (optional) ......

107

Possible problems

Diagnosis programs .................................

108

Error messages in display ........................

109

Error codes in journal ..............................

111

Transmission problems ............................

113

Receiving problems .................................

114

Cleaning document scanner ...................

115

Document jam ........................................

115

How to clear a recording paper jam .......

116

Filling the stamp ink ................................

116

Remote maintenance (COMLINE) ...........

117

Connection to PABX ................................

117

UK Connection information

UK Connection information .....................

118

Index

Index .......................................................

119

Summary of Contents for TF 831

Page 1: ...1 A C D B G F E H I N J L K M 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 18 21 20 ...

Page 2: ...Indicates transmission on line 1 Line 2 lamp Indicates transmission on line 2 the second line is optional PC COMM lamp If this lamp flashes it indicates that data are being transmitted form the PC to the interface the PC interface is optional One touch dial cover for one touch dial keys 36 69 and func tion keys ONE TOUCH DIAL KEYS Sends documents at the push of a button JOB STATUS KEY You can use ...

Page 3: ... 57 Polling protection 58 Reserve polling permanent general info box 59 Reserve polling append documents 60 Cancel polling reservation 61 Single polling 62 Multiple polling 63 Cancel polling 65 Program continous polling 66 Reverse direction 68 Store numbers Alphabet dial memory 70 Alphabet dial options 72 Modify ABB numbers 73 Delete ABB numbers 74 One touch dial keys 75 Cancel one touch dial keys...

Page 4: ...ting and receiving equipment should be connected to this mains supply AC power You will find the mains connection on the back of the machine The ON OFF switch is situated above the mains jack Now switch your machine on Please protect your machine from vibration direct sunlight dust humidity heat 1 Fax machine 2 User manual 3 Powercable 4 Process unit with toner 5 Fixer cleaner 6 Exit document tray...

Page 5: ...he process unit has to be removed In order to prevent transport damage the high quality process unit of your new fax machine is delivered in special packaging to provide additional protection Please follow the enclosed instructions This is how to install the unit Open the top cover by pressing the release button Install the process unit by inserting the pins into the lateral guides and then by app...

Page 6: ... Unpack the toner pack supplied Do not touch any sensitive parts of the printer system First shake the new toner pack insert in the direction of the arrow and slide forward Now remove the seal When holding the protective foil be sure to avoid contact with any toner residue The toner pack latch locks into place with a click Replacing the fixer cleaner or installing for the first time If necessary p...

Page 7: ...sh eyes with plenty of water If you have inhaled toner breathe deeply in the open air If toner gets in your mouth wash it out with plenty of water In an emergency call al doctor and now the ozone filter As you see it is inserted in its support underneath the cover When inserting hold the filter only by the ribbons in order to avoid clogging the filter mesh Connection to the mains Telephone connect...

Page 8: ...by flexing and fanning out the stack to separate the sheets Place the paper so that it lies straight in the cassette with the side to be printed facedown and don t forget The paper cassette holds a maximum 250 sheets 80 g sm The paper is never stacked above the limit mark as shown on the left Then Slide the cassette into the slot until you hear it lock in place Do not use damp wrinkled on torn pap...

Page 9: ...ted the memory display is 100 in order to prevent the transmission job being lost 2 Open the housing cover 3 Remove the cover for the memory modules 4 Insert the memory expansion card so that the soldered side is pointing upwards Close the cover for the memory modules Close the housing cover Insert the card into the left hand slot unless another card has already been inserted In this case use the ...

Page 10: ... mation concerning all operating modes This display makes it more easy for you to work with the various functions of your fax machine and everything is set out in a clear menu Up to four menu items are displayed on each occasion and a number is assigned to each of these items A special group of keys is used for acti vating the menu as well as for control activities within the various menu levels 3...

Page 11: ...allocated to the various number keys Place character The character of your choice is placed wherever the flashing cursor is located Please use the O P keys to control the highlighted input Cancel characters Move the highlighting to the appropriate position and press the DELETE key on the one touch dial key field The character is then deleted and is replaced by an empty character If you do not wish...

Page 12: ...ield and then return immediately to the previous posi tion The character can then be deleted When the name is complete press the START key START key START key START key START key Example TOSHIBA Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection Enter the name Example Toshiba 1 x 8 T 7 x 4 i 7 x 6 o 6 x 2 b 9 x 7 s 5 x 2 a 6 x 4 h Name is ready ...

Page 13: ...l for the international form In Germany it is obligatory to enter the terminal ID If you have installed the second line optional enter an addi tional code Continued from Enter user name Option for selecting the national or international form Please always select the international form Select a menu item Make your selection Now enter the code Insert a pause with pause button Code is complete Confir...

Page 14: ... There are two dialling methods The pulse dialling method is normally used in the public switched telephone network If your fax machine is connected to a PABX the DTMF dialling method may also be used As the public network is modernised this dialling method may also be used in the public network If you are in any doubt first try the pulse dialling method basic setting If the dialling procedure fai...

Page 15: ...ABX obtaining a public line The TF 861 can be connected not only to the public switched telephone network public line but also to a PABX In this case additional parameters have to be entered With PABXs the public line is obtained in various ways Number Dial one digit or several digits in order to obtain the public line Earth key Earth potential is con nected to the line in order to obtain the publ...

Page 16: ...1 COMM OPTIONS Standby mode Start the menu The first 4 menu items are displayed Select a menu item Select a menu item Press STOP return to standby mode 03 DEUTSCH 02 ITALIANO STOP Set language Your fax machine is set to English Please carry out the following menu steps if you wish to use another language for the menu and the list prints 01 ENGLISH LANGUAGE ...

Page 17: ...12 or 24 hour format Select a menu item Example 24 hour format Enter the date and the time Confirm with START Make your selection for the date format Select a menu item Make your selection for the month using figures or the name Select a menu item Press STOP return to standby mode 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 2 LISTS 4 MENU LIST 3 INSTALLATION 1 COMM OPTI...

Page 18: ...eption If the line is used primarily for telephone traffic The call must be accepted manually the fax machine is not activated when the line rings The call must be accepted manually the fax machine is not activated when the line rings The call must be accepted by an additional telephone If you wish to transmit a document you must press the START key of the fax machine Ensure that any fax calls can...

Page 19: ... to suppress printout on the second page Receptionreduction ON OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Reception reduction ON 2 Reception reduction OFF Select a menu item Press STOP return to standby mode 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 2 LISTS 4 MENU LIST 3 INSTALLATION 1 COMM OPTIONS RX ...

Page 20: ... Memory reception ON OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Memory reception ON 2 Memory reception OFF Select a menu item Press STOP return to standby mode 1 ON 2 OFF SET MEMORY RX 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 2 LISTS 4 MENU LIST 3 INSTALLATION 1 COMM OPTIONS STOP Display messages for ...

Page 21: ...ut and all further documents are received with out any restriction Secure RX can only be activated if memory reception has been activated see page 20 Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Enter edit security code see A 2 Activate Secure RX only possible if security code is used see B Select a menu item 1 SECURITY CODE 2 ACTIVITY M...

Page 22: ...election for new security code Enter the new security code Confirm with START Make your selection 1 Enter edit security code 2 Activate Secure RX only possible if security code is used SECURITY CODE SECURITY CODE ENTRY NEW CODE SECURITY CODE SECURITY CODE ENTRY SECURITY CODE nnnn NEW CODE SECURITY CODE ENTRY NEW CODE SECURITY CODE 9876 START START 1 SECURITY CODE 2 ACTIVITY MODE SECURE RX Security...

Page 23: ...iod in which Secure Rx is active Move the cursor with the F E keys Enter the period Confirm with START Make your selection for Secure RX 1 Settings for each individual day 2 Same setting for all days Select a menu item Example Menu item 1 Make your selection Is set period applicable for Monday 1 YES 2 NO Select a menu item All days of the week up to Sunday can be set individually Press STOP return...

Page 24: ...y and then the corresponding function key Make your selection 1 for unlimited Secure Rx mode 2 Deactivate Secure Rx mode Select a menu item The Secure Rx mode is now permanently activated without any time restriction This mode can be set only if Secure Rx has been configured see page 23 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 2 STOP 1 START Deactivate Secure Rx for ...

Page 25: ...actor Please note that the entire reception procedure is first stored in memory before it is subsequently printed out If the ca pacity of the memory is not sufficient there will be a delay in printing out the documents in the correct sequence If you find that the memory is frequently too small ask your dealer for a memory expansion Standby mode Start the menu The first 4 menu items are displayed S...

Page 26: ...r of copies and if several jobs are received simultaneously If you find that the memory is frequently too small ask your dealer for a memory expansion Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection Number of incoming copies Select the required quantity Example 8 copies Confirm with START Press STOP return to standby mode 15 03 97 SAT 19 56 T...

Page 27: ... activity on the line Press the JOB STATUS key The current status is displayed RECEPTION is displayed If the second line is also active optional Press the JOB STATUS key again The current status of the second line is displayed RECEPTION is displayed Press the JOB CANCEL key Confirmation prompt Confirm with START Current reception is terminated LINE 1 LINE 2 LOAD DOCUMENT RESIDUAL MEMORY 77 TRANSMI...

Page 28: ... or one touch dial keys If the comparison is not successful the transmission is re jected Please note that fax reception is limited when the reception protection facility has been activated If you have not stored any fax numbers no further fax documents can be received Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Reception protection ON ...

Page 29: ...opies Confirm with START 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 COPY JOURNAL COPY PAPER A4 COLLATE ON OFF COPIES 1 99 n START 2 3 2 3 1 1 2 3 1 3 3 2 2 2 3 1 1 1 Copies are sorted manually Not much memory required The copying procedure is shorter The copy is also reduced see page 30 The copy is...

Page 30: ...reduction facility In this case the copy is reduced to max 90 If the reduction scale is not sufficient a second page is automatically printed 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 2 LISTS 4 MENU LIST 3 INSTALLATION 1 COMM OPTIONS Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Copy reduction ON 2 Copy reduc...

Page 31: ... Carrier sheets can be used like normal documents except for one restriction only one carrier sheet can be fed at one time How to load documents correctly Remove any paper clips staples and similar objects before transmitting the document If you intend to load documents which are longer than A4 format you should pull out the exten sion of the document support Push the side paper guide up against t...

Page 32: ...on or reception mode of the fax machine To clear this error message from the display press the STOP key Please refer to page 113 for trouble shooting 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready To remove the document from the docu ment feed press the STOP key again Enter the fax number The entered...

Page 33: ...ne is able to manage 99 such jobs Each of these jobs is placed on a stack from where they are processed in sequence Your fax machine accepts jobs even while it is transmitting or receiving documents this means that the docu ment tray is always ready The fax ma chine allocates a number to each job and this number can be viewed via the job list reservation list see page 86 The stack memory is protec...

Page 34: ...ave to be transmitted to the same fax number As a fax connection is used more economically if more data are transmitted it would make sense to transmit all of these jobs in a single proc ess Whenever it handles a new job your fax machine therefore checks the stack to establish whether there are additional jobs with the same fax number If this is the case these jobs are handled together irrespectiv...

Page 35: ...vailable for such situations If this function is selected the current job is given top priority This job is carried out immediately after the last action is completed irrespective of the status of the stack memory Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection fo...

Page 36: ...y too small ask your dealer for a memory expansion 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for direct transmission Select a menu item Enter the fax number or Select alphabet dial one t...

Page 37: ...tion The document is read into memory see page 32 Transmission using alpha dial Alphabet dialling enables you to enter a double digit address instead of the frequently long fax number of your partner The real fax number is then permanently stored under this address The alphabetic dialling facility thus enables you to save time with frequently used fax numbers Please refer to page 70 for details of...

Page 38: ... only once in order to reach your partner Please refer to page 75 for details of how to store one touch dialling numbers Standby mode Load original Remember Printed side face down Document ready Press the one touch dial key Example one touch 35 The machine displays the selected one touch dial key and the fax partner assigned to this one touch dial key The document is read into memory see page 32 1...

Page 39: ...is particularly useful when you know the names of specific fax partners Standby mode Load original Remember Printed side face down Document ready Activate directory function Make your selection for the initial letter Please refer to page 11 for entering letters Enter the alphabet dial number Example B use the control keys to select the required name Confirm with START The fax machine displays the ...

Page 40: ...B ABB or or or ONE TOUCH USER DEFINED GROUP or or or GROUP GROUP GROUP 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready Press the MULTI key Make your selection for fax number page 32 alphabet dial page 70 one touch dial page 75 telephone directory page 39 group page 38 Confirm with START depending on s...

Page 41: ...with START The document is read into memory see page 32 SPEED DIAL ABB 3x START 15 03 97 SAT 19 56 TRANSMIT AVAILABLE 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 ENTER TEL NUMBER RESIDUAL MEMORY 100 COMM RESERVATION GROUP NBR 1 1999 n COMM RESERVATION GROUP NBR 1 1999 0007 Broadcast via one touch dial key Standby mode Load original Remember Printed side face down Docume...

Page 42: ...alternative the document is not read into the memory it is retained on the tray until the receiving fax machine has been contacted 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready Activate monitoring Make your selection for the fax number Enter ...

Page 43: ...an additional option Please follow the descriptions of page 91 if all all all all all outgoing fax transmissions are to be played back via the loudspeaker Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item Select a menu item Make your selection for fax number alphabet dial one touch dial or telephone dire...

Page 44: ...ur documents For the grey stages you can choose between fine and super fine SF If the resolution is increased or if the grey stage mode is selected the transmission time is length ened this involves additional costs as more lines or more information are trans mitted Please refer to page 104 if you wish to change the BASIC SETTING for resolution Standby mode Load original Remember Printed side face...

Page 45: ...fax trans mission by using the self copy facility see page 29 Please refer to page 102 if you wish to change the basic setting of the con trast Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for the contrast setting Select a menu item The setting which has now be...

Page 46: ...ion mode is disabled in the basic setting see page 105 ECM is tempo rarily enabled using the adjacent method Please refer to page 105 if you wish to change the basic setting of the error correction mode Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item The fax machine displays the current setting Select ...

Page 47: ...ually sent with the number you entered Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the number of pages Enter the page number Confirm with START Dialling the fax partner 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER 1 COMM OPTIONS 2 LISTS 3 INSTAL...

Page 48: ...tection Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item The fax machine displays the current setting Select a menu item The selected setting is applicable only for the current job When the document has been read in transmission protection is reset 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RES...

Page 49: ... the specific circumstances Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for transmission speed 3 Maximum speed TF861 33 600BPS TF831 14 400BPS Select a menu item The selected setting is applicable only for the current job Dialling the fax partner 15 03 97 SAT ...

Page 50: ...19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for sending cover sheet Select a menu item Enter the addressee Confirm with START Enter the sender refer to page 11 for the procedure Confirm with START Dial...

Page 51: ... as transmission confirma tion only if you have set trans mission without memory see page 36 ENTER TEL NUMBER RESIDUAL MEMORY 100 TRANSMIT AVAILABLE 15 03 97 SAT 19 56 LOAD DOCUMENT RESIDUAL MEMORY 100 TRANSMIT AVAILABLE 15 03 97 SAT 19 56 Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function ...

Page 52: ...ee page 70 Dialling via the numeric keypad Dialling pause using the PAUSE key Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection the fax number can be made up of vari ous items of input Enter the number s when you are ready Confirm with START Dialling the fax partner...

Page 53: ... adjacent diagram Manual call redial from document feed If you have established a call via the MONITOR key you can activate the redial function by pressing the REDIAL PAUSE key Manual call redial from memory Standby mode Requirement There must be at least one job which has already been dialled and not transmitted Press the REDIAL PAUSE key Make your selection for selecting the required job The fir...

Page 54: ...ble retained job is displayed Please refer to page 56 for details of the job format Select the job which you wish to activate Confirm with START Make your selection for retransmitting changing the held job Selection 1 Job is activated unchanged Selection 2 Change the current fax number If changed Original fax number can be overwritten Confirm with START If no job is retained the following error me...

Page 55: ...r fax machine is set to retain job see page 100 you can use the following steps to cancel the retained job Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for selecting the required job The first available retained job is dis played Please refer to page 56 for details of the job format Select the job which you want to cance...

Page 56: ...c keypad or if no name has been entered the machine displays the fax number Type of job In addition to cancelling a specific job from the stack you can also cancel the current transmission For this purpose please refer to page 101 query job status Cancel job during direct transmission Fax machine is dialled in direct mode transmission Press STOP Confirmation prompt Select a menu item Job is cancel...

Page 57: ...news traffic jam predictions etc For the polling facility to be used it must be reserved beforehand 333335 3 3 5 Reserve polling Other fax partners can poll information from your fax machine if you set up this facility with this function Your document which you reserve for polling is read that into the memory of the machine so that the document tray is not blocked There are two types of reservatio...

Page 58: ...es Only one form of polling reserva tion is possible at any time Please refer to page 61 for details of how to cancel polling reservation In case of memory overflow your dealer is able to offer a memory up grade The choice of resolution see page 44 also has an effect on memory behaviour The higher the resolution the higher is the strain placed on memory volume Reserve single polling Standby mode L...

Page 59: ...r dealer is able to offer a memory upgrade The choice of resolution see page 44 also has an effect on the memory behaviour The higher the resolution the greater the strain on the memory volume 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 15 03 97 SAT 19 56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 ENTER TEL NUMBER POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL Reserve...

Page 60: ...G RESERVE 3 PROG CONT POLL POLLING 1 POLLING 2 PUBLIC FAX M BOX ALREADY ASSIGNED 1 CANCEL 2 ADD 3 RETAIN Add documents Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Make your selection for reservation type Select a menu item ...

Page 61: ...uired job The first available job is displayed Please refer to page 56 for details of the job format Select the job which you wish to cancel Confirm with START Confirmation prompt Select a menu item The job is cancelled 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 77 JOB CANCEL JOB CANCEL 2 TRANSMIT 3 DOCUMENT JOB CANCEL ENTER START G PREVIOUS SCREEN H NEXT SCREEN after 5 se...

Page 62: ...9 before proceeding as follows START START Standby mode Enter the fax number of the fax machine from which you wish to poll Confirm with START Confirm with START Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B The polling procedure is stored as a job and carried out Enter the TOSHIBA code Confir...

Page 63: ...on key Make your selection for polling modes Select a menu item Press the MULTI key Make your selection for fax number page 32 Alphabet dialling page 70 One touch dialling page 75 Telephone directory page 39 Group page 78 Confirm with START depending on selected action Make your selection for further group elements or Confirm with START Make your selection for polling protection 1 with TOSHIBA cod...

Page 64: ...831 861 A B WITH TOSHIBA CODE START nnnn SECURITY CODE Multiple polling is stored and carried out as a job Enter the TOSHIBA code Confirm with START Multiple polling is stored and carried out as a job MULTI POLLING WITHOUT PROTECTION ...

Page 65: ... item Make your selection for selecting the required polling job The first available polling job is displayed Select the job which you wish to cancel Press the JOB CANCEL key Confirmation prompt Confirm with START Selected polling job is cancelled JOB CANCEL JOB CANCEL 2 TRANSMIT 3 DOCUMENT JOB CANCEL ENTER START G PREVIOUS SCREEN H NEXT SCREEN after 5 seconds 21 03 97 19 45 JOB CANCEL 1 YES 2 NO ...

Page 66: ...L GH FOR SETTING SCHEDULE MON FRI START Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Make your selection for the period after which the polling attempt is to be repeated enter data in steps of 10 minutes Enter the periods Confirm with START Make your selection for the period during wh...

Page 67: ...polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B PROG CONT POLL ENTER TEL NUMBER ONE TOUCH KEY SPEED DIAL KEY OR START MULTI POLLING SECURITY CODE 1 YES 2 NO Go to A Go to B WITHOUT PROTECTION WITH TOSHIBA CODE A B START nnnn SECURITY CODE Program continous polling is stored and carried out as a job Enter the TOSHIBA co...

Page 68: ... 1 YES 2 NO Standby mode Load original Remember Printed side face down Document ready Enter the menu The first 4 menu items are displayed Select a menu item Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B Go to A Go to B WITHOUT PROTECTION WITH TOSHIBA CODE A RESIDUAL MEMORY 100 ENTER TEL NUMBER...

Page 69: ...TION START Enter the TOSHIBA codes Confirm with START Make your selection for fax number alphabet dialling one touch dial or telephone directory Confirm with START The document is read into memory see page 32 When contact is made with the fax partner the document is transmitted and the other document is then polled WITH TOSHIBA CODE ...

Page 70: ...ected to a PABX If you attempt to store an identi cal fax number in the alphabet dial memory the machine dis plays an error message This prevents identical fax numbers from being stored Example Alphabet dial 421 999 998 422 421 420 5 4 3 2 1 Fax number 128 1234567890 0987654321 2 Fax number 128 Name 20 BLUME Options 3 TX REPORT 4 LINE MONITOR 5 LOW SPEED TX 6 SUB ADRESS 7 TEL LINE SELECT 15 03 97 ...

Page 71: ...item Assign the alphabet dial number to the one touch dial key see page 75 For further procedure see under one touch dial keys or Confirm with START Make your selection further alphabet dial numbers or Press STOP return to standby mode ID NAME MAX20 ABB NBR 007 ID NAME MAX20 ABB NBR 007 Toshiba n START COMM OPTION 1 YES 2 NO ABB NBR 007 PRESS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP START ENTER ABB...

Page 72: ...cuments overseas or when the error ratio increases you should reduce the transmission speed in order to avoid errors This is because the process of sending fax documents is like travelling in traffic Your speed has to be adjusted to suit the particular circumstances Please note that more time is required to transmit the document when lower trans mission speeds are used Sub Address This operating m...

Page 73: ...l number already exists Select a menu item Option for editing the first fax number and or Confirm with START Option for editing the second fax number and or Confirm with START Option for editing the name and or Confirm with START Option for editing Options YES See alphabet dial options NO See below Select a menu item Assign the alphabet dial number to the one touch dial key see page 75 Confirm wit...

Page 74: ...Enter alphabet dial number Display message for existing alphabet dial number Menu displayed with existing alphabet dial number Select a menu item Make your selection for further alphabet dial numbers or Press STOP return to standby mode ABB NUMBER ENTRY ALREADY ASSIGNED Toshiba ABB NBR 007 after 2 seconds ABB NUMBER ENTRY 1 CANCEL 2 MODIFY 3 RETAIN ABB NBR 007 ABB NUMBER ENTRY CANCELLED after 2 se...

Page 75: ...99 998 421 338 240 5 4 3 2 1 Alphabet dial memory ONE TOUCH 1 ONE TOUCH 8 ONE TOUCH 3 ONE TOUCH 24 ONE TOUCH 40 Criteria which can be assigned to a one touch dial key User defined assignation of alphabet dial memories to one touch dial keys 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 DIAL ENTRY 1 ABB NUMBERS 3 ONE TOUCH KEYS 2 GROUP NUMBERS OR PRESS BACK TO PREVIOUS STO...

Page 76: ...BER OR PRESS BACK TO PREVIOUS STOP STOP TO COMPLETE Make your selection for name Enter the name refer to page 11 for diagram and or skip with START Confirm with START Make your selection for options YES see alphabet dial options page 72 NO see below Select a menu item Make your selection for further one touch dial keys or Press STOP return to standby mode ...

Page 77: ...IBA Refer to page 75 for procedure as described under One touch dial keys Display message for existing one touch dial key Menu displayed if one touch dial key already exists Select a menu item Programming of one touch dial key is cancelled Make your selection for further one touch dial keys or Press STOP return to standby mode ALREADY ASSIGNED Toshiba after 2 seconds 1 CANCEL CANCELLED after 2 sec...

Page 78: ...l keys 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 DIAL ENTRY 1 ABB NUMBERS 3 ONE TOUCH KEYS 2 GROUP NUMBERS OR PRESS BACK TO PREVIOUS STOP TO COMPLETE ENTER GROUP NUMBER START GROUP NBR 0444 GROUP NAME MAX20 n GROUP NBR 0444 GROUP NAME MAX20 SUPERGROUP START GROUP NBR 0444 ENTER ABB NBR OR ENTER TO COMPLETE Define groups Standby mode Open the one touch dial cover Press...

Page 79: ...ER TO SKIP TO ENTER OR START ENTER GROUP NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE STOP Confirm with START Make your selection for further group partner or Confirm with START Make your selection for one touch dial key to which the group is assigned or Confirm with START Make your selection for further groups or Press STOP return to standby mode ...

Page 80: ... group partners they can be cancelled see following example Enter an alphabet dial number Make your selection Cancel the selected group partner 1 YES 2 NO Select a menu item Make your selection for further group partners and or Confirm with START Make your selection for one touch dial key to which the group is assigned or Confirm with START Make your selection for further groups or Press STOP retu...

Page 81: ...r to page 78 for procedure as described under Define groups Display message for existing group number Menu displayed if group number already exists Select a menu item Group is cancelled Make your selection for further groups or Press STOP return to standby mode GROUP NBR 0444 SUPERGROUP GROUP NBR ENTRY ALREADY ASSIGNED 1 CANCEL 3 RETAIN 2 MODIFY GROUP NBR ENTRY GROUP NBR 0444 CANCELLED after 2 sec...

Page 82: ...ur fax machine You can use a special menu to adjust the appearance of these reports to meet your specific require ments The transmission report is always printed after every transmission The transmission report is printed out only if a transmission error occurs The transmission report is never printed out The first page of the document can be printed in reduced form on the transmission report This...

Page 83: ...nications in the order they occurred FILE NBR Job Nunber in the stack DATE Date TIME Time of transmission DURATION Gives the length of each communication in minutes and seconds PGS Gives the number of pages per transmission or reception DEPT NBR Assigning a department TO FROM Gives ID or telephone number of the receiver or sender Account Assigning a account MODE Indicates the type of communication...

Page 84: ... report is printed out PREVIEW TX REPORT COPY PRINT REPORT G PREVIOUS SCREEN H NEXT SCREEN after 5 seconds FILE NBR 091 44 2131 123456 21 03 19 33 OK 01 44 2131 123456 OK 01 FILE NBR 088 21 03 04 25 COPY JOURNAL Multi transmission report After the successful multi adress transmission your fax will print a list of all fax partys MULTI TRANSMISSION REPORT TIME 03 03 97 14 23 TEL NUMBER 1 44 12345678...

Page 85: ...irst 4 menu items are displayed Select a menu item The journal options are displayed 1 Printed out only if the JOURNAL key is pressed 2 Printed out automatically every 40 jobs Select a menu item For manual output Output options are displayed 1 Output of transmission and reception journal 2 Output of transmission journal 3 Output of reception journal Select a menu item TRANSMISSION JOURNAL TIME 03 ...

Page 86: ... NAME TOSHIBA MARKETING TF861 TX RX FILE NBR FUNCTION PGS MAIL DATE TIME TO 003 MULTI TX 01 03 03 13 32 OT NBR01 POLL FAX MAILBOX FILE NBR FUNCTION PGS DATE TIME TO RECOVERY TX FILE NBR FUNCTION PGS MAIL DATE TIME TO SHIFT RESERVATION LIST The function list This list provides information concerning all settings of the fax machine They correspond with the settings which you have made Keep this list...

Page 87: ... AUTO RING DELAY 1 SYSTEMPASSWORD DIAL TYPE LINE1 MF EXCHANGE TYPE PABX ACCESS TYPE DIGIT ACCESS DIGIT 0 RINGER VOLUME 4 POWER SAVER OFF START TIME 00 00 END TIME 00 00 ACCOUNT CODE OFF COVER SHEET OFF SCANNER PRINTER DOCUMENT LENGHT 1 m RX REDUCTION ON DISCARD ON COPY REDUCTION OFF HOME POSITION RESOLUTION STD CONTRAST NORMAL MEMORY TX ON SECURITIY TX OFF COMMUNICATION PRIVILEGED RX OFF ECM ON ME...

Page 88: ...3 03 97 14 23 TEL NUMBER 1 44 1234567890 TEL NUMBER 2 44 9876543210 NAME TOSHIBA MARKETING TF861 DEPT NBR NAME DEPT CODE TX PGS RX PGS COPY PGS D01 MASTER 12345 0 0 0 D02 Standby mode Start the menu The first 4 menu items are displayed Select a menu item The function list is printed out An error message is displayed if no departments are defined Department list This list is useful for controlling ...

Page 89: ...he start time relates to the following fax jobs Single transmission Broadcast transmission Single polling Multiple polling Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for start time HH MM and day DD Enter the start time Example 22 33 hours on the 18th If the d...

Page 90: ...ent this from happening you are able to displace the transmission header Accordingly the transmission header is first printed before the copy is printed The effect is that the length of the incoming copy is extended by approx 5 mm Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for transmission header possion Select a menu item Press STOP ret...

Page 91: ... Press STOP return to standby mode Permanent monitoring If the operator listens into a fax transmis sion the call establishment attempt is played back via the built in speaker This provides you with an additional acoustic check of the call establishment proce dure This is a valuable asset whenever a call is not established The reason is frequently a wrong number or a fax ma chine which is not read...

Page 92: ...enu The first 4 menu items are displayed Select a menu item for TF 831 menu item 06 Make your selection Select a menu item 1 see part A 2 see part B REDIAL MODE 1 INTERVAL 2 COUNTER Go to A Go to B INTERVAL COUNTER A INTERVAL Period between call redial at tempts Make your selection call redial interval default setting 1 minute Enter the required figure Confirm with START Press STOP return to stand...

Page 93: ...ATION 4 MENU LIST START STOP Set ringer volume An incoming call sets off the ringer via the speaker You can adjust the volume of this signal Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for ringer volume Enter the required figure confirm with START Press STOP return to standby mode SET VOLUME 3 VOLUME 1 7 ...

Page 94: ...such cases would only be activated if a fax document is received or printed out There is a delay of around 1 minute before documents can be printed out Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for power saver 1 Power saver on 2 Power saver off Select a menu item Make your selection period for power saver time Enter 00 00 00 00 to perma...

Page 95: ...function has been activated your are able to enter the cost centre number before every transmission Press the START key to skip entry of the cost centre number Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for ACCOUNT CODE 1 Activate cost centre management 2 Deactivate mode Select a menu item Press STOP return to standby mode 15 03 97 SAT 1...

Page 96: ...that this code can be used for setting up a cost centre management system The fax machine can now only be enabled by entering the relevant depart ment code The five digit code is entered and confirmed with the START key If a fax is transmitted after being released by the department code the name of the corresponding department is displayed in the transmission header of the fax partner The code for...

Page 97: ...lection for required department Enter the department number confirm with START Make your selection Department 1 cannot be can celled as it is permanently linked to the master code Select a menu item Proceed as indicated in the menu Press STOP return to standby mode 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 1 YES 2 NO D...

Page 98: ... department code If the department code is disabled the previously entered departments cannot be accessed by entering the master code again Standby mode Enter master code confirm with START Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the department code this menu can only be accessed by entering the mas ter code Select a menu item The fax machine ...

Page 99: ...eet All white areas are omitted Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for cover sheet function 1 Cover sheet is activated 2 Cover sheet is cancelled Select a menu item Make your selection for cover sheet character 1 Cover sheet with diagram and text 2 Cover sheet only with text Example cover sheet with diagram Select a menu item Ins...

Page 100: ... transmission report see page 83 to inform you how long this job will be retained in memory To send retained jobs see page 54 Depending on setting see page 92 If too many documents are retained in memory the fax memory will become full since every retained job requires memory If you find that the memory is frequently too small ask your dealer for a memory expansion 15 03 97 SAT 19 56 TRANSMIT AVAI...

Page 101: ... 001 FILE NBR 123 EC 14400 BPS 44 2131 123456 LINE 1 LINE 2 JOB STATUS LINE 1 TRANSMIT FILE NBR 123 P001 EC 14400 BPS 44 2131 123456 TRANSMIT FILE NBR 123 P001 EC 14400 BPS 44 2131 123456 LINE 2 Standby mode The LINE lamp lights up and indi cates activity on the line Press the JOB STATUS key The current status is displayed If the second line is also active optional Press the JOB STATUS key again T...

Page 102: ...tside the defined period the second line has the same priority as line 1 see first setting Within the defined period it is used exclusively used for receiving docu ments see second setting Effect The second line has the same priority as line 1 The second line is used exclusively as the receiving line During a user defin able period the sec ond line can be re stricted to be a pure reception line Us...

Page 103: ... the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST STOP Basic setting transmis sion memory The transmission memory is activated in the basic setting of your fax machine This enables tr...

Page 104: ...ndby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting for resolution Select a menu item Display the basic setting for contrast Select a menu item Press STOP return to standby mode 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST STOP SET RESOLUTION 1 STANDARD 2 FINE 3 U FIN...

Page 105: ...P return to standby mode 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST STOP SET ECM 1 ON 2 OFF 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST STOP 1 ON 2 OFF Basic setting protected transmission The transmission of documents is re stricted You are n...

Page 106: ...X 15 03 97 SAT 19 56 TRANSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST STOP 1 ON 2 OFF Basic setting superfine reception only TF 861 With this facility you are able to decide whether your fax machine is also able to use superfine resolution for receiving documents The superfine resolution places a certain amount of strain on the receiving memory...

Page 107: ...splayed Select a menu item Make your selection for divider sheet Select a menu item Press STOP return to standby mode Documents received from fax A Divider sheets Documents received from fax B Basic equipment with 2nd line Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for divider sheet Select a menu item Press STOP return to standby mode ST...

Page 108: ...NSMIT AVAILABLE LOAD DOCUMENT RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 1 OPE PANEL TEST 2 PRINT TEST 3 COMLINE Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for 1 Key panel test 2 Print unit test 3 Comline activation Select a menu item Continue under A B Go to A Go to B KEYPAD TEST PRINTER TEST A KEYPAD TEST Key...

Page 109: ...they are acknowledged with the STOP key If this error message does not disappear the cause of the error has still not been rectified How to correct Press the STOP key If the error message does not disappear activate the installa tion procedure see page 10 and confirm all settings The mains error report see page 88 is printed out in order to provide you with a list of lost criteria Allow this cover...

Page 110: ...was busy Page counter and actual documents are differ ent see page 47 A polling attempt has been made and resulted in an error You have tried to start a function which is blocked How to correct Load new recording paper see page 8 Load new recording paper see page 8 Load new recording paper see page 8 Load new recording paper see page 8 Install a new cartridge see page 6 Install a new cartridge see...

Page 111: ...tion Replace the toner see page 88 A power failure has occurred Try to remedy the printer fault yourself otherwise contact the customer service of your TOSHIBA dealer If this error occurs frequently please notify the customer service of your TOSHIBA dealer If this error occurs frequently please notify the customer service of your TOSHIBA dealer Start the transmission process again or request your ...

Page 112: ... to be safe A function which is not a TOSHIBA fea ture or an ITU T standard feature is used during a transmission procedure Bad line Before the documents are transmitted the fax machines check the line quality with test signals If this error occurs the document is not transmitted No images were transmitted after handshaking between the fax machines If this error occurs the document is not transmit...

Page 113: ...transmission is not displayed when you press the START key The document is damaged during sending or copying Your fax machine performed transmission correctly but the message was not received by the receiver The receiver received a blank sheet instead of the document sent The receiver reports The document transmitted is difficult to read Abbreviated or one touch dialling do not work No dial tone i...

Page 114: ...on the photocopy darker enlarging or reducing Then have it send again Ask the sender to transmit the document again see page 31 Check whether the sender loaded in the correct manner Close the cover Both sides of the cover must be firmly locked in place Switch off receiving protection see page 28 Possible causes Your have an error displayed The fax machine is not correctly connected The display is ...

Page 115: ...ing a soft cloth wipe the movable white roller and the glass pane underneath If these parts are very dirty you can also use a slightly moist cloth and then wipe off with a dry cloth Before closing the operator control panel return the white roller to its former position Switch your fax machine on again Document jam How to clear a document jam Press the release button to open the control panel cove...

Page 116: ...hose described here The heater cover may be very hot even when the machine is switched off When paper is jammed never open the recording paper cassette If necessary pull up the fixer unit and carefully pull out the jammed paper After you have replaced the process unit close the covers by pressing down lightly until they lock into place Now delete the error message by pressing STOP When the density...

Page 117: ... selection to enable COMLINE Select a menu item Press STOP return to standby mode 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 1 YES 2 NO STOP COMLINE Connection to PABX If your fax machine is connected to a PABX additional sources of errors are possible In the event of any problems you should work through the following items and compare them against the current installation of your fax machi...

Page 118: ...d side of the TF 831 861 which is marked LINE and the other end into the standard PSTN analogue socket found in the UK This terminal equipment complies with the following requirements Group 3 fax modem Automatic call initiation Storage of telephone numbers for retrieval by a predetermined code Automatic dialling Automatic repeat attempts Call progress monitor Series connection facility LD or MF di...

Page 119: ... seq Save numbers 70et seq Save numbers 70et seq Save station names 11 SECURE RX 21 Secure RX 21 Self copy 29 Separator Page 107 Single group 40 Sub address 72 Switch off fan 94 TAE socket 7 Telephone directory 39 Temporary group 40 Terminal ID 13 Time 17 TOSHIBA code 58et seq Transmission errors 109et seq Transmission errors 109et seq Transmission header 90 Transmission problems 113 Transmission ...

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Toshiba TF 831, Manual

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