W A S H S E L E C T I I
Document Number:
WS21002
7
Document Title:
WSII Operations Manual
2.2
Fleet Accounts and Coupons Menu
Fleet Accounts are setup from the main Wash Select II unit or POS4000 unit. Large-fleet
organizations, such as taxi services or local police departments, can use your wash by using
the VIP Wash Pass Card or by entering their assigned account code. Fleet Accounts can be
purchased with a credit card (maximum value: $650 per transaction). Third-party vendor
cards can also be accepted (see Section 2.2.15 for more information). As a security feature,
fleet account receipts will not print the account number on the receipt, but will print the name
of the account, if applicable.
With the Enhanced Fleet option, fleet accounts programmed from either the WSII Bay 1 unit,
or the POS4000 are stored in the WSII Bay 1 unit. Refer to the POS4000 Operations Manual
for information on programming Fleet Accounts from the POS4000.
2.2.1
Adding an Account
Standard
– A standard account is any account sold to the customer for multiple uses of a
pre-specified wash. This type of account may be offered to fleet customers with a discounted
rate to encourage volume sales. When the customer enters their code/card, the specified
wash is armed automatically unless upgrades are allowed. (Accounting information for
Standard fleet sales will show on the accounting report immediately after the account has
been sold.)
Coupon
– A Coupon account provides a flat-rate discount sold to every purchase a fleet
customer makes. With a Coupon account, the customer may use their code/card at the coin
box to discount the wash being purchased. Once the code/card has been entered, the
customer must then choose the wash that is wanted and the coupon amount will be deducted
from that wash. This feature also allows you to program the Wash Select II to only apply the
coupon discount to specific wash packages (e.g. the coupon will give the fleet customer
$2.00 off a Super or Deluxe wash package, but not a Basic wash package). Accounting
information shows in the Coupon Disc. Section of the accounting report each time a wash is
purchased.
Debit
– Debit accounts are fleet accounts sold for a certain pre-paid dollar amount toward the
purchase of car washes. This type of account may be used for the purchase of any wash.
The value of a debit code/card decreases with each use. When the dollar amount gets low or
is depleted, the customer may add additional money to the card for further use. Accounting
information appears in the “Debit sales” area of the accounting report immediately upon sale
of the account. Accounting information also shows the value of each wash purchased using a
debit code/card in the “Debit usage” section of the accounting report.
1.
Using the toggle switch at the top of the CPU board, place the Wash Select II in
setup mode by moving the switch toward the back of the Wash Select II case.
(The CPU board is located on the inside right wall of the Wash Select II case.)
2.
Using the (3) key to scroll forward and the (1) key to scroll back, scroll through the
main menu until the "Fleets & Coupons" option is displayed. Press the (*) key to
enter.
3.
The "Add Account" option will be the first option displayed in this menu. Press the
(*) key to enter.
