uPunch HN4000, Product Manual

Page 1: ...HN2000 HN4000 Product Manual Watch and Learn Visit upunch com resources to view our helpful videos Or scan this QR Code to get our step by step videos right on your phone ...

Page 2: ...ACCOUNT 32 07 ADD DEPARTMENTS 36 08 ADD USERS 38 CONTENTS 02 WALL MOUNT 3 01 INTRODUCTION 2 09 LIMITED WARRANTY 39 10 SAFETY INFORMATION 43 03 SETTING UP THE CLOCK 4 04 USING THE CLOCK 23 05 REPLACING PRINT RIBBON 31 ...

Page 3: ...clock 1 Set up the Date and Time 2 Set up Your Pay Period 3 Create Your Account Optional 4 Add Departments and Employees Optional 01 CREATE YOUR ACCOUNT ADD DEPARTMENTS AND EMPLOYEES SET UP THE DATE AND TIME SET UP YOUR PAY PERIOD INTRODUCTION To mount the time clock to a wall 1 On a wall drill two 1 10 holes 4 1 4 apart 2 Insert two dowels into the holes then insert two screws into the dowels 3 H...

Page 4: ... buttons 03 SETTING UP THE HN2000 4000 TIME CLOCK The HN Series calculating time clock allows users to punch in and out with paper time cards Before your employees can begin using your new time clock you ll need to customize the settings to fit the needs of your business The following is a detailed list of each button s functionality Switch Function SET Enter and exit the setup mode 0 When the Set...

Page 5: ...sub menus called codes displayed in a smaller size at the lower left on the clock display When a code is flashing you can make changes using the and buttons Once you select the desired option button press the Enter button To scroll through codes without changing settings press the Enter button The Back button allows you to reset an option that was confirmed incorrectly Set 0 Enter Back Week Clear ...

Page 6: ...the hour HH and minute MM using the and buttons Press Enter to confirm the setting Setting the Hour Format Display code 03 When the code 03 appears set the hour display This allows the selection of 24 hour Military or 12 hour Standard time for display on the time clock and printing on the time card Use the and buttons to make your selection then press Enter to confirm the setting Setting the Month...

Page 7: ...r 1 2021 November 7 2022 November 6 Setting the Hour and Minute of the end of Daylight Savings Time code 07 When the code 07 appears set the hour and minute of the end of Daylight Savings Time HH MM to 2 00am Use the and buttons to make your selection then press Enter to confirm the setting HN2 PAY PERIOD SETTINGS The HN2 menu allows you to program the following features Setting the Day Change Tim...

Page 8: ... Enter to confirm the setting Setting Punch Rounding code 03 When the code 03 appears set the configuration of punch rounding you would like It will be set in increments and used for daily time calculations The options are 00 No Punch Rounding 01 5 Minute 3 Breakpoint 02 6 Minute 3 Breakpoint 03 10 Minute 5 Breakpoint 04 15 Minute 8 Breakpoint 05 60 Minute 30 Breakpoint 5 Minute 3 Breakpoint This ...

Page 9: ...unch Break Deduction Duration of the Break Deduction code 05 When the code 05 appears set the amount of time to deduct from a time card s daily punches for break or lunch Use the and buttons to make your selection then press Enter to confirm the setting Must be used in conjunction with code 04 NOTE When a break deduction occurs a B will be printed in the REG column next to the daily time Setting D...

Page 10: ...for the alarm bell to ring during the work week Each group is numbered 01 12 Use desired number of alarms For example only two alarms are required if setting alarms for beginning and end of a lunch break 1 When the code 01 appears use the and buttons to select the hour then press Enter to confirm the setting After the hour is set you will set the minute for the alarm 2 Use the and buttons to selec...

Page 11: ...t the end of the shift at 5 00pm With these settings in place an employee can simply enter the time card and the clock will punch the card in the proper column However if your employees work varying days and hours such as in a retail store they will need to manually press time clock buttons when punching in and out For more information see Page 30 Punching Time Cards 1 Under the HN4 menu when the ...

Page 12: ...times of your employees However you would like to know when an employee punches in 15 minutes late or more in the morning and when they punch out 15 minutes early or more in the afternoon So you will set the clock to change the punch color to red from 8 15am 11 30am because you want to make sure the punch color is black again before anyone punches out for lunch You will then set the clock to chang...

Page 13: ... and close the time clock cover UNDERSTANDING TIME CARDS Note You can only use one time card per pay period Trying to use more than one in a pay period will result in an error code The front of the time card is numbered 1 15 indicating the first 15 days of the month and the back of the card is numbered 16 31 The row on which your punch appears will depend on your pay period settings Pay period mar...

Page 14: ...ll print in the first column END OF WEEKLY PAY PERIOD END OF BIWEEKLY PAY PERIOD IN START BREAK END BREAK OUT uPunch com 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 V Vacation S Sick O Other H Holiday REGULAR OVERTIME 9 2 3 4 5 6 7 8 1 Weekly OT Punch Pairs Total Regular Hours Total Overtime Hours NOTES NAME PAY PERIOD PAYROLL ID DEPARTMENT REG OT1 OT2 PAY RATE 1 PAY RATE 2 GROSS PAY JOB For more time tra...

Page 15: ...al Overtime Hours NOTES NAME PAY PERIOD PAYROLL ID DEPARTMENT REG OT1 OT2 PAY RATE 1 PAY RATE 2 GROSS PAY JOB For more time tracking options go to TrackMyPunch com SignUp It s free Column 2 Number of punch pairs Monthly and Semi monthly modes This number reflects the number of times the employee has punched in and out during the pay period Column 4 Total of regular hours in pay period This number ...

Page 16: ... once in a pay period The number appears in the lower right corner of the time card Example 1 In Out In Out 8 02 12 04 12 34 17 04 Time clock settings Punch Rounding OFF Break Lunch Deduction ON after 8 30 hours deduct 30 minutes Overtime 8 hours Total time before calculation 8 32 Total time after calculation 8 hours regular time 32 minutes OT The time card will look like this Example 2 In Out In ...

Page 17: ...ERIOD PAYROLL ID DEPARTMENT REG OT1 OT2 PAY RATE 1 PAY RATE 2 GROSS PAY JOB For more time tracking options go to TrackMyPunch com SignUp It s free 08 02 MO 12 04 MO 12 34 MO 17 04 MO 08 00B 00 35 To replace the ribbon cartridge in your time clock follow these steps Open the top cover and press the button corresponding with column 4 to move the ribbon cartridge to center As shown in the figure belo...

Page 18: ... can be viewed from any Internet connected device 24 7 Furthermore you can forget costly human errors because it will do all the calculations for you When you re ready to export your data to your payroll provider you re done in seconds Best of all the upgrade is FREE Try it today To take advantage of the uPunch software without the uAttend upgrade simply follow these steps to set up your departmen...

Page 19: ...th the option to sign up for our time card auto fulfillment program A 2 year warranty is included with your uPunch time clock Enrolling in the optional auto fulfillment plan ensures that you always have the right amount of time cards on hand If you opt in you will be prompted to enter your company details so that we can accurately calculate the number of time cards you will need This information c...

Page 20: ...epartment Name Specify additional department settings on this screen now or enter that information later ADDING DEPARTMENTS Departments are used to group users together within the uPunch system You will need to set up at least one department before you add employees to your account Specify other department settings such as Punch Rounding and Overtime Rules during the initial setup or you may choos...

Page 21: ...f shipment from Workwell Technologies to the client B WWTech s Obligation Under Warranty WWTech s sole obligation under the above warranty shall be to repair or replace Devices and parts during the Warranty Period WWTech does not assume responsibility for delays in replacement or repair of products or parts WWTech may at its sole discretion replace Devices with refurbished Devices This warranty gi...

Page 22: ...limitation of incidental or consequential damages so the above limitation or exclusion may not apply to particular end users E May Void the Warranty This Limited Warranty shall be null and void in the following circumstances 1 Modification or repair by the end user or any non authorized WWTech service provider or 2 Improper use or installation or damage by accident or neglect by the end user or an...

Page 23: ...a trade in for a free CB6000 or a free CB5000 if customer has a Costco customer warranty when customer converts their uPunch account to a uPunch account THIS PRODUCT IS FOR COMMERCIAL USE ONLY The time clock is an electrical device In order to reduce the risk of fatal electrical shock and fire basic safety precautions should be followed including the following 1 Read all instructions before operat...

Page 24: ...ter or any liquid 5 Do not place objects into the time clock 6 For best operation plug the time clock into its own electrical outlet 7 Do not operate the time clock with a damaged cord or plug 8 If an extension cord is used the marked electrical rating of the extension cord should be at least as great as the electrical rating of the time clock 9 Plug the time clock into a surge protector or uninte...

Page 25: ... Pacific Call 800 518 8925 Text 760 701 5102 Email support trackmypunch com Visit support trackmypunch com Designed Developed and Supported by Workwell Technologies Inc Workwell Technologies Inc All rights reserved 2777 Loker Avenue Suite A Carlsbad CA 92010 workwelltech com Rev 07 2018 ...