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Utax CD 1230, Instruction Handbook Manual

The Utax CD 1230 Service Manual is a comprehensive resource for users seeking detailed instructions on operating and maintaining the CD 1230. Available for free download on our website, this manual equips you with essential knowledge to maximize the product's potential and ensure optimal performance.

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Contents

ADVANCED OPERATION GUIDE

ix

Contents

Legal and Safety Information

About this Operation Guide

1

Copying Functions

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Paper Selection  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Mixed Sized Originals   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Original Orientation   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Collate/Offset Mode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Staple/Punch   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Output Destination  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
Zoom Mode   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18
Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21
Margin/Centering Mode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24
Border Erase   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26
Booklet from Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-28
Duplex   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31
Cover Mode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-35
Form Overlay  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-36
Page Numbering   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-38
Memo Mode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-40
Density Adjustment   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42
Selection of Image Quality  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43
EcoPrint  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-44
Continuous Scan  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-45
Auto Image Rotation   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-47
Negative Image   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-48
Mirror Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-49
Job Finish Notice  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50
File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52
Priority Override  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-53
Multi-Page Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-54
Repeat Copy   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-55
Programmed Copying   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-57
Registering Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-59

2

Sending Functions

Original Size Selection  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Sending Size Selection   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Zoom   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Centering  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Mixed Sized Originals   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
1-sided/2-sided Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Original Orientation   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
File Format  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14
PDF Encryption Functions  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
File Separation  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18
Image Quality  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
Scan Density   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Summary of Contents for CD 1230

Page 1: ...INSTRUCTION HANDBOOK DIGITAL MULTIFUNCTIONAL SYSTEM CD 1230 1240 1250 ADVANCED ...

Page 2: ... to help you operate the machine correctly perform routine maintenance and take a simple troubleshooting action as necessary so that you can always use the machine in good condition Please read this Operation Guide before you start using the machine and keep it close to the machine for easy reference ...

Page 3: ...D OPERATION GUIDE i Legal and Safety Information Please read this information before using your machine This chapter provides information on the following topics Legal Information ii Regarding Trade Names iii ...

Page 4: ...n consent of UTAX GmbH is prohibited Legal Restriction on Copying Scanning It may be prohibited to copy scan copyrighted material without permission of the copyright owner It is prohibited under any circumstances to copy scan domestic or foreign currencies Local laws and regulations may prohibit or restrict copying scanning of other items not mentioned above ...

Page 5: ...duct of Seiko Epson Corporation This machine has been developed using embedded real time operating system Tornado by Wind River Systems Inc PCL6 a command language of HP LaserJet emulated by this machine is using the compatible system PeerelessPrintXL developed by Peerless Systems Corporation PeerelessPrintXL is a trademark of Peerless Systems Corporation 2381 Rosecrans Ave ElSegundo CA 90245 U S ...

Page 6: ...are having modules developed by Independent JPEG Group All other brands and product names are registered trademarks or trademarks of their respective companies The designations and will not be used in this Operation Guide GPL Firmware of this machine is using in part the GPL applied codes ...

Page 7: ... Box Chapter 5 Status Job Cancel Explains how to check the status and history of job and cancel the jobs while processing or waiting to be printed Chapter 6 System Menu Explains how to configure various settings of the machine using the menus on the operation panel Chapter 7 Management Explains how to use login administration and manage job accounting to share usage among various department Chapte...

Page 8: ...ention Description Example Bold Indicates the operation panel key or a computer screen Press the Start key Regular Indicates the touch panel keys Press OK Italic Indicates the message displayed on the touch panel Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Sleep and Auto Sleep on page 3 4 Note Indicates supple...

Page 9: ... the continuous operation of the keys on the touch panel is as follows Actual procedure Description in this Operation Guide Press Copy T Press Change of Quick Setup T Press T twice T Press Change of Original Image Press Copy Change of Quick Setup T twice and then Change of Original Image ...

Page 10: ... icons are used to indicate originals and paper set directions on the touch panel Set direction Indicated size The size of original paper that can be used depends on the function and source tray For further details refer to the page detailing that function or source tray Vertical direction A4 B5 A5 B6 A6 16K Letter Statement For original paper dimension A is longer than B Horizontal direction A4 R...

Page 11: ...6 Page Numbering 1 38 Memo Mode 1 40 Density Adjustment 1 42 Selection of Image Quality 1 43 EcoPrint 1 44 Continuous Scan 1 45 Auto Image Rotation 1 47 Negative Image 1 48 Mirror Image 1 49 Job Finish Notice 1 50 File Name 1 52 Priority Override 1 53 Multi Page Forms 1 54 Repeat Copy 1 55 Programmed Copying 1 57 Registering Shortcuts 1 59 2 Sending Functions Original Size Selection 2 2 Sending Si...

Page 12: ... 8 Pause and Resumption of Job 5 10 Canceling of Job 5 11 Priority Override the Waiting Jobs 5 12 Checking the Remaining Amount of Toner and Paper 5 13 Device Communication 5 14 6 System Menu Common Settings 6 2 Copy Settings 6 35 Sending Settings 6 40 Document Box Removable Memory Settings 6 41 Printer Settings 6 43 Network Setup 6 50 Printing Reports Sending Notice 6 53 Adjustment Maintenance 6 ...

Page 13: ...CED OPERATION GUIDE xi Installing the Security Kit 8 5 Changing Security Functions 8 6 System Initialization 8 8 Warning Message 8 9 Appendix Paper Appendix 2 Intercompatible Functions Appendix 9 Glossary Appendix 10 ...

Page 14: ...Contents xii ADVANCED OPERATION GUIDE ...

Page 15: ... 18 Combine Mode 1 21 Margin Centering Mode 1 24 Border Erase 1 26 Booklet from Sheets 1 28 Duplex 1 31 Cover Mode 1 35 Form Overlay 1 36 Page Numbering 1 38 Memo Mode 1 40 Density Adjustment 1 42 Selection of Image Quality 1 43 EcoPrint 1 44 Continuous Scan 1 45 Auto Image Rotation 1 47 Negative Image 1 48 Mirror Image 1 49 Job Finish Notice 1 50 File Name 1 52 Priority Override 1 53 Multi Page F...

Page 16: ...A6 R and Folio Standard Sizes 2 Select from the standard sizes not included in the Standard Sizes 1 Inch models A3 B4 A4 A4 R B5 B5 R A5 A5 R B6 B6 R A6 R Folio 8K 16K and 16K R Metric models Ledger Legal Letter Letter R Statement Statement R 8 5 13 5 Oficio II 11 15 8K 16K and 16K R Others Select from envelope postcard or the custom sized originals For instructions on how to register custom origi...

Page 17: ... 5 Press the Start key to start copying Status 10 5 2006 10 10 Ready to copy the image Copies Add Shortcut A3 Cancel OK A4 A5 A4 A5 A6 B4 B5 B5 Auto Standard Sizes 1 Standard Sizes 2 Others Size Entry Original Size 1 Original Zoom Send 100 Press OK to display B6 B6 Folio Status 10 5 2006 10 10 Ready to copy Press OK to display Copies Add Shortcut Cancel OK Size Entry Standard Sizes 2 Others Standa...

Page 18: ...ishing and then Paper Selection 3 Press the key of the paper source corresponding to the required paper size The cassette in which the paper is loaded is selected If Auto is selected the paper matching the size of the original is selected automatically 4 Press OK 5 Press the Start key to start copying Status 10 5 2006 10 10 Ready to copy Press OK to display Copies Add Shortcut Cancel OK Paper Sele...

Page 19: ...R Statement 8 5 13 5 Oficio II Executive 8K 16K and 16K R Others Choosefrom non standard sizes and custom sizes ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Envelope C4 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 and Custom 1 to 4 For instructions on how to select custom paper sizes Custom 1 to 4 refer to Adding a Custom Size and Type for Paper to Print on page 6 6 ...

Page 20: ...s 4 Press Media Type to select paper type and press OK 5 Press OK 6 Press the Start key to start scanning the originals 7 When the machine is ready to copy your job the confirmation screen for the specified paper appears Load the required paper in the Multi Purpose tray and press Continue to start copying For instructions on how to select custom paper types 1 to 8 refer to Paper Type on page 6 10 ...

Page 21: ...nt processor at the same time Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows Ledger and Letter A3 and A4 Ledger and Letter R Folio and A4 R B4 and B5 Originals of Different Widths Place all originals of different widths The supported combinations of originals are as follows NOTE This function is only available for metric model...

Page 22: ...GUIDE A3 B4 A4 and B5 B4 A4 R and B5 Folio A4 R and B5 R Selecting How to Copy Originals Select whether you wish to create individual copies on different size papers matching the original sizes or to produce all copies on the same size papers ...

Page 23: ...ect Same Width or Different Width as combination of originals When Same Size Copies is selected select Long Edge Left or Short Edge Left as the first original orientation 6 Press OK 7 Press the Start key to start copying Option Description Mixed Sized Copies Originals are detected individually for size and copied to the same size papers as originals Same Size Copies Originals are all copied to the...

Page 24: ...tapling Punching optional feature Use the functions above and press the Start key to display the original orientation selection screen When placing originals on the platen When placing originals on the optional document processor NOTE To change the default setting for the original orientation refer to Original Orientation on page 6 20 1 Press the Copy key Original Top Edge Top Top Edge Left Origin...

Page 25: ...p Edge Top or Top Edge Left as the way the original is oriented 4 Press OK 5 Press the Start key to start copying Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Original Orientation Press OK to display Add Shortcut Top Edge Left Enter the orientation of the original document s top edge Top Edge Top 1 the image ...

Page 26: ...ait and landscape orientation The supported paper sizes are A4 B5 Letter and 16K 1 Press the Copy key 2 Press Org Paper Finishing and then Collate Offset 3 If you select Collate press On of Collate If you select Offset press Off or Each Set of Offset 4 Use the numeric keys to enter the copy quantity 5 Press the Start key to start copying Collated sets of copies are delivered on the top tray Place ...

Page 27: ...e optional document finisher built in finisher or 3000 Sheet Document Finisher Punching requires the optional 3000 Sheet Document Finisher and the optional punching unit The following stapling options and orientations are available Original 1 staple 2 staple 2 staple 1 staple Document processor Platen Orientation of Original 2 staple 2 staple Copy ...

Page 28: ...orientations are available NOTE The inch model provides two hole and three hole punching The metric model provides two hole and four hole punching 1 Press the Copy key 2 Press Org Paper Finishing and then Staple Punch Original Document processor Platen Orientation of Original Copy ...

Page 29: ...p Edge Left Then press OK 5 Press OK 6 Place the originals and press the Start key Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Staple Punch Press OK to display Add Shortcut Off Top Edge Top 1 staple Staple Punch Off Original Orientation Upper Left Upper Right 1 2 staples the image Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Staple Punch Press OK to display Add Shortcut Off Top ...

Page 30: ... 7 select the orientation of output copy Face Up print facing up or Face Down print facing down 4 Press OK Destination Description Top tray Top tray of the machine where copies are stored Finisher tray Copy output orientation can be selected either as face up print facing up or face down print facing down Tray of the optional document finisher or built in finisher Tray A Tray B Tray C Tray A to C ...

Page 31: ...CopyingFunctions ADVANCED OPERATION GUIDE 1 17 5 Place the originals in the document processor or on the platen Press the Start key to start copying ...

Page 32: ...n 1 increments between 25 and 400 Preset Zoom Reduces or enlarges at preset magnifications The following magnifications are available Letter R Ledger 129 Statement R 64 A3 141 A5 70 A4 25 400 Model Zoom Level Original Copy Inch Models 200 Statement Ledger 154 Statement Legal 129 Letter R Ledger 121 Legal Ledger 78 Legal Letter R 77 Ledger Legal 64 Ledger Letter R 50 Ledger Statement Metric Models ...

Page 33: ... use Auto Zoom Press or to change the displayed magnification as desired You can also enter the magnification directly using the numeric keys by pressing Keys To use Preset Zoom select the key of desired magnification Asia Pacific 200 A5 A3 141 A4 A3 B5 B4 122 A4 B4 A5 B5 115 B4 A3 B5 A4 86 A3 B4 A4 B5 81 B4 A4 B5 A5 70 A3 A4 B4 B5 Model Zoom Level Original Copy Y X Status 10 5 2006 10 10 Ready to...

Page 34: ...ctly using the numeric keys by pressing Keys Press Original Orientation to choose orientation of the originals either Top Edge Top or Top Edge Left Then press OK 5 Press OK 6 Press the Start key to start copying Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Zoom Press OK to display Add Shortcut X Standard Zoom XY Zoom 25 400 Y 25 400 Keys Keys Top Edge Top Original Orientation 1 the image ...

Page 35: ...o II 8 5 13 5 Letter Letter R Statement R 8K 16K and 16K R 2 in 1 Mode For copying two originals onto a single sheet This mode can be used with Duplex mode to copy four originals onto one sheet The following 2 in 1 options and output orientations are available NOTE When placing the original on the platen be sure to copy the originals in page order 4 in 1 Mode For copying four originals onto a sing...

Page 36: ...en placing the original on the platen be sure to copy the originals in page order Types of Page Boundary Lines The following types of the boundary lines are available 1 Press the Copy key 2 Press Layout Edit and then Combine Original Document processor Platen Orientation of Original Copy None Dotted Solid Borders Cropmark ...

Page 37: ...op or Top Edge Left Then press OK 6 Press OK 7 Place the originals and press the Start key If the original is placed on the platen replace the original and press the Start key After scanning all originals press Scan Finish to start copying Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Combine Press OK to display Add Shortcut Layout 4 in 1 2 in 1 Left then Down Top Edge Top Original Orienta...

Page 38: ... on the back For example if the left margin on the front is 10 mm the right margin on the back will be 10 mm The top and bottom margin widths on the back will match those on the front Separate Front Back Margins Enables you to specify the front and back settings separately NOTE You can set the default margin width Refer to Margin Default on page 6 28 for details 1 Press the Copy key 2 Press Layout...

Page 39: ...Edge Left Then press OK 5 Press OK 6 Press the Start key to start copying Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Margin Centering Press OK to display Add Shortcut Left Right Off Margin mm 18 18 Top Bottom 18 18 mm Keys Keys Top Edge Top Original Orientation Centering Auto Back Page Margin 1 0 00 0 00 the image Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Margin Centering Pr...

Page 40: ...e Sheet Erases black borders around the single sheet original Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick book You can specify the widths individually to erase the borders around the edges and in the center of the book Individual Border Erase Specify border erase widths individually for all edges Original Copy Original Copy Original Cop...

Page 41: ...se the numeric keys for entry Press Original Orientation to select the original orientation from either Top Edge Top or Top Edge Left Then press OK 4 Press OK 5 Press the Start key to start copying Specifications Border Erase Range Inch Models 0 to 2 in 0 01 increments Metric Models 0 mm to 50 mm in 1 mm increments Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Border Erase Press OK to disp...

Page 42: ... folded copies can be read from left to right Type of Original Center Binding And Folding Option Capability of stapling finished copies in the center and automatically folding them in the center Optional 3000 Sheet Document Finisher and the center folding unit are required Original Size Paper Size One sided original Two sided original Not available All Except for custom sized originals A3 B4 A4 A4...

Page 43: ...let from two sided originals Select Book Booklet to produce booklet from book originals 4 If you choose 2 sided Booklet or Book Booklet select desired binding orientation of Original 5 Select desired binding orientation of Finishing Original Copy Original Copy Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Booklet Press OK to display Add Shortcut Original 2 sided Booklet 1 sided Booklet Bin...

Page 44: ...h center margin stapling and center folding Capability of stapling finished copies in the center and automatically folding them in the center 8 Press Original Orientation to choose orientation of the originals either Top Edge Top or Top Edge Left Then press OK 9 Press OK 10 Place the originals in the document processor or on the platen and press the Start key NOTE When using the platen be sure to ...

Page 45: ... sided to Two sided Produces two sided copies from one sided originals In case the originals are in odd number the back side of the last copy will be blank The following binding options are available A Original Left Right Binding Copy Left Right Binding Images are copied onto the back side without being rotated B Original Left Right Binding Copy Top Binding Images are copied onto the back side aft...

Page 46: ...e copied onto the back side without being rotated Top Binding Images are copied onto the back side after being rotated 180 Two sided to Two sided Produces two sided copies from two sided originals Optional document processor is required NOTE The paper sizes supported in Two sided to Two sided mode are Ledger Legal Letter Letter R Statement Oficio II 8 5 13 5 A3 B4 A4 A4 R B5 B5 R A5 R and Folio 2 ...

Page 47: ...izes of originals and paper are supported in Book to One sided mode Original Ledger Letter R A3 B4 A4 R B5 R A5 R and 8K Paper Letter A4 B5 and 16K When you select the paper size change the zoom level to match that size Book to Two sided Produces two sided copies from originals with facing pages NOTE The sizes of originals supported in Book to Two sided mode are Ledger Letter R A3 B4 A4 R B5 R A5 ...

Page 48: ...of the originals either Top Edge Top or Top Edge Left Then press OK 7 Press OK 8 Place the originals in the document processor or on the platen and press the Start key If the original is placed on the platen replace the original and press the Start key After scanning all originals press Scan Finish to start copying Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Duplex Press OK to display Ad...

Page 49: ...laten place the next original and press the Start key After scanning all originals press Scan Finish to start copying Type of Cover Description Front Cover First page of the originals is copied on a different paper Front and Back Covers First page and last page of the originals are copied on different paper Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Cover Press OK to display Add Shortcu...

Page 50: ...r in Density to adjust the density of the form Choose from ten levels in 10 increments To use the forms already registered press Select Stored Form Press Select Form to view the form list Select the desired form from the list and press OK Original Copy Forms Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Form Overlay Press OK to display Add Shortcut Density Scan NewForm Select Stored Form O...

Page 51: ... Detail to view the selected form data 4 Press OK 5 Place the originals Place the original for the form on top of the other originals When using the optional document processor the first page of the originals should be placed on the top 6 Press the Start key ...

Page 52: ...e other than the first page press or of 1st Page and select the starting page You can also enter the number with the numeric keys after pressing Keys 6 To start the numbering with a number other than 1 press or of Start Number and enter the starting number You can also enter the number with the numeric keys after pressing Keys 7 To specify the page to end numbering press Last Page and select Manua...

Page 53: ...ly Press Denominatior and select Manual Press or to enter the total number of pages and press OK You can also enter the number with the numeric keys after pressing Keys 9 Press Original Orientation to choose orientation of the originals either Top Edge Top or Top Edge Left Press OK 10 Press OK 11 Press the Start key ...

Page 54: ...de is available for the copy paper sizes of Ledger Legal Oficio II 8 5 13 5 Letter Letter R Statement R A3 B4 Folio A4 A4 R B5 B5 R A5 R 8K 16K and 16K R Layout A Reduces images of each original page for printing onto half of a page leaving the other half blank for notes Layout B Reduces images of two original pages for copying onto half of a single page leaving the other half blank for notes Orig...

Page 55: ... to select the page boundary line Press OK 5 Press Original Orientation to select orientation of the originals either Top Edge Top or Top Edge Left Press OK 6 Press OK 7 Press the Start key None Dotted Solid Borders Cropmark Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Memo Page Press OK to display Add Shortcut Off Layout B Top Edge Top Original Orientation Layout A None Border Line Upper...

Page 56: ...nually press 3 3 Lighter Darker You can change the density level 3 3 Lighter Darker by half a step To change density automatically press Auto 4 Press OK 5 Press the Start key to start copying Mode Description Manual Density is adjustable to either 7 or 13 different levels Auto Optimum density is selected depending on density of original Status 10 5 2006 10 10 Ready to copy Copies Add Shortcut Canc...

Page 57: ...rt copying Image Quality Mode Description Text Photo For originals with both text and photographs Text For originals primarily consisting of text Photo For originals primarily consisting of photographs Status Ready to copy Copies Cancel OK Original Image Press OK to display Text Select original document type for best copy results Text Photo Text and photos together Text Only text no photos Photo O...

Page 58: ...is unnecessary 1 Press the Copy key 2 Press Image Quality and then EcoPrint 3 Press On 4 Press OK 5 Press the Start key to start copying Status Ready to copy Copies Cancel OK EcoPrint Press OK to display On Conserve toner when printing Please use EcoPrint for test copies and other situations where high quality copies are not necessary Off Add Shortcut 10 5 2006 10 10 1 the image ...

Page 59: ...n Image quality selection Type of original 2 sided book original Zoom Border erase Density If you use Job Build you can insert a blank paper during scanning or a blank page during duplex copying 1 Press the Copy key 2 Press Advanced Setup and then Continuous Scan 3 If Continuous Scan is selected press On If Job Build is selected press Job Build and select desired binding orientation 4 Press OK Sta...

Page 60: ...tus 10 5 2006 10 10 Scanning originals Copies Cancel Scanner Setting 1 A4 Plain Copies Printer Setting Collate Top Tray 2 A4 Top Edge Top 100 Original Pages Job No Job Name User Name 000021 doc20060505113414 2 sided 2 sided Status 10 5 2006 10 10 Copies Cancel Scan Finish Scanner Setting Original Size Original Orientation Original Image 2 sided Book Original Zoom Border Erase Density 1 Auto Auto 2...

Page 61: ... Rotation as the default mode refer to Auto Image Rotation on page 6 29 1 Press the Copy key 2 Press Advanced Setup and then Auto Image Rotation 3 Press On to select Auto Image Rotation 4 Press OK 5 Press the Start key to start copying Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Auto Image Rotation Press OK to display Add Shortcut Off When original and paper source size are the same but ...

Page 62: ...ess the Copy key 2 Press Advanced Setup and then Negative Image 3 Press On to select Negative Image 4 Press OK 5 Press the Start key to start copying Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Negative Image Press OK to display Add Shortcut Off Invert black and white in image to print negative copies On 1 the image ...

Page 63: ...ess the Copy key 2 Press Advanced Setup and then Mirror Image 3 Press On to select Mirror Image 4 Press OK 5 Press the Start key to start copying Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Mirror Image Press OK to display Add Shortcut Off Print left right mirrored copies of original On 1 the image ...

Page 64: ...ress Advanced Setup and then Job Finish Notice 3 Press Address Book to select the notification address from the address book Press Address Book select desired E mail address and press OK Press Detail to view the data of the selected destination To h_pttr owl net net Subject 1234 Job end report mail Job No 0002 Result OK End Time Wed 27 Apr 2005 14 56 08 File Name doc27042005145608 Job Type Copy 12...

Page 65: ...s E mail Address enter the address and press OK 4 Press OK 5 Press the Start key to start copying Upon completion of the job an E mail notice is sent to the selected destination Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Job Finish Notice Add Shortcut Address Book E mail Address Address Entry Off 1 ...

Page 66: ...up and then File Name Entry 3 Press File Name enter the name for a copy job and press OK To add date and time press Date and Time To add job number Job No Added information is displayed in Additional Info 4 Press OK 5 Press the Start key to start copying Status 10 5 2006 10 10 Ready to copy Copies Cancel OK File Name Entry Add Shortcut Add a file name Additional information such as Job No and Date...

Page 67: ...the Copy key 2 Press Advanced Setup and then Priority Override 3 Press On to select Priority Override 4 Press OK 5 Press the Start key The current copy job is suspended and the copy job selected in Priority Override starts The suspended job resumes after Priority Override copy is finished Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Priority Override Press OK to display Add Shortcut Off G...

Page 68: ...original forms one by one in the document processor Insert originals binding side first in the document processor 2 Press the Copy key 3 Press Advanced Setup and then Multi Page Form 4 Press On to select Multi Page Form copying 5 Press OK 6 Press the Start key Status 10 5 2006 10 10 Ready to copy Copies Cancel OK Multi page Form Press OK to display Add Shortcut Off Copy a multi page original such ...

Page 69: ...ber of Repeat Copy jobs to retain in the document box is set to zero refer to Maximum Number of Repeat Copy Jobs on page 1 56 You can select Repeat Copy as default setting Refer to Repeat Copying on page 6 34 Giving a file name to a copy job will facilitate identification of the data when copying refer to File Name on page 1 52 Selecting Repeat Copy 1 Press the Copy key 2 Press Advanced Setup and ...

Page 70: ...ber of Repeat Copy jobs to retain in the document box 1 Press the System Menu key 2 Press Document Box Removable Memory and then Next of Job Box 3 Press Change of Repeat Copy Job Retention 4 Press or to enter the number of Repeat Copy jobs to retain 5 Press OK 6 When exiting press the Reset key repeatedly to return to the System Menu default screen Status 10 5 2006 10 10 Document Box Removable Mem...

Page 71: ...istration is only allowed for administrator when user authentication is required Registering Programs 1 Press the Program key while the copy mode is accessed 2 Press Register and press a number 1 to 50 for the program number NOTE If you select the program number already registered the currently registered functions can be replaced with the new sets of functions 3 Check that Copy is selected and pr...

Page 72: ...ng Programs You can change program number and program name or delete program 1 Press the Program key 2 Press Edit and press the key s corresponding to the program number 1 to 50 to change or delete 3 To edit change the program number and program name using the same steps as registration and press Register Choose Yes in the confirmation screen to change the program To delete the program press Delet...

Page 73: ...Shortcut 2 Press the keys corresponding to the shortcut number 01 to 06 to register NOTE If you select the shortcut number already registered the currently registered shortcut can be replaced with the new one 3 To change the shortcut number press Change of Shortcut No Press or to change the shortcut number and press OK To rename the shortcut press Change of Shortcut Name Press Shortcut Name enter ...

Page 74: ...ys corresponding to the shortcut number 01 to 06 to change or delete 3 To edit change the shortcut number and shortcut name using the same steps as registration and press Register Choose Yes in the confirmation screen to change the shortcut To delete the shortcut press Delete this Shortcut Choose Yes in the confirmation screen to delete the shortcut Shortcut 01 Cancel Register Status 10 5 2006 10 ...

Page 75: ...1 sided 2 sided Selection 2 11 Original Orientation 2 12 File Format 2 14 PDF Encryption Functions 2 15 File Separation 2 18 Image Quality 2 19 Scan Density 2 20 Scan Resolution 2 21 Sharpness 2 22 Background Density Adjustment 2 23 Color Grayscale Monochrome Selection 2 24 Multi page Form 2 25 Continuous Scan 2 26 Border Erase 2 27 Enter Document Name File Name 2 30 Enter E mail Subject and Body ...

Page 76: ...o A3 B4 A4 A4 R B5 B5 R A5 A5 R B6 B6 R A6 R Folio Standard Sizes 2 Select from standard sizes except Standard Sizes 1 Inch models A3 B4 A4 A4 R B5 B5 R A5 A5 R B6 B6 R A6 R Folio 8K 16 K 16K R Metric models Ledger Legal Letter Letter R Statement Statement R 8 5 13 5 Oficio II R 11x15 8K 16K 16K R Others Select from Envelope Hagaki and Custom Original Size Regarding the setting method of Custom Or...

Page 77: ...ation and press the Start key to start sending Status 10 5 2006 10 10 Place original Cancel OK Add Shortcut Ready to send Standard Sizes 2 Standard Sizes 1 Press OK to display Auto Others Size Entry A4 A6 B5 A3 A5 B4 A4 A5 B5 Original Size Destination 1 the image B6 B6 Folio Status 10 5 2006 10 10 Place original Cancel OK Add Shortcut Ready to send Standard Sizes 2 Standard Sizes 1 Press OK to dis...

Page 78: ... Item Detail Size Standard Sizes 1 Select from Same as Original Size or Standard Size Inch models Same as Original Size Ledger Legal Letter Statement 8 5 13 5 Oficio II 11x15 Metric models Same as Original Size A3 B4 A4 B5 A5 B6 A6 Folio Standard Sizes 2 Select from standard size except Standard Sizes 1 Inch models A3 B4 A4 B5 A5 B6 A6 Folio 8K 16K Metric models Ledger Legal Letter Statement 8 5 1...

Page 79: ...he sending size 4 Press OK 5 Specify the destination and press the Start key to start sending Status 10 5 2006 10 10 Ready to send Destination Add Shortcut A3 Cancel OK A5 A6 A4 B4 Same as Original Standard Sizes 1 Standard Sizes 2 Others Sending Size Place original 1 Press OK to display the image B5 B6 Folio ...

Page 80: ...n the center of Top Bottom and Left Right use the centering function on the next page 1 Press the Send key 2 Press Advanced Setup and then Zoom 3 Press 100 or Auto 4 Press OK 5 Specify the destination and press the Start key to start sending Item Detail 100 No Zoom to be scanned by actual size Auto Zoomed automatically according to the specified sending size Status 10 5 2006 10 10 Ready to send De...

Page 81: ...ntering the image is arranged as the margin to be equally created at all the Top Bottom and Left Right 1 Press the Send key 2 Press Advanced Setup and then Centering 3 Press On Centering is conducted 4 Press OK 5 Specify the destination and press the Start key to start sending Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Move image to center of page during scan Cancel OK Off Cente...

Page 82: ...cument processor at the same time Original of the Same Width When the original width is the same the combinations of originals that can be placed are as follows Ledger and Letter A3 and A4 Legal and Letter R Folio and A4 R B4 and B5 When the original width is different The combinations of originals of different sizes that can be placed together are as follows NOTE You can only use metric models Le...

Page 83: ...he document processor IMPORTANT When you place originals of different width place the top edge of originals to align with the width guide at the backside If the originals are placed unevenly they may not be scanned correctly 2 Press the Send key 3 Press Type of Original Transmission and then Mixed Sized Originals ...

Page 84: ...fy the destination and press the Start key to start sending Status 10 5 2006 10 10 Destination Add Shortcut Scan all sheets in document processor even if differently sized then send Up to 30 sheets can be placed in document processor Cancel OK Off Same Width Mixed Sized Originals Diff Width 1 Press OK to display the image Ready to send ...

Page 85: ...you select 2 sided or Book also select the binding and the setting orientation of original 5 Press OK 6 Specify the destination and press the Start key to start sending Original Type Binding 1 sided Sheet Original 1 sided 2 sided Sheet Original 2 sided Only when the optional document processor is used BindingLeft Right Binding Top Open Book Original such as magazine and book Book Binding Left Bind...

Page 86: ...se the following functions you need to select the setting orientation of original 1 sided 2 sided Selection Border Erase When placing the original on the platen When placing the original on the optional document processor 1 Press the Send key 2 Press Type of Original Transmission and then Original Orientation Original Top Edge Top Top Edge Left Original Top Edge Top Top Edge Left ...

Page 87: ... Left 4 Press OK 5 Specify the destination and press the Start key to start sending Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Enter the orientation of the original document s top edge Cancel OK Top Edge Left Original Orientation Place original Top Edge Top 1 Press OK to display the image ...

Page 88: ...nning has been selected for Grayscale or Full Color set the image quality 4 Press OK 5 Specify the destination and press the Start key to start sending File Format Adjustable range of image quality Color mode PDF 1 Low Quality High Comp to 5 High Quality Low Comp Full Color Grayscale Monochrome TIFF 1 Low Quality High Comp to 5 High Quality Low Comp Full Color Grayscale Monochrome JPEG 1 Low Quali...

Page 89: ...DF file select On of Password to open document 5 Press Password and enter the password and then press OK NOTE For the character entry method refer to the appendix of the Operation Guide Item Value Detail Compatibility Acrobat4 0 or later Acrobat5 0 or later Select the version that is compatible with the PDF file Password to open document Off On Enter the password to open the PDF file Password to e...

Page 90: ...owed and select the item the contents of limit The item to be displayed differs according to the version of Acrobat selected in Compatibility in step 3 Item Detail Not Allowed Make the printing of PDF file impossible Allowed Low Resolution only Only when Acrobat5 0 or later is selected in Compatibility Can print the PDF file only in low resolution Allowed Can print the PDF file in original resolut...

Page 91: ...ss the Start key to start sending Any except extracting Pages Can conduct all operations except extracting the pages of PDF file Only when Acrobat5 0 or later is selected in Compatibility Only when Acrobat4 0 or later is selected in Compatibility Item Detail Item Detail Disable Prohibit the copying of text and object on the PDF file Enable Can copy text and object on the PDF file ...

Page 92: ...e Separation 4 Press OK 5 Specify the destination and press the Start key Scanned original is sent after being divided into files by one page each Three digit serial number such as abc_001 pdf abc_002 pdf is attached to the end of the file name Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Create and send a file for each page of the original that was read Cancel OK Each Page File S...

Page 93: ...xt Photo Suitable for originals that contain a mixture of text and photos Text Sharply renders pencil text and fine lines Photo For better copies of photographs For OCR Image quality suitable for OCR software Applications that convert images into text data Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Select the original document type For OCR For documents to be read by OCR Cancel ...

Page 94: ...density When selecting auto density adjustment press Auto 4 Press OK 5 Specify the destination and press the Start key to start sending Item Detail Manual density adjustment Can set density using 7 or 13 levels Auto density adjustment Can set the optimal scan density according to the density of original Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Cancel OK Darker Density Auto 0 1...

Page 95: ...in the case of Windows and as the image to be printed by the printer 150 to 600 dpi generally become the target To enlarge the image and print it in a large size it is necessary to scan the original in high resolution 1 Press the Send key 2 Press Color Image and then Scan Resolution 3 Select the resolution 4 Press OK 5 Specify the destination and press the Start key to start sending Status 10 5 20...

Page 96: ...cify the destination and press the Start key to start sending Item Detail Sharpen Emphasize the image outline Make letters and lines appear sharper Unsharpen Blur the image outline Can weaken Moire effects grids appearing as wavelike patterns when scanning printed photos Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Cancel OK Sharpen Sharpness Place original Unsharpen 0 1 2 3 1 2 3...

Page 97: ...s Color Image and then Background Density Adj 3 Press On and press 1 to 5 Lighter Darker to adjust the density 4 Press OK 5 Specify the destination and press the Start key to start sending Status 10 5 2006 10 10 Place original Cancel OK Add Shortcut Ready to send On Off Background Background Density Adj Lighter 1 2 3 4 5 Darker 1 Press OK to display Destination the image ...

Page 98: ...presentative 1 Press the Send key 2 Press Color Image and then Color Selection 3 Press either Full Color Grayscale or Monochrome 4 Press OK 5 Specify the destination and press the Start key to start sending Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Cancel OK Monochrome Grayscale Color Selection Place original Full Color 1 Press OK to display the image Select a scanning color se...

Page 99: ... document processor the bound edge first 2 Press the Send key 3 Press Advanced Setup and then Multi page Form 4 Press On to select Multi page Form sending 5 Press OK 6 Specify the destination and press the Start key When the scanning is completed replace the original with the next original and press the Start key Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Scan a multi page origi...

Page 100: ...Border Erase 1 Press the Send key 2 Press Advanced Setup and then Continuous Scan 3 Press On Continuous Scan is selected 4 Press OK 5 Specify the destination 6 Place the original and press the Start key When the scanning is completed change the settings as necessary 7 Place the next original and press the Start key Scan the remaining originals by the same procedure When you have scanned all the or...

Page 101: ...following options can be selected Border Erase Sheet Erases black borders around the single sheet original Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick books You can specify the widths individually to erase the borders around the edges and in the center of the book Original Copy Original Copy ...

Page 102: ...r Press Keys to use the number keys for entry Press Individual Border Erase to select the individual border erase Use or to enter the width in Top Bottom Left or Right Press Keys to use the number keys for entry Specifications Border Erase Range Inch models 0 to 2 in 0 01 increments Metric models 0 mm to 50 mm in 1 mm increments Original Copy Status 10 5 2006 10 10 Enter Destination Cancel OK Add ...

Page 103: ...OK 4 Press OK 5 Specify the destination and press the Start key to start sending Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Off Cancel OK Border Erase Sheet Top Border Erase Place original Individual Border Erase Border Erase Book Bottom Left Right 0 50 mm mm mm mm Keys 1 Press OK to display Top Edge Top Original Orientation 0 0 0 0 the image ...

Page 104: ...cument name and press OK NOTE Up to 30 characters are available for the document name 5 Press Job No to enter the job No and Date and Time to enter the date 6 Press OK 7 Specify the destination and press the Start key to start sending Status 10 5 2006 10 10 Enter Destination Cancel OK Add Shortcut Ready to send Add a file name Additional information such as Job No and Date and Time can also be set...

Page 105: ...bject 4 Enter the subject and press OK NOTE Up to 60 characters are available for the subject 5 Press Body 6 Enter the body and press OK NOTE Up to 500 characters are available for the body 7 Press OK 8 Specify the destination and press the Start key to start sending Status 10 5 2006 10 10 Ready to send Destination Add Shortcut Subject Cancel OK Body E mail Subject Body Enter Destination 1 Press O...

Page 106: ...Guide 5 To directly enter the address press Address Entry and then E mail Address 6 Enter the E mail address and press OK 7 Press OK 8 Specify the destination and press the Start key to start sending When the sending is completed the finish notice is sent to the specified E mail address Status 10 5 2006 10 10 Ready to send Cancel OK Job Finish Notice Add Shortcut Address Entry Destination Address ...

Page 107: ... chapter explains the setting for using printer functions by connecting to the computer using parallel interface or serial interface optional of this machine Parallel Interface 3 2 Serial Interface 3 3 Emulation 3 4 Setting of Other Printers 3 8 ...

Page 108: ...Depending on the computer to connect the item will be automatically changed Normally no change to the setting is required Normal Communicate by the standard method of Centronics interface High Speed It is possible to conduct high speed data transfer between this machine and the computer When you cannot print properly even after connecting this machine to the workstation select this mode Nibble Hig...

Page 109: ...rity and protocol 5 Press the Power key and after confirming that the Power key indicator and memory indicator have turned off turn the main power off and on Item Value Baud Rate 1 200 bps 2 400 bps 4 800 bps 9 600 bps 19 200 bps 38 400 bps 57 600 bps 115 200 bps Data Bits 7 bits 8 bits Stop Bits 1 bits 2 bits Parity Not use Odd Even Ignore Protocol DTR positive XOn XOff DTR positive DTR negative ...

Page 110: ...When you have selected KC GL set the print size and pen too Refer to page 3 6 3 Press OK 4 Press the Power key and after confirming that the Power key indicator and memory indicator have turned off turn the main power off and on Setting of Alternative Emulation When you have selected KPDL Auto as emulation mode you can switch KPDL and another emulation mode alternative emulation automatically acco...

Page 111: ...error report is output The default setting is Off not output 1 Press the System Menu Key 2 Press Printer Change of Emulation KPDL Error Report and then On or Off 3 Press OK 4 Press the Power key and after confirming that the Power key indicator and memory indicator have turned off turn the main power off and on Status 10 5 2006 10 10 Printer Emulation Set alternative emulation for KPDL Kyocera Pag...

Page 112: ...he size designated in Prescribe SPSZ command For details of Prescribe command refer to the Prescribe Command Reference Manual PDF format 3 Press OK 4 Press Pen Adjust Change of the pen to change its thickness 1 to 8 and then to set the thickness of pen dots 5 Press OK Setting item Set value Page Set B0 B1 B2 B3 A0 A1 A2 Special Size Pen Adjust Pen 1 to Pen 8 1 to 99 dots Status 10 5 2006 10 10 Pri...

Page 113: ...Printer ADVANCED OPERATION GUIDE 3 7 6 Press the Power key and after confirming that the Power key indicator and memory indicator have turned off turn the main power off and on ...

Page 114: ...Printer 3 8 ADVANCED OPERATION GUIDE Setting of Other Printers Regarding the setting of other printers refer to Printer Settings on page 6 43 ...

Page 115: ...DVANCED OPERATION GUIDE 4 1 4 Using Document Box This chapter explains the typical procedure for utilizing Document Box What is Document Box 4 2 Basic Operation for Document Box 4 5 Using a Job Box 4 16 ...

Page 116: ...r use with job options including Private Print Hold Job Quick Copy Proof and Hold Repeat copy and Image Overlay Form which will be discussed later Corresponding to these job options four individual Job Boxes are already provided in the Document Box These Job Boxes cannot be created or deleted by a user Private Print Hold Job Box page 4 16 In Private Printing you can specify that a job is not print...

Page 117: ...duces only a single proof print of multiple print job and holds printing of the remaining copies Printing a multiple print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box To continue to print the remaining copies use the operation panel You can change the number of copies to print Repeat Copy Box page 4 21 Re...

Page 118: ... machine is also recognizable as a Job Box This allows to print the PDF data stored in the USB memory You can directly print PDF data in the USB memory without a PC Saving data into the USB memory is not possible Fax Box Fax Box stores the fax data received For details refer to the Operation Guide supplied with the fax kit ...

Page 119: ...Logon privileges refer to User Privileges on page 4 14 Creating a New Custom Box 1 Press the Document Box key 2 Press Custom Box Edit Box and then Add 3 To number the Custom Box press Change of Box No Custom Box No Box Name Owner Use Edit Box 001 001 Status 10 5 2006 10 10 Store File Detail Open Custom Box Job Box Removable Memory Status 10 5 2006 10 10 Box Box No Change Box Name Change Box Passwo...

Page 120: ... characters Press OK 9 Press Confirm Password to enter the same password again 10 To preserve the hard disk capacity the storage capacity for a box can be restricted Press Change of Usage Restriction 11 To activate restriction of capacity press On Enter a number of the storage capacity for the Custom Box in megabytes by pressing or number keys To cancel restricting the storage capacity press Off 1...

Page 121: ...d 17 Press Close The display returns to the default Document Box screen Storing a Document in the Custom Box 1 Place the original to copy in the document processor or on the platen NOTE Refer to the Operation Guide for details on placing originals on the platen Status 10 5 2006 10 10 Box Auto File Deletion Delete stored documents after a set period of time Please set how long to store documents be...

Page 122: ...Box Name Owner Use Edit Box 001 001 001 SALES anonymous Store File Detail Open Custom Box Job Box Removable Memory Status 10 5 2006 10 10 Custom Box No Box Name Owner Use 001 SALES anonymous 001 001 Edit Box Store File Detail Open Custom Box Job Box Removable Memory Status 10 5 2006 10 10 Ready to store in Box File Name Storing Image Set Original Original Zoom Store 100 100 Zoom Normal 0 200x200dp...

Page 123: ...e than one document at a time To deselect press the checkbox again and remove the checkmark 4 Press Print Status 10 5 2006 10 10 Custom Box No Box Name Owner Use Edit Box 001 001 001 SALES anonymous Store File Detail Open Custom Box Job Box Removable Memory Status 10 5 2006 10 10 Custom Box No Box Name Owner Use Edit Box 001 001 001 SALES anonymous Store File Detail Open Custom Box Job Box Removab...

Page 124: ...of names Status 10 5 2006 10 10 Ready to print from Box Press Start to start printing Printing Image Original Zoom Paper 100 A4 Auto Paper Selection Off Delete after Printed 1 sided 1 sided Collate Duplex Collate Offset Quick Setup Functions Cancel A4 Status 10 5 2006 10 10 Custom Box No Box Name Owner Use Edit Box 001 001 001 SALES anonymous Store File Detail Open Custom Box Job Box Removable Mem...

Page 125: ...tatus 10 5 2006 10 10 Custom Box Detail 001 001 2006040410575501 Join Move Delete Close 2006040410575502 Send Print Store File 2006040410575503 SALES Listing the documents by name in alphabetical order Listing the documents by time of update in ascending descending order Listing the documents by size in ascending descending order Thumbnail Selecting more than one document at a time Selecting docum...

Page 126: ...d box is displayed To edit a content press Change in the item you wish to edit Edit the contents as desired 5 Press Register 6 Press Close The display returns to the default document box screen Document Box Removable Memory Custom Box No Name Owner Use 001 SALES anonymous 001 001 Add Detail Edit Delete Close Status 10 5 2006 10 10 Document Box Removable Memory Custom Box No Name Owner Use 001 SALE...

Page 127: ...e joined in one document Refer to Chapter 3 Basic Operation of the Operation Guide for details Deleting a Document 1 Press the Document Box key 2 Press Custom Box and choose the box which contains the document you wish to delete 3 Press Open NOTE If the Custom Box is password protected enter the password and press OK Custom Box No Box Name Owner Use 001 SALES anonymous 001 001 Edit Box Store File ...

Page 128: ...om box refer to Chapter 3 Basic Operation in the Operation Guide for details User Privileges When User Login is activated accessibility to the Document Box components will vary depending on the given user privilege Accessibilities vary depending on user privilege as follows Custom Box Name Date Date 002 0404200611301702 04 04 200611 30 001 001 Edit Box Send Join Status 10 5 2006 10 10 Print Move D...

Page 129: ...tivated the way a password is required differs depending on the level of privileges as follows Administrator The administrator is not required to enter a password to gain access to any box User The user is required to enter a password to gain access to a box which is protected by a password The user is not required to enter a password to gain access to his her own boxes Changing how a box is share...

Page 130: ... print and press Open 5 Select the document and press Print 6 If the document is protected by a password enter the password using the numeric keys 7 Specify the number of copies to print as desired 8 Press Start Print to start printing Upon completion of printing the Private Print job is automatically deleted Job Box Status 10 5 2006 10 10 Close Private Print Stored Job 001 002 Open 5 2 1 1 1 User...

Page 131: ... OK 7 To close the document press Close Deleting a Document 1 Press the Document Box key 2 Press Job Box 3 Select Private Print Stored Job and press Open Job Box Status 10 5 2006 10 10 Close Private Print Stored Job 001 002 Open 5 2 1 1 1 User 1 User 2 User 3 User 4 User 5 User Name Files 001 001 Status 10 5 2006 10 10 Detail Close Private Print Stored Job Document 0 pdf Document 1 pdf Document 2 ...

Page 132: ...b using the printer driver Configuring the Number of Documents to Store To preserve the free space on the hard disk the maximum number of documents to be stored in the Quick Copy Proof and Hold Print Box can be configured 1 Press the System Menu key 2 Press Document Box Removable Memory Next of Job Box then Change of Quick Copy Job Retention Job Box Status 10 5 2006 10 10 Close Private Print Store...

Page 133: ...Retention Set the maximum number of quick copy proof print jobs to retain Use or the number keys to enter a number Set this number to 0 to not retain any quick copy proof print jobs 0 50 10 Cancel OK Status 10 5 2006 10 10 job s Job Box Status 10 5 2006 10 10 Close 001 002 Open 5 4 3 2 1 User 1 User 2 User 3 User 4 User 5 User Name Files Quick Copy Proof and Hold 001 001 Status 10 5 2006 10 10 Det...

Page 134: ... 5 Press Close to end viewing Deleting a Document 1 Press the Document Box key 2 Press Job Box Quick Copy Proof and Hold then Open Job Box Status 10 5 2006 10 10 Close 001 002 Open 5 4 3 2 1 User 1 User 2 User 3 User 4 User 5 User Name Files Quick Copy Proof and Hold 001 001 Status 10 5 2006 10 10 Detail Close Quick Copy Proof and Hold Document 0 doc Document 1 doc Document 2 doc Document 3 doc Do...

Page 135: ...ob Retention in step 2 Job Box Status 10 5 2006 10 10 Close 001 002 Open 5 4 3 2 1 User 1 User 2 User 3 User 4 User 5 User Name Files Quick Copy Proof and Hold 001 001 Status 10 5 2006 10 10 Detail Close Quick Copy Proof and Hold Document 0 doc Document 1 doc Document 2 doc Document 3 doc Document 4 doc Print Delete 2005 10 10 10 10 2005 10 10 10 10 2005 10 10 10 10 2005 10 10 10 10 2005 10 10 10 ...

Page 136: ...peat Copy Box job will be erased when the main power switch is turned off Image Overlay Form Copy Box Storing a Form The Image Overlay Form Copy Box holds form overlay documents To store a single page form for overlaying in this box proceed as follows 1 Place the original in the document processor or on the platen NOTE Refer to the Operation Guide for details 2 Press the Document Box key and Job B...

Page 137: ...dures to change type and density of the form preselected in the Image Overlay Form Copy box Viewing a Stored Form 1 Press the Document Box key 2 Press Job Box 3 Select Form for Form Overlay Copy box and press Open Job Box Box Name Files User 001 001 Removable Memory Status 10 5 2006 10 10 Job Box Custom Box Open Quick Copy Proof and Hold Repeat Copy Form for Form Overlay Copy 21 21 21 21 Job Box N...

Page 138: ...m is deleted Status 10 5 2006 10 10 Job Box Name Date Size Detail 001 001 2006040410594501 2006 04 04 10 59 Delete Close 2006040410585501 2006 04 04 10 58 Print Store File Form for Form Overlay Copy 2006040410575501 2006 04 04 10 57 MB 30 MB 36 MB 21 Status 10 5 2006 10 10 Job Box Name Date Size Detail 001 001 2006040410594501 2006 04 04 10 59 Delete Close 2006040410585501 2006 04 04 10 58 Print S...

Page 139: ...rinted This chapter also contains how to check the remaining amount of toner and paper and the condition of devices and cancel the fax communication Checking Job Status 5 2 Checking Job History 5 8 Pause and Resumption of Job 5 10 Canceling of Job 5 11 Priority Override the Waiting Jobs 5 12 Checking the Remaining Amount of Toner and Paper5 13 Device Communication 5 14 ...

Page 140: ...ansmission job press Sending Jobs and then Scheduled Job Contents of the Status Screen The items and keys displayed on the Status screen are as follows Screen Job statuses to be displayed Printing Jobs Copy Printer FAX reception E mail reception Printing from Document Box Job Report List Printing data from removable memory Sending Jobs FAX transmission PC SMB FTP transmission E mail TWAIN Multiple...

Page 141: ... 2 Accepted Time Accepted Time of job 3 Type Icons that indicate the job type Copy job Printer job FAX reception E mail reception Job from Document Box Report List Data from Removable Memory 4 Job Name Job Name or file name 5 User Name When there is no User Name that executed this job or Login User Name information to be displayed anonymous is displayed 6 Status Name Status of job InProcess The st...

Page 142: ...fer to Checking the Detailed Information of Histories on page 5 9 No Item Key Detail Status Scheduled Job Log Type All Job No Accepted Time Type abc def com User Name Status InProcess 438 14 47 Status Destination 001 001 Cancel Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Status Pausing Scanner 10 5 2006 10 10 Detail 1 2 3 4 5 6 7 8 9 No Item Key Detail 1 Job No Acce...

Page 143: ... the list and press this key 9 Detail Select the job whose detailed information you want to display from the list and press this key Refer to Checking the Detailed Information of Histories on page 5 9 No Item Key Detail Status Log Type All Job No Accepted Time Type doc20060225144758 User Name Status InProcess 438 14 47 Status Job Name 001 001 Cancel Printing Jobs Sending Jobs Storing Jobs Device C...

Page 144: ...mous is displayed 6 Status Status of job InProcess The status before starting to save such as during scanning originals Storing Storing Data Canceling Canceling the job 7 T of Type Can only display specific kinds of jobs 8 Cancel Select the job you want to cancel from the list and press this key 9 Detail Select the job whose detailed information you want to display from the list and press this key...

Page 145: ... to check the destination When two or more destinations are selected Status Destination is displayed Pressing Detail in this step displays the selected destinations as a list Press T or S to select the destination and then press Detail The information on the selected destination is displayed for confirmation 4 To exit from the detailed information press Close ...

Page 146: ...d press Log Screen Job histories to be displayed Printing Jobs Copy Printer FAX reception E mail reception Printing from Document Box Job Report List Printing data from removable memory Sending Jobs FAX transmission PC SMB FTP transmission E mail TWAIN Multiple destination Storing Jobs Scan FAX Printer Status Log Type All Job No Date Type doc20060225141427 User Name Result OK 000080 01 25 14 14 St...

Page 147: ...nformation of the selected job is displayed NOTE To check the information of the next previous page press T or S 4 To exit from the detailed information press Close Status Log Type All Job No Date Type doc20060225141427 User Name Result OK 000080 01 25 14 14 Status Job Name 001 001 Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Status Executing TX job 10 5 2006 10 10 D...

Page 148: ...tus Log Type All Job No Accepted Time Type 438 Job Name User Name Status 14 44 doc20060225144435 InProcess 001 001 Pause All Print Jobs Cancel Priority Override Detail Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Status 10 5 2006 10 10 Status Status Log Type All Job No Accepted Time Type 438 Job Name User Name Status 14 44 doc20060225144435 Pause 001 001 Resume All P...

Page 149: ...g is displayed in the Status area and the job is deleted NOTE When the job is completely canceled the canceled job is displayed on the history screen For details of job history refer to Checking Job History on page 5 8 5 To cancel another job repeat steps 2 to 4 Status Status Log Type All Job No Accepted Time Type 438 Job Name User Name Status 14 44 doc20060225144435 Canceling 001 001 Pause All Pr...

Page 150: ...ancel key 2 Select the job to give a priority and press Priority Override 3 Press Yes in the confirmation screen The current job in printing is suspended and the job for override printing starts 4 When the Priority Override is completed the printing job that has been suspended will be resumed Status Status Log Type All Job No Accepted Time Type 438 Job Name User Name Status 14 44 doc20060225144435...

Page 151: ...ner by 11 stages from 100 to 0 Status of waste toner box You can check the status of waste toner box Paper You can check the size orientation type and remaining amount of paper in each paper source Others You can check the status of staple and punch waste box Detail Toner Information Paper Others Toner Status Size Type Status Type Status Black K A3 A3 A4 A4 A4 Plain Plain Plain Plain Plain 30 30 3...

Page 152: ...layed Printer The error information such as paper jam out of toner and out of paper and the status such as waiting and printing are displayed Hard Disk The information such as formatting overwriting for erasure and error occurrence is displayed FAX Backup Memory Usage and Capacity of the backup memory are displayed Detail Scanner Printer Removable Memory Hard Disk FAX Backup Memory Memory Card Rea...

Page 153: ...ails refer to the Operation Guide of FAX kit Press Log to display the transmission history of FAX For details refer to the Operation Guide of FAX kit Memory Card memory for printer Compact Flash The information such as cannot recognize or unconnected and the usage capacity of memory card are displayed Press Format to format the memory card Press Printing list to print the partition list For detail...

Page 154: ...nter Removable Memory Hard Disk FAX Backup Memory Memory Card Ready Ready Safely removable Error has occurred Not connected Not connected Format Remove Display Error Format Printing list FAX Line 1 Communicating Line Off Manual RX FAX Log Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Log Executing TX job 10 5 2006 10 10 Detail Scanner Printer Removable Memory Hard Dis...

Page 155: ...ted For details refer to page 7 15 Detail Scanner Printer Removable Memory Hard Disk FAX Backup Memory Memory Card Ready Ready Safely removable Error has occurred Not connected Not connected Format Remove Display Error Format Printing list FAX Line 1 Communicating Line Off Manual RX FAX Log Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Log Executing TX job 10 5 2006 1...

Page 156: ...Status Job Cancel 5 18 ADVANCED OPERATION GUIDE ...

Page 157: ... 2 Copy Settings 6 35 Sending Settings 6 40 Document Box Removable Memory Settings 6 41 Printer Settings 6 43 Network Setup 6 50 Printing Reports Sending Notice 6 53 Adjustment Maintenance 6 58 Date Timer 6 64 Editing Destination Address Book Adding One Touch Keys 6 70 System Initialization 6 78 Restarting the System 6 79 Accessibility Enlarging Touch Panel Display 6 80 ...

Page 158: ...ge for Display Language Select the language displayed on the touch panel 1 Press the System Menu key 2 Press Common Settings and then Change of Language 3 Press the key for the language you want to use 4 Press OK 5 Press the power button check that the Power key indicator and memory indicator are OFF and turn the main power switch off 6 Turn the main power switch on Touch panel will be displayed i...

Page 159: ...ppears Send The Send screen the screen shown when the Send key is pressed appears Status The Status Job Cancel screen the screen shown when the Status Job Cancel key is pressed appears Document Box The Document Box screen the screen shown when the Document Box key is pressed appears Program The Program screen the screen shown when the Program key is pressed appears Common Settings Default Screen S...

Page 160: ...rol panel and touch panel keys are pressed with a beep Job Finish Off On Announce that a print job is normally completed with a sound Ready Off On Announce the warm up is completed with a sound Warning Off On Announce errors with a sound Item Value Description Common Settings Buzzer Change Volume 3 Medium Change Change Change Change Job Finish Off Warning Off End End 10 5 2006 10 10 Key Confirmati...

Page 161: ...original size The dimensions available are as follows Up to four custom original sizes can be added 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Setup and then Next of Custom Original Size 3 Press Change of Custom 1 to Custom 4 on which you wish to register the size Common Settings Keyboard Set the layout of the keyboard QWERTZ AZERTY QWERTY Cancel OK Status 10 5 2006...

Page 162: ... Bond Cardstock Color Prepunched Letterhead Thick Envelope High Quality Custom 1 8 NOTE Refer to Paper Type on page 6 10 for Custom 1 8 for Paper Type 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Setup and then Next of Custom Paper Size 3 Press Change of Custom 1 to Custom 4 on which you want to register the size Common Settings Custom 1 Register a custom original siz...

Page 163: ... size and then Change of Paper Size Common Settings Custom 1 Register a custom paper size and type On X 148 432 420 Off Cancel OK Status 10 5 2006 10 10 Keys Y 98 297 297 Keys mm mm Plain Media Type Item Description Paper Size Auto Automatically detect paper size Select Metric or inch for paper size Standard Sizes 1 Available options are as follows Inch models Ledger Legal Letter Letter R Statemen...

Page 164: ...or Paper Size To select paper size press Standard Sizes 1 or Standard Sizes 2 for Paper Size 4 Press OK 5 Press Change of Media Type to select type of paper and press OK Common Settings Custom 1 Set cassette paper size Standard Sizes 1 Auto Cancel OK Status 10 5 2006 10 10 A3 A4 Standard Sizes 2 A4 A5 B4 B5 B5 Folio ...

Page 165: ...nch models A3 B4 A4 A4 R B5 B5 R A5 R B6 R A6 R Folio 8K 16K 16K R Metric models Ledger Legal Letter Letter R Statement R 8 5 13 5 Oficio II Executive 8K 16K 16K R Others Select special standard sizes or custom sizes ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Envelope C4 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Refer to Adding a Custom Size and Type for Paper t...

Page 166: ...urpose Tray Setting Set the multi purpose tray paper size Standard Sizes 1 Auto Cancel OK Status 10 5 2006 10 10 Paper is present in Document Processor Standard Sizes 2 Others Size Entry A3 A4 A4 A5 A6 B4 B5 B5 B6 Folio Common Settings Multi Purpose Tray Setting Set the multi purpose tray paper size Standard Sizes 1 X 148 432 432 Auto Cancel OK Status 10 5 2006 10 10 Keys Y 98 297 297 Keys Paper i...

Page 167: ...Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Extra Heavy Weight g m2 Paper type 64g m2 or less 60g m2 to 75g m2 76g m2 to 90g m2 91g m2 to 105g m2 106g m2 to 135g m2 136g m2 to 170g m2 171g m2 and more Transpar encies Plain z z z z Transparencies z Rough z z z z z Vellum z z z z Labels z z z Recycled z z z z Preprint z z z z Bond z z z z z Cardstock z z z Color z z z z Pre...

Page 168: ...ustom 1 8 press Change of Duplex select Prohibit or Permit and press OK Item Description Duplex Prohibit Duplex printing not allowed Permit Duplex printing allowed Name Change names for Custom 1 8 Names should be not more than 15 characters Selecting paper type at Multi Purpose Tray the name after change will be displayed Common Settings Media Weight Select weight of paper Please refer to the manu...

Page 169: ...etup and then Change of Default Paper Source 3 Select default setting for paper cassette 4 Press OK Automatic Detection of Originals Automatically detect originals of special or non standard size 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Setup and then Next of Original Auto Detect Common Settings Default Paper Source Select paper cassette for default setting Casset...

Page 170: ...e for paper selection 4 Press OK Paper Source for Cover Select paper source for cover from Cassette 1 4 or Multi Purpose Tray Cover is used for Booklet see page 1 35 and Cover see page 1 28 modes NOTE Cassette 3 and Cassette 4 are displayed when the optional paper feeders or optional 3000 sheet paper feeder installed Common Settings Original Auto Detect Setup Automatically detect originals of spec...

Page 171: ...ying functions In such a case select Adjust Print Direction to adjust the print direction When paper orientation is not important select Speed Priority Common Settings Paper Source for Cover Select cassette for cover paper Cassette 2 Cassette 1 Cassette 3 Cancel OK Status 10 5 2006 10 10 Cassette 4 Multi Purpose Tray Item Description Adjust Print Direction Adjust print direction Print speed gets a...

Page 172: ... Change of Special Paper Action 3 Select Adjust Print Direction or Speed Priority 4 Press OK Switching Measurement Select inch or metric for the unit for paper dimensions 1 Press the System Menu key 2 Press Common Settings and then Change of Measurement Original Original Finished Finished Cassette Cassette Multi Purpose tray Multi Purpose tray Paper Paper Common Settings Special Paper Action Selec...

Page 173: ...elected paper size and type Finishing Paper Error Select what to do when finishing Staple Punch Offset or Auto Image Rotation is not available for the selected size and type Common Settings Measurement Select the units of measurement for length mm inch Cancel OK Status 10 5 2006 10 10 Item Description 1 sided Printed in 1 sided Display Error Error message to cancel printing is displayed Processing...

Page 174: ...nch Waste Full Error Select what to do when the punch waste box becomes full during printing NOTE The messages are displayed when the optional 3000 sheet finisher and punch unit are installed 1 Press the System Menu key 2 Press Common Settings and then Change of Error Handling Item Description Not Stapling Printing continues without stapling Error Display Error message to cancel printing is displa...

Page 175: ... Copy Custom Box Printer or FAX Common Settings Error Handling Change Duplexing Paper Error Display Error Change Change Change Change No Staple Error Not Stapling Punch Waste Full Error Not Punching End End 10 5 2006 10 10 Staple Paper Error Not Stapling Stapling Limit Error Not Stapling Output Tray Descriptions Top Tray Delivered on Top Tray of the machine Finisher Tray Delivered on Tray set to t...

Page 176: ...e options are as follows Refer to page 1 10 for Original Orientation 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Original Orientation 3 Select Top Edge Top or Top Edge Left for the default Common Settings Copy Custom Box Cancel OK Status 10 5 2006 10 10 Select output tray for copy jobs Top Tray Tray A Tray B Tray C Job Separator Tray Tray 1 Tray...

Page 177: ...ge Set the default original document type 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Original Image Item Description Off Continuous scan not performed On Continuous scan performed Common Settings Continuous Scan Select the default Continuous Scan setting Off On Cancel OK Status 10 5 2006 10 10 Item Description Text Photo Originals which contain...

Page 178: ... of Scan Resolution 3 Select the default resolution 4 Press OK Color Selection Select the default scanning color setting Common Settings Original Image Set the default original document type Text Photo Text Cancel OK Status 10 5 2006 10 10 Photo Common Settings Scan Resolution Select default scan resolution 400x400dpi Ultra Fine 600x600dpi 300x300dpi Cancel OK Status 10 5 2006 10 10 200x400dpi Sup...

Page 179: ...ess Common Settings Next of Function Defaults and then Change of File Format Monochrome Scan document in black and white File size gets smaller than Full Color or Grayscale Color mode Description Common Settings Color Selection Select default color Grayscale Full Color Monochrome Cancel OK Status 10 5 2006 10 10 File Format Description TIFF Send files in TIFF format PDF Send files in PDF format JP...

Page 180: ...then Change of File Separation 3 Select the default for Off or Each Page 4 Press OK Common Settings File Format Set default file type Cancel OK Status 10 5 2006 10 10 PDF TIFF High Comp PDF JPEG File Format Description Off No file separation performed all the pages are compiled in one file Each Page Each scanned page is created into a separate file Common Settings File Separation Select the defaul...

Page 181: ...sending size changed after the originals set 1 Press the System Menu key 2 Press Common Settings Next of Function Defaults and then Change of Zoom Item Description Manual Set to 0 Normal in the Manual density Auto Set to Auto density Common Settings Density Select the default Density Manual Normal 0 Auto Cancel OK Status 10 5 2006 10 10 Item Description 100 Copy send save at actual size 100 Auto A...

Page 182: ...me Entry 3 Press File Name to enter the file name in not more than 30 characters NOTE Refer to the Appendix of the Operation Guide for entering characters 4 Press OK 5 Press Date and Time to add the date time to the job or press Job No to add the job number to the job The added information will be displayed in Additional Info 6 Press OK Common Settings Zoom Select the default Zoom level 100 Auto C...

Page 183: ...n not more than 60 characters NOTE Refer to the Appendix of the Operation Guide for entering characters 4 Press OK 5 Press Body to enter the E mail body in not more than 500 characters 6 Press OK 7 Check if the entries are correct and press OK Border Erase Default Set the default border width to be erased NOTE Refer to page 1 26 and page 2 27 for Border Erase 1 Press the System Menu key Common Set...

Page 184: ...or T for Top Bottom width margin 4 Press OK Common Settings Border Erase Default Select the default margin width Use or the number keys to enter a number Border 0 50 5 Cancel OK Status 10 5 2006 10 10 Keys Paper is present in Document Processor mm Gutter 0 50 5 Keys mm Specification Range Inch models 0 75 to 0 75 in 0 01 increments Metric models 18 mm to 18 mm in 1 mm increments Common Settings Ma...

Page 185: ...ect the default Auto Image Rotation setting NOTE Refer to page 1 47 for Auto Image Rotation 1 Press the System Menu key Item Description Collate Off Collate not performed On Collate performed Offset Off Offset not performed Each Set Each Page Offset performed If Off is selected of Collate it is performed Each Page Common Settings Collate Offset On Off Cancel OK Status 10 5 2006 10 10 Collate Each ...

Page 186: ... Copy 3 Press Select Stored From 4 Press or to enter the form density 5 Press Select Form 6 Select the form that you want to use and press OK NOTE Press Detail to check File Name Storing Size Document size Data Size and Date Stored for the Form Common Settings Auto Image Rotation Cancel OK Status 10 5 2006 10 10 Select the default Auto Image Rotation setting On Off Select a form Date Size Name Com...

Page 187: ...elect Form 6 Select the Box where the Form is stored and press Open NOTE Press Detail to check Box No Box Name Usage Restriction Owner Permission and Auto File Deletion 7 Select the Form that you want to use and press OK NOTE Press Detail to check File Name Storing Size Document size Data Size Pages Resolution Color Monochrome Data Size and Date Stored in the Form 8 Press OK Owner Use Name Form Ov...

Page 188: ...ault PDF TIFF JPEG file quality Five options are available from 1 Low Quality High Comp to 5 High Quality Low Comp NOTE Higher quality will make the stored files larger Refer to page 2 14 for file formats 1 Press the System Menu key 2 Press Common Settings and Next of Function Defaults Press T twice and then Change of PDF TIFF JPEG Image Item Description Off No EcoPrint performed On EcoPrint perfo...

Page 189: ... the default for Compression Ratio Priority Standard or Quality Priority Common Settings PDF TIFF JPEG Image Set the default PDF TIFF JPEG quality level Higher quality will make the stored files larger Cancel OK Status 10 5 2006 10 10 Low Quality High Quality 1 2 4 3 5 Item Description Compression Ratio Priority Compression Ratio comes first with smaller file size Standard Standard quality Quality...

Page 190: ...epeat Copy job is set to 0 Refer to page 1 55 for Repeat Copy 1 Press the System Menu key 2 Press Common Settings and Next of Function Defaults Press T twice and Change of Repeat Copy 3 Select the default for Off or On 4 Press OK Item Description Off No Repeat Copy is performed On Repeat Copy is performed Common Settings Repeat Copy Cancel OK Status 10 5 2006 10 10 Select the default repeat copy s...

Page 191: ... Erase to Back Page Select the Border Erase Method for Back of Page NOTE Refer to page 1 26 and page 2 27 for Border Erase 1 Press the System Menu key 2 Press Copy and Change of Border Erase to Back Page 3 Press Same as Front Page or Do not Erase 4 Press OK Item Description Same as Front Page Border Erase performed in the same setting as the front page Do not Erase No Border Erase performed on the...

Page 192: ... key 2 Press Copy and Change of Auto Paper Selection Item Description Auto Automatically select the cassette containing paper in the same size as originals Default Paper Source Select paper source set by Default Paper Source refer to page 6 13 Copy Paper Selection Cancel OK Status 10 5 2006 10 10 Set the default paper selection Default Paper Source Auto Item Description Most Suitable Size Select p...

Page 193: ...ade at one time Options are 1 999 copies 1 Press the System Menu key Copy Auto Paper Selection Cancel OK Status 10 5 2006 10 10 Set the automatic paper selection method Most Suitable Size Selects paper based on the current zoom and the size of the original Same as Original Size Selects paper that matches the size of the original Same as Original Size Most Suitable Size Item Description Off No zoom...

Page 194: ...pical functions but can be changed as necessary Six items in the following options are available Paper Selection Zoom Staple Punch Density Duplex Combine Collate Offset Original Image Original Size NOTE Refer to Chapter 3 Quick Setup Registration of the Operation Guide for the Quick Setup steps 1 Press the System Menu key 2 Press Copy and Next of Quick Setup Registration Copy Preset Limit Cancel O...

Page 195: ...tup Registration screen Press Off to delete a key from the Quick Setup 5 Press OK Copy Quick Setup Registration Change Paper Selection Key 1 Change Change Change Change Combine Key 6 Duplex Key 5 End Status 10 5 2006 10 10 Zoom Key 2 Change Collate Offset Off Change Original Image Off Change Original Size Off Density Key 4 Change Staple Punch Key 3 ...

Page 196: ...administrators can change sending settings 1 Press the System Menu key 2 Press Send Setting and Next of Quick Setup Registration 3 Press Change of the function to be registered in Quick Setup 4 Select a key 1 6 allocated on the Quick Setup Registration screen Press Off to delete a key from the Quick Setup 5 Press OK Send Setting Quick Setup Registration Change Original Size Key 1 Change Change Cha...

Page 197: ... can be done For details refer to each page shown below Changing the number of documents to store page 4 18 Changing the number of documents to store page 4 21 Quick Setup Registration Select the Storing in Box Sending from Box Printing from Box functions to be registered for Quick Setup Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary The optio...

Page 198: ...hange of the function to be registered in Quick Setup 5 Select a key 1 6 allocated on the Quick Setup screen Press Off to delete a key from the Quick Setup 6 Press OK Document Box Removable Memory Store File Change Color Key 1 Change Change Change Change Zoom Key 6 Resolution Key 5 Close Status 10 5 2006 10 10 Storing Size Key 2 Change Original Orientation Off Change Original Size Off Change Origi...

Page 199: ...eout 6 48 LF Action 6 48 CR Action 6 49 Printer Emulation Set emulation options to run the machine by the commands for other printers Refer to Emulation on page 3 4 for the setting method Resolution Select default resolution from Fast1200 600 dpi or 300 dpi NOTE Fast1200 is our original resolution mode in which photo and other graphic halftone can be reproduced much better than 600 dpi 1 Press the...

Page 200: ... On 4 Press OK KIR The machine is equipped with the smoothing KIR Kyocera Image Refinement functions which realizes exquisite output resolution of about 2400 dpi 600 dpi 1 Press the System Menu key 2 Press Printer and Change of KIR 3 Press On or Off 4 Press OK Printer EcoPrint Cancel OK Status 10 5 2006 10 10 Select the default EcoPrint setting On Off Printer KIR Cancel OK Status 10 5 2006 10 10 S...

Page 201: ...4 Press OK Duplex Select binding orientation for duplex mode 1 Press the System Menu key Item Description On A4 and Letter are regarded as the same in size Off A4 and Letter are not regarded as the same in size Printer Override A4 Letter Cancel OK Status 10 5 2006 10 10 Treat A4 and Letter as the same size when printing On Off Item Description Finish 2 sided Bind ShortEdge Shorter edge bound 2 sid...

Page 202: ...9 1 Press the System Menu key 2 Press Printer and Change of Copies 3 Press or the numeric keys to set the default number of copies 4 Press OK Printer Duplex Cancel OK Status 10 5 2006 10 10 Set the default duplex mode 2 sided Bind LongEdge 1 sided 2 sided Bind ShortEdge Printer Copies Cancel OK Status 10 5 2006 10 10 Set the default number of copies Use or the number keys to enter a number copy s ...

Page 203: ...er and Change of Orientation 3 Press Portrait or Landscape 4 Press OK Wide A4 Increase the number of characters per line for A4 paper 1 Press the System Menu key 2 Press Printer and Change of Wide A4 Printer Printer Portrait Landscape Printer Orientation Cancel OK Status 10 5 2006 10 10 Select the default printer orientation Landscape Portrait ...

Page 204: ... 2 Press Printer T and Change of Form Feed Timeout 3 Press or to set the Form Feed Timeout 4 Press OK LF Action Set the line feed action when the machine receives the line feed code character code 0AH Printer Wide A4 Cancel OK Status 10 5 2006 10 10 Enlarge the print area for A4 paper On Off Printer Form Feed Timeout Cancel OK Status 10 5 2006 10 10 Set the amount of time to wait from the last tra...

Page 205: ...ress the System Menu key 2 Press Printer T and Change of CR Action 3 Press CR Only LF and CR or Ignore CR 4 Press OK Printer LF Action Cancel OK Status 10 5 2006 10 10 Set the line feed action LF and CR LF Only Ignore LF Item Description CR Only Only character return performed LF and CR Character return and line feed performed Ignore CR No character return performed Printer CR Action Cancel OK Sta...

Page 206: ...sion from the network administrator 1 Press the System Menu key 2 Press System Next of Network and then Change of TCP IP 3 Press On on the left side of the touch panel 4 Press Off of DHCP 5 Press IP Address and enter the address using the numeric keys 6 Press Subnet Mask and enter the address using the numeric keys 7 Press Default Gateway and enter the address using the numeric keys System TCP IP ...

Page 207: ...ext of Network and then Change of TCP IP 3 Press On on the left side of the touch panel 4 Press On of DHCP 5 Press OK 6 Press the Power key and confirm that the Power key indicator and the memory indicator are off After that turn the main power switch off and on Netware Setup Select the NetWare network connection After that select frame types for NetWare network from Auto Ethernet II 802 3 802 2 o...

Page 208: ... network connection 1 Press the System Menu key 2 Press System Next of Network and then Change of Apple Talk 3 Press On 4 Press OK 5 Press the Power key and confirm that the Power key indicator and the memory indicator are off After that turn the main power switch off and on System NetWare Use NetWare On Off Cancel OK Status 10 5 2006 10 10 Frame Type Ether II Auto IP Address 802 3 SNAP 802 2 Syst...

Page 209: ...eck the machine settings and status Default settings for printing the result reports can also be configured Printing Reports Options for the reports to be printed are as follows Status Page Check the information including current settings available memory space and optional equipment installed ...

Page 210: ...System Menu 6 54 ADVANCED OPERATION GUIDE Font List Check the font samples installed in the machine ...

Page 211: ...SystemMenu ADVANCED OPERATION GUIDE 6 55 Network Status Page Check the information including network interface firmware version network address and protocol ...

Page 212: ...eports Automatically print a report of transmission results when the transmission is complete 1 Press the System Menu key 2 Press Report Change of Result Report Setting and then Change of Send Result Report Report Report Print Print Status Page Print Print Close 10 5 2006 10 10 Font List Service Status Print Network Status Status Item Description Off No result report printed On Result report autom...

Page 213: ...SystemMenu ADVANCED OPERATION GUIDE 6 57 3 Press Off On or Error Only 4 Press OK Report Send Result Report Cancel OK Status 10 5 2006 10 10 Print a report of transmission results On Off Error Only ...

Page 214: ... can change adjustment maintenance Copy Density Adjustment Adjust copy density Adjustment can be made in 7 scales both in auto and manual density modes 1 Press the System Menu key 2 Press T Adjustment Maintenance and Change of Copy Density Adjustment 3 Press Change of Auto for auto density mode or of Manual for manual density mode 4 Press 3 3 Lighter Darker to adjust density 5 Press OK Print Densi...

Page 215: ...ress the System Menu key 2 Press T Adjustment Maintenance and Change of Send Box Density Adjust 3 Press Change of Auto for auto density mode or of Manual for manual density mode 4 Press 3 3 Lighter Darker to adjust density 5 Press OK Adjustment Maintenance Print Density Cancel OK Status 10 5 2006 10 10 Adjust density for all printing jobs including copies Lighter Darker 1 3 2 4 5 Adjustment Mainte...

Page 216: ... 5 Once Drum Refresh ends return to the Adjustment Maintenance screen Correcting Fine Black Line Correct fine black lines black streaks caused by contamination which may appear on the copies when the optional document processor used If black lines appear from the top to the bottom edge refer to Charger Auto Cleaning on page 6 61 Adjustment Maintenance Status 10 5 2006 10 10 Copy Density Adjustment...

Page 217: ... paper margin refer to Correcting Fine Black Line on page 6 60 1 Press the System Menu key 2 Press T Adjustment Maintenance and Execute of Charger Auto Cleaning Item Description Off No correction performed On High Correction performed Select this item if black streak remains after using Use Low The reproduction of the image becomes lower when using Use Low On Low Correction performed The reproduct...

Page 218: ...e of Display Brightness 3 Press 1 4 Darker Lighter to adjust brightness 4 Press OK Silent Mode Make the machine run more quietly Select the mode when the running noise is annoying 1 Press the System Menu key 2 Press T Adjustment Maintenance and Change of Silent Mode System Change Yes Close Status 10 5 2006 10 10 The charger will be cleaned Are you sure Change Execute No Network Parallel Serial Adj...

Page 219: ...sk mounted on the machine to return to the default mode Refer to System Initialization on page 6 78 about the initialization procedures Adjustment Maintenance Silent Mode Cancel OK Status 10 5 2006 10 10 Make after printing process run more quietly This may increase the time need to prepare for the next job Off On ...

Page 220: ... If you perform Send as E mail the date and time set here will be displayed on the header CAUTION Be sure to set Time Zone before the Date Time setup 1 Press the System Menu key 2 Press T Date Timer and then Change of Date Time 3 Press or to enter the date and time respectively NOTE Set year Y month M date D hour H minute M and second S 4 Press Off or On of Summer Time and press OK Time Zone Set t...

Page 221: ... and press OK Auto Panel Reset If no job runs for a certain period of time automatically reset settings and return to the default setting NOTE Refer to page 6 20 for the default settings Auto Panel Reset ON OFF Select to use Auto Panel Reset or not Date Timer Time Zone Set time zone Please select the location nearest you Time Zone 12 00 Eniwetok 1 13 Cancel OK Status 10 5 2006 10 10 11 00 Midway I...

Page 222: ... not appear 1 Press the System Menu key 2 Press T Date Timer and then Change of Reset Timer 3 Press or to enter the time until Auto Panel Reset is turned on 4 Press OK Auto Sleep If no job runs for a certain period of time automatically enter Sleep Mode Refer to Chapter 3 of the Operation Guide for Sleep Mode Date Timer Auto Panel Reset Cancel OK Status 10 5 2006 10 10 Automatically reset settings...

Page 223: ...unt of time to wait before Auto Sleep Options are between 1 and 240 minutes every one minute NOTE If you select Off for Auto Sleep the time display does not appear 1 Press the System Menu key 2 Press T Date Timer and then Change of Sleep Timer 3 Press or the numeric keys to enter the time until Auto Sleep is turned on Date Timer Auto Sleep Cancel OK Status 10 5 2006 10 10 Automatically enter Sleep...

Page 224: ...or not 1 Press the System Menu key 2 Press T Date Timer and then Change of Auto Error Clear 3 Press Off or On 4 Press OK Error Clear Timer If you select On for Auto Error Clear set the amount of time to wait before automatically clearing errors Options are between 5 and 495 seconds every five seconds NOTE If you select Off for Auto Error Clear the time display does not appear 1 Press the System Me...

Page 225: ...IDE 6 69 3 Press or to enter the time until printing restarts 4 Press OK Date Timer Error Clear Timer Cancel OK Status 10 5 2006 10 10 Set the amount of time to wait before automatically clearing errors Use to enter a number 0 495 sec ...

Page 226: ...ndividual 2 000 individual addresses can be registered at maximum Each address can include the information such as destination name E mail address FTP server folder path computer folder path and FAX No optional 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Contact and then Next 3 Press Change of Address Number 4 Press or numeric keys to enter a particular A...

Page 227: ...to select transmission method from E mail Folder FTP FAX or Folder SMB 10 Press Change Dest E mail Address 1 Press E mail Address to enter the E mail address and press OK NOTE Refer to the Appendix of the Operation Guide for entering characters 2 Check if the entries are correct and press OK E mail Address OK Status 10 5 2006 10 10 Add a new E mail destination Press E mail Address then enter the a...

Page 228: ...ore than 62 characters If the port number is other than 21 enter the port number into the server name column Path Enter the path of the folder to which you want to upload the data in not more than 126 characters For example if you want to store the data in the ScanData folder of the home directory enter ScanData Without any entry here the data would be stored in the home directory Login User Name ...

Page 229: ... entry is correct and press Register The destination is added to the Address Book Item Description Host Name Enter the computer name in not more than 62 characters If the port number is other than 139 enter the port number into the host name column Path Enter the path of the folder to which you want to send the data in not more than 126 characters Login User Name Enter the user name to log in the ...

Page 230: ...per a group 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Group and then Next 3 Press Change of Address Number 4 Press or to enter a particular Address Number 1 2 500 NOTE Address Number is an ID for a group You can select any available number out of 2 000 numbers for individuals and 500 numbers for groups 5 Press OK 6 Press Change of Name 7 Enter the group...

Page 231: ...the Address Book 1 Press the System Menu key 2 Press Edit Destination and then Register Edit of Address Book 3 Select a destination or group to edit NOTE Destinations can be sorted or searched by destination name or address number Refer to Chapter 3 of the Operation Guide for Address List 4 Press Detail Edit Destination Add Sort Search Name Name Dest No Type 0003 Name Detail CCC ABC DEF com 0001 0...

Page 232: ...stination on One touch Key Add a new destination individual or group 100 destinations can be registered at maximum NOTE Refer to Chapter 3 of the Operation Guide for use of One touch Key 1 Press the System Menu key 2 Press Edit Destination and Register Edit of One touch Key 3 Select a One touch Key number 001 to 100 for the destination Pressing No enables direct entry of a One touch Key number 4 P...

Page 233: ...he Registered Information 1 Press Register Edit 2 Select a new destination individual or group Pressing Detail enables to show the detailed information of the selected destination NOTE Destinations can be sorted or searched by destination name or address number Refer to Chapter 3 of the Operation Guide for Address List 3 Press OK 4 Press Yes on the screen to add the destination to the One touch Ke...

Page 234: ... 8 1 about the functions added when the Security Kit is installed and related procedures 1 Press the System Menu key 2 Press T Adjustment Maintenance and then Execute of System Initialization 3 Press Yes 4 Once the initialization ends the message indicating Task is completed Turn the main power switch off and on appears Turn the main power switch off Adjustment Maintenance Status 10 5 2006 10 10 C...

Page 235: ...the System Restart the CPU without turning the main power switch off It works to deal with the machine s unstable operation Same as the computer restart 1 Press the System Menu key 2 Press System and Execute of Restart 3 Press Yes to restart the machine ...

Page 236: ...the Accessibility Display key when in the Copy or Send i e the Copy or Send key indicator is On Enlarged keys or characters appear on the touch panel Operation can also be made by pressing any numeric key corresponding to the number or symbol displayed e g Press the 2 key to adjust density Follow the instructions on the screen for subsequent operations Status 10 5 2006 10 10 Ready to copy Copies 1...

Page 237: ...ADVANCED OPERATION GUIDE 7 1 7 Management This chapter explains the following operations User Login Administration 7 2 Job Accounting 7 10 Security Kit Operations 7 23 ...

Page 238: ...Enabling Disabling User Login Administration This enables user login administration Select one of the following authentication methods 1 Press the System Menu key 2 Press User Login Job Accounting 3 If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press Login By default the login user name and password are 5050 respectivel...

Page 239: ...ver Clock time setting of the machine and the Authentication Server If you cannot login because of the setting of the machine login with any administrator registered in the local user list and correct the settings 6 Press OK Login Logout If user login administration is enabled it is necessary to enter the login user name and password to use the machine Login 1 If the screen below appears during th...

Page 240: ...ame password entry screen Auto Logout Logout is automatically executed in the following cases When the Power key is pressed to enter the sleep mode When auto sleep is activated When auto reset is activated Adding a User This adds a new user You can add Up to 1 000 users including the default login user name Item Description User Name Enter the name displayed on the user list up to 32 characters lo...

Page 241: ...n user name and password are 5050 respectively 5 Press Next of User Login Setting Register Edit of Local User List and then Add 6 Press Change of User Name Access Level Select User or Administrator for user access privileges Account Name Add an account where the user belongs The user who registered his her account name can log in without entering the account ID Refer to Job Accounting on page 7 10...

Page 242: ...ge of Account Name 16 Select the account and press OK NOTE Select Name and ID from the Sort pull down menu to sort the user list Press Search Name or Search ID to search by account name or account ID 17 Press Register to add a new user on the local user list Changing User Property User property can be changed Types of user property that could be changed may be different depending on user access pr...

Page 243: ...the user to change the user property NOTE Select User Name and Login User Name from the Sort pull down menu to sort the user list Press Search Name or Search Login to search by user name or login user name Changing user information 1 Press Detail 2 Refer to steps 3 to 13 of Adding a User to change user property 3 Press Register User property will be changed Deleting a user 1 Press Delete 2 Press Y...

Page 244: ... behavior for handling the jobs sent with unknown login user names i e unsent IDs If the User Login is set to invalid and Job Accounting is set to valid follow the procedure when the Account ID is unknown 1 Press the System Menu key 2 Press User Login Job Accounting 3 If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press ...

Page 245: ...ANCED OPERATION GUIDE 7 9 5 Press Reject or Permit 6 Press OK User Login Job Accounting Unknown ID Job Select what to do with jobs from unknown user names or account IDs Reject Permit Cancel OK Status 10 5 2006 10 10 ...

Page 246: ...ned Restricting the print counter in one page increments up to 999 999 copies Resetting the print counter for each account or for all accounts combined First Job Accounting Setup Follow these steps for the first job accounting setup Enable job accounting page 7 10 T Add an account page 7 13 T Log out page 7 12 T Other users log in for operations page 7 11 Enabling Disabling Job Accounting Enable j...

Page 247: ...account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID When the screen to enter the login user name and password appears If user login administration is enabled the screen to enter the login user name and password appears Enter a login user name and password to log in Refer to Login Logout on page 7 3 I...

Page 248: ...id the user authentication screen is displayed Enter a login user name and password and press Login By default the login user name and password are 5050 respectively 4 Press Next of Job Accounting Setting Register Edit of Accounting List and then Add Item Description Account Name Enter the account name up to 32 characters Account ID Enter the account ID as many as eight digits between 0 and 999999...

Page 249: ...ss the System Menu key 2 Press User Login Job Accounting 3 If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press Login By default the login user name and password are 5050 respectively 4 Press Next of Job Accounting Setting and then Register Edit of Accounting List 5 Select an account to change or delete NOTE Select Accou...

Page 250: ... Restricting the Use of the Machine on page 7 15 Counting the Number of Pages Printed on page 7 17 and Printing an Accounting Report on page 7 20 for details 1 Press the System Menu key 2 Press User Login Job Accounting 3 If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press Login By default the login user name and passwo...

Page 251: ...anaging the Copy Print Count The number of sheets copied is restricted When Total is selected for Managing the Copy Print Count The total number of sheets copied and printed is restricted Scan Restriction Others The number of sheets scanned except for copy is restricted Fax TX Restriction The number of sheets sent by fax is restricted This is displayed when the optional fax kit is installed Applyi...

Page 252: ...w the machine behaves when the counter has reached the limit of restriction 1 Press the System Menu key 2 Press User Login Job Accounting Counter Limit Restricts the print counter in one page increments up to 999 999 copies Reject Usage Restriction is applied Item Description Account Print Restriction Copier Restrict use of copy functions Counter Limit Off Cancel OK Status 10 5 2006 10 10 1 Limit ...

Page 253: ...tting the Counter This counts the number of pages for all accounts and resets the counts for those accounts at one time 1 Press the System Menu key Item Description Print Pages by Function When Split is selected for Managing the Copy Print Count Number of pages copied printed faxed and the total number of those pages are displayed When Total is selected for Managing the Copy Print Count Number of ...

Page 254: ...ts the number of pages for each account and resets the counts by account 1 Press the System Menu key 2 Press User Login Job Accounting 3 If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press Login By default the login user name and password are 5050 respectively 4 Press Next of Job Accounting Setting and Check of Each Job...

Page 255: ... In addition to paper size paper type can also be specified e g count the letter size color paper used Without specifying paper type all types of paper in the size are counted 1 Press the System Menu key 2 Press User Login Job Accounting 3 If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press Login By default the login us...

Page 256: ...eport Total pages counted at all relevant accounts can be printed as an accounting report Reports have different formats depending on how the count of copiers and printers is administered User Login Job Accounting Paper Size 1 Select the paper sizes and types to count On Off Cancel OK Status 10 5 2006 10 10 A5 All Media Type Plain B4 A3 A4 B5 Folio Letter Statement Ledger Legal ...

Page 257: ...Management ADVANCED OPERATION GUIDE 7 21 When Split is selected for Managing the Copy Print Count ...

Page 258: ... 5 Press Next of Job Accounting Setting and then Print of Print Accounting Report 6 Press Yes on the screen to confirm the printing Unknown Account ID Jobs The behavior of the machine when it receives a job from unknown account ID i e unsent ID can be specified Refer to Unknown login user name Job on page 7 8 for details Checking and Printing Counter Press the Counter key to check the number of sh...

Page 259: ...NCED OPERATION GUIDE 7 23 Security Kit Operations Installing an optional security kit adds Security on the System Menu Refer to Security on page 8 1 for the descriptions and operations related to the Security options ...

Page 260: ...Management 7 24 ADVANCED OPERATION GUIDE ...

Page 261: ...Instructions for General Users for Both General Users and Administrators Security Kit Functions 8 2 Touch Panel Display after the Security Kit Installed 8 4 Instructions for Administrators for Those in Charge of Installation and Operations of the Security Kit Installing the Security Kit 8 5 Changing Security Functions 8 6 System Initialization 8 8 Warning Message 8 9 ...

Page 262: ...he job immediately starts overwriting the data that was stored in the hard disk Overwrite Methods There are two overwrite methods which can be switched at any time Once Overwrite Method Overwrite 0 on a target storage area of the hard disk for overwriting or entire hard disk for system initialization to disable data restoration 3 time Overwrite Method default Overwrite random pattern twice and the...

Page 263: ...automatically performed and no special step is required CAUTION Encryption helps enhance security However the data stored in the Document Box could be decoded by ordinary operations Do not store any most strictly confidential data in the Document Box Functions of Security Kit Security Kit Printing Copying Send Send Print Sending Hard disk Save original data and various settings 1 Overwrite unneces...

Page 264: ...nitialization the hard disk icon might not switch to HD ICON2 It should be caused by the possible crash or failed overwriting of the data which must have been overwritten This would not affect subsequent overwriting processes However system initialization should be recommended to return to the normal stable operations Initialization should be performed by the administrator following the steps in S...

Page 265: ...e performed by the service personnel The only thing the administrator should do during the installation is to enter the encryption code Encryption Code Encryption codes should be entered to encrypt data in 6 digit alphanumeric characters 0 to 9 A to Z a to z By default the code is set 000000 As an encryption key is created from this code it would be safe enough to continue using the default code C...

Page 266: ...Press Change of Security Password 6 Press Password to enter a new security password in 6 to 16 digit alphanumeric characters CAUTION Avoid any easy to guess numbers for the security password e g 11111111 or 12345678 7 Press Confirm Password to enter the same password again 8 Press OK Changing the Method How to Erase Entire Hard Disk Change the method how to erase entire hard disk Refer to Overwrit...

Page 267: ...the user authentication screen does not appear go to Step 5 4 Enter the security password By default the code is set 000000 5 Press Data Overwrite Method 6 Press 3 time Overwrite Method default or Once Overwrite Method 7 Press OK Security Data Overwrite Method Cancel OK Status 10 5 2006 10 10 Select data overwrite method 3 time Overwrite Once Overwrite ...

Page 268: ...System Menu key 2 Press T and then Security 3 If the user login screen appears enter the user name and password and press Login If the user authentication screen does not appear go to Step 5 4 Enter the default security password 000000 5 Press Execute of System Initialization 6 Press Yes on the screen to confirm the initialization Initialization starts 7 When the screen appears to show initializat...

Page 269: ...that was entered during the installation of the Security Kit CAUTION Even though the entry of a different encryption code could also enable to continue the job the data stored in the hard disk would be all erased You should be careful enough about this 2 Press the Power key and confirm that the Power key indicator and the memory indicator are off After that turn the main power switch off and on En...

Page 270: ...Security 8 10 ADVANCED OPERATION GUIDE ...

Page 271: ...ADVANCED OPERATION GUIDE Appendix 1 Appendix Paper Appendix 2 Intercompatible Functions Appendix 9 Glossary Appendix 10 ...

Page 272: ...h this machine Refer to the subsequent sections for further details NOTE Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper Specifications shown below such as moisture or pulp content For this reason we recommend purchasing a small amount of recycled paper as a sample for testing prior to use Choose recycled paper that gives the best printing resu...

Page 273: ...y damage the drum Be sure to use the standard paper that contains at least 80 pulp i e not more than 20 of the total paper content consists of cotton or other fibers Supported Paper Sizes Paper of the following sizes is supported by the machine Measurements in the table take into account a 0 7 mm dimensional accuracy for length and width Corner angles must be 90 0 2 Multi Purpose Tray Cassette or ...

Page 274: ...or the Multi Purpose tray Thickness Avoid using paper that is too thick or thin Signs that paper may be thin include frequent problems with paper jams or with several sheets being supplied at once Paper jams may also indicate that the paper is too thick The proper thickness is between 0 086 and 0 110 mm Moisture Content Paper moisture content is the ratio of moisture to dryness expressed as a perc...

Page 275: ... paper so that the curl faces towards the bottom of the paper tray Static electricity During printing paper is electrostatically charged so that the toner adheres Choose paper that can be discharged quickly so that copies do not cling together Whiteness Paper whiteness affects print contrast Use whiter paper for sharper brighter copies Quality Machine problems may occur if sheet sizes are not unif...

Page 276: ...siderably due to differences in the construction and quality of special paper Thus special paper is more likely than regular paper to cause printing problems Before purchasing special paper in volume try testing a sample to ensure the print quality is satisfactory General precautions when printing onto special paper are given below Note that we are not responsible for any harm to the user or damag...

Page 277: ... envelopes printing evenly over the entire surface may not be possible in some cases Thin envelopes in particular may be wrinkled by the machine in some cases as they pass through Before purchasing envelopes in volume try testing a sample to ensure the print quality Storing envelopes for a long period may cause them to become wrinkled Thus keep the package sealed until you are ready to use them Ke...

Page 278: ...Multi Purpose tray with the leading edge raised a few millimeters as shown in the figure Colored Paper Colored paper must conform to the specifications listed on the page 2 of the Appendix In addition the pigments in the paper must be able to withstand the heat of printing up to 200 C or 392 F Preprinted Paper Preprinted paper must conform to the specifications listed on the page 2 of the Appendix...

Page 279: ...Appendix ADVANCED OPERATION GUIDE Appendix 9 Intercompatible Functions This is a full featured machine with an array of different functions Many features can also be combined for more efficient printing ...

Page 280: ...ored in the machine as an E mail attachment E mail addresses can be selected from the list or entered at each time FTP File Transfer Protocol A protocol to transfer files on the TCP IP network whether the Internet or an intranet Along with HTTP and SMTP POP FTP is now frequently used on the Internet IEEE1284 An international standard for the printer computer connection established by Institute of ...

Page 281: ...date for the Internet access and PDF format as well as gradual improvements in implementation technologies PPM prints per minute This indicates the number of A4 size printouts made in one minute SMTP Simple Mail Transfer Protocol A protocol for E mail transmission over the Internet or an intranet It is used for transferring mail between mail servers as well as for sending mail from clients to thei...

Page 282: ...levels including white and black for 8 bits and 65 536 gray levels for 16 bits Subnet Mask A 32 bit numerical value that defines how many bits of the IP address is specified for the network address to identify the network Auto Form Feed Timeout During data transmission the machine may sometimes have to wait until receiving the next data This is the auto form feed timeout When the preset timeout pa...

Page 283: ...allel interface mounted on the machine is used to receive the print data from the computer With this interface data transfer between the printer and the computer takes place in 8 bit chunks This machine can perform IEEE 1284 compatible by directional communications Printer Driver The software to enable you to print data created on any application software The printer driver for the machine is cont...

Page 284: ...Appendix Appendix 14 ADVANCED OPERATION GUIDE ...

Page 285: ...A1 For best results and machine performance we recommend that you use only our original supplies for your products ...

Page 286: ...UTAX GmbH Ohechaussee 235 22848 Norderstedt Germany ...

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