Utax CD 1430, Instruction Handbook Manual

Page 1: ...FAX SYSTEM S INSTRUCTION HANDBOOK digital multifunctional system ...

Page 2: ...ed points Symbols The symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol The z symbol indicates that the related section includes information on actions which must be ...

Page 3: ...ii OPERATION GUIDE Note Due to performance updating information in this Operation Guide is subject to change without notice ...

Page 4: ...em Redial 3 33 Previewing Images 3 34 4 FAX Operation Advanced Long Originals 4 2 Delayed Transmission 4 3 Broadcast Transmission 4 6 Standby Transmission 4 8 Interrupt Send 4 9 Chain Dial 4 10 Manual Send 4 12 Manual Reception 4 13 Remote Switch Function 4 15 Printing Sending Received Faxes by Requirements Memory Forwarding 4 17 FAX Box Function 4 30 Sub Address Communication 4 37 Program Dial 4 ...

Page 5: ...X Printing at Specified Times Unusable Time 6 33 7 Optional Equipment Internet FAX Kit A 7 2 Expansion Memory 7 3 Dual FAX 7 3 8 Internet Faxing i FAX Option What is i FAX 8 2 i FAX Settings 8 4 i FAX Transmission 8 7 i FAX Reception 8 12 9 About Network FAX What is Network FAX 9 2 Setup 9 4 10 Troubleshooting Indicators During Sending Receiving Operation 10 2 Precautions When Turning Power OFF 10...

Page 6: ...exposure to direct sunlight Precautions for Use CAUTION Do not leave the document processor open as there is a danger of personal injury Other precautions Do not open the front cover or left cover turn off the main power switch or pull out the power plug while transmitting receiving or copying This machine may only be used within the country of purchase due to the different safety and communicatio...

Page 7: ...vi OPERATION GUIDE No matter what the status of the unit if the sound of the motor within the unit is audible never open either the front cover or the left cover nor turn off the main power switch ...

Page 8: ...ark Information Microsoft Windows Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U S and other countries Windows ME and Windows XP are trademarks of Microsoft Corporation Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks of International Business Machines Corporation Adobe and Acrobat are registered trademarks of Ad...

Page 9: ...y equipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current 16A EN61000 3 3 Safety of information technology equipment including electrical business equipment EN60950 1 The common technical regulation for the attachment requireme...

Page 10: ...or D AN 06R00 AN for D GR and P ES 01R01 National AN for E AN 07R01 AN for D E P and N GR 01R00 National AN for GR AN 09R00 AN for D GR 03R00 National AN for GR AN 10R00 AN for D GR 04R00 National AN for GR AN 11R00 AN for P NO 01R00 National AN for N AN 12R00 AN for E NO 02R00 National AN for N AN 16R00 General Advisory Note P 03R00 National AN for P DE 03R00 National AN for D P 04R00 National AN...

Page 11: ... public switched telephone networks PSTN in the following countries Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden Czech Iceland Norway Switzerland Denmark Ireland Poland The Netherlands Estonia Italy Portugal United Kingdom Finland Latvia Romania ...

Page 12: ...ommunication functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Chapter 5 Checking Transmission Results and Registration Status Explains how to check the status of recent transmissions on the touch panel Also explains how to print administrative reports to check communication results and settin...

Page 13: ...entry and the specifications of the machine NOTE This Operation Guide contains information for using both the inch and metric versions of this machine The inch version of this machine is shown in the screens in this guide If you are using the metric version you should use the messages provided for the inch version as reference only ...

Page 14: ... displayed on the PC screen Press the Start key Regular Indicates the touch panel keys Press OK Italic Indicates the messages displayed on the touch panel Ready to copy is displayed Note Indicates supplemental information or operations for reference NOTE Important Indicates items that are required or prohibited so as to avoid problems IMPORTANT Actual procedure Description in this Operation Guide ...

Page 15: ...are used to indicate originals and paper placement directions on the touch panel Placement direction Indicated size The size of the originals paper that can be used depends on the function and source tray For details refer to the appropriate pages of the function or source tray Vertical direction For the originals paper dimension A is longer than B A4 B5 A5 B6 A6 Letter Statement Horizontal direct...

Page 16: ...Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit For other parts refer to the machine s Operation Guide Operation Panel 1 2 Machine 1 4 ...

Page 17: ...ine Displays the Copy screen Displays the screen for sending You can also change this to show the address book screen Switches the touch panel display to enlarged display in the Copy screen or Send screen Displays the Document Box screen Displays the Program screen Blinks while data is transmitted Blinks during printing operation Displays help guidance Displays number of sheets printed and number ...

Page 18: ...ror occurs and a job is stopped Blinks while the machine is accessing the hard disk fax memory or USB memory general purpose item Blinks while data is received Returns settings to their default states Pauses the printing job in progress Starts copying and scanning operations and processing for setting operations Finalizes numeric key entry and finalizes screen during setting of functions Operates ...

Page 19: ...5 2 4 6 1 Operation panel Perform the fax operation with this panel 2 Main power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation 3 MP Multi Purpose tray Set the paper in this tray when using a type of paper other than the cassette e g when using special paper 4 LINE connector L1 Connect the modular cord for the telephone ...

Page 20: ...10 11 12 7 Original placement indicator Indicates the original status in the Document Processor The left indicator lights in green when the original is correctly set 8 Top cover Open this cover when the original jammed in the Document Processor 9 Original width guides Adjust these guides according to the original width 10 Original table Stack the sheet originals on this table 11 Original eject tab...

Page 21: ...Part Names and Functions 1 6 OPERATION GUIDE ...

Page 22: ...ime after the FAX kit is installed in the machine There is no need for the customer to undertake this preparation if it has already been carried out by a service representative Selection of Telephone Line Inch version only 2 2 Selection of Transmit Terminal Identification TTI 2 3 Setting the TTI information 2 4 Date and Time Entry 2 6 ...

Page 23: ...ax NOTE If you install 2 optional FAX Kits Dual FAX option and then use 2 phone lines select the option for each line 1 Press the System Menu key 2 Press FAX Next of Transmission Next of FAX and then Change of Dialing Mode Port 1 or Dialing Mode Port 2 3 According to the type of telephone line you are contracted with press Tone DTMF or Pulse 10PPS 4 Press OK FAX FAX Port 1 Cancel OK Set FAX port P...

Page 24: ...printed you can select inside or outside of the page image being sent NOTE You can specify the same TTI for FAX and Internet FAX i FAX transmissions Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed 1 Press the System Menu key 2 Press FAX Nex...

Page 25: ...racter Entry Method on page 2 of the Appendix 4 Press OK Local FAX Information Entry Register the local FAX information local FAX number ID printed on in the transmit terminal identification TTI area The Local FAX ID is used for transmission limit purposes Refer to Transmission Restriction on page 6 16 NOTE If you install 2 optional FAX Kits Dual FAX option and then use 2 phone lines you can regis...

Page 26: ...ve the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK Local FAX ID Entry 6 Press Change of Local FAX ID The entry screen is displayed 7 Using the numeric keys or enter the four digit Local FAX ID number to register 8 Press OK FAX Local FAX Number 1 Register or edit local FAX number Use the numeric keys to enter a number Cancel OK 123456789 Backspace Space 08 0...

Page 27: ... and press OK NOTE Press or to view the next region 4 Press Off or On of Summer Time and then press OK NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear 5 Press Change of Date Time 6 Enter the date and time using Enter the time by a 24 hour system 7 Press OK Date Timer Time Zone Set time zone Select the location nearest you Time Zone 12 00...

Page 28: ...sic operations Enter key and Quick No Search key 3 2 Automatic Send 3 4 FAX Automatic Reception 3 12 Canceling Communication 3 14 Using the Address Book 3 17 Using One touch Keys 3 29 Using the Speed Dial key 3 32 Dialing the Same Receiving System Redial 3 33 Previewing Images 3 34 ...

Page 29: ...dicating that the Enter key performs the same action as OK 2 Once you have set the date and time press the Enter or OK key Using the Quick No Search key Use the Quick No Search keys to perform an action by simply entering a number directly using the numeric keys For example you can specify the speed dial for a transmission destination or recall a stored program by its program number The Quick No S...

Page 30: ...1 and 3 digits long press the Enter key or OK The specified destination appears in the destination list Status 08 08 2009 10 10 Original Sending Data Format Quick Setup Destination Image Quality Advanced Setup Destination Detail Address Book Folder Path Entry E mail Addr Entry 1 100 AAA BBB FFF GGG HHH III JJJ 0001 0006 0007 0008 0009 0010 1 10 i FAX Addr Entry FAX No Entry WSD Scan Place original...

Page 31: ...ect transmission The default is memory transmission To select direct transmission use the following procedure 1 Press Advanced Setup and then FAX Direct Transmission 2 Press On 3 Press OK Status 08 08 2009 10 10 Original Sending Data Format Quick Setup Destination Image Quality Advanced Setup Destination Detail A OFFICE 1234567890 Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB C...

Page 32: ... originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memor...

Page 33: ...the glass surface has been sent Every time one page is scanned you perform an operation to allow continued scanning Placing Originals 3 Place the originals on the glass surface or in the optional document processor Refer to the machine s Operation Guide for placing originals Dial the Receiving System 4 1 Press FAX No Entry NOTE When you press the numeric keys to enter numbers the screen changes to...

Page 34: ...uming dialing after you dial a specific number 3 If necessary make any detailed settings Press each key to change the setting and press OK 08 08 2009 10 10 Cancel OK Next Dest Pause FAX No Entry Sub Address Transmission Start Speed ECM Encrypted Transmission On Hook Backspace Space Add a new FAX destination Enter FAX number with the numeric keys Add to Addr Book Ready to send Destination Status 08...

Page 35: ...the destination includes FAX or i FAX the FAX or i FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals Selecting the Resolution 5 Select the resolution suitable for sending originals 200 100 dpi Normal when sending originals with standard size characters Typical character size 10 5 point example Resolution Resolution 200 200 dpi Fine...

Page 36: ... resolution of 300 300 dpi when sending faxes If you have selected 300 300 dpi the machine sends faxes after lowering the resolution to 200 200 dpi Fine The scan resolution should be equal to or higher than the fax resolution If the selected resolutions are not in this condition the machine automatically adjusts the resolution and changes the selection 1 To change the resolution press Color Image ...

Page 37: ...dpi Fine Selecting the Density 6 Adjusting the density when scanning originals Manual 3 to 3 You can adjust the density using seven levels or 13 levels Auto The optimal density is chosen according to the density of the originals 1 To change the original density press Color Image Quality and then Density NOTE You can see a preview of the image to be sent by pressing Preview For details refer to Pre...

Page 38: ...OTE Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission Log abc def com 438 14 47 1 1 08 08 2009 10 10 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Detail InProcess Status User Name Job Name Type Accepted Time Job No Cancel Job Type All Status Status Scheduled Job Log abc def com 438 14 47 1 1 08 08 2009 10 1...

Page 39: ...ception methods Auto Normal Auto FAX TEL Refer to page 6 2 Auto TAD Refer to page 6 4 Auto DRD Refer to page 6 14 Manual Refer to page 4 13 Checking and Changing the Reception Method 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of RX Setting 3 Select Auto Normal 4 Press OK Reception Starts 1 When a fax has been sent to you the machine rings the registered n...

Page 40: ...us screen refer to the machine s Operation Guide Reception Print 2 Received originals are output on the top tray with the print side facing downward Up to 250 sheets of plain paper 80 g m can be held on the top tray However the number of sheets varies with the condition of the paper to be used IMPORTANT The number of sheets that can be held varies with the output tray Refer to the machine s Operat...

Page 41: ... them out from the original output table Cancelling Memory Transmission during communication During memory transmission to cancel communication after it has started following the completed scanning of originals use the following procedure NOTE You can cancel transmission by disconnecting the telephone line For details refer to Cancelling Transmission Disconnection of Communication on page 3 15 1 P...

Page 42: ...rect transmission to cancel communication during transmission press the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out Cancelling Transmission Disconnection of Communication When you cancel sending or receiving by disconnecti...

Page 43: ...n board transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 4 48 Overwriting Scanner Ready Printer Not connected Removable Memory Hard Disk Format Remove Line Off Manual RX FAX Port 1 Log FAX Check New FAX i FAX FAX Port 2 Line Off 08 08 2009 10 10 Status Printing Job...

Page 44: ...n can be registered for each destination 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Contact and then Next 3 Press Change of Address Number 4 Using or the numeric keys enter the custom address number 0001 to 2 500 NOTE The address number is the identification number for each destination You can select a number available from a total of 2 500 numbers for r...

Page 45: ... external line you can use this method to insert a pause before resuming dialing after you dial a specific number 10 Press Change of Sub Address When you do not use sub address communication go to step 14 11 Press Sub Address and enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address Press Space to...

Page 46: ...inals in the receiving system select Off press OK and go to Step 19 17 Press On and enter the encryption FAX Box number four digits with the numeric keys and press OK 18 Press OK 19 If necessary press TX Start Speed and ECM to change the settings Press Change of each key to change the settings and press OK Cancel OK FAX No Entry Encrypted Transmission Off On Off Key 01 1 1 Encryption Box Encryptio...

Page 47: ...or the numeric keys enter the custom address number 0001 to 2 500 NOTE The address number is the identification number for each destination You can select numbers available from a total of 2 500 numbers for registration 2 000 numbers for contact registration and 500 numbers for group registration When 0000 is displayed the number available is automatically assigned 5 Press OK 6 Press Change of Nam...

Page 48: ...mission mode Description Simple mode Transmission confirmation is not sent to the destination machine Full mode Transmission confirmation is sent to the destination machine Item Description Resolution Specify the resolutions that can be received by the destination fax machine If you try to send an i FAX using a prohibited resolution it is automatically changed to a permitted resolution and then se...

Page 49: ... key 2 Press Edit Destination Register Edit of Address Book Add Group and then Next 3 Press Change of Address Number 4 Use the numeric keys or to enter the address number 0001 to 2 500 Compression Select a suitable file format for the destination fax machine MH MR MMR or JBIG Paper Size Specify the suitable document size options for the destination fax machine A4 Letter Permitted fixed B4 Permitte...

Page 50: ...dress Book and press OK Up to 32 characters can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 8 Press Member 9 Press Add 10 Select the destination contact to be registered to the group NOTE You can search for destinations by name or address number 11 Press OK 12 To add a destination repeat steps 8 to 11 Check that the destination you selec...

Page 51: ...etup Destination Image Quality Advanced Setup Destination Detail Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD EEE FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 1 1 i FAX Addr Entry FAX No Entry WSD Scan Enter Destination Ready to send Destination Direct Delete Recall On Hook Chain Detail Edit Status 08 08 2009 10 10 Address Book Cancel OK Group ...

Page 52: ...roup3 Name Register Edit Address Book 1 2 i FAX FAX ABC DEF JKL MNO PQRS TUV WXYZ GHI 0 9 2 1 4 3 Keys used Search method Search words etc 1 Search Name Search by the registered name 2 Search No Search by the registered address number 3 Destination type search refinement Refine your search by using the type of destination registered e mail folder SMB FTP FAX Internet FAX and group You can set this...

Page 53: ...ation or group to edit NOTE The destinations and groups can be rearranged and searched by destination name group name and address number 4 Press Detail 5 When editing the destination of a contact registration Change Address Number Name the fax number of the destination and the send details setting For details refer to steps 3 to 21 in Contact Registration fax or steps 3 to 16 in Contact Registrati...

Page 54: ...press Delete Press Yes in the confirmation screen to remove the contact You can view detailed information on the selected contact by pressing Detail When deleting the destination of a contact registration or group Press Delete Press Yes in the confirmation screen to delete the destination or group 6 Press Register When the change confirmation screen appears press Yes Changes or deletions made to t...

Page 55: ...ou can sort the list in the order of index or address numbers of the destinations 1 Press the System Menu key 2 Press Edit Destination and then Next of List Print 3 Press Print of FAX List Index or FAX List No 4 When the printing confirmation screen appears press Yes The machine prints a list FAX Address List Index FAX Address List No ...

Page 56: ...0001 to 1000 Pressing Quick No Search key or No directly selects the One touch key number 4 Press Register Edit 5 Select the destination contact or group to register to the One touch key from the Address Book Pressing Detail shows the detailed information of the destination you have selected NOTE You can rearrange or search for the destination by destination name group name or address number 6 Pre...

Page 57: ... number to edit 0001 to 1000 Pressing Quick No Search key or No selects the One touch key number by direct input 4 When changing the destination to another destination 1 Press Register Edit 2 Select the new destination contact or group Pressing Detail shows the detailed information of the destination you have selected NOTE You can rearrange or search for the destinations by destination name group ...

Page 58: ...FAX Operation Basic OPERATION GUIDE 3 31 3 When deleting registration contents 1 Press Delete 2 Pressing Yes on the deletion confirmation screen deletes the registration contents of the One touch key ...

Page 59: ...y number you don t need to enter zero 0 at the beginning For example you can enter as 1 for One touch key number 1 In this case press OK after entering the number Status 08 08 2009 10 10 Original Sending Data Format Quick Setup Destination Image Quality Advanced Setup Destination Detail A OFFICE 1234567890 Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD EEE FFF GGG HHH II...

Page 60: ... want to send the fax to the same receiving system press Recall and you can call the receiving system you dialed on the destination list 1 Press Recall The receiving system you dialed is displayed on the destination list NOTE When the last transmission included multi address transmissions and computers and e mail destinations they are also displayed If necessary add or delete the receiving system ...

Page 61: ...irst page is previewed You cannot change the transmission functions while the preview image is displayed 3 Press the Start key to send the fax Transmission begins To change any of the transmission functions press the Stop key or press Cancel The preview image disappears and the destination is cancelled To see the preview again make the transmission function changes and select the destination Desti...

Page 62: ...ss the Start key for a polling transmission the machine scans the originals and saves the images in the polling box For more information on polling transmissions refer to Using Polling Transmission on page 4 42 You cannot preview images in the following situations When the original is a non standard document size When you are using Mixed Sized Originals mode During a direct transmission During pol...

Page 63: ...FAX Operation Basic 3 36 OPERATION GUIDE ...

Page 64: ...ission 4 6 Standby Transmission 4 8 Interrupt Send 4 9 Chain Dial 4 10 Manual Send 4 12 Manual Reception 4 13 Remote Switch Function 4 15 Printing Sending Received Faxes by Requirements Memory Forwarding 4 17 FAX Box Function 4 30 Sub Address Communication 4 37 Program Dial 4 39 Polling Communication 4 41 Account Management 4 51 Other Convenient Functions 4 55 ...

Page 65: ...can as standard size Refer to 1 sided 2 sided Selection on page 4 55 Originals of up to 1 600 mm 63 long can be scanned 1 Press the Send FAX key 2 Place the originals in the optional document processor 3 Press Original Sending Data Format and then Long Original 4 To scan standard size originals press Off and to scan long originals press On 5 Press OK 6 Set the destination and press the Start key T...

Page 66: ...g and Sending Delayed Transmissions Queued on page 3 15 You can change destinations of a delayed transmission any time before the specified transmission time Refer to Changing Deleting Delayed Transmission on page 4 4 If you use delayed transmission when sending documents stored in the Custom Box by fax you cannot move documents until sending is finished For details on using Custom Boxes refer to ...

Page 67: ...information 1 Press the Status Job Cancel key 2 Press Sending Jobs and then Scheduled Job 3 Select the job you want to change or delete from the list and press Detail Detailed information of the selected job is displayed Enter Destination Cancel OK Add Shortcut Ready to send On FAX Delayed Transmission Off Start Time Keys 00 Keys 00 08 08 2009 10 10 Status Place original Preview Original Zoom Send...

Page 68: ...mation screen to change the destination When deleting the destination or deleting the job 1 Press or to select the destination you want to delete 2 Press Delete 3 Press Yes in the confirmation screen to delete the destination 5 Press OK Detail Job No Close Job No Status Destination Job Type Destination User Name Job Name Start Time 1 2 Sending Job E mail Processing 000080 User1 ABCDE doc1010200810...

Page 69: ...y transmission at the time of transmission 1 Press the Send FAX key 2 Place the originals 3 Select the destination Enter the fax number 1 Press FAX No Entry and use the numeric keys to enter the fax number Press Next Dest to enter the next fax number 2 After entering all the destinations press OK Enter the i FAX address 1 Press i FAX Addr Entry 2 Press i FAX Address enter the i FAX address and the...

Page 70: ... 17 For details of One touch keys refer to Using One touch Keys on page 3 29 You can select destinations using a combination of direct entry the Address Book and One touch keys 4 After selecting all the destinations press the Start key Transmission begins NOTE In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machin...

Page 71: ... communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 200 transmissions can be scheduled You can use other functions such as broadcast transmission 1 Press the Send FAX key 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts a...

Page 72: ...le to interrupt transmission immediately 1 Press the Send FAX key 2 Load the originals to be sent using Interrupt Send 3 Press Advanced Setup and then FAX Direct Transmission 4 Press On 5 Press OK 6 Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible NOTE For operation of direct transmission refer to Selecti...

Page 73: ...eys and press OK To use the Address Book or One touch keys select the destinations to which 212 has been registered NOTE For the Address Book and One touch keys refer to Using the Address Book on page 3 17 and Using One touch Keys on page 3 29 4 From the destination display select the destination to which 212 has been registered and press Chain 5 Enter the fax number to connect to the chain number...

Page 74: ...stination from the list You can select several destinations 3 Press OK The chain number 212 is automatically added to all the destinations Select fax number from One touch key Select the destination from One touch keys The chain number 212 is automatically added to the destinations 6 Press the Start key Transmission begins ...

Page 75: ...When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins Using a Telephone to Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 1 Set the originals 2 Lift the handset and dial the number of the receiving system 3 Check if the telephone l...

Page 76: ... available on port 2 is FAX Automatic reception Receiving after Confirming Connection to the Sending System You can receive originals after confirming by sound that the telephone line has connected to the sending system 1 When there is an incoming call the machine makes a ringing tone 2 Press the Send FAX key 3 Press On Hook and then Manual RX 4 After the sending side has started transmission the ...

Page 77: ...e of the sending system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals 4 When reception starts when the Receive indicator on the operation panel starts blinking return the handset to its original position Overwriting Scanner Ready Printer Not connected Removable Memory Hard Disk Format Remove Line Off...

Page 78: ... it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine How to Register Remote Switch Dial Remote switch dial is set to 55 at ...

Page 79: ...ing operation 1 The connected telephone set makes a ringing tone 2 Lift the handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set NOTE The remote switch dial is set to 55 at the factory 4 The telephone line switches to the machine and reception starts ...

Page 80: ...ing IMPORTANT If the forwarding requirements are specified only one destination matching the requirements are printed from the registered destinations If the priority of a registered requirement is specified explained on page 4 26 a destination is searched in the priority order If multiple destinations match the requirements the first one is printed The forwarding requirements are as follows 1 Sub...

Page 81: ...ting a sub address as the forwarding requirement you can restrict relay broadcasting to a specific communication NOTE When forwarding is used you can select whether to print or not to print the received originals Also you can specify a number of copies when printing Refer to Setting a Number of Copies on page 4 28 Setting example 1 Perform sub address transmission Refer to page 4 37 2 Use memory f...

Page 82: ...nation 8 Set the Forwarding Destination Select the other party by pressing one of the following keys and press OK to add the other party to the list NOTE You can register multiple destinations By setting a group as the destination you can specify up to 500 recipients FAX RX Forward Requirements Print or forward the received file according to requirements Cancel OK Off Change Setting by Requirement...

Page 83: ...e setting File name registration NOTE For details on above settings refer to Forwarding Detail Settings on page 4 26 E mail Addr Entry Forward originals in e mail transmission Enter the e mail address of the other party to which you will forward the received originals Folder Path Entry Forward originals with folder SMB transmission or folder FTP transmission Enter the Host Name Path Login User Nam...

Page 84: ... 001 and 100 7 Press OK 8 Press Change of Requirement Name 9 Enter the requirvement name and press OK NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Up to 32 characters can be entered for the requirement name 10 Press Change of Requirement 11 To forward fax reception select FAX and press Next To forward i FAX reception select i FAX and press Next 12 R...

Page 85: ...f Forward Setting 15 Press Change of Forwarding 16 Select On or Off whether to forward or not to forward the received documents and press OK 17 Press Change of Forward Destination Requirements Registration method Sub Address Press Sub Address and enter the sub address using the numeric keys You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address Se...

Page 86: ...ing Detail Settings on page 4 26 21 Press OK 22 Press Change of Storing in FAX Box Key Description Address Book Select the destination registered in the Address Book E mail Addr Entry Forward originals with e mail transmission Enter the e mail address of the other party to which you forward the received originals Folder Path Entry Forward originals with folder SMB transmission or folder FTP transm...

Page 87: ...25 You can change the following settings Number of Copies Activating time setting File name registration Priority setting NOTE For details on above settings refer to Forwarding Detail Settings on page 4 26 26 Press Register The forwarding settings is registered 27 To register another forwarding settings repeat steps 4 to 26 28 Select the checkbox beside the forwarding settings to be enabled from t...

Page 88: ...tep 4 3 Press Delete When the confirmation screen is displayed press Yes and go to step 6 4 Press Detail 5 Refer to steps 5 to 26 of Registering Settings by Requirement on page 4 21 to change the settings 6 When the deletion or change is completed press OK Raising the Priority of Settings by Requirement To raise the priority of the settings by requirement follow the steps below 1 Follow steps 1 to...

Page 89: ...Select All Day or Preset Time To forward received originals all day select All Day press OK and then go to step 5 To set the forwarding time select Preset Time and go to the next step 4 Press to enter Start Time and End Time and then press OK NOTE Enter the time on the 24 hours system Priority Setting Set the priority of a registered forwarding requirement 1 Follow steps 1 to 3 of Registering Sett...

Page 90: ...whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 1 Follow steps 1 to 4 of Using Requirements for All Receptions on page 4 19 Follow steps 1 to 4 and 14 of Registering Settings by Requirement on page 4 21 2 Press Change of E mail Subject Add Info 3 Press Sender Name Sender FAX No Address or Off and then press OK F...

Page 91: ... time and the job number or fax number address for an i FAX 1 Follow steps 1 to 3 of Using Requirements for All Receptions on page 4 19 Follow steps 1 to 4 of Registering Settings by Requirement on page 4 21 and move to step 3 2 Press 3 Press Change of File Name 4 Press File Name 5 Enter the file name and press OK 6 To insert additional information into the file name press Job No Date and Time Add...

Page 92: ...rowser 2 In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server as well as the current status of the machine 3 Select a category from the navigation bar on the left to view and set values for that particular category 4 If administrator privileges have been enabled on Embedded ...

Page 93: ... Press Document Box Removable Memory Next of FAX Box and Register Edit of Register Edit Box 3 Press Add 4 Press Change of the required items NOTE The Owner and Permission are displayed when the user login has been enabled When Box No is selected 1 Press or enter the Box No by using the numeric keys 2 Press OK NOTE When 0000 is displayed the machine automatically assigns an empty number Document Bo...

Page 94: ...aracter entry refer to Character Entry Method on page 2 of the Appendix When Box Password is selected 1 Press Password and enter the password Up to 16 digits can be entered 2 For confirmation press Confirm Password and enter the same password 3 To complete the entry press OK NOTE A box password can be set if user login is disabled or if user login is enabled but the FAX Box is shared by other user...

Page 95: ...After deleting and changing FAX Boxes press Close Printing Originals from a FAX Box To print the originals that have been sent to a FAX Box use the following operation 1 Press the Document Box key 2 Press FAX Box 3 Select a FAX Box and press Open NOTE You must enter a box password in the following situations If user login is disabled If user login is enabled but the FAX Box has been selected by an...

Page 96: ... Print 6 Select whether the originals are to be deleted from the FAX Box after printing is completed To delete the data press On 7 Press Start Print The print starts Deleting Originals from a FAX Box Use the procedure below to delete an original that you have forwarded to a FAX Box 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4 32 2 Press Delete 3 When the deletion confirmati...

Page 97: ...2 2 Press Detail 3 The details for the selected original are displayed 4 When you have finished checking the details press Close Close File Name Detail Date and Time Delete Print Size 1 1 0001 1 10 10 2008 09 00 MB Box Preview 08 08 2009 10 10 Status 100 File Item Description File Name File name of the original Press Change to rename the file Number of Pages Number of pages in the original Resolut...

Page 98: ...s to zoom in and to zoom out 2 When you zoom in the displayed area changes 3 If the original consists of multiple pages press or to move back or forward 1 page Press to skip to the first page or to skip to the last page You can also press No to move to a specified page number 4 Exit the Preview screen Close File Name Detail Date and Time Delete Print Size 1 1 0001 1 10 10 2008 09 00 MB Box Preview...

Page 99: ...nals in the FAX Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu key 2 Press Document Box Removable Memory Next of FAX Box and then Print of FAX Box List 3 When the printing confirmation screen appears press Yes The machine prints a list of the FAX Boxes FAX Recept...

Page 100: ...ss based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passw...

Page 101: ... Press Password and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password When the machine receives originals a sub address password is not used 8 Press OK 9 Press OK 10 Press the Start key Transmission begins 08 08 2009 10 10 Cancel OK Next Dest Pause FAX No Entry Sub Address Tr...

Page 102: ...ered press the Program key 2 Press Register 3 Press the program number to be registered 1 to 50 NOTE When selecting a program number that has been registered you can replace the currently set function with the function represented by the program number 4 Enter the program name and press Register The program is registered NOTE For details on character entry refer to Character Entry Method on page 2...

Page 103: ...leted Using Program Dial 1 Press the Program key 2 Place the originals 3 Press Recall and then the key of the program number to call up 1 to 50 Press No to recall the program number by direct entry NOTE You can also use the program you have called up to change transmission requirements such as changing the other party 4 Press the Start key Transmission begins Program recalling 01 02 No Recall Regi...

Page 104: ...ted File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 42 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 4 42 Using sub addr...

Page 105: ...ing sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 4 46 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Press the System Menu key 2 ...

Page 106: ...ty Mixed Sized Originals Allows you to use the optional document processor to load and store multiple originals of different sizes This function allows up to 30 sheets to be placed in the document processor File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Density Adjusts the density used for scanning orig...

Page 107: ...haracters to enter a sub address password When the machine receives originals a sub address password is not used 8 Press OK 9 Press the Start key The originals are scanned and stored in the Polling box NOTE You can see a preview of the image to be stored by pressing Preview For details refer to Previewing Images on page 3 34 Centering When you have scanned the original after specifying the origina...

Page 108: ...ing reception When 2 optional FAX Kits Dual FAX option are installed and a receive only port is specified communication is via the other port To use polling reception you must first ensure that the sending machine is set up for polling transmission Refer to Polling Transmission on page 4 41 Using Polling Reception NOTE When the other party is using sub addresses refer to Using Polling Reception wi...

Page 109: ...ith the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 1 Press the Send FAX key 2 Select the destination Here refer to Sub Address Transmission on page 4 37 when entering the sub address NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input One touch keys selection an...

Page 110: ...at it is no longer ticked To check the image of the originals refer to the preview For information on previewing images refer to Previewing Images on page 4 50 For information on working with lists in a Polling box refer to the machine s Operation Guide 4 Press Print 5 When the printing confirmation screen appears press Yes Printing begins Close File Name Detail Date and Time Delete Print Size 1 1...

Page 111: ...polling transmission Refer to page 4 42 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4 47 2 Press Delete 3 When the deletion confirmation screen appears press Yes The original is deleted Close File Name Detail Date and Time Delete Print Size 1 1 doc10102008094533 10 10 2008 09 45 23 Polling Box doc10102008095022 10 10 2008 09 50 4 doc10102008100011 5 Preview S ore File 08 08 2009 1...

Page 112: ...533 10 10 2008 09 45 23 Polling Box doc10102008095022 10 10 2008 09 50 4 doc10102008100011 5 Preview Store File 08 08 2009 10 10 08 08 2009 10 10 Status KB KB KB File Close Status 08 08 2009 10 10 Change File Name doc20071010095033 Number of Pages page s Resolution 200x100dpi Normal Sub Address 1234567890 Date and Time 08 08 2009 10 10 doc20081010101033 Item Description File Name File name of the ...

Page 113: ...a Polling Box on page 4 47 2 Press Preview The preview screen appears For information on previewing images refer to Using the Preview screen on page 4 35 Close File Name Detail Date and Time Delete Print Size 1 1 doc10102008094533 10 10 2008 09 45 23 Polling Box doc10102008095022 10 10 2008 09 50 4 doc10102008100011 5 Preview Store File 08 08 2009 10 10 08 08 2009 10 10 Status KB KB KB ...

Page 114: ...chine s Operation Guide Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting Item Description Registration of Account Register Account Name and Account ID Up to 8 digits can be entered Enable Disable job accounting Enable job accounting FAX send restriction Restricts the number of fax sheets that can be sen...

Page 115: ...m FAX Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling transmission Network FAX transmission Transmission from the document box IMPORTANT You can use Make a call Checking FAX Job History and Communication Control Report Output functions without entering an Account ID or Administrator No When job accounting has been enabled batch transmission func...

Page 116: ...gin Password 4 Enter the password and press OK 5 After confirming that the correct User ID and password have been entered press Login NOTE You can check the number of pages used by a user by entering the user name and password and pressing Check Counter Press Close in the counter browsing screen to log in 6 Perform the fax operation NOTE When the operation is completed press the Logout key Login U...

Page 117: ... enabled the screen for entering a User ID and Password is displayed 1 Use the numeric keys to enter Account ID and press Login NOTE You can check the number of pages used by a department by entering the Account ID and pressing Check Counter Press Close in the counter browsing screen to log in 2 Perform the fax operation NOTE When the operation is completed press the Logout key Status 08 08 2009 1...

Page 118: ...al document processor to place originals of different sizes together and send them In this method up to 30 sheets can be placed in the document processor NOTE For direct transmission you cannot use Mixed Sized Originals Refer to Selection of Transmission Method on page 3 4 1 sided 2 sided Selection Select the type and binding of originals NOTE For direct transmission you cannot use 2 sided and Boo...

Page 119: ...thod originals are scanned until you press Scan Finish You can change the following items during scanning Original Size Selection 1 sided 2 sided Selection Sending Size Selection Original Orientation Original Image Density FAX TX Resolution Zoom Border Erase NOTE Original Size Selection Selection of Original Image Scan Density Scan Resolution and Border Erase can be changed only when direct transm...

Page 120: ...nals Border Erase Book Erase black borders found around and in the middle of pages of thick books You can set the width of Border Erase for around and in the middle of books separately Individual Border Erase Erase top bottom left and right black borders to individually set widths The Border Erase width that can be set in each mode is as follows Specifications Border Erase range Inch 0 2 0 01 unit...

Page 121: ... to inform when the transmission of e mail is completed Send and Print When you send originals this feature allows you to print a copy of the document being sent Send and Store When you send originals this feature allows you to store a copy of the document being sent in a Document Box ...

Page 122: ...his chapter explains how to check fax transmission results and functional registration status Various Tools for Checking Transmission Results and Registration Status 5 2 Checking FAX Job History 5 3 Printing Administrative Reports 5 7 Reporting FAX Receipt Result by E mail 5 11 ...

Page 123: ...s stored Any time 5 3 Send result report Receiptresult report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available 5 7 Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving 5 8 Status page Report printing Regi...

Page 124: ...ing Jobs to check the results of file storage in FAX Boxes and Polling box Then press Log 3 Press in Job Type and select FAX or i FAX Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows Printing Job Log Screen Log o 438 1 4 1 1 08 08 2009 10 10 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Detail InPr...

Page 125: ...acceptance number End Date Job completed date Type Icon indicates job type Fax transmission i FAX transmission Destination Recipient destination name fax number or i FAX address User Name User name Blank if no information is available Result Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error Waiting Although the received signal is not...

Page 126: ...number End Date Job completed date Type Icon indicates job type Storing fax reception data Storing i FAX reception data Job Name Job name User Name User name Blank if no information is available Result Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error in Job Type Specific type of job can be indicated Detail Select a job from the list...

Page 127: ...tail to check the result for each destination Job Type Job type Destination Recipient The number of destinations is displayed User Name User name Blank if no information is available Job Name Job name Accepted Time Time when job was accepted End Time Time when job ended Original Pages Number of pages in the original Color Black White Color mode used during scanning Connected to The Local FAX Name ...

Page 128: ...ror Only If you selected On or Error Only you should then indicate whether the transmitted image is to be attached by selecting Off do not print transmitted image or On print transmitted image 4 Press OK Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent 1 Press the System Menu key 2 Press Report Next of Result Report Setting Next of Send R...

Page 129: ...sult Report 3 Press Off not to print On to print or Error and Forward Only 4 Press OK Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 5...

Page 130: ...ry 50 faxes sent or received 1 Press the System Menu key 2 Press Report and Next of Admin Report Settings Then press Change of Outgoing FAX Report or Incoming FAX Report 3 Press Off not to print or On to print 4 Press OK Status FAX Log Close 08 08 2009 10 10 Detail Print Report Date Destination Detail Result Outgoing Incoming 10 10 09 45 10 10 09 30 A OFFICE A OFFICE 10 10 09 50 A OFFICE Completed...

Page 131: ... of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu key 2 Press Report and Next of Print Report Then press Print of Status Page 3 When the printing confirmation screen appears press Yes A status page is printed Status Page ...

Page 132: ...ication is only provided when an error occurs or the received original is forwarded to other faxes computers and FAX Boxes 1 Press the System Menu key 2 Press Report and Next of Result Report Setting Then press Change of RX Result Report Type 3 To select destination from the address book press E mail Address Book and then Address Book Specify the destination of E mail and press OK NOTE Refer to Se...

Page 133: ...Checking Transmission Results and Registration Status 5 12 OPERATION GUIDE ...

Page 134: ...gs 6 6 Volume Adjustment 6 7 Retry Times 6 8 Receiving Mode 6 9 Reception Date Time 6 10 Media Type for Print Output 6 11 MP Tray Paper Output 6 13 DRD Reception Available for inch versions only 6 14 Transmission Restriction 6 16 Encryption 6 24 Reduced Reception 6 29 Duplex Print Output 6 30 2 in 1 Reception 6 31 Remote Diagnostics 6 32 Prohibiting FAX Printing at Specified Times Unusable Time 6 ...

Page 135: ...ystem does not respond Flow of reception NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 13 FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling from a telephone Receives incoming call without making ringing tone The o...

Page 136: ... ringing tone rings Refer to FAX TEL Auto Switch Reception on page 6 2 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive ...

Page 137: ... to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to FAX TEL ...

Page 138: ...ng tone the machine enters a status the same as manual reception Refer to Manual Reception on page 4 13 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When ...

Page 139: ... Normal Auto TAD and Auto FAX TEL NOTE The number of ringing times can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change is possible only with inch models 1 Press the System Menu key 2 Press FAX Next of Reception and then press Next of FAX Press Change for the reception mode to be changed 3 Press or the numeric keys t...

Page 140: ... built in speaker when the line is connected without pressing On Hook such as in memory transmission 1 Press the System Menu key 2 Press Common Settings Next of Sound and then Change of FAX Speaker Volume or FAX Monitor Volume 3 Select any of 1 Minimum 2 Medium 3 Maximum or 0 Mute 4 Press OK Status Common Settings FAX Monitor Volume Set the FAX monitor volume level Cancel OK Mute 08 08 2009 10 10 ...

Page 141: ...automatically NOTE Retry times can be set to between 0 and 14 For Redial refer to Dialing the Same Receiving System Redial on page 3 33 1 Press the System Menu key 2 Press FAX Next of Transmission Next of FAX and then Change of Retry Times 3 Press or the numeric keys to enter the number 4 Press OK ...

Page 142: ...fer to page 6 14 Manual Reception Manual Refer to page 4 13 Select the mode appropriate for the way the machine is used NOTE DRD reception mode is available only for inch models 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of RX Setting 3 Select the reception mode to be changed When Auto DRD is selected choose the pattern of ringing 4 Press OK Pattern Descr...

Page 143: ...ion if the fax is from a different time zone NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data 1 Press the System Menu key 2 Press FAX Next of Reception Next of B...

Page 144: ...nt output of received faxes By specifying the media type faxes can be received on the corresponding cassette Faxes will be automatically reduced to the set paper size 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings Next of Cassette Setting 3 Cassette Setting select one of Cassette 1 to Cassette 4 and press Next Press Change of Paper Size NOTE Cassette 3 and Cass...

Page 145: ...he fax reception settings For the setting procedure refer to Media Type for Print Output on page 6 11 Select the same media type that was selected in step 6 Common Settings Paper Size Set cassette paper size Standard Sizes 1 Auto Status 08 08 2009 10 10 A3 A4 Standard Sizes 2 A4 A5 B4 B5 B5 Cancel OK Folio Common Settings Media Type Select type of paper in Cassette 1 Rough Vellum Plain Preprinted ...

Page 146: ...per Output You can select whether to use the MP tray paper when printing out the received fax 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Multi Purpose Tray 3 Select either Off not to use or On to use 4 Press OK ...

Page 147: ...machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception Preparation Refer to Receiving Mode on page 6 9 to select Auto DRD 1 When a call comes in the telephone will ring NOTE If you lift the handset whi...

Page 148: ...ng the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically ...

Page 149: ...ion Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 17 or Registering Permit ID No on page 6 21 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 6 22 Register the Local FAX Numbers or Local FAX IDs of other parties The rec...

Page 150: ... Rejection Register Reject FAX numbers Refer to Registering Reject FAX No on page 6 19 Reception restriction settings are specified in Reject List in Reception Restrictions Refer to Setting Reception Restriction on page 6 23 The sender s Local FAX Number is not registered The sender s Local Fax Number matches a Reject FAX No registered on the machine If there are no Reject FAX numbers registered c...

Page 151: ...ss Detail 4 Use the numeric keys to reenter Permit FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK When the change confirmation screen appears press Yes Go to step 7 FAX Permit No Register or edit permit number Use the numeric...

Page 152: ...ject FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK 6 To register other Reject FAX numbers repeat steps 3 to 5 7 Press Close FAX Reject No List TEL Number Register a number from which faxes will be rejected Up to 50 numbers c...

Page 153: ...e or to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK When the change confirmation screen appears press Yes Go to step 7 6 Press Delete When the deletion confirmation screen appears press Yes 7 To change and delete other Reject FAX numbers repeat steps 2 to 6 8 Press Close FAX Reject No List TEL Number Register a number from which faxes will be rejec...

Page 154: ...ermit ID No 0000 to 9999 NOTE Press the Clear key to display the previous number 5 Press OK 6 To register other Permit ID numbers repeat steps 3 to 5 7 Press Close FAX Permit ID List FAX ID Register an ID from which faxes w ll be accepted Up to 25 IDs can be registered Add Detail Delete 12345678 Close 1 1 08 08 2009 10 10 Status Status FAX Permit ID Add or edit a Permit ID for transmissions Use or...

Page 155: ... Yes 7 To change and delete other Permit ID numbers repeat step 2 to 6 8 Press Close Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction...

Page 156: ...triction follow the steps below 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Change of RX Restriction 3 To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block inc...

Page 157: ...se the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems NOTE Set the same characters for the numbers indicated b...

Page 158: ...2 Press FAX Next of TX RX Common and then Register Edit of Encrypt Key Registration 3 Select the unregistered encryption key and press Register Edit 4 Press Encryption Key 5 Use the numbers 0 to 9 and the alphabet A to F on the touch panel to enter the encryption key 16 digits and press OK 6 Press OK To register other encryption keys repeat steps 3 to 6 Status FAX Encrypt Key Registration 08 08 20...

Page 159: ...pears press Yes 8 To change or delete other encryption keys follow steps 2 to 7 Operation at the Sending System When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot condu...

Page 160: ...ryption box is not used 8 Press On and use the numeric keys to enter the encryption box number 4 digits and press OK 9 Press OK 10 Press OK 11 Press the Start key The transmission will start 08 08 2009 10 10 Cancel OK Next Dest Pause FAX No Entry Sub Address Transmission Start Speed ECM Encrypted Transmission On Hook Backspace Space Add a new FAX destination Enter FAX number with the numeric keys ...

Page 161: ...stem Refer to Registering an Encryption Key on page 6 25 2 Press the System Menu key 3 Press FAX Next of Reception and Change of Encrypted Reception 4 Press On select the encryption key number and press OK 5 The sending system conducts encrypted transmission When encryption communication is conducted normally the machine decrypts the encrypted originals received and prints the originals Status FAX...

Page 162: ...nt size 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and Change of Reduced RX Size 3 Select Off or On 4 Press OK Item Description Off Print the received data at 100 of the original size by dividing it into several sheets of paper On Print the received data by reducing the original size according to the paper size ...

Page 163: ...ceived multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Duplex Printing 3 Select either Off or On 4 Press OK ...

Page 164: ...ction prints 2 pages of the original at a time on one Letter or A4 size sheet of paper NOTE If you specify 2 in 1 reception and duplex printing at the same time 2 in 1 reception is disabled 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of 2 in 1 Printing 3 Select either Off or On 4 Press OK ...

Page 165: ...ook for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center 1 Press the System Menu key 2 Press FAX Next of TX RX Common and then Change of FAX Remote Diagnostics 3 Select either Off or On If you selected On press ...

Page 166: ...ting all other operations are all prohibited during the unusable time period including printing of copy jobs printer jobs and received e mails printing and sending from USB Memory and Network FAX transmission 1 Press the System Menu key 2 Press Date Timer and then Change of Unusable Time 3 Press On and use or to enter the start time and end time NOTE If the same time is set as the start time and e...

Page 167: ...Setup and Registration 6 34 OPERATION GUIDE ...

Page 168: ...OPERATION GUIDE 7 1 7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit Internet FAX Kit A 7 2 Expansion Memory 7 3 Dual FAX 7 3 ...

Page 169: ...Optional Equipment 7 2 OPERATION GUIDE Internet FAX Kit A You can use Internet FAX on this machine For details refer to Internet Faxing i FAX Option on page 8 1 ...

Page 170: ...tial broadcast transmissions to multiple recipients Also because you can then send and receive simultaneously there will be fewer occasions when you cannot receive a fax during fax transmission Dual FAX Settings Refer to Selection of Telephone Line Inch version only on page 2 2 and Local FAX Information Entry on page 2 4 when specifying the settings for the second line Reception Port Selection You...

Page 171: ...g If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press Login 3 Press Next of Job Accounting Setting Register Edit of Accounting List and then Add 4 Press and then Change of FAX Port Restriction 5 Select Off Use Port 1 Only or Use Port 2 Only 6 Press OK For detailed information on restrictions and job accounting refer to ...

Page 172: ... GUIDE 8 1 8 Internet Faxing i FAX Option This chapter explains how to use the Internet faxing i FAX using the Internet FAX Kit A What is i FAX 8 2 i FAX Settings 8 4 i FAX Transmission 8 7 i FAX Reception 8 12 ...

Page 173: ...rd faxes received by this machine to multiple recipients as Internet faxes E mail notification of transmission results i FAX Transmission Flowchart The procedure for sending an i FAX is shown below i FAX Reception Flowchart The procedure for receiving an i FAX is shown below Scan the original on this machine T Send the fax to the recipient s E mail address T The mail server receives the fax T Othe...

Page 174: ... reception settings or the incoming mail checking interval refer to i FAX POP3 Settings on page 8 6 The resolution compression mode and paper sizes that you can use for transmissions are dependent on the performance of the receiving machine Check the specifications of the receiving machine before sending the fax If you do not know the specifications of the receiving machine the recommended transmi...

Page 175: ... 1 Open the web browser 2 In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server as well as the current status of the machine 3 Select a category from the navigation bar on the left to view and set values for that particular category 4 If administrator privileges have been ena...

Page 176: ...hentication Protocol Specify whether SMTP authentication will be used or whether POP before SMTP will be used This SMTP authentication is compatible with Microsoft Exchange 2000 Authenticate as Specify the i FAX user POP3 account or specify another account and the user who will provide authentication Login User Name If you selected Other in the user setting enter the user name used for authenticat...

Page 177: ...ress of the DNS server You can enter the DNS server IP address in the TCP IP settings screen Refer to the machine s Operation Guide for details POP3 Port Number Sets the port number used by POP3 Normally 110 is used POP3 Server Timeout Enter the timeout period in seconds Login User Name Enter the login name for the user account You can enter up to 64 characters Login Password Enter the password fo...

Page 178: ...basic screen for sending Placing Originals 2 Place the originals on the glass surface or in the optional document processor Refer to the machine s Operation Guide for placing originals Status 08 08 2009 10 10 Original Sending Data Format Quick Setup Destination Image Quality Advanced Setup Destination Detail A OFFICE 1234567890 Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC ...

Page 179: ...t Quick Setup Destination Image Quality Advanced Setup Destination Detail A OFFICE 1234567890 Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD EEE FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 1 1 i FAX Addr Entry FAX No Entry WSD Scan Place original Ready to send Destination B OFFICE 1234568907 C OFFICE 1234569078 Direct Delete Recall On Hook Chain...

Page 180: ...automatically changed to a permitted resolution and then sent 200 100 dpi Permitted fixed 200 200 dpi Permitted fixed 200 400 dpi Permitted or prohibited 400 400 dpi Permitted or prohibited 600 600 dpi Permitted or prohibited To permit a resolution setting press the key for that resolution so that it is highlighted To prohibit a resolution press the key again so that it is no longer highlighted Co...

Page 181: ...atically sent using a lower permitted resolution Selecting the Density 5 Adjusting the density when scanning originals For information on how to select the density refer to Selecting the Density on page 3 10 Send Start 6 Press the Start key Transmission begins Checking the Send Status 1 Press the Status Job Cancel key 2 Press Sending Jobs The list of accepted time destination and status are displa...

Page 182: ...Press Subject 4 Enter the subject and press OK NOTE Up to 60 characters can be entered for the subject 5 Press Body 6 Enter the body and press OK NOTE Up to 500 characters can be entered for the body 7 Press OK 8 Specify the destination and press the Start key Sending begins Log abc def com 438 14 47 1 1 08 08 2009 10 10 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Sup...

Page 183: ...ion printing For details refer to i FAX POP3 Settings on page 8 6 Manual i FAX Reception Use this procedure to check for faxes immediately 1 Press the Status Job Cancel key 2 Press Device Communication 3 Press Check New FAX of i FAX The machine connects to the mail server and starts downloading any Internet faxes it finds Overwriting Scanner Ready Printer Not connected Removable Memory Hard Disk F...

Page 184: ...ins how to use Network FAX Please also read the Network FAX Driver Operation Guide Online Manual contained in the included CD ROM which describes how to operate your PC to send a fax using Network FAX and make various settings What is Network FAX 9 2 Setup 9 4 ...

Page 185: ...available Supports i FAX transmission Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to this machine T Forward the document data from the PC to this machine using the same operation as for print...

Page 186: ...AX OPERATION GUIDE 9 3 9 NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwarding to another fax machine or storing in the FAX Box ...

Page 187: ...to the Network FAX Driver Operation Guide Online Manual contained in the included CD ROM Network FAX Driver Operation Guide Online Manual The Network FAX Driver Operation Guide Online Manual is contained in the included CD ROM in PDF Portable Document Format The main contents include the following Installing Network FAX Driver Performing Network FAX Sending Specifying the Network FAX Transmission ...

Page 188: ... GUIDE 10 1 10 Troubleshooting This chapter explains how to deal with problems Indicators During Sending Receiving Operation 10 2 Precautions When Turning Power OFF 10 3 Error Messages 10 4 Troubleshooting 10 6 ...

Page 189: ...ransmission status The Send indicator blinks when the machine is sending a fax The Receive indicator blinks when the machine is receiving a fax The Memory indicator blinks when source data is being stored in memory for memory transmission The Memory indicator is lit when there is source data stored in the memory for delayed transmission ...

Page 190: ...f Before turning off the main power switch press the Power key on the operation panel Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch CAUTION The hard disk may still be operating as long as the Power key or Memory indicator is lit Turning the machine off at the main power switch while the hard disk is still operating can damage the hard ...

Page 191: ...in If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative FAX box limit exceeded FAX Box capacity is used up with document data Press End The job is canceled Try to perform the job again after printing or deleting the data in the FAX Box 4 30 Job Accounting restriction exceeded The number of paper used has exceeded...

Page 192: ...Add paper of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press Continue Press MP Tray Setting to change the paper size type of the MP tray Is the type of printing paper specified The cassette for the specified paper type is not available Select other paper source and pre...

Page 193: ...mmunication Are the registrations correct both at sender and recipient Double check the registrations both at sender and recipient 6 24 Cannot use the remote switching function Is a pulse line used Some phones may transmit tone signals using buttons Refer to the operation manual of your phone set Is the remote switching number correct Check the registration Default 55 4 15 No print output after re...

Page 194: ...ess transmission feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub address registered in the recipient fax machine If your entry is correct check with the recipient This machine does not use a sub address password for reception 4 17 Cannot store memory forwarding data ...

Page 195: ...mmunication function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or sub address password correct If your entry is correct check with the recipient Symptom Checkpoint Corrective Action Reference Page ...

Page 196: ...ix Character Entry Method Appendix 2 Specifications Appendix 5 Menu List Appendix 6 Received FAX Sizes and Paper Priority Inch Model Appendix 10 Received FAX Sizes and Paper Priority Metric Model Appendix 13 Error Code List Appendix 16 ...

Page 197: ...tus 08 08 2009 10 10 Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 128 1 5 2 4 6 7 8 9 10 11 3 No Display Key Description 1 Display Displays entered characters 2 Limit Entry Display Displays maximum number of characters and the number of characters entered 3 Cursor Key Pr...

Page 198: ...Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 128 Status 08 08 2009 10 10 Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 _ Input characters Limit characters 0 128 12 No Display Key Description 12 To enter a number o...

Page 199: ...he keyboard containing and 1 9 Press and 1 10 Check that the entry is correct Press OK Status 08 08 2009 10 10 Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 q w e r t y u i o p a s d f g h j k l z x c v b n m _ List Input characters Limit characters 4 128 Status 08 08 2009 10 10 Use the keyboard to enter Backspace Upper case No Symbol Space...

Page 200: ...cument Feed Max 100 sheets with optional document processor Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Fine 8 dot mm 15 4 line mm 400 400 dpi Ultra Fine 16 dot mm 15 4 line mm 600 600 dpi Printing Resolution 600 600 dpi Gradations 256 shades Error diffusion One Touch Key 1 000 keys Multi Station Transmissi...

Page 201: ...Transmission Sending On Hook i FAX Address Entry Transmission Mode Destination Condition One Touch Key Chain Dial Type of Original Transmission Original Size Mixed Sized Originals 2 sided Book Original Original Orientation Sending Size Long Original Color Image Original Image Scan Resolution FAX TX Resolution Advanced Setup Border Erase Zoom Job Finish Notice FAX Delayed Transmission Continuous Sc...

Page 202: ...sion Basic Local FAX Name Entry TTI FAX Local FAX Number 1 Local FAX Number 2 Dialing Mode Port 1 Dialing Mode Port 2 Local FAX ID Retry Times Reception Basic Media Type MP Tray Reduced RX Size Reception Date Time Duplex Printing 2 in 1 Print FAX Rings Normal Rings TAD Rings FAX TEL RX Setting Remote SW Dial Reception Port F NET Silent Reception Dial in Encryption Reception TX RX Restriction TX Re...

Page 203: ...t FAX Attach Send Image Canceled before Sending FAX RX Result Report RX Result Report Type Edit Destination Address Book FAX Sub Address Transmission Start ECM Encryption Key No i FAX Mode i FAX Address Resolution Compression One Touch Key Paper Size Print List FAX List Index User Login Job Accounting User Accounting FAX List No Job Accounting System Network TCP IP Setting Protocol Detail i FAX ...

Page 204: ...Key Printing Jobs Status Log Sending Jobs Status Scheduled Job Log Storing Jobs Status Log Device Communication Cancel of Transmission Disconnection of Communication Manual Reception Check New FAX i FAX Reception Log Activity Report Print Removable Memory Program Key Call Register Edit ...

Page 205: ... Override Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically 2 Received Legal size document is reduced to match Letter size paper indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size 3 4 5 6 7 ST LT R LT LG LD ST R LT R LT LG LD LT R LT LT R...

Page 206: ...tatement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts ...

Page 207: ...ge 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size 2 3 4 5 ST LT R LT LG LD ST...

Page 208: ... machine automatically chooses the printing paper according to the following priority Same Size Override Priority Received FAX Size Paper Size 1 2 3 4 5 6 7 8 9 10 A5 B5 A4 R A4 FL B4 A3 A5 R B5 A4 R A4 FL B4 A3 A4 R B5 R A4 A4 R A4 R A3 A4 FL B4 FL FL A4 B5 A4 R A4 A4 A3 A3 A3 B5 R FL B5 A4 R B4 B4 B4 A4 B4 B5 R FL A5 R A4 R A4 R A3 A3 B5 A4 FL B4 B5 R A5 R B5 B5 R ...

Page 209: ...Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Paper orientation is different from the received document The image is printed after being rotated 90 automatically Folio size original is reduced to match A4 size paper indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size ...

Page 210: ...d for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size 2 3 4 5 6 7 8 A5 B5 A4 R A4 FL B4 A3 A5 R B5 A4 R A4 FL B4 A3 A4 R B5 R A4 A4 R A4 R A3 B4 FL B4 FL FL A4 A4 R A4 R A...

Page 211: ...s with the sender machine although the line connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again U00900 U00910 Page s not received correctly Ask the sender to resend U01000 U01097 Communicati...

Page 212: ... in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission rest...

Page 213: ...match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does...

Page 214: ...e there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine Check ...

Page 215: ...Appendix 20 OPERATION GUIDE ...

Page 216: ...pendix 2 Entering Characters Appendix 4 Entry Screens Appendix 2 Checking Transmission Results and Registration Status 5 1 Continuous Scan 4 56 D Date 2 6 Delayed Transmission 4 3 Cancel 3 15 Changing Deleting 4 4 Immediate Transmission 3 15 Density 3 10 Description of Operation Procedure xiii Direct Transmission 3 4 3 6 Cancel 3 15 Document Processor 1 5 DRD Reception 6 9 6 14 Dual FAX 7 3 Duplex...

Page 217: ...Manual Reception 4 13 6 9 Manual Send 4 12 Media Type for Print Output 6 11 Memory Reception 3 13 10 6 Memory Transmission 3 4 3 5 Cancel 3 14 Menu List Appendix 6 MP Tray Paper Output 6 13 N Network FAX 9 1 Flow of Receiving 9 2 Flow of Sending 9 2 Online Manual 9 1 9 4 Setup 9 4 No Print Output 10 6 O One touch Keys 3 29 Change Delete 3 30 Registering a New Destination 3 29 Select Destination 3 ...

Page 218: ...ostics 6 32 Remote Switch Function 4 15 10 6 How to Register 4 15 How to Use 4 16 Report Activity Report 5 8 FAX Box List 4 36 FAX RX Result Reports 5 7 Report for Job Canceled before Sending 5 7 Send Result Reports 5 7 Status Page 5 10 Resolution 3 8 Rings 6 6 S Safety Conventions i Selection of Transmit Terminal Identification TTI 2 3 Send and Print 4 58 Send and Store 4 58 Send Status 3 11 8 10...

Page 219: ...Index 4 OPERATION GUIDE U Unusable Time 6 33 User Accounting 4 51 Contents 4 51 Login 4 53 V Volume Adjustment 6 7 Z Zoom 4 55 ...

Page 220: ...MEMO ...

Page 221: ...E1 ...

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Page 223: ...UTAX GmbH Ohechaussee 235 22848 Norderstedt Germany ...