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Utax CD 1435, User Manual

The Utax CD 1435 is a reliable and efficient office printing solution. With its easy-to-use interface and advanced features, this multifunctional device is a game-changer. Need assistance? Look no further! Download the user manual for free from 88.208.23.73:8080 to unlock the full potential of your Utax CD 1435.

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iv

6

Setup and Registration

Selection of Telephone Line (Inch version only)   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
FAX/TEL Auto Switch Reception  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Rings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
Volume Adjustment   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12
Retry Times  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
Receiving Mode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
Reception Date/Time  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Media Type for Print Output  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16
MP Tray Paper Output  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18
DRD Reception (Available for inch versions only)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19
Transmission Restriction  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21
Encryption   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
Reduced Reception  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34
Duplex Print Output  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35
2 in 1 Reception  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36
Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
Prohibiting FAX Printing at Specified Times (Unusable Time)  . . . . . . . . . . . . . . . . . . . . . . . . . 6-38
Setting the Paper Output  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39

7

Optional Equipment

Internet FAX Kit (A)   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Expansion Memory   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Dual FAX  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8

Internet Faxing (i-FAX) (Option)

What is i-FAX?  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
i-FAX Settings   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4
i-FAX Transmission   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8
i-FAX Reception  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

9

About Network FAX

What is Network FAX?  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Setup  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

10

Troubleshooting

Indicators During Sending/Receiving Operation   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Precautions When Turning Power OFF  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3
Error Messages  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4
Troubleshooting  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2
Specifications  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5
Menu List  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6
Received FAX Sizes and Paper Priority (Inch Model)  . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10
Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13
Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-16

Summary of Contents for CD 1435

Page 1: ...CD 1435 1445 1455 1465 1480 Manual User CDC 1930 1935 1945 1950 Faxsystem V ...

Page 2: ......

Page 3: ...s Symbols The symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol The z symbol indicates that the related section includes information on actions which must be performe...

Page 4: ...ii Note Due to performance updating information in this Operation Guide is subject to change without notice ...

Page 5: ... Registering Shortcuts 3 28 4 FAX Operation Advanced Long Originals 4 2 Delayed Transmission 4 3 Broadcast Transmission 4 6 Standby Transmission 4 9 Interrupt Send 4 10 Chain Dial 4 11 Manual Send 4 13 Manual Reception 4 14 Remote Switch Function 4 16 Printing Sending Received Faxes by Requirements Memory Forwarding 4 18 FAX Box Function 4 38 Sub Address Communication 4 45 Program Dial 4 47 Pollin...

Page 6: ...ion 6 36 Remote Diagnostics 6 37 Prohibiting FAX Printing at Specified Times Unusable Time 6 38 Setting the Paper Output 6 39 7 Optional Equipment Internet FAX Kit A 7 2 Expansion Memory 7 3 Dual FAX 7 3 8 Internet Faxing i FAX Option What is i FAX 8 2 i FAX Settings 8 4 i FAX Transmission 8 8 i FAX Reception 8 13 9 About Network FAX What is Network FAX 9 2 Setup 9 4 10 Troubleshooting Indicators ...

Page 7: ...de before you start using the machine Keep it close to the machine for easy reference During use refer to the Operation Guide for your machine for information regarding the sections listed below Cautionary Labels Installation Precautions Precautions for Use Loading Paper Toner Container and Waste Toner Box Replacement Clearing Paper Jams Solving Malfunctions Cleaning ...

Page 8: ...telephone company 2 This equipment connects to the network via USOC RJ11C 3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is als...

Page 9: ...rst page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to p...

Page 10: ... dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux règlements pertinents quant à l élimination des piles CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface...

Page 11: ... technology equipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current 16A EN61000 3 3 Safety of information technology equipment including electrical business equipment EN60950 1 Terminal Equipment TE Attachment requirements for ...

Page 12: ...06R00 AN for D GR and P ES 01R01 National AN for E AN 07R01 AN for D E P and N GR 01R00 National AN for GR AN 09R00 AN for D GR 03R00 National AN for GR AN 10R00 AN for D GR 04R00 National AN for GR AN 11R00 AN for P NO 01R00 National AN for N AN 12R00 AN for E NO 02R00 National AN for N AN 16R00 General Advisory Note P 03R00 National AN for P DE 03R00 National AN for D P 04R00 National AN for P D...

Page 13: ...switched telephone networks PSTN in the following countries Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden Czech Iceland Norway Switzerland Denmark Ireland Poland The Netherlands Estonia Italy Portugal United Kingdom Finland Latvia Romania ...

Page 14: ...cation functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Chapter 5 Checking Transmission Results and Registration Status Explains how to check the status of recent transmissions on the touch panel Also explains how to print administrative reports to check communication results and settings and...

Page 15: ...nd the specifications of the machine NOTE This Operation Guide contains information for using both the inch and metric versions of this machine The inch version of this machine is shown in the screens in this guide If you are using the metric version you should use the messages provided for the inch version as reference only ...

Page 16: ...ed on the PC screen Press the Start key Regular Indicates the touch panel keys Press OK Italic Indicates the messages displayed on the touch panel Ready to copy is displayed Note Indicates supplemental information or operations for reference NOTE Important Indicates items that are required or prohibited so as to avoid problems IMPORTANT Actual procedure Description in this Operation Guide Press FA...

Page 17: ...to indicate originals and paper placement directions on the touch panel Placement direction Indicated size The size of the originals paper that can be used depends on the function and source tray For details refer to the appropriate pages of the function or source tray Vertical direction For the originals paper dimension A is longer than B A4 B5 A5 B6 A6 Letter Statement Horizontal direction For t...

Page 18: ...xvi ...

Page 19: ...es and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit For other parts refer to the machine s Operation Guide Operation Panel 1 2 Machine 1 4 ...

Page 20: ... display in the Copy screen Send screen or FAX screen Displays the Document Box screen Blinks during printing fax sending and receiving scan send and print data receiving Displays help guidance Displays the Status Job Cancel screen Displays the FAX screen Blinks while the machine is accessing the hard disk fax memory or USB memory general purpose item Lights or blinks when an error occurs and a jo...

Page 21: ...een Pauses the printing job in progress Starts faxing copying and scanning operations and processing for setting operations Finalizes numeric key entry and finalizes screen during setting of functions Operates linked with the on screen OK Recalls already registered destinations and programs for sending Clears entered numbers and characters Numeric keys Enter numbers and symbols Puts the machine in...

Page 22: ... panel Perform the fax operation with this panel 2 Main power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation 3 MP Multi Purpose tray Set the paper in this tray when using a type of paper other than the cassette e g when using special paper 4 LINE connector L1 Connect the modular cord for the telephone line to this connec...

Page 23: ...nt Processor The indicator lights in green when the original is correctly set 8 Top cover Open this cover when the original jammed in the Document Processor 9 Original width guides Adjust these guides according to the original width 10 Original table Stack the sheet originals on this table 11 Original eject table Read originals are ejected onto this table 12 Opening handle Hold this handle when op...

Page 24: ...Part Names and Functions 1 6 ...

Page 25: ...cessary before the machine is used There is no need for the customer to undertake this preparation if it has already been carried out by a service representative Quick Setup Wizard Fax Setup 2 2 Date and Time Entry 2 4 Using the Address Book 2 5 Using One touch Keys 2 14 ...

Page 26: ...ich you can communicate Enter the four digit local FAX ID number 6 5 TTI Select whether or not to print the local fax information on the fax on the receiving system 6 3 3 Sound Volume FAX Speaker Volume Set the volume when pressing On Hook Speaker Volume Volume of the built in speaker when the line is connected by pressing On Hook 6 12 FAX Monitor Volume Set the monitor volume Monitor Volume Volum...

Page 27: ...tup is finished press Finish End Next FAX Quick Setup Wizard 1 Dialing RX Mode This wizard will help you set the basic settings to use the fax 10 10 2010 Status 2 Local FAX info 3 Sound Volume 4 Rings 5 Output 6 Redial Key Description End Exits the wizard Previous Returns to the previous item Skip Advances to the next item without setting the current item Next Advances to the next item ...

Page 28: ... the login user name and password are both Admin 3 Press Change of Time Zone 4 Select the region and press OK NOTE Press or to view the next region 5 Press Off or On of Summer Time and then press OK NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear 6 Press Change of Date Time 7 Enter the date and time using Enter the time by a 24 hour syst...

Page 29: ...stination You can register new destinations to the Address Book There are two registration methods contact registration and group registration for registering several contact registrations as a unit NOTE To register an i FAX address as a contact refer to Contact Registration i FAX on page 2 8 Contact Registration fax Up to 2 000 destinations can be registered Destination name fax number sub addres...

Page 30: ... digits can be entered as the number of the receiving system Press Space to enter a space Use or to move the cursor To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation panel Pause Pressing this key adds about three seconds of waiting time during dialing For ...

Page 31: ... Encryption Key No If you are not using encryption go to step 19 15 Press On and select Encryption Key No NOTE Register the encryption key in advance For details refer to Registering an Encryption Key on page 6 30 16 To specify the FAX Box of the receiving system press Encryption Box and go to the next step To print originals in the receiving system select Off press OK and go to Step 19 17 Press O...

Page 32: ...nged by selecting the destination and pressing Detail 25 Press Change for Display Name and Destination to change the settings as needed 26 Press Register If the one touch key has already been registered the overwrite registration confirmation screen appears Press Yes or No Contact Registration i FAX Up to 2 000 contacts can be registered Contact name i FAX address transmission mode and the conditi...

Page 33: ...can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 8 Press i FAX 9 Press Change of i FAX Address 10 Enter the destination address and press OK Up to 128 characters can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 11 Press of Mode and select Simple or Full Address Change Register Ad...

Page 34: ...ceived by the destination fax machine If you try to send an i FAX using a prohibited resolution it is automatically changed to a permitted resolution and then sent 200 100 dpi Permitted fixed 200 200 dpi Permitted fixed 200 400 dpi Permitted or prohibited 400 400 dpi Permitted or prohibited 600 600 dpi Permitted or prohibited To permit a resolution setting press the key for that resolution so that...

Page 35: ...ress Number 4 Use the numeric keys or to enter the address number 0001 to 2 500 NOTE The address a number is the identification number for each group You can select a number available from a total of 2 500 numbers for registration 2 000 numbers for contact registration and 500 numbers for group registration When 0000 is displayed an available number is automatically assigned 5 Press OK 6 Press Cha...

Page 36: ...key registration screen appears Go to the next step If you selected No registration ends 14 Select the One touch key number to which to register the destination and Press Next 15 Select the destination to which to register and Press Next The destination details can be changed by selecting the destination and pressing Detail 16 Press Change for Display Name and Destination to change the settings as...

Page 37: ... sort the list in the order of index or address numbers of the destinations 1 Press the System Menu key 2 Press Edit Destination and then Next of List Print 3 Press Print of FAX List Index or FAX List No 4 When the printing confirmation screen appears press Yes The machine prints a list FAX Address List Index FAX Address List No ...

Page 38: ...lay name Up to 24 characters can be entered If a destination is selected without entering a display name the selected destination s registered name in the address book will be entered Press Change and change the display name 6 Press Change in Destination and select the destination contact or group to be registered in the One touch key from the Address Book Pressing Detail shows the detailed inform...

Page 39: ...touch key number by direct input 4 Change Registration Contents When changing the display name 1 Press Register Edit 2 Press Change in Display Name and enter the new display name When changing the destination to another destination 1 Press Register Edit 2 Press Change of Destination and select the new destination contact or group Press Change for the display name and clear the entered name with Ba...

Page 40: ...Yes on the change confirmation screen registers the destination to the One touch key When deleting registration contents 1 Press Delete 2 Pressing Yes on the deletion confirmation screen deletes the registration contents of the One touch key ...

Page 41: ... Automatic Send 3 4 FAX Automatic Reception 3 12 Canceling Communication 3 14 Changing Deleting Registration Contents 3 19 Selecting a Destination by One touch Key 3 21 Using the Speed Dial key 3 22 Dialing the Same Receiving System Redial 3 23 Previewing Images 3 24 Quick Setup Screen 3 26 Registering Shortcuts 3 28 ...

Page 42: ...he Enter key performs the same action as OK 2 Once you have set the date and time press the Enter or OK key Using the Quick No Search key Use the Quick No Search keys to perform an action by simply entering a number directly using the numeric keys For example you can specify the speed dial for a transmission destination or recall a stored program by its program number The Quick No Search key perfo...

Page 43: ...n 1 and 3 digits long press the Enter key or OK The specified destination appears in the destination list Status 10 10 2010 ABCD abcd efg com Address Book FAX No Entry No 1 100 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 Check Destinations Destination Pause Backspace EEE Space Detail Delete Recall Chain Direct On Hook Org Sending Data Format Quick Setup De...

Page 44: ...iginals that cannot be placed in the document processor After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning ...

Page 45: ... can also select the transmission method on the basic FAX screen In the basic screen for FAX press Direct This selects the direct transmission method and the keys on the touch panel are highlighted Press the highlighted Direct key to change the transmission method to memory transmission Destination Zoom Centering Border Erase FAX Delayed Transmission Continuous Scan Job Finish Notice File Name Ent...

Page 46: ...same FAX number and press OK to complete the entry For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a new number press FAX No Entry and repeat the above procedure To correct the FAX number press Edit Up to 64 digits can be entered as the fax number of the receiving system Press Space to enter a space Use or to move the cursor To correct the...

Page 47: ...to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 13 Dialing methods without using the numeric keys Using the Address Book Refer to page 3 16 Using One touch keys Refer to page 3 21 Using the Speed Dial key Refer to page 3 22 Manual Redial recall Refer to page 3 23 Detailed Settings Deta...

Page 48: ... Images on page 3 24 Key Description Sub Address To communicate using the sub address press this key For details refer to Sub Address Communication on page 4 45 Transmission Start Speed To change the transmission start speed press this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps ECM ECM error correction mode prevents distortion of the fax image by automatically resending any part...

Page 49: ...ion 200 200 dpi Fine when sending originals with relatively small characters and thin lines Typical character size 8 point example Resolution Resolution 200 400 dpi Super Fine when sending originals with minute characters and lines Typical character size 6 point example Resolution Resolution 400 400 dpi Ultra Fine when sending originals with minute characters and lines more finely Typical characte...

Page 50: ... Detail Standard Sizes 1 Have the size of original detected automatically or select from the standard sizes Inch models Auto Ledger Letter R Letter Legal Statement R 11x15 and Oficio II Metric models Auto A3 A4 R A4 A5 B4 R B5 R B5 Folio and 216x340mm Standard Sizes 2 Select from the standard sizes not included in the Standard Sizes 1 Inch models A3 A4 R A4 A5 R B4 R B5 R B5 Folio 8K 16K R 16K and...

Page 51: ...nd press Cancel When the cancel confirmation screen appears press Yes NOTE Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission Log 0123456789 438 14 47 1 1 10 10 2010 10 10 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Detail InProcess Status User Name Job Name Type Accepted Time Job No Cancel Job Type All Sta...

Page 52: ...r to page 4 14 Checking and Changing the Reception Method 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of RX Setting 3 Select Auto Normal 4 Press OK Reception Starts 1 When a fax has been sent to you the machine rings the registered number of times and then starts receiving the fax After reception has started the Processing indicator blinks NOTE You can cha...

Page 53: ...er or mailbox is attached to the machine received originals are output with the print side facing downward Paper can also be placed in the multi purpose tray to print a fax The multi purpose tray can be used to print faxes on paper sizes and types that cannot be loaded in the cassette For the setting for printing faxes on paper in the multi purpose tray refer to MP Tray Paper Output on page 6 18 F...

Page 54: ...ted following the completed scanning of originals use the following procedure NOTE You can cancel transmission by disconnecting the telephone line For details refer to Cancelling Transmission Disconnection of Communication on page 3 15 1 Press the Status Job Cancel key 2 Press Sending Jobs 3 Select the job you want to cancel and press Cancel When the cancel confirmation screen appears press Yes Co...

Page 55: ...stalled disconnect the line currently being used for communication 1 Press the Status Job Cancel key 2 Press Device Communication 3 Press Line Off of FAX Port 1 or FAX Port 2 option When the cancel confirmation screen appears press Yes The line in transmission is disconnected Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmissi...

Page 56: ...e for the machine Status 10 10 2010 10 10 ABCD abcd efg com Address Book FAX No Entry No 1 100 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 Check Destinations Destination Pause Backspace EEE Space Detail Delete Recall Chain Direct On Hook Org Sending Data Format Quick Setup Destination Image Quality Advanced Setup Program Enter Destination Status 10 10 2010...

Page 57: ...0 B OFFICE 1234568907 C OFFICE 1234569078 Search Name Name 2 1 4 3 Keys used Search method Search words etc 1 Search Name Search by the registered name 2 Search No Search by the registered address number 3 Destination type search refinement Refine your search by using the type of destination registered e mail folder SMB FTP FAX Internet FAX and group You can set this function up so that destinatio...

Page 58: ...nt to search Search No Press Search No and enter the address number you want to search Destination type search refinement Press FAX or Group The destination by the destination type is displayed Capital letter search refinement Press the key of the capital letter you want to search ...

Page 59: ...s setting For details refer to steps 3 to 21 in Contact Registration fax or steps 3 to 16 in Contact Registration i FAX When editing a group 1 Change Address Number and Name For details refer to Group Registration steps 3 to 7 2 Press Member 3 To add a contact to a group press Add Refer to steps 10 and 11 in Group Registration for information how to add contacts To remove a contact from a group se...

Page 60: ...act registration or group Press Delete Press Yes in the confirmation screen to delete the destination or group 6 Press Register When the change confirmation screen appears press Yes Changes or deletions made to the registered details are applied in the Address Book ...

Page 61: ...splayed on the touch panel press on the right side The next previous One touch keys are displayed Status 10 10 2010 10 10 ABCD abcd efg com Address Book FAX No Entry No 1 100 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 Check Destinations Destination Pause Backspace EEE Space Detail Delete Recall Chain Direct On Hook Org Sending Data Format Quick Setup Dest...

Page 62: ... then press OK NOTE When entering a one two or three digits One touch key number you don t need to enter zero 0 at the beginning For example you can enter as 1 for One touch key number 1 Status 10 10 2010 10 10 ABCD abcd efg com Address Book FAX No Entry No 1 100 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 Check Destinations Destination Pause Backspace EEE...

Page 63: ...ss Recall and you can call the receiving system you dialed on the destination list 1 Press Recall The receiving system you dialed is displayed on the destination list NOTE When the last transmission included multi address transmissions and computers and e mail destinations they are also displayed If necessary add or delete the receiving system 2 Press the Start key The transmission will start NOTE...

Page 64: ...y the first page is previewed Detail can be pressed to view all preview images Press to move through the preview images in the order they were scanned You cannot change the transmission functions while the preview image is displayed To change any of the transmission functions press the Stop key or press Cancel The preview image disappears and the destination is cancelled To see the preview again m...

Page 65: ...ain You can also see a preview image in the same way with polling transmissions When you press the Start key for a polling transmission the machine scans the originals and saves the images in the polling box For more information on polling transmissions refer to Using Polling Transmission on page 4 50 You cannot preview images in the following situations When the original is a non standard documen...

Page 66: ...t Registration Functions Available for Registration 1 Original Size 2 FAX TX Resolution 3 Density 4 2 sided Book Original 5 Continuous Scan 6 Original Image Original Size Sending Size Density FAX TX Resolution Continuous Scan 2 sided Book Original Original Orientation Original Image Zoom Status 10 10 2010 10 10 Destination Destination 1 1 0123456789 Shortcut 1 Shortcut 2 Shortcut 3 Shortcut 4 Shor...

Page 67: ...Zoom Quality function will be Key 3 newly registered Status 10 10 2010 10 10 Destination Destination 1 1 0123456789 Shortcut 1 Shortcut 2 Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Org Sending Data Format Quick Setup Destination Image Quality Advanced Setup Program Original Size A4 FAX TX Resolution 200x100dpi Normal Preview 100 A4 A4 Preview Original Zoom Sending Image Send Original Image Text P...

Page 68: ...already registered the currently registered shortcut can be replaced with a new one 3 Enter the shortcut name and press Save to add the shortcut Editing and Deleting Shortcuts Follow the steps shown below to change a shortcut number name or delete a shortcut 1 In the setup screen of each function press Add Shortcut in the bottom of the screen 2 Press Edit and press the keys corresponding to the sh...

Page 69: ... 6 Standby Transmission 4 9 Interrupt Send 4 10 Chain Dial 4 11 Manual Send 4 13 Manual Reception 4 14 Remote Switch Function 4 16 Printing Sending Received Faxes by Requirements Memory Forwarding 4 18 FAX Box Function 4 38 Sub Address Communication 4 45 Program Dial 4 47 Polling Communication 4 49 Account Management 4 60 Other Convenient Functions 4 64 ...

Page 70: ...key 2 Place the originals in the optional document processor 3 Press Original Sending Data Format and then Long Original 4 To scan long originals press On and to scan standard size originals press Off 5 Press OK 6 Set the destination and press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press th...

Page 71: ...e the specified transmission time Refer to Changing Deleting Delayed Transmission on page 4 4 If you use delayed transmission when sending documents stored in the Custom Box by fax you cannot move documents until sending is finished For details on using Custom Boxes refer to the machine s Operation Guide Batch Transmission Function When fax originals to be sent to the same destination are set to t...

Page 72: ...Press the Status Job Cancel key 2 Press Sending Jobs and then Scheduled Job 3 Select the job you want to change or delete from the list and press Detail Detailed information of the selected job is displayed Press Detail Edit in Status Destination Cancel OK Add Shortcut On FAX Delayed Transmission Off Start Time Keys 00 Keys 00 10 10 2010 Status Destination Enter Destination 100 A4 A4 Preview Origi...

Page 73: ...omplete entering the number If Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 63 3 Press ...

Page 74: ...ter the fax number 1 Press FAX No Entry and use the numeric keys to enter the fax number Press Next Dest to enter the next fax number If Entry Check for New Destination is Off press OK to complete entering the number If Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry When New De...

Page 75: ...tinations press the Start key Transmission begins NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Sending using I FAX Address NOTE For more information on sending an Internet FAX i FAX refer to i FAX Transmission on page 8 8 1 Press the Send key 2 Pla...

Page 76: ...ion 3 Press OK Select the destination from the One touch keys Press all the One touch keys to which necessary destinations are registered NOTE For details of the Address Book refer to Selecting a Destination from the Address Book on page 3 16 For details of the One touch keys refer to Using One touch Keys on page 2 14 You can select destinations using a combination of direct entry the Address Book...

Page 77: ...errupt send up to 200 transmissions can be scheduled You can use other functions such as broadcast transmission 1 Press the FAX key 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled NOTE When On is selected in Destination Check before Send a destination c...

Page 78: ...upt Send 3 Press Advanced Setup and then FAX Direct Transmission 4 Press On 5 Press OK 6 Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation ...

Page 79: ...the FAX key 2 Place the originals 3 Press FAX No Entry and enter 010 using the numeric keys To use the Address Book or One touch keys select the destinations to which 010 has been registered NOTE For the Address Book and One touch keys refer to Using the Address Book on page 2 5 and Using One touch Keys on page 2 14 When New Destination Entry is set to Prohibit the numeric keys cannot be used to e...

Page 80: ...ess FAX No Entry and repeat the above procedure To correct the FAX number press Edit and then re enter the chain number Select fax number from the Address Book 1 Press Address Book 2 Select the destination from the list You can select several destinations 3 Press OK The chain number 010 is automatically added to all the destinations Select fax number from One touch key Select the destination from ...

Page 81: ...sion begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Using a Telephone to Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 1 Set the origina...

Page 82: ...able on port 2 is FAX Automatic reception Receiving after Confirming Connection to the Sending System You can receive originals after confirming by sound that the telephone line has connected to the sending system 1 When there is an incoming call the machine makes a ringing tone 2 Press the FAX key 3 Press On Hook and then Manual RX 4 After the sending side has started transmission the machine sta...

Page 83: ... sending system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals 4 When reception starts when the Processing indicator on the operation panel starts blinking return the handset to its original position Ready Scanner Ready Printer Not connected Removable Memory Hard Disk Format Remove Line Off Manual RX ...

Page 84: ...cessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine How to Register Remote Switch Dial Remote switch dial is set to 55 at the facto...

Page 85: ...of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set NOTE The remote switch dial is set to 55 at the factory When entering the 2 digit remote switch dial number press the numbers slowly If the numbers are pressed too quickly the line may not switch to the machine 4 The telephone line switches to the ...

Page 86: ...ecified forwarding requirements will be forwarded to one destination If the fax meets multiple forwarding requirements the forwarding requirement that was registered first is given priority The forwarding requirements are shown in 1 to 5 below To change the order of priority of the forwarding requirements refer to Raising the Priority of Settings by Requirement on page 4 27 The forwarding requirem...

Page 87: ...sub address as the forwarding requirement you can restrict relay broadcasting to a specific communication NOTE When forwarding is used you can select whether to print or not to print the received originals Also you can specify a number of copies when printing Refer to Setting a Number of Copies on page 4 30 Setting example 1 Perform sub address transmission 2 Use memory forwarding to forward recei...

Page 88: ...ss Change of Forwarding 6 Select On or Off whether to forward or not to forward the received documents and press OK 7 Press Change of Forward Destination 8 Set the Forwarding Destination Select the other party by pressing one of the following keys and press OK to add the other party to the list NOTE You can register multiple destinations By setting a group as the destination you can specify up to ...

Page 89: ... Entry Forward originals in e mail transmission Enter the e mail address of the other party to which you will forward the received originals Folder Path Entry Forward originals with folder SMB transmission or folder FTP transmission Enter the Host Name Path Login User Name and Login Password of the other party to which you will forward the received originals FAX No Entry Forward originals to anoth...

Page 90: ...fic RX 4 Press Add 5 Press Change of Requirement Number 6 Press or or use the numeric keys to enter the requirement number You can enter the requirement number between 001 and 100 7 Press OK 8 Press Change of Requirement Name 9 Enter the requirvement name and press OK NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Up to 32 characters can be entered fo...

Page 91: ...u can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address Sender FAX Number Press Sender FAX Number and enter the sender s fax number using the numeric keys You can enter up to 20 characters A maximum of only 9 conditions for which sender fax number is selected as the forwarding condition can be registered When New Destination Entry is set to Prohibit ...

Page 92: ...E mail Addr Entry Forward originals with e mail transmission Enter the e mail address of the other party to which you forward the received originals Folder Path Entry Forward originals with folder SMB transmission or folder FTP transmission Enter the Host Name Path Login User Name and Login Password of the other party to which you will forward the received originals FAX No Entry Forward originals ...

Page 93: ...4 28 21 Press OK 22 Press Change of Storing in FAX Box 23 To store the originals in the FAX Box press On If you do not want to store the originals in the FAX Box select Off press OK and proceed to step 25 NOTE To set the FAX Box as the Forward Destination register the FAX Box in advance For details refer to FAX Box Function on page 4 38 24 Select the FAX Box to be used to store the originals and p...

Page 94: ...ail and change the settings NOTE If other is not selected received faxes that do not meet the conditions will be printed Save to FAX Box cannot be set in other settings 29 Select the checkbox beside the forwarding settings to be enabled from the list The checkbox beside the forwarding setting to be enabled is checked NOTE To disable the setting press the checkbox to delete the checkmark 30 Press O...

Page 95: ... 4 3 Press Delete When the confirmation screen is displayed press Yes and go to step 6 4 Press Detail 5 Refer to steps 5 to 26 of Using Rule for Specific RX on page 4 22 to change the settings 6 When the deletion or change is completed press OK Raising the Priority of Settings by Requirement To raise the priority of the settings by requirement follow the steps below 1 Follow steps 1 to 3 of Using ...

Page 96: ...Press Change of Activating Time 4 Select All Day or Preset Time To forward received originals all day select All Day press OK and then go to step 5 To set the forwarding time select Preset Time and go to the next step 5 Press to enter Start Time and End Time and then press OK NOTE Enter the time on the 24 hours system Priority Setting Set the priority of a registered forwarding requirement 1 Follo...

Page 97: ...ss OK E mail Subject Add Info Setting Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 1 Follow steps 1 to 4 of Using Requirements for All Receptions on page 4 20 Follow steps 1 to 3 and 14 of Using Rule for Specific RX on page 4 22 2 Select the requirement and press Detail 3 Press Change of E mail Subjec...

Page 98: ...22 2 Select the requirement and press Detail 3 Press Change of File Separation 4 Press Off or Each Page To have one file created for each page select Each Page 5 Press OK Setting a Number of Copies You can set whether the machine should print received originals when forwarding them You can specify the number of copies 1 Follow steps 1 to 3 of Using Requirements for All Receptions on page 4 20 Foll...

Page 99: ...equirement and press Detail 3 Press Change of File Name 4 Press File Name 5 Enter the file name and press OK 6 To insert additional information into the file name press Job No Date and Time Add No Addr to Front or Add No Addr to Back NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Please note that when you have not add any additional information file n...

Page 100: ...ge displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine 3 Enter the user name and password of the administrator and click Login Setting Administrator User Name and Password restricts general users access to pages other than the Start page For security purposes setting the Administrator password is highly recommended The default Admini...

Page 101: ...d faxes are processed in the same way However the process of saving them in a FAX box cannot be selected For the setting procedure refer to Print Settings on page 4 34 Item Description Requirement Number Enter a number that identifies the condition set Name Give the condition set here an easily recognizable name Status Specify whether to enable or disable the condition Activating Time Specifies wh...

Page 102: ...iority Prioritize the search keys when conducting searching over the sending criterions Requirement Type Select the condition type from the following items FAX Sub Address FAX Number FAX Reception Port i FAX Address When an item is selected the text box below it accepts entry of the necessary information on the selected item For details refer to the PEHGGHG HE 6HUYHU RX Guide Print To print the fa...

Page 103: ...P Encrypted TX Turn On to enable encryption for transmission Note the SSL protocol must also be turned on Subject Additional Information When a forwarding address is specified as destination Sender Name or Sender FAX No Address is appended at forwarding When None these will not be appended Page Separate Choose whether pages are separated when faxes are forwarded to a computer Number of Destination...

Page 104: ... page to edit destinations The settings available on the Forward Edit page are shown below If you selected E mail as the destination type specify the settings below E mail If you selected SMB or FTP as the destination type specify the settings below Host Name Port number Path Login User Name Login Password Item Description Name Displays the condition name Status Displays whether the condition is c...

Page 105: ...Number Transmit Start Speed ECM Sub Address Password Encryption Key No Encryption Box Encryption Box No If you selected i FAX as the destination type specify the settings below i FAX Address Connection Mode TX Resolution Compression Paper Size After completing the settings click Submit to save the settings ...

Page 106: ...ss Document Box Removable Memory Next of FAX Box and Register Edit of Register Edit Box 3 Press Add 4 Press Change of the required items NOTE The Owner and Permission are displayed when the user login has been enabled When Box No is selected 1 Press or enter the Box No by using the numeric keys 2 Press OK NOTE When 0000 is displayed the machine automatically assigns an empty number Document Box Re...

Page 107: ...entry refer to Character Entry Method on page 2 of the Appendix When Box Password is selected 1 Press Password and enter the password Up to 16 digits can be entered 2 For confirmation press Confirm Password and enter the same password 3 To complete the entry press OK NOTE A box password can be set if user login is disabled or if user login is enabled but the FAX Box is shared by other users Set th...

Page 108: ... step and to change the FAX Box go to step 4 3 Press Delete When the deletion confirmation screen appears press Yes Go to step 5 4 Press Detail Edit and change the FAX Box referring to steps 4 to 5 of Registering a FAX Box on page 4 38 5 To delete or change other FAX Boxes repeat steps 2 to 4 6 After deleting and changing FAX Boxes press Close Printing Originals from a FAX Box To print the origina...

Page 109: ...ormation on working with lists in FAX Boxes refer to the machine s Operation Guide From a FAX Box only printing is available Sending cannot be done 5 Press Print 6 Select whether the originals are to be deleted from the FAX Box after printing is completed To delete the data press On 7 Press Start Print The print starts Deleting Originals from a FAX Box Use the procedure below to delete an original...

Page 110: ...for the selected original are displayed 4 When you have finished checking the details press Close Close File Name Detail Date and Time Delete Print Size 1 1 0001 1 2010 10 10 09 00 MB Box Preview 10 10 2010 Status 100 File Search Name Close File Name Detail Date and Time Delete Print Size 1 1 0001 1 2010 10 10 09 00 MB Box Preview 10 10 2010 Status 100 File Search Name Item Description File Name F...

Page 111: ...be pressed in the enlarged image to move the part that is displayed 3 If the original consists of multiple pages press or to move back or forward 1 page Press to skip to the first page or to skip to the last page You can also press No to move to a specified page number 4 Press Close to exit the Preview screen Close File Name Detail Date and Time Delete Print Size 1 1 0001 1 2010 10 10 09 00 MB Box...

Page 112: ...the FAX Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu key 2 Press Document Box Removable Memory Next of FAX Box and then Print of FAX Box List 3 When the printing confirmation screen appears press Yes The machine prints a list of the FAX Boxes FAX Reception Box ...

Page 113: ...r with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Us...

Page 114: ...o correct the FAX number press Edit 5 Press Detail 6 Press Change of Sub Address 7 Press Sub Address and enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address 8 Press Password and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to...

Page 115: ...sion requirements such as the other party to which you send originals and transmission time as a program After registration you can recall transmission requirements only by pressing the program number Also you can assign names to programs to make recalling programs easier and more convenient NOTE The copy function can be also registered to the program Up to 50 programs including copying and sendin...

Page 116: ... When you press Yes on the deletion confirmation screen the program is deleted Using Program Dial 1 Press the Program key 2 Place the originals 3 Press Recall and then the key of the program number to call up 1 to 50 Press No to recall the program number by direct entry NOTE You can also use the program you have called up to change transmission requirements such as changing the other party 4 Press...

Page 117: ... to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 50 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 4 50 Using sub addresses at...

Page 118: ...address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 4 55 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Press the System Menu key 2 Press Do...

Page 119: ...t processor File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Density Adjusts the density used for scanning originals 2 sided Book Original Select the type and binding of originals Storing Size Selects the storage size the size of stored originals Scan Resolution Chooses the level of detail used for scanni...

Page 120: ...f you enter a matching password You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password When the machine receives originals a sub address password is not used 8 Press OK 9 Press the Start key The originals are scanned and stored in the Polling box NOTE You can see a preview of the image to be stored by pressing Preview For details refer to...

Page 121: ...er party is using sub addresses refer to Using Polling Reception with Sub Addresses below 1 Press the FAX key 2 Press Advanced Setup and then FAX Polling RX 3 Press On 4 Press OK 5 Select the destination If Entry Check for New Destination is Off press OK to complete entering the number If Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re en...

Page 122: ...on Advanced 4 54 NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 ...

Page 123: ...o confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 63 For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a...

Page 124: ...is no longer ticked To check the image of the originals refer to the preview For information on previewing images refer to Previewing Images on page 4 59 For information on working with lists in a Polling box refer to the machine s Operation Guide 4 Press Print 5 When the printing confirmation screen appears press Yes Printing begins Close File Name Detail Date and Time Delete Print Size 1 1 0001 ...

Page 125: ...ling transmission Refer to page 4 50 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4 56 2 Press Delete 3 When the deletion confirmation screen appears press Yes The original is deleted Close File Name Detail Date and Time Delete Print Size 1 1 0001 doc20101010094533 10 10 2010 23 Polling Box doc20101010095022 10 10 2010 4 doc20101010100011 5 Preview Store File 10 10 2010 10 10 2010 ...

Page 126: ...533 10 10 2010 23 Polling Box doc20101010095022 10 10 2010 4 doc20101010100011 5 Preview Store File 10 10 2010 10 10 2010 Status KB KB KB Search Name File Close Status 10 10 2010 10 10 Change File Name doc20071010095033 Number of Pages page s Resolution 200x100dpi Normal Sub Address 1234567890 Date and Time 10 10 2010 10 10 doc20081010101033 Item Description File Name File name of the original Pre...

Page 127: ...an prohibit direct entry of fax numbers with the numeric keys when faxes are sent When direct entry is prohibited faxes can only be sent to destinations stored in the address book or one touch keys 1 Press the System menu key 2 Press FAX and then New Destination Entry 3 Select Prohibit prohibit entry of fax numbers with the numeric keys or Permit 4 Press OK Close File Name Detail Date and Time Del...

Page 128: ...r to the machine s Operation Guide Item Description Local User List Register user access privileges User ID and Password Enable Disable User accounting Enable Disable User accounting Item Description Accounting List Register Account Name and Account ID Up to 8 digits can be entered Job accounting Set job accounting FAX send restriction Restricts the number of fax sheets that can be sent You can pr...

Page 129: ...to the receiving system Polling transmission Network FAX transmission i FAX Transmission Transmission from the document box Destinations include FAX and i FAX destinations IMPORTANT You can use Make a call Checking FAX Job History and Communication Control Report Output functions without entering an Account ID or Administrator No When job accounting has been enabled batch transmission function wor...

Page 130: ...TE For details on character entry refer to Character Entry Method on page 2 of the Appendix 3 Press Login Password 4 Enter the password and press OK 5 After confirming that the correct User ID and password have been entered press Login 6 Perform the fax operation NOTE When the operation is completed press the Authentication Logout key Login User Name Login Status 10 10 2010 Login Password abcdef L...

Page 131: ...by a department by entering the Account ID and pressing Check Counter Press Close in the counter browsing screen to log in 2 Perform the fax operation NOTE When the operation is completed press the Authentication Logout key Sending faxed documents to a specified additional address A setting can be enabled to have faxes sent by users also be sent to an address set by the administrator NOTE This fun...

Page 132: ...ine Mixed Sized Originals Use the optional document processor to place originals of different sizes together and send them In this method up to 30 sheets can be placed in the document processor NOTE For direct transmission you cannot use Mixed Sized Originals Refer to Selection of Transmission Method on page 3 4 2 sided Book Original Select the type and binding of originals NOTE For direct transmi...

Page 133: ...l you press Scan Finish You can change the following items during scanning Original Size Selection 1 sided 2 sided Selection Sending Size Selection Original Orientation Original Image Density FAX TX Resolution Zoom Border Erase NOTE Original Size Selection Selection of Original Image Scan Density Scan Resolution and Border Erase can be changed only when direct transmission is selected Item Detail ...

Page 134: ...er Erase Book Erase black borders found around and in the middle of pages of thick books You can set the width of Border Erase for around and in the middle of books separately Individual Border Erase Erase top bottom left and right black borders to individually set widths The Border Erase width that can be set in each mode is as follows Specifications Border Erase range Inch 0 2 0 01 unit Centimet...

Page 135: ...orm when the transmission of e mail is completed Send and Print When you send originals this feature allows you to print a copy of the document being sent Send and Store When you send originals this feature allows you to store a copy of the document being sent in a Document Box ...

Page 136: ...FAX Operation Advanced 4 68 ...

Page 137: ...check fax transmission results and functional registration status Various Tools for Checking Transmission Results and Registration Status 5 2 Checking FAX Job History 5 3 Printing Administrative Reports 5 7 Reporting FAX Receipt Result by E mail 5 11 Confirmation Screen of Destinations 5 12 ...

Page 138: ... Any time 5 3 Send result report Receiptresult report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available 5 7 Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving 5 8 Status page Report printing Registration...

Page 139: ...o check the results of file storage in FAX Boxes and Polling box Then press Log 3 Press in Job Type and select FAX or i FAX Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows Printing Job Log Screen Log abc def com 438 14 1 1 10 10 2010 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Detail InProcess R...

Page 140: ...ce number End Date Job completed date Type Icon indicates job type Fax transmission i FAX transmission Destination Recipient destination name fax number or i FAX address User Name User name Blank if no information is available Result Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error Waiting Although the received signal is not confirm...

Page 141: ...r End Date Job completed date Type Icon indicates job type Storing fax reception data Storing i FAX reception data Job Name Job name User Name User name Blank if no information is available Result Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error in Job Type Specific type of job can be indicated Detail Select a job from the list and ...

Page 142: ...check the result for each destination Job Type Job type Destination Recipient The number of destinations is displayed User Name User name Blank if no information is available Job Name Job name Accepted Time Time when job was accepted End Time Time when job ended Original Pages Number of pages in the original Color Black White Color mode used during scanning Connected to The Local FAX Name or Local...

Page 143: ...uld then indicate whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print transmitted image at full size or Full Image print all of the transmitted image 4 Press OK Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent 1 Press the System Menu key 2 Press Report Next of Result Report S...

Page 144: ...rt 3 Press Off not to print On to print or Error Storing in Box Only 4 Press OK Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent...

Page 145: ...xes sent or received 1 Press the System Menu key 2 Press Report and Next of Admin Report Settings Then press Change of Outgoing FAX Report or Incoming FAX Report 3 Press Off not to print or On to print 4 Press OK Status FAX Log Close 10 10 2010 10 10 Detail Print Report Date Destination Detail Result Outgoing Incoming 10 10 09 45 10 10 09 30 A OFFICE A OFFICE 10 10 09 50 A OFFICE Completed Error C...

Page 146: ... setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu key 2 Press Report and Next of Print Report Then press Print of Status Page 3 When the printing confirmation screen appears press Yes A status page is printed Status Page ...

Page 147: ...il notification is only provided when an error occurs or the received original is forwarded to FAX Boxes 1 Press the System Menu key 2 Press Report and Next of Result Report Setting Then press Change of RX Result Report Type 3 To select destination from the address book press E mail Address Book and then Address Book Specify the destination of E mail and press OK NOTE Refer to Selecting a Destinat...

Page 148: ...cted destination To delete the destination select the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted To add the destination press Cancel and then return to the destination screen 2 Press Check NOTE Be sure to confirm every destination by displaying them on the touch panel You cannot press Check unless you have confirmed every destina...

Page 149: ...ering Machine Auto Switch Reception 6 9 Rings 6 11 Volume Adjustment 6 12 Retry Times 6 13 Receiving Mode 6 14 Reception Date Time 6 15 Media Type for Print Output 6 16 MP Tray Paper Output 6 18 DRD Reception Available for inch versions only 6 19 Transmission Restriction 6 21 Encryption 6 29 Reduced Reception 6 34 Duplex Print Output 6 35 2 in 1 Reception 6 36 Remote Diagnostics 6 37 Prohibiting F...

Page 150: ...NOTE If you install 2 optional FAX Kits Dual FAX option and then use 2 phone lines select the option for each line 1 Press the System Menu key 2 Press FAX Next of Transmission Next of FAX and then Change of Dialing Mode Port 1 or Dialing Mode Port 2 3 According to the type of telephone line you are contracted with press Tone DTMF or Pulse 10PPS 4 Press OK FAX FAX Port 1 Set FAX port Tone DTMF Stat...

Page 151: ...u can specify the same TTI for FAX and Internet FAX i FAX transmissions Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting is enabled and an Account ID is entered when a fax is sent you can enable a setting to have the Account Name or Local FAX Name whichever was selected be printed To enable this function refer to Setting the TTI informa...

Page 152: ...TE For details on character entry refer to Character Entry Method on page 2 of the Appendix 4 Press OK Local FAX Information Entry Register the local FAX information local FAX number ID printed on in the transmit terminal identification TTI area The Local FAX ID is used for transmission limit purposes Refer to Transmission Restriction on page 6 21 The account name or the account ID can be used as ...

Page 153: ...egister Up to 20 digits can be entered Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK Local FAX ID Entry 6 Press Change of Local FAX ID The entry screen is displayed 7 Using the numeric keys or enter the four digit Local FAX ID number to register 8 Press OK 9 Press Close FAX Local FAX Number 1 Register or edit lo...

Page 154: ...and Registration 6 6 Change of Account as Local FAX Name 10 Press Next of Basic and then Change of Account as Local FAX Name 11 To use the account name press ON To use the Local FAX name press OFF 12 Press OK ...

Page 155: ...oes not respond Flow of reception NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 14 FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling from a telephone Receives incoming call without making ringing tone The other pa...

Page 156: ... tone rings Refer to FAX TEL Auto Switch Reception on page 6 7 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive the orig...

Page 157: ... FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to FAX TEL Auto Sw...

Page 158: ...the machine enters a status the same as manual reception Refer to Manual Reception on page 4 14 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call...

Page 159: ...l Auto TAD and Auto FAX TEL NOTE The number of ringing times can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change is possible only with inch models 1 Press the System Menu key 2 Press FAX Next of Reception and then press Next of FAX Press Change for the reception mode to be changed 3 Press or the numeric keys to ente...

Page 160: ...eaker when the line is connected without pressing On Hook such as in memory transmission 1 Press the System Menu key 2 Press Common Settings Next of Sound and then Change of FAX Speaker Volume or FAX Monitor Volume 3 Select any of 1 Minimum 2 3 Medium 4 5 Maximum or 0 Mute 4 Press OK Status Common Settings FAX Monitor Volume Set the FAX monitor volume level Cancel OK Mute 10 10 2010 10 10 Minimum ...

Page 161: ...ically NOTE Retry times can be set to between 0 and 14 For Redial refer to Dialing the Same Receiving System Redial on page 3 23 1 Press the System Menu key 2 Press FAX Next of Transmission Next of FAX and then Change of Retry Times 3 Press or the numeric keys to enter the number 4 Press OK ...

Page 162: ...ge 6 19 Manual Reception Manual Refer to page 4 14 Select the mode appropriate for the way the machine is used NOTE DRD reception mode is available only for inch models 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of RX Setting 3 Select the reception mode to be changed When Auto DRD is selected choose the pattern of ringing 4 Press OK Pattern Description Pa...

Page 163: ...the fax is from a different time zone NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic an...

Page 164: ... for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette Faxes will be automatically reduced to the set paper size 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings Next of Cassette Setting 3 Cassette Setting select one of Cassette 1 to Cassette 7 and press Next Press Change of Paper Size NOTE Cassett...

Page 165: ...ss Close The display returns to the default System Menu screen Common Settings Paper Size Set cassette paper size Standard Sizes 1 Auto Status 10 10 2010 10 10 Metric Inch Standard Sizes 2 Cancel OK Common Settings Media Type Select type of paper in Cassette 1 Vellum Plain Preprinted Recycled Bond Letterhead Prepunched Color Custom 2 Custom 1 High Quality Custom 3 Custom 4 Custom 7 Custom 6 Custom...

Page 166: ...t You can select whether to use the MP tray paper when printing out the received fax 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Multi Purpose Tray 3 Select either Off not to use or On to use 4 Press OK ...

Page 167: ...DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception Preparation Refer to Receiving Mode on page 6 14 to select Auto DRD 1 When a call comes in the telephone will ring NOTE If you lift the handset while the ...

Page 168: ...edetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically ...

Page 169: ...ablishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 22 or Registering Permit ID No on page 6 26 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 6 27 Register the Local FAX Numbers or Local FAX IDs of other parties The recipient ...

Page 170: ...Register Reject FAX numbers Refer to Registering Reject FAX No on page 6 24 Reception restriction settings are specified in Reject List in Reception Restrictions Refer to Setting Reception Restriction on page 6 28 The sender s Local FAX Number is not registered The sender s Local Fax Number matches a Reject FAX No registered on the machine If there are no Reject FAX numbers registered calls are on...

Page 171: ...il 4 Use the numeric keys to reenter Permit FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK When the change confirmation screen appears press Yes Go to step 7 FAX Permit No Register or edit permit number Use the numeric keys t...

Page 172: ...Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK 6 To register other Reject FAX numbers repeat steps 3 to 5 7 Press Close FAX Reject No List TEL Number Register a number from which faxes will be rejected Up to 50 numbers can be regist...

Page 173: ... move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK When the change confirmation screen appears press Yes Go to step 7 6 Press Delete When the deletion confirmation screen appears press Yes 7 To change and delete other Reject FAX numbers repeat steps 2 to 6 8 Press Close FAX Reject No List TEL Number Register a number from which faxes will be rejected Up ...

Page 174: ...No 0000 to 9999 NOTE Press the Clear key to display the previous number 5 Press OK 6 To register other Permit ID numbers repeat steps 3 to 5 7 Press Close FAX Permit ID List FAX ID Register an ID from which faxes will be accepted Up to 25 IDs can be registered Add Detail Delete 12345678 Close 1 1 10 10 2010 10 10 Status Status FAX Permit ID Add or edit a Permit ID for transmissions Use or the nume...

Page 175: ... 7 To change and delete other Permit ID numbers repeat step 2 to 6 8 Press Close Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and...

Page 176: ...follow the steps below 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Change of RX Restriction 3 To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block incoming fax...

Page 177: ...same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems NOTE Set the same characters for the numbers indicated by the s...

Page 178: ... Press FAX Next of TX RX Common and then Add Edit of Encrypt Key Registration 3 Select the unregistered encryption key and press Add Edit 4 Press Encryption Key 5 Use the numbers 0 to 9 and the alphabet A to F on the touch panel to enter the encryption key 16 digits and press OK 6 Press OK To register other encryption keys repeat steps 3 to 6 Status FAX Encrypt Key Registration 10 10 2010 10 10 Re...

Page 179: ... press Yes 8 To change or delete other encryption keys follow steps 2 to 7 Operation at the Sending System When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct su...

Page 180: ...Box and go to the next step NOTE When the machine receives originals the encryption box is not used 9 Press On and use the numeric keys to enter the encryption box number 4 digits and press OK 10 Press OK 11 Press OK 12 Press the Start key The transmission will start 10 10 2010 Cancel OK FAX No Entry Detail Destination Status ECM Change Transmission Start Speed Encrypted Transmission Sub Address C...

Page 181: ...ommunication cannot be used 1 Register the encryption key you have arranged with the sending system Refer to Registering an Encryption Key on page 6 30 2 Press the System Menu key 3 Press FAX Next of Reception and Change of Encrypted Reception 4 Press On select the encryption key number and press OK 5 The sending system conducts encrypted transmission When encryption communication is conducted nor...

Page 182: ... Press the System Menu key 2 Press FAX Next of Reception Next of Basic and Change of Reduced RX Size 3 Select Off or On 4 Press OK Item Description Off Print the received data at 100 of the original size by dividing it into several sheets of paper On Print the received data by reducing the original size according to the paper size ...

Page 183: ...multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Duplex Printing 3 Select either Off or On 4 Press OK ...

Page 184: ...nts 2 pages of the original at a time on one Letter or A4 size sheet of paper NOTE If you specify 2 in 1 reception and duplex printing at the same time 2 in 1 reception is disabled 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of 2 in 1 Printing 3 Select either Off or On 4 Press OK ...

Page 185: ... problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center 1 Press the System Menu key 2 Press FAX Next of TX RX Common and then Change of FAX Remote Diagnostics 3 Select either Off or On If you selected On press or or u...

Page 186: ... 1 Press the System Menu key 2 Press and then Date Timer The user authentication screen is displayed Enter a login user name and password and press Login The factory default settings for the login user name and password are both Admin 3 Press and then Change of Unusable Time 4 Press On and use or to enter the start time and end time NOTE If the same time is set as the start time and end time you c...

Page 187: ...ting the Paper Output Set the output tray for printing of receiving faxes 1 Press the System Menu key 2 Press Common Settings and then Change of Paper Output 3 Press Change of Fax Port1 or Fax Port2 4 Select the Paper Output 5 Press OK ...

Page 188: ...Setup and Registration 6 40 ...

Page 189: ...7 1 7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit Internet FAX Kit A 7 2 Expansion Memory 7 3 Dual FAX 7 3 ...

Page 190: ...Optional Equipment 7 2 Internet FAX Kit A You can use Internet FAX on this machine For details refer to Internet Faxing i FAX Option on page 8 1 ...

Page 191: ...adcast transmissions to multiple recipients Also because you can then send and receive simultaneously there will be fewer occasions when you cannot receive a fax during fax transmission Dual FAX Settings Refer to Selection of Telephone Line Inch version only on page 6 2 and Local FAX Information Entry on page 6 4 when specifying the settings for the second line Reception Port Selection You can mak...

Page 192: ...een is displayed Enter a login user name and password and press Login The factory default settings for the login user name and password are both Admin 3 Press Next of Job Accounting Setting Register Edit of Accounting List and then Add 4 Press and then Change of FAX Port Restriction 5 Select Off Use Port 1 Only or Use Port 2 Only 6 Press OK For detailed information on restrictions and job accounti...

Page 193: ... 1 8 Internet Faxing i FAX Option This chapter explains how to use the Internet faxing i FAX using the Internet FAX Kit A What is i FAX 8 2 i FAX Settings 8 4 i FAX Transmission 8 8 i FAX Reception 8 13 ...

Page 194: ...ved by this machine to multiple recipients as Internet faxes E mail notification of transmission results Example of sending i FAX from A OFFICE to B OFFICE i FAX Transmission Flowchart The procedure for sending an i FAX is shown below Scan the original on this machine T Send the fax to the recipient s E mail address T The mail server receives the fax T Other fax machines download the fax from the ...

Page 195: ...se for transmissions are dependent on the performance of the receiving machine Check the specifications of the receiving machine before sending the fax If you do not know the specifications of the receiving machine the recommended transmission settings are a resolution of 200 200 dpi the MH compression mode and a paper size of A4 Functions not available when sending an i FAX The following function...

Page 196: ...on confirmation results sent back by recipients are included in the sent fax report For more information on sent fax reports refer to Activity Report on page 5 8 For more information on setting the conditions for destination machines refer to Contact Registration i FAX on page 2 8 or i FAX Transmission on page 8 8 i FAX Settings To send and receive Internet faxes you must first specify the SMTP se...

Page 197: ...ting from the navigation bar on the left to view and set values for that particular category 5 Click FAX i FAX The Transmit Settings dialog box will appear For details refer to the PEHGGHG HE 6HUYHU RX Operation Guide i FAX Default Settings FAX i FAX i FAX Defaults Use this page to enable the internet faxing The settings available on the i FAX Defaults page are shown below i FAX SMTP Settings FAX ...

Page 198: ...ecify the i FAX user POP3 account or specify another account and the user who will provide authentication Login User Name If you selected Other in the user setting enter the user name used for authentication You can enter up to 64 characters Login Password If you selected Other in the user setting enter the login user password used for authentication You can enter up to 64 characters POP before SM...

Page 199: ...r You can enter the DNS server IP address in the TCP IP settings screen Refer to the machine s Operation Guide for details POP3 Port Number Sets the port number used by POP3 Normally 110 is used POP3 Server Timeout Enter the timeout period in seconds Login User Name Enter the login name for the user account You can enter up to 64 characters Login Password Enter the password for the user account Yo...

Page 200: ...tination 1 Press i FAX Addr Entry Status 10 10 2010 Destination Detail Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 1 1 i FAX Addr Entry FAX No Entry WSD Scan Destination EEE Detail Edit Delete Recall Chain Direct On Hook Org Sending Data Format Quick Setup Destination Color Image Quality Advanced Se...

Page 201: ...o page 3 16 Using One touch keys Refer to page 3 21 Using the Speed Dial key Refer to page 3 22 Manual Redial recall Refer to page 3 23 NOTE In addition to an i fax you can include FAX transmission e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide When the destination includes FAX or i FAX the FAX or i FAX jobs are printed in ...

Page 202: ...hat can be received by the destination fax machine If you try to send an i FAX using a prohibited resolution it is automatically changed to a permitted resolution and then sent 200 100 dpi Permitted fixed 200 200 dpi Permitted fixed 200 400 dpi Permitted or prohibited 400 400 dpi Permitted or prohibited 600 600 dpi Permitted or prohibited To permit a resolution setting press the key for that resol...

Page 203: ...nd press OK Up to 500 characters can be entered for the body 6 Press OK Send Start Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Checking the Send Status 1 Press the Status Job Cancel key Subject Body i...

Page 204: ...ned cancels the transmission Log abc def com 438 14 47 1 1 10 10 2010 10 10 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Detail InProcess Status User Name Job Name Type Accepted Time Job No Cancel Job Type All Status Status Scheduled Job Priority Override Log abc def com 438 14 47 1 1 10 10 2010 10 10 Status Printing Jobs Sending Jobs Storing Jobs Device Commu...

Page 205: ...nting For details refer to i FAX POP3 Settings on page 8 7 Manual i FAX Reception Use this procedure to check for faxes immediately 1 Press the Status Job Cancel key 2 Press Device Communication 3 Press Check New FAX of i FAX The machine connects to the mail server and starts downloading any Internet faxes it finds Ready Scanner Ready Printer Not connected Removable Memory Hard Disk Format Remove ...

Page 206: ...Internet Faxing i FAX Option 8 14 ...

Page 207: ... to use Network FAX Please also read the Network FAX Driver Operation Guide Online Manual contained in the included DVD which describes how to operate your PC to send a fax using Network FAX and make various settings What is Network FAX 9 2 Setup 9 4 ...

Page 208: ...e Supports i FAX transmission Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to this machine T Forward the document data from the PC to this machine using the same operation as for printing T Th...

Page 209: ...etwork FAX 9 3 9 NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwarding to another fax machine or storing in the FAX Box ...

Page 210: ...ted software included in the supplied DVD on your PC required to use Network FAX For details refer to the Network FAX Driver Operation Guide Online Manual contained in the included DVD Basic Transmission 1 Create the document to be sent 1 Use an application on your computer to create the document to be sent 2 Select Print from the File menu The Print dialog box for the application that you are usi...

Page 211: ... Network FAX Driver Operation Guide 5 Specify a cover page To include a cover page select settings on the Cover Page tab NOTE For details on the settings refer to Network FAX Driver Operation Guide 6 Set the destination 1 Use the keyboard to enter the destination fax number 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations ...

Page 212: ...fied NOTE For detailed information on the settings refer to Network FAX Driver Operation Guide Item Description Original Size Select the size of the document being transmitted from the dropdown list Available settings Letter Legal Ledger 11 x 17 Statement A3 A4 A5 Folio B4 and B5 JIS Orientation Specify whether the orientation of the document is portrait or landscape Available settings Portrait La...

Page 213: ...X Transmission Settings Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual 1 Insert the DVD supplied with the machine into the DVD drive An explanation of the licensing agreement is displayed If you agree to the terms of the agreement click Accept The main menu screen then appears 2 Click Software Documentation and then Network FAX D...

Page 214: ...About Network FAX 9 8 ...

Page 215: ...0 1 10 Troubleshooting This chapter explains how to deal with problems Indicators During Sending Receiving Operation 10 2 Precautions When Turning Power OFF 10 3 Error Messages 10 4 Troubleshooting 10 6 ...

Page 216: ...ng indicator blinks when the machine is sending or receiving a fax The Memory indicator blinks when source data is being stored in memory for memory transmission The Memory indicator is lit when there is source data stored in the memory for delayed transmission The machine may differ from the above illustration depending on the type of your machine ...

Page 217: ...key on the operation panel Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch CAUTION The hard disk may still be operating as long as the Power key or Memory indicator is lit Turning the machine off at the main power switch while the hard disk is still operating can damage the hard disk The machine may differ from the above illustration dep...

Page 218: ...e message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative FAX box limit exceeded FAX Box capacity is used up with document data Press End The job is canceled Try to perform the job again after printing or deleting the data in the FAX Box 4 38 Job Accounting restriction exceeded The number of paper used has exceeded the lim...

Page 219: ...r of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press Continue Press MP Tray Setting to change the paper size type of the MP tray Is the type of printing paper specified The cassette for the specified paper type is not available Select other paper source and press Conti...

Page 220: ... both at sender and recipient Double check the registrations both at sender and recipient 6 29 Cannot use the remote switching function Is a pulse line used Some phones may transmit tone signals using buttons Refer to the operation manual of your phone set Is the remote switching number correct Check the registration Default 55 4 16 Did you press the remote switching number too quickly Press the r...

Page 221: ...a sub address Is the recipient fax machine equipped with a sub address transmission feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub address registered in the recipient fax machine If your entry is correct check with the recipient This machine does not use a sub addre...

Page 222: ...ion function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or sub address password correct If your entry is correct check with the recipient Symptom Checkpoint Corrective Action Reference Page ...

Page 223: ...cter Entry Method Appendix 2 Specifications Appendix 5 Menu List Appendix 6 Received FAX Sizes and Paper Priority Inch Model Appendix 10 Received FAX Sizes and Paper Priority Metric Model Appendix 13 Error Code List Appendix 16 ...

Page 224: ...yboard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 128 10 10 2010 10 10 1 5 2 4 6 7 8 9 10 11 3 No Display Key Description 1 Display Displays entered characters 2 Limit Entry Display Displays maximum number of characters and the number of characters entered 3 Cursor Key Press...

Page 225: ...Upper case Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 128 10 10 2010 10 10 Status Use the keyboard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 _ Input characters Limit characters 0 128 10 10 2010 10 10 12 No Display Key Description 12 To enter a numbe...

Page 226: ...ntaining and 1 9 Press and 1 10 Check that the entry is correct Press OK Status Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 q w e r t y u i o p a s d f g h j k l z x c v b n m _ List Input characters Limit characters 4 128 10 10 2010 10 10 Status Use the keyboard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower cas...

Page 227: ... optional document processor Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Fine 8 dot mm 15 4 line mm 400 400 dpi Ultra Fine 16 dot mm 15 4 line mm 600 600 dpi Printing Resolution 600 600 dpi Gradations 256 shades Error diffusion One Touch Key 100 keys Multi Station Transmission Max 500 destinations Substitut...

Page 228: ...nsmission Sending On Hook One Touch Key Chain Dial Quick Setup Type of Original Transmission Original Size Mixed Sized Originals 2 sided Book Original Original Orientation Sending Size Long Original Image Density Original Image FAX TX Resolution Advanced Setup Zoom Centering Border Erase FAX Delayed Transmission Continuous Scan Job Finish Notice File Name Entry FAX Direct Transmission FAX Polling ...

Page 229: ...n FAX Remote Diagnosis Transmission Basic Local FAX Name Port 1 Local FAX Name Port 2 TTI Account as Local FAX Name FAX Local FAX Number 1 Local FAX Number 2 Dialing Mode Port 1 Dialing Mode Port 2 Local FAX ID Retry Times FAX Job Account Name Reception Basic Media Type MP Tray Reduced RX Size Reception Date Time Duplex Printing 2 in 1 Print FAX Rings Normal Rings TAD Rings FAX TEL RX Setting Remo...

Page 230: ...rt FAX Attach Send Image Canceled before Sending FAX RX Result Report Job Finish Notice Setting RX Result Report Type Edit Destination Address Book FAX Sub Address Encryption Key No Transmission Start ECM i FAX Mode i FAX Address Resolution Compression Paper Size One Touch Key Print List FAX List Index FAX List No Address Book Defaults Address Book Type User Login Job Accounting User Accounting Jo...

Page 231: ...tus Job Cancel Key Printing Jobs Status Log Sending Jobs Status Scheduled Job Log Storing Jobs Status Log Device Communication Line Off Manual Reception Check New FAX i FAX Reception Log Activity Report Print Removable Memory Program Key Call Register Edit ...

Page 232: ...e Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically 2 Received Legal size document is reduced to match Letter size paper indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size 3 4 5 6 7 ST LT R LT LG LD ST R LT R LT LG LD LT R LT LT R LT R LT...

Page 233: ... STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 16 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts ...

Page 234: ...Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size 2 3 4 5 ST LT R LT LG LD ST R LT R ...

Page 235: ... automatically chooses the printing paper according to the following priority Same Size Override Priority Received FAX Size Paper Size 1 2 3 4 5 6 7 8 9 10 A5 B5 A4 R A4 FL B4 A3 A5 R B5 A4 R A4 FL B4 A3 A4 R B5 R A4 A4 R A4 R A3 A4 FL B4 FL FL A4 B5 A4 R A4 A4 A3 A3 A3 B5 R FL B5 A4 R B4 B4 B4 A4 B4 B5 R FL A5 R A4 R A4 R A3 A3 B5 A4 FL B4 B5 R A5 R B5 B5 R ...

Page 236: ... page 6 16 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Paper orientation is different from the received document The image is printed after being rotated 90 automatically Folio size original is reduced to match A4 size paper indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size ...

Page 237: ...x printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size 2 3 4 5 6 7 8 A5 B5 A4 R A4 FL B4 A3 A5 R B5 A4 R A4 FL B4 A3 A4 R B5 R A4 A4 R A4 R A3 B4 FL B4 FL FL A4 A4 R A4 R A4 A4 A3 ...

Page 238: ...though the line connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again U00900 U00910 Page s not received correctly Ask the sender to resend U01000 U01097 Communication error occurred during tra...

Page 239: ...other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions...

Page 240: ...4100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does not mat...

Page 241: ...is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine Check with the...

Page 242: ...Appendix 20 ...

Page 243: ...ccount as Local FAX Name 6 6 Character Entry Method Appendix 2 Entering Characters Appendix 4 Entry Screens Appendix 2 Checking Transmission Results and Registration Status 5 1 Confirmation Screen of Destinations 5 12 Continuous Scan 4 65 D Date 2 4 Delayed Transmission 4 3 Cancel 3 14 Changing Deleting 4 4 Immediate Transmission 3 14 Density 3 8 Description of Operation Procedure xiv Direct Trans...

Page 244: ...ontents 4 60 Limit 4 61 Login 4 63 L LDAP address book 2 5 Local FAX Information 6 4 Local FAX Name 6 4 Long Originals 4 2 M Machine Names 1 4 Manual Reception 4 14 6 14 Manual Send 4 13 Media Type for Print Output 6 16 Memory Reception 3 12 10 7 Memory Transmission Cancel 3 14 Menu List Appendix 6 MP Tray Paper Output 6 18 N Network FAX 9 1 Basic Transmission 9 4 FAX Setting Tab 9 6 Flow of Recei...

Page 245: ...on 3 26 R Received FAX Sizes and Paper Priority Appendix 10 Appendix 13 Receiving Mode 6 14 Reception Date Time 6 15 Redial 3 23 Changing Retry Times 6 13 Reduced Reception 6 34 Reject Fax No Change Deletion 6 25 Registration 6 24 Remote Diagnostics 6 37 Remote Switch Function 4 16 10 6 How to Register 4 16 How to Use 4 17 Report Activity Report 5 8 FAX Box List 4 44 FAX RX Result Reports 5 7 Repo...

Page 246: ...es 6 21 Reception Rejection Requirements 6 22 Reception Restriction Setting 6 28 Reject FAX No 6 24 Send Restriction Setting 6 27 Transmission Start Speed 3 8 Troubleshooting 10 6 TX Start Speed 2 8 U Unusable Time 6 38 User Accounting 4 60 Contents 4 60 Login 4 62 V Volume Adjustment 6 12 Z Zoom 4 64 ...

Page 247: ...MEMO ...

Page 248: ...A1 ...

Page 249: ......

Page 250: ...TA Triumph Adler GmbH Ohechaussee 235 22848 Norderstedt Germany ...

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