Visioneer 9420USR, User Manual

Page 1: ...Visioneer OneTouch 9420 USB Scanner User s Guide F O R W I N D O W S...

Page 2: ...nsible for complying with all such laws and regulations Technical Support Visit Visioneer s web site at www visioneer com for technical support including help during installation driver updates spare...

Page 3: ...h the Scanner Buttons 18 About the OneTouch Buttons 20 Scanning from the Button Panel on the Screen 21 Scanning from the PaperPort Software 22 Scanning from the Basic Interface 25 Scanning from the Ad...

Page 4: ...on the Advanced Interface 83 Adjusting the Resolution 84 Adjusting the Brightness and Contrast 86 Adjusting Gamma Saturation and Color Hue 87 Adjusting Input Size 88 Creating a New Advanced Interface...

Page 5: ...gatives to place their electronic images on your computer WHAT S IN THE BOX Before starting the installation check the contents of the box to make sure that all parts are included If any items are mis...

Page 6: ...VISIONEER ONETOUCH 9420 USB SCANNER Glass Reference marks Document cover Option port OneTouch buttons panel USB port Status light OneTouch buttons Power jack Custom Email To PaperPort OCR Print Trans...

Page 7: ...located on the underside of the scanner must be unlocked before scanning The scanner will not scan when locked OneTouch button panel Allows scanning directly from the scanner Status light Shows the s...

Page 8: ...h Color 16 bit True Color 24 bit or 32 bit Set the resolution to at least 800 by 600 pixels To set your monitor s colors and resolution open the Windows Control Panel double click Display and then cli...

Page 9: ...ner User s Guide detailed installation scanning configuration and maintenance information also available as a printable file on the Installation CD ScanSoft PaperPort User s Guide on the Installation...

Page 10: ...puter s CD ROM drive The CD automatically starts Note If you had another scanner connected to your computer you must uninstall its driver software before starting the installation of your 9420 scanner...

Page 11: ...Next 6 On the Customer Information window accept the current information or enter new information and then click Next 7 On the Setup Type window click Next 8 Click Install to begin the installation 9...

Page 12: ...sage asks you to restart your computer click Restart 11 Now click Install Scanner Driver 12 Click Next on the OneTouch 4 0 Welcome window 13 On the Visioneer License Agreement window read the license...

Page 13: ...STEP 1 INSTALL THE SOFTWARE 9 15 When you see the following Connect Scanner window do NOT click OK Leave the window open and proceed to the next section Step 2 Connect the Scanner...

Page 14: ...nner Slide the locking tab on the bottom to its unlocked position 2 Make sure that the TPA cable is securely plugged into the Option port on the back of the scanner Note You do not have to shut off th...

Page 15: ...have its own power supply already plugged into an electrical outlet If you are using Windows XP and have plugged the USB cable into a USB 1 1 port an information bubble may open explaining that A HI S...

Page 16: ...er into an AC wall outlet The following diagram shows the scanner connected to a computer The status light on the front of the scanner is illuminated indicating the scanner is receiving power Your com...

Page 17: ...computer 9 If you selected additional software to install from the CD leave the CD in the CD drive and restart your computer after the additional software installation has completed If you removed th...

Page 18: ...screen If the scanner is properly connected the icon looks like the one pictured below To check the status of the scanner 1 On the Windows taskbar right click the scanner icon The shortcut menu appea...

Page 19: ...in the PaperPort directory on your computer s hard drive The Readme file contains additional information that may help you diagnose problems connecting the scanner Also see Troubleshooting on page 93...

Page 20: ...free access to software updates for your scanner To register your scanner 1 Right click on the OneTouch icon in the Windows System Tray at the bottom right corner of the screen 2 Choose Check for Onli...

Page 21: ...ete you will receive an email message with your RegID Your RegID is very important because you will need it when accessing free telephone support or checking for future online updates 4 Write down you...

Page 22: ...terface window from the PaperPort software SCAN PAPER DOCUMENTS WITH THE SCANNER BUTTONS Pressing a scanner button scans the item and then sends the image to the destination associated with the button...

Page 23: ...en the scan is complete a thumbnail of the scanned image appears in the destination application In this example the Destination Application is the PaperPort desktop You can now work with the image in...

Page 24: ...Converts the item s text to black and white word processing text and displays it in a word processing application Copy Print Prints the scanned item in black and white on your printer copier at the p...

Page 25: ...the document cover and click the OneTouch icon in the Windows System Tray at the bottom right corner of the screen The button panel opens on the screen 3 Click a scan button The scanner starts scannin...

Page 26: ...ches in light pencil you might want to change the button s Destination Application to Microsoft Paint or some other drawing program Then when you click the Copy button the scanned image is sent to Mic...

Page 27: ...over and place an item face down on the glass Align the edge of the item with the arrow at the upper left corner of the glass and then close the cover 2 On the Windows taskbar click Start point to Pro...

Page 28: ...ile name and the file type The default file type for documents is pdf and the default for photographs is jpg 7 Use the Single page items check box as follows When the check box is selected pages are s...

Page 29: ...scan the item 1 From the Scan Type menu choose Scan Reflective Using to scan paper items 2 Choose the color grayscale or black and white option from the Picture Type menu 3 Click the Preview button Th...

Page 30: ...the Basic Interface 7 When you are satisfied with the preview image click Scan 8 When you re finished scanning items click Done to close the Basic Interface If the Single page items check box is sele...

Page 31: ...Port Scan message box click Done When scanning is complete thumbnail images appear on the PaperPort Desktop A thumbnail image of the scanned item appears on the PaperPort desktop The small icon repres...

Page 32: ...ndicating it is your first selected area You can select up to six separate areas on an image at a time You can now move or resize the outline to select the specific area you want to scan 2 To move the...

Page 33: ...shows details of the scan settings Click a setting in the list to change it The setting s options appear on the right side of the Advanced Interface where you can make changes if necessary When you a...

Page 34: ...an a color photo with this setting to turn its colors into gray shades The file size is about one third the size of a color scan Color scans the image in full color Use this setting to scan color phot...

Page 35: ...ages the pages appear as PaperPort stacks See The Single Page Items Check Box on page 41 11 On the PaperPort Scan message box click Done When scanning is finished a thumbnail of the scanned image s ap...

Page 36: ...down onto the scanning sensors If a 35mm slide or negative is on the glass however the light from the bottom of the scanner would shine up through the transparent 35mm slide or negative and would not...

Page 37: ...he 35mm slide horizontally into the slide holder Notice that the mask has a narrow slot next to the slide holder That slot is for calibration to assure that you get the best possible scan results Do n...

Page 38: ...o scan a 35mm slide or negative 1 Start the PaperPort software and click the Scan icon on the toolbar The Folders pane is replaced by the Scan pane 2 From the Scanner list select Visioneer 9420 3 In t...

Page 39: ...will open You can only scan transparencies from the Advanced Interface 5 If the Basic Interface appears click the Advanced Interface button The Advanced Interface appears 6 Click the drop down menu a...

Page 40: ...is selected on the PaperPort desktop the item appears as a thumbnail on the desktop If the Single page items check box is not selected thumbnails do not appear until you indicate the scanning job is...

Page 41: ...n its protective bag 3 Later when you re open the Advanced Interface make sure to choose Scan Reflective Using to reset PaperPort for scanning paper items 4 If you adjusted the resolution and other se...

Page 42: ...canned items and their file type To select settings 1 Click Settings on the Scan Pane before clicking the Scan button The Settings dialog box appears When the Scan tab is selected as shown above the d...

Page 43: ...scanned items Photograph type the word Photograph in the box From then on each scanned item is named Photograph and is numbered sequentially Photograph 1 Photograph 2 and so on To name each item by th...

Page 44: ...e able to select image quality options Click the Options button to set options for the file type These options offer choices for the balance between image quality and file size The higher the quality...

Page 45: ...thumbnail image indicates the file format of the scanned item THE SINGLE PAGE ITEMS CHECK BOX The Single page items check box on the PaperPort Desktop Scan Pane provides the option to add additional i...

Page 46: ...nd place an item face down on the glass Align the edge of the item with the arrow above the upper left corner of the glass and then close the cover 2 On the Windows taskbar click Start point to Progra...

Page 47: ...on the PaperPort desktop When the check box is not selected pages are scanned but not placed on the PaperPort desktop until you indicate the scanning job is finished 8 Click the Scan button in the Sc...

Page 48: ...box to increase or decrease the size of the image 12 Preview the image again or click the Scan button The scanned image is displayed on the PaperPort desktop FINE TUNING YOUR SCANS You can select new...

Page 49: ...from the drop down list The maximum resolution is 600 dpi and the minimum is 50 dpi for Windows XP and 75 dpi for Windows ME The higher the dpi setting the sharper and clearer the scanned image Howeve...

Page 50: ...n a Scan Configuration and a Document Format If you want to change the settings you reconfigure the buttons by selecting new options from the OneTouch Properties window When you change button settings...

Page 51: ...e OneTouch Properties window by pressing and holding down a button on the scanner The OneTouch Properties window then opens to the settings for that button Right click on a button for example the Scan...

Page 52: ...he JPG image format Note Some of the options on the OneTouch Properties Window and other OneTouch windows and dialog boxes are grayed out and are not available Grayed out options are not appropriate f...

Page 53: ...scan configurations for the selected button The configuration settings include scanning mode resolution dpi page size brightness color saturation hue and gamma To see a selected scan configuration s...

Page 54: ...g File Format Options on page 61 for more about the formats Options tab displays a window for choosing options related to the selected destination application SELECTING NEW SETTINGS FOR A BUTTON For e...

Page 55: ...u select in the Select Destination list If you select a different application the configurations are for that application However you can create your own scan configurations as well 4 Select a Format...

Page 56: ...ous properties that you can select 1 On the OneTouch Properties window click a Destination Application 2 Click the Properties button A OneTouch 4 0 Link Properties dialog box appears for the type of D...

Page 57: ...the folder to receive your scanned items 1 Select the PaperPort folder where you want the file of the scanned image to be located 2 Click OK 3 Click OK or Apply on the OneTouch Properties window When...

Page 58: ...ons will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text This cou...

Page 59: ...pplication icon appears in step 3 4 Select the icon in Step 3 To select the options in step 4 on the dialog box refer to the documentation that you received with the application to see which text form...

Page 60: ...ing Screen resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too bi...

Page 61: ...and 2 on the dialog box are automatically filled in and the application icon appears in step 3 4 Select the icon in Step 3 To select the options in step 4 on the dialog box refer to the documentation...

Page 62: ...nts are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the sc...

Page 63: ...s window EMAIL PROPERTIES These properties apply to email applications so you can specify the folder for documents that you will attach to an email message Microsoft Outlook and AOL Version 9 accept d...

Page 64: ...anning is finished 4 If you need to set or change any internet options for AOL click the Internet Options button The Windows Internet Options Control Panel appears See your Windows documentation and A...

Page 65: ...photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or c...

Page 66: ...he JPG or PDF icon A menu appears 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image q...

Page 67: ...tion Application you select The specific file format is the file name extension on the text format icon As you select Destination Applications that are text applications the text format icon changes t...

Page 68: ...set the text file type independently for each button Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Te...

Page 69: ...anned text as a single running column even if the original page had multiple columns 4 Click OK SELECTING OPTIONS FOR A BUTTON The OneTouch Options determine the types of Destination Applications avai...

Page 70: ...rocessing and keeping track of your scanned documents Image Editors include Microsoft Paint and other drawing and graphics applications Text Editors include Microsoft Word and WordPad Microsoft Excel...

Page 71: ...Note that these copies are in addition to the scanned files sent to the Destination Application For example if the Destination Application is Microsoft Word two copies are saved one in the Word folde...

Page 72: ...te a new configuration 1 Open the OneTouch Properties window and click the tab of the button that you want to have a new configuration 2 Scroll through the applications in the Select Destination list...

Page 73: ...lack White to scan in black and white For example letters and memos are usually scanned in black and white This scan mode produces the smallest file size GrayScale to scan items such as documents cont...

Page 74: ...tness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Brightness refers to the lightness or darkness of the im...

Page 75: ...ings Only the options that apply to the selected Destination Application are available Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photog...

Page 76: ...lor your eyes see as reflected from the image and gamma controls the brightness of the midtones of the color 9 Drag the sliders to the left and right to change the color settings As you do the image c...

Page 77: ...e will automatically be reduced to fit the page Actual size crop image if necessary If the scanned image is to big to be printed or faxed on a single page the image will automatically be cropped aroun...

Page 78: ...box is your printer s setup settings 2 Click OK or Apply EDITING OR DELETING SCAN CONFIGURATIONS To edit or delete a scan configuration 1 Open the OneTouch Properties window 2 Select the scan configu...

Page 79: ...ure Before Scan as the Scan Setting When you press a scan button one of the scanning interfaces appears for you to set the scanning options To configure before scanning 1 Open the OneTouch Properties...

Page 80: ...efore you start A typical example is if you want to use another application s TWAIN interface to select scanning options before you start scanning When you press the scanner button designated for even...

Page 81: ...mputers running Windows XP To scan and burn to a CD 1 Put a blank CD into your computer s CD Drive 2 Open the OneTouch Properties window 3 Select Burn to CD as the Destination Application The Burn to...

Page 82: ...Touch window make sure that the Burn to CD Destination Application is still selected and click the Properties button The OneTouch 4 0 Link Properties window appears 8 Click the Burn to CD button The C...

Page 83: ...by the OCR process into editable text and numbers before they are stored 1 Press the button you ve set up to transfer to storage 2 Scanning begins and your scanned pages are stored in the location th...

Page 84: ...Click Apply or OK 6 Now start scanning using Button the button you set up for archiving When scanning is finished the documents are saved in the text file format and in the location you specified CHEC...

Page 85: ...TTONS 81 If the Hardware View of the panel is already open you can also right click on the Visioneer 9420 icon The Hardware Properties dialog box appears and shows information about your Visioneer 942...

Page 86: ...he arrows for the Enable power save mode setting to choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To manuall...

Page 87: ...de of the Advanced Interface select a configuration for example Color Configurations 2 Click a setting in the list of settings or click its corresponding button on the right side of the Advanced Inter...

Page 88: ...ng for a scan is in dots per inch dpi The higher the resolution the finer the details however higher dpi settings also take longer to scan and produce larger files sizes Usually the higher resolution...

Page 89: ...setting is preset to read small print on a typical business card 2 To set the resolution manually drag the Resolution slider to the left to decrease the resolution or to the right to increase it You c...

Page 90: ...ns particularly newspaper and magazine illustrations To scan the image and limit or eliminate moire patterns select the Reduce Moire option ADJUSTING THE BRIGHTNESS AND CONTRAST Sometimes an item is s...

Page 91: ...y into the brightness or contrast setting boxes or click the up and down arrows next to the box to increase or decrease the setting 3 Click Reset to return the settings to their original numbers ADJUS...

Page 92: ...p and down arrows next to the boxes 2 Click Reset to return the settings to their original numbers ADJUSTING INPUT SIZE You can scan documents up to 8 5 by 11 69 but you can select other scan sizes or...

Page 93: ...of a manually selected area Note that the selected area in the example has the number 1 in its upper left corner indicating it is your first selected area You can select up to six separate areas on an...

Page 94: ...ere you want it put the pointer on the line and drag the line To use the pointer to drag the line make sure the pointer button is selected at the top of the window 5 If you want to remove the selected...

Page 95: ...mple Black White Configurations Custom 2 Adjust the settings as required and then click the Save As button The Save Profile dialog box opens 3 Type a name for the new profile and click OK The name mus...

Page 96: ...your profile from the configuration list 2 Make changes to the profile as needed and then click Save To delete a profile you created 1 Select your profile from the configuration list 2 Make your chan...

Page 97: ...th your scanner for technical assistance telephone numbers Also visit our Web site at www visioneer com for additional technical information Problem The scanner won t scan What s wrong Check for one o...

Page 98: ...hat do I do Close any other active applications so that additional memory is available If you click Continue PaperPort moves the file to the PaperPort data directory and renames the file with the pref...

Page 99: ...Remove Programs icon Windows ME The Add Remove Programs Properties window opens Select the Install Uninstall tab Windows 2000 or XP The Add or Remove Programs window opens Make sure the Change or Remo...

Page 100: ...rPort Uninstall window you may see a message asking you to insert your Installation CD into the computer Insert the Visioneer CD and click OK to continue 5 On the Uninstall window click Remove The Pap...

Page 101: ...nsions Height 3 25 inches 8 3 cm Width 12 25 inches 31 1 cm Length 17 25 inches 43 8 cm Weight 5 8 pounds 2 64 kg USB Standard USB 1 1 and USB 2 0 Operating temperature 50 104 F 5 35 C without condens...

Page 102: ...98 VISIONEER ONETOUCH 9420 USB SCANNER USER S GUIDE...

Page 103: ...options 87 Color Document 51 Configure Before Scan 75 contrast 70 86 contrast slider 70 copy print button 20 custom button 20 D date format 39 Destination Application 46 text file format 63 destinatio...

Page 104: ...scan pane 24 34 42 scanning with Windows XP 42 PaperPort Properties 53 PDF 62 66 PDF file size 62 power save mode 82 Preview button 25 preview image 30 36 43 Q question mark icon 22 R Resolution 70 re...

Page 105: ...orage and CD R W 66 Storage Properties 58 T Text Documents Properties 54 Text Editors 66 text file format 63 Text Formats 63 thumbnail icon 40 thumbnail image 27 TIFF 61 Transfer to Storage 79 transpa...

Page 106: ...INDEX 102...