wowvision Collab8, User Manual

Page 1: ...Page 1 Collab8 Admin Manual ...

Page 2: ...oud 9 Share Screen 9 Chat 9 Collab8 System Setup 10 Features 12 Collab8 Collaboration Technology 15 Participant List 15 Chatting with Participants 18 File Share 19 Access Cloud Data 20 Collaboration with White Board 21 Share Screen 25 Show Content of Third Party Device 26 Picture in Picture 27 Skype Calling 31 Go to Meeting 31 WebEx 31 Microsoft Lync 32 Access Webpage 32 Settings 33 LAN Settings 3...

Page 3: ...Page 3 Presentation Mode 40 Wallpaper Settings 42 Collab8 Screen Cast 43 System Controls 45 ...

Page 4: ...Page 4 Welcome ...

Page 5: ...verts any projector or screen into a networked appliance that then enables users to connect to that shared display using their current devices Every connection to the shared display is wireless and independent of adapters cables wires and compatibility peripherals Essentially Collab8 is technology that is intuitively able to get technology out of the way Collab8 prioritizes the natural flow of pre...

Page 6: ... Collaboration c External Third Party Collaboration And d Wireless Presentation Web Based Collaboration Collab8 supports Skype Cisco WebEx GoTo Meeting and Microsoft Lync to allow total collaboration from anywhere using an internet connection and web camera Collab8 s web based collaboration posits the idea of unified communication instant connectivity and real time collaboration with members regar...

Page 7: ...such as document cameras Apple TV and video conference devices Collab8 acts a bridge to enable and control access to each of these devices according to the preferences of each member at the meeting so members can bring their own devices and integrate seamlessly within a collaborative secure environment This in turn drives members at meetings to share and develop ideas without the restrictions of s...

Page 8: ... which in turn leads to information that is easily and accurately delivered to every user in the meeting regardless of individual device specifications File Transfer Collab8 empowers users to share files across members in a meeting with a single click Members can determine who the ultimate recipient of the file is and set their sharing preferences accordingly leading to collaboration on a wide or ...

Page 9: ...through a one on one chat system Individuals can choose to develop a concept or idea further with another trusted member in the meeting before increasing the collaboration scale to include everyone else Through this feature instant feedback on ideas and proposed innovations can be analyzed and decided upon in real time Each product application in Collab8 is geared to induce not just idea generatio...

Page 10: ...ice laptop desktop Tablet Smartphone with the respective Collab8 client a Minimum supported version for Windows Mac Android and iPad i Windows 7 and Windows 8 32 bit and 64 bit ii Mac OSX 10 6 5 or Later recommended version 10 6 8 iii Android 3 2 or Later iv iPad 2 onwards iOS 5 onwards recommended version 6 0 5 A USB or HDMI camera for distant participants connecting over MSLync Skype GoToMeeting...

Page 11: ...on send and receive content The Collab8 gateway receives user s display screen information and multimedia files from their device laptop tablet Smartphone and sends them to the collaboration display the display connected directly to Collab8 gateway unit A User can launch a white board on Collab8 Gateway and all participants can work collaboratively If the display is a touch screen participants can...

Page 12: ...your own device connect and present Collab8 is a networked collaboration solution that can be connected with any kind of display Projector monitor LCD LED Collab8 allow user to send their display to the large screen wirelessly User can chat share documents and work collaboratively ...

Page 13: ...known chat messenger and video conferencing tool will be available at Collaboration display For more details please check Skype 6 Clicking on Go to Meeting icon will lead you to it website for easy online meeting with HD video conferencing For more details please check Go To Meeting 7 Clicking on WebEx icon will lead you to it website to do the Video conferencing For more details please check WebE...

Page 14: ...Share Cast Hub etc User can connect 1 or 2 HDMI enabled devices with Collab8 For more details please check Third Party Input Note HDMI Input 2 is model specific and available on certain models of Collab8 15 Clicking or re clicking on Picture in Picture icon will toggle the external input HDMI Input in PIP Picture in Picture or Full Screen or as a Participant screen if another Participant is alread...

Page 15: ... Users in Participant List Participant List will also help user to know who is presenting currently User can also initiate chat or share a file to other users in Participant List Steps to check Participant List 1 Click on Participant List and it will expand and show the all available Users ...

Page 16: ...file transfer is already active with that participant d Take Control Click on icon to start control of any user while user is in display This represents that admin has the control of that user Usage of Enable Control For example John is in display and Admin has taken control of John 1 Admin user can work on John s system as he has taken his control Admin can play media work on a document or presen...

Page 17: ...e through the Participant List Admin can know a Smith is in display and admin has the control of his system b Admin is chatting with Robert c Mini is in display and Admin is sharing file with her Note At any point of time one user can write annotate on system ...

Page 18: ...e Chat 1 Go to Participant List and click on Chat in front of participant with whom you want to initiate chat 2 Chat window will be open and you can chat with selected participant At the chat window you will see the participant name at the left side of the window and your chat messages at right hand side User can check active chat sessions by going to Features Chat ...

Page 19: ...he user to whom you want to transfer the file 2 It will lead you to Cloud directory here select your desired file and click on Share 3 Receiver needs to select the location to save this file and file transfer process will start At the completion of this process file will be saved at receiver s system You can check or cancel currently sharing file from Features File Transfer ...

Page 20: ...e users to Collab8 Steps to Access Cloud Data 1 Click on Features and then click on Cloud icon it will lead you to Cloud directory this is the directory where all the files which shared by other users have been saved User can also delete all files from Cloud directory at click on Clean Directory ...

Page 21: ...change the color of line with various available color 3 Size to choose the line thickness 4 Eraser to erase your annotations 5 Erase All to be used to clean the page 6 Text to insert text at your White Board page 7 Font to change font type of text for your White Board page 8 Image to insert image at your White Board page 9 Notes to create comments or remarks about your annotation at White Board pa...

Page 22: ...ew page or to add a new page 17 Moves to next page when multiple pages added 18 This feature will be available at White Board when Dual Display connected to Collab8 unit Multiple Screens will be changed extended White Board as multi screens where user can draw at the page of White Board at screen1 and can send this page to screen 2 to show properly for audience As soon as user clicks on Multiple S...

Page 23: ... 19 This feature will be available at White Board when Dual Display connected to Collab8 unit Wide Desktop will be changed multiple screens White Board as extended White Board In this case user will have a wide canvas to annotate ...

Page 24: ...ol icon the mouse pointer then turns into plus sign clicks to upper left corner of the area you want to capture corner and drag to the screen till where you want to capture the screen The selected area will be displayed in gray The area will then be included in the current or new page as object F With the Window selection icon you can directly capture a window and all of its content The mouse poin...

Page 25: ...ir local system only Steps to Share Screen with all Users 1 Click on features and then click on Screen Share 2 Now User can see the collaboration display screen at their system and a check mark will be shown at Screen Share button Note User needs to stop his display and media both to view collaboration display at his system The network requirement for this is high depending on ...

Page 26: ...e flexibility to show the content of any third party device like Media Player Apple TV and HDMI enabled Camera composite Camera AllShare Cast Wireless Hub Samsung along with User s display User can connect up to 2 devices with Collab8 using HDMI 1 Under Features click on to show hide output of HDMI Input 1 2 Under Features click on to show hide Output of HDMI Input 2 ...

Page 27: ...reen and PIP mode output for HDMI Input 1 1 Under features click on This will change the mode of the output of HDMI Input 1 from PIP to Full Screen and Full Screen to PIP Use Case 1 a Document Camera connected at HDMI Input 1 shows at 1st position b iPad mirrored at Apple TV connected at HDMI Input 2 shows at 2nd position ...

Page 28: ...at HDMI Input 2 shows at PIP c Display of Mac user shows at 2nd position Use Case 3 a Android device mirrored at AllShare Cast Wireless Hub connected at HDMI Input 1 shows at 1st position b Display of Mac User shows at 2nd position c HDMI enabled Camera connected at HDMI Input 2 shows at 3rd position d Display of Windows User shows at 4th position ...

Page 29: ...Collab8 User Manual Page 29 Use Case 4 Single HDMI Input iPad mirrored at Apple TV connected at HDMI Input shows at PIP and Windows display shows at Full screen ...

Page 30: ...Collab8 User Manual Page 30 Note If below message is coming at the click on either HDMI Input it means there is no device connected to HDMI or device is not on please contact to administrator ...

Page 31: ... can start his meeting and share his screen with any available user via Go to Meeting anywhere in the world Steps to Start Go to Meeting 1 Click on Features and go click on It will lead you to the website of GoToMeeting http www gotomeeting com fec from where you can download it and start Online Meetings WebEx WebEx is a tool which provides the feature to Meet online and share files information an...

Page 32: ...onferencing with Microsoft Lync 1 Click on Features and go click on It will open Microsoft Lync Sign In page and user can login and start messaging or video conferencing Access Webpage Collab8 allows user to access Web Browser direct from Collab8 user does not need to go out of Collab8 to open any website or online presentation file during presentation Steps to Open Web Browser 1 Click on Features...

Page 33: ... can use settings feature for a LAN Settings b Configurations like Room Code enable disable Activate Deactivate PIP mode etc c Third Party Apps d System Controls e Wallpaper Settings f Streaming Server Configuration Steps to Open Settings Page 1 Click on Features to expand it 2 Click on Settings it will ask you the password for Wowadmin user a Enter Wowadmin Password Below Settings page will be op...

Page 34: ... Default Gateway of Collab8 Steps to Change IP Address 1 Click on LAN Settings 2 Enter a IP Address Subnet Mask Default Gateway DNS Server 1 DNS Server 2 3 Click on Apply Settings 4 Click on OK at Confirmation Message 5 Click on Reboot IP Address and related information will be changed after reboot ...

Page 35: ...can save his cloud data at his desired location Steps to Change Configurations 1 Click on Other Configurations 2 Show Room Name on Wallpaper This feature allows you to show Room Name at the Wallpaper of Collab8 Unit By default it will show the IP Address but you can also change it a DNS Name if you are running on Local DNS Services To change the Room Name first define it then click on Apply and Re...

Page 36: ...Collab8 Unit 6 Select Activate Presentation Mode Presentation Mode is a Moderator Participant mode In this mode a Participant require permission from Moderator to start using Display Me feature of Collab8 7 Select Activate Media Mode If you have connected multiple displays with Collab8 then first display will be reserved as Media screen so whenever user will play any media from multimedia it will ...

Page 37: ...lso install any other third party application if it is not available at the system and user wants to use it Steps to add shortcut of Third Party Application 1 Click on Third Party Apps 2 Click on Add Application Exe File 3 Browse the executable of that application which you want to add as shortcut For Example go to C Program Files x86 Kingsoft Kingsoft Office office6 and select wpp exe to add shor...

Page 38: ...ps to change icon image and Name of application 1 Click on Advance 2 It will lead you to Set Application Name and Icons page 3 Here click on Click here to browse and change icon image 4 Change application name from Application Name field 5 Close this page and settings page as well 6 Reboot the Collab8 gateway ...

Page 39: ...windows shortcut Steps to Install Third Party Application 1 Click on Install Applications 2 It will ask you to logout from Collab8 User click on Yes Login as administrator and now you can install any application You need to reboot the system after installation and add that application as shortcut under Third Party Apps to use it in future ...

Page 40: ...from Moderator to start using Display Me feature of Collab8 Steps to Enable Presentation Mode 1 Go to Collab8 gateway then click on Features 2 Click on Settings and enter password for Wowadmin user 3 Settings will be open and here you will find Configurations tab click on this 4 Now select Activate Presentation Mode and Reboot Collab8 gateway ...

Page 41: ...by entering User Name Password and Confirm Password select Role and Click on save Now user can login into Collab8 client with any available user and get the permission as per selected role Steps to login into Collab8 client 1 Open Collab8 client and enter location IP Address of Collab8 gateway 2 Click on login and you will see User name and Password fields 3 Enter User Name and Password then click...

Page 42: ...Collab8 unit Note Moderator can take display without any permission Wallpaper Settings This feature allows any Corporate Institution to change default screen to match their branding and in room equipment usage instructions Steps to change Wallpaper 1 Click on Wallpaper Settings 2 Click on Upload Wallpaper 3 Select Wallpaper from your system 4 Click on Reboot ...

Page 43: ...user to define the IP Address of our specific streaming server User can share the screen of this Collab8 unit to other collab8 available in the campus NOTE This requires a Collab8 Master Server to manage and share content Steps to define Streaming server 1 Enter IP Address of Streaming Server in IP Address field 2 Select Activate ...

Page 44: ...Collab8 User Manual Page 44 3 Click on Validate IP Address if it gives you a confirmation message that the Streaming Server IP is valid 4 Click on Reboot ...

Page 45: ...ystem Controls provide the option to access Control Panel Audio Settings Display Settings Task Manager System Health and Log files of Collab8 Unit Log Folder will only be available if System Logging is activated from Configurations tab of Settings ...

Page 46: ...t to update License of Collab8 unit A new window will open here click on Start Activation then follow all the defined steps from this page Please download form from our website http support wowvision com under download section and send to support wow vision com for ...

Page 47: ...in this manual are provided as is without warranty of any kind Collab8 is a trademark of WOW Vision Pte Ltd Windows Internet Explorer and Microsoft are registered trademarks of Microsoft Corporation Apple Mac and Macintosh are trademarks of Apple Inc Other company and product names mentioned in this manual are trademarks of their respective owners WOW Vision Pte Ltd reserves the right to make chan...