Xerox 2400 Series, User Manual

Page 1: ...4800 2400 Series user s guide scanner...

Page 2: ...4800 2400 Series scanner user s guide...

Page 3: ...emark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective comp...

Page 4: ...35mm Slides and Negatives Model 4800TA only 29 A Brief Explanation 29 The Scanning Masks 29 Positioning a 35mm Slide in Its Mask 30 Positioning a 35mm Negative in Its Mask 31 Scanning a 35mm Slide or...

Page 5: ...ed Interface Profile 101 Display the Device Configuration 102 Setting Up PaperPort to Work with Your Scanner 103 Scanning from the Windows Image Acquisition Interface Fine Tuning Your Scans 111 Mainte...

Page 6: ...ox Before starting the scanner assembly and software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged contact the dealer w...

Page 7: ...arks Scanner lid Option port Model 4800TA only One Touch buttons panel USB port Status light One Touch buttons Power jack Custom scan Scan and email Scan to PaperPort Scan and OCR Scan and print Trans...

Page 8: ...propriate application indicated by the button For example pressing the Email button scans the document then opens your Email program with the image of the scanned document as an attachment to a new me...

Page 9: ...High Color 16 bit or True Color 24 bit or 32 bit Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution Open the Windows Control Panel Double click on Display then sel...

Page 10: ...that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when installation is finis...

Page 11: ...s 3 Model 4800TA only Open the lid and remove the protective film from the Transparency Adapter Discard the protective film 4 Turn the scanner over and slide the lock tab to the unlocked position The...

Page 12: ...e Main Menu automatically opens NOTE If the CD does not start check the following Make sure the CD drive s door is completely shut Make sure the CD was inserted in the drive in the proper direction la...

Page 13: ...5 Click Install Now The PaperPort Installation will now start 1 The Select Language window opens Click the drop down menu arrow and select the language to use Click OK The first PaperPort Installatio...

Page 14: ...t Setup Type and click Next 6 Click Install to begin the installation Reminder If your computer is running an AntiVirus or AntiSpyware application you may see messages asking you to allow installation...

Page 15: ...mples asking you to select an image for your Color Space setting The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor Gamma controls the brightness o...

Page 16: ...ave the window open and proceed to the next section Step 3 Connect and Power On the Scanner on page 12 NOTE If you want to see more information about your scanner and a quick explanation of how to use...

Page 17: ...If you use a USB hub it must have its own power supply already plugged into an electrical outlet NOTE You can connect the scanner to your computer while the computer is running NOTE Scanner models 480...

Page 18: ...nformation bubble may open explaining that A HI SPEED USB device is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave i...

Page 19: ...unning Windows XP or Windows Vista you will see a message similar to the one below 5 When you re certain that the software has completely loaded return to the Complete the installation by connecting y...

Page 20: ...Scanner User s Guide 15 Installation 7 Click Close on the Installation Complete window to close and exit the software installer You can now install the additional applications you received with your s...

Page 21: ...nu and click Install Products again You will see the screen that shows the applications Applications already installed have Installed next to them 2 Click ArcSoft Scrapbook Suite or ArcSoft PhotoImpre...

Page 22: ...se Collage Creator uses your digital images you ll find it easy to construct and modify your collages PhotoImpression is an all in one solution that blends powerful photo editing with project template...

Page 23: ...copy of Acrobat Reader in case your computer does not have it installed The Scanner Readme file is in HTML format and will open in any standard browser If you need to click Acrobat Reader to install...

Page 24: ...reaking news about your scanner The SharePoint Mini Guide has information about a new feature in the One Touch 4 0 software to link to Microsoft s SharePoint application This brief Mini Guide explains...

Page 25: ...nline Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address The serial number is located on the...

Page 26: ...canner button See Scan from the One Touch Button Panel on page 26 TWAIN Interface The TWAIN interface is also for scanning from various programs on your computer The TWAIN interface is available from...

Page 27: ...ouch buttons A scan progress window opens and the image is sent to the selected application for the One Touch button In this example the Destination Application is the PaperPort desktop You can now wo...

Page 28: ...black and white US letter document in the TIFF format Opens the PaperPort software where you can process the image or send it to another application on your computer OCR Converts the item s text to bl...

Page 29: ...in this case the Scan button This is the One Touch Button Panel s Detail View If you make changes in the One Touch Properties window then click its Apply button the information in the One Touch Button...

Page 30: ...If you closed the One Touch Properties window and want to re open it you can press and hold down the scanner button again or right click the icon on the Button Panel NOTE To scan from the Button Pane...

Page 31: ...the glass 2 Close the scanner lid and click on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen The One Touch Button Panel opens The five buttons on the pan...

Page 32: ...ne Touch Button Panel Left click a Destination Application icon to start the scanning If the One Touch Properties window is open you must close it first Right click a Destination Application icon to s...

Page 33: ...The Custom button is set up to scan the document and send its scanned image directly to a folder without opening the image first in a Destination Application Use this Transfer to Storage option when y...

Page 34: ...the transparent 35mm slide or negative and would not reflect its image onto the sensors That is why your scanner has a light in its lid When you scan a 35mm slide or negative the light in the bottom...

Page 35: ...es faces up 2 Follow the printed directions on the mask and place the 35mm slide horizontally into the slide holder Notice that the mask has a narrow slot next to the slide holder That slot is for cal...

Page 36: ...glass and align the arrow at the corner of the mask with the arrow on the scanner body Make sure the text on the mask faces up The 35mm negative holder also has a calibration slot next to it Do not p...

Page 37: ...n the Basic Interface and the Advanced Interface The options to scan 35mm slides and negatives are only available on the Advanced Interface 2 Click the drop down menu at the top of the Advanced Interf...

Page 38: ...nned image appears in the scanning application where you can then modify the image Choose a transparency scanning option Scan Slide Using for 35mm slides Scan Negative Using for negatives TIP For 35mm...

Page 39: ...right corner of the screen 2 Right click a button on the One Touch Button Panel REMINDER Remember that left clicking a button on the One Touch Button Panel starts the scanner scanning Right clicking o...

Page 40: ...lable applications click the Options tab at the top of the dialog box and select the desired options See Selecting Options for a Button on page 52 for more information Select Configuration The list of...

Page 41: ...on Displays a window for selecting properties for each type of Destination Application See Setting Destination Application Properties on page 39 Refresh button Updates the links between all your compu...

Page 42: ...ng Options for a Button on page 52 to display a full list of the Destination Applications the scanner can use 3 From the Select Configuration list select a scan configuration To scan in color select o...

Page 43: ...changes and close the window To accept changes but keep the window open to work with other features click Apply Note that while the One Touch Properties window is open you cannot scan yet by clicking...

Page 44: ...erties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button A One Touch 4 0 Link Properties dialog box opens for the type of Destinati...

Page 45: ...folder to receive your scanned items 1 Select the PaperPort folder where you want the file of the scanned image to be located 2 Click OK 3 Click OK or Apply on the One Touch Properties window When Pap...

Page 46: ...t The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain tex...

Page 47: ...r in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation you received with the application to see which tex...

Page 48: ...a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Conv...

Page 49: ...saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned d...

Page 50: ...scanning is finished but other email applications may not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you can m...

Page 51: ...OL 4 Select the options for color document handling Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a...

Page 52: ...ocessing such as photo touch up or color correction Both of those file formats tend to be larger than the JPG format Because JPG image files can be reduced in size the JPG format is often used for ima...

Page 53: ...ffected so you can set the JPG or PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window Text Formats Selecting the text format option also se...

Page 54: ...or the text format Your selection of a file type pertains only to the button currently selected on the One Touch Properties window Other buttons that have a text option selected as the Page Format are...

Page 55: ...ith their text ready for editing and other text processing To select OCR settings 1 Select the Destination Application 2 Right click on a text format icon 3 Choose OCR options A dialog box of OCR opti...

Page 56: ...nted page image so the text is recognizable by the OCR process Single column output Select this option to produce a single column of text in the Destination Application even if the original image had...

Page 57: ...ons available for the selected button will include all the applications on your computer that fall into these categories The list also includes printers and other devices connected to your computer so...

Page 58: ...anning with Event Forwarding on page 70 for details Show Progress Window Select this option to display the progress window of the document s during scanning Create copies of scanned documents Sometime...

Page 59: ...ed documents and how you want to group them Click the Browse button and find the folder for the copies Select the grouping option for the documents The Group by button option groups the documents unde...

Page 60: ...nfigurations That way you will always have the original factory set configurations available To create a new configuration 1 Open the One Touch Properties window and click the tab of the button that y...

Page 61: ...the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Sometimes an item is scanned with the...

Page 62: ...Settings Only the options that apply to the selected Destination Application are available Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of ph...

Page 63: ...e left and right to change the color settings As you do the image changes to show the effects of the new settings Saturation is the strength or purity of a color hue is the color your eyes see as refl...

Page 64: ...automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspe...

Page 65: ...month and week so you can keep track of when you scanned the documents By default the location of the archived documents is at C Documents and Settings your user name My Documents My One Touch Archive...

Page 66: ...cked NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configur...

Page 67: ...he configuration Clicking it toggles between locking and unlocking the configuration The key icon indicates the configuration is unlocked 5 Edit the settings and click Apply 6 Click OK to close the di...

Page 68: ...already selected in the One Touch Properties window for that button Please see Scanning from the TWAIN Interface on page 83 for detailed instructions about scanning with the TWAIN Interface or Scanni...

Page 69: ...on Interface on page 109 5 Click OK or Apply on the One Touch Properties window To Scan Using Configure Before Scan 1 Put the document or photo on the Flatbed Glass and close the lid 2 Click the butto...

Page 70: ...k the Scan button on the TWAIN Interface 4 After the Scanning Progress bar closes place the next page on the Flatbed Glass close the lid and click the Scan button again 5 Continue until you have scann...

Page 71: ...art over but select the correct Picture Type before scanning No Scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a...

Page 72: ...cation The Burn to CD Destination Application is only available if you have a CD burner attached to your computer but you do not need to have a CD in the burner to select the destination 5 Choose a Pa...

Page 73: ...n to CD button The CD burner begins and your scanned documents are written to the CD NOTE Until you click Burn to CD these files are stored in your computer at C Documents and Settings your user name...

Page 74: ...ch software will automatically make sure the storage location is correct To create a custom configuration for CD burning select Burn to CD as the Destination Application then click the New button and...

Page 75: ...scanning To scan with event forwarding 1 Open the One Touch Properties window 2 Click the tab of the button to use for the event forwarding If the button does not have Still Image Client as a Destina...

Page 76: ...button you selected for event forwarding A dialog box opens for you to select the application to use for scanning 7 Select the application in the box and click OK Now the application you selected open...

Page 77: ...2 Click the tab of the button you want to use to scan pages for HTML conversion In the sample below it is the Scan button If the button does not have Microsoft Explorer as a Destination Application cl...

Page 78: ...Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files You may also want to write down the address shown in the Address bar to m...

Page 79: ...orage 2 Scanning begins and your scanned pages are stored in the location that you specified on the One Touch 4 0 Link Properties window NOTE The Storage Location shown in the example above is the def...

Page 80: ...er scan configuration and scan the next set of documents to store them in their folder Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to...

Page 81: ...e button 9 Select the folder you created for storing the scanned documents If you haven t created the folder yet you can click the Make New Folder button and type the name for the new folder 10 Click...

Page 82: ...up for the Transfer to Storage destination and each configuration scans documents to separate folders Scan to multiple storage folders 1 Open the One Touch Properties window 2 Click the Archive tab or...

Page 83: ...uration 7 When scanning is finished open the One Touch Properties window again and select the other configuration you created for storage 8 Click OK The One Touch panel will show the name of the other...

Page 84: ...for the steps to select the Transfer to Storage options 2 On the One Touch 4 0 Link Properties window or the Scan Configuration Properties window click the Browse button The Browse For Folder window o...

Page 85: ...dow and click the tab of the button set up as Transfer to Storage 2 Choose a text format as the file format 3 Right click on the text format icon and choose the file format for the scanned documents 4...

Page 86: ...w Hardware from the pop up menu You can also click the scanner icon at the top of the One Touch Button Panel If the Hardware View of the panel is open you can also right click on the icon The Hardware...

Page 87: ...ually without turning off power to the scanner click the Lamp On or Lamp Off buttons Model 4800TA Only To manually turn on the Transparency Adapter lamp click TA Lamp On To manually turn off the TA La...

Page 88: ...cessed from any TWAIN scanning application you have installed on the computer Applications such as Nuance PaperPort and ArcSoft PhotoImpression which were provided with your scanner and many other app...

Page 89: ...ld have selected to set up the Scan button to open the TWAIN interface See the section Configure Before Scan on page 63 for details about how to set up this configuration To open the TWAIN interface f...

Page 90: ...1 On the Windows taskbar click Start point to Programs point to PaperPort then click PaperPort The PaperPort desktop opens 2 Click the Scan or Get Photo icon on the PaperPort command bar to switch to...

Page 91: ...u want to choose another one click Select to open the window 4 Select your scanner model from the list The WIA option for your scanner option is for using the WIA interface 5 Click OK A Confirm Select...

Page 92: ...answer questions about each feature of the software To open the Help Topics window press the F1 key or choose PaperPort Help from the Help menu You can also refer to the PaperPort Getting Started Guid...

Page 93: ...nterface includes all the settings of the Basic Interface plus a wide range of more advanced settings such as color saturation gamma and hue The Advanced Interface is also where you select settings to...

Page 94: ...u 3 Choose a resolution from the Resolution DPI menu 4 Choose a page size from the Page Size menu 5 Click the Preview button The scanner scans the item and displays a preview image You can now use the...

Page 95: ...he image that you want to scan A dotted outline shows the selected area in the image You can now move or resize the outline to select the specific area you want to scan 2 To move the dotted outline pu...

Page 96: ...A only on page 29 for information about scanning 35mm slides and negatives Choose a scanning option Scan Reflective Using is for scanning paper items The other options are for 35mm slides and negative...

Page 97: ...le size is about one third the size of a color scan Black White is for letters memos pen and ink drawings and other black and white material This setting produces the smallest file size for scanned it...

Page 98: ...eft side of the Advanced Interface select a configuration for example Color Configurations 2 Click a setting in the list of settings or click its corresponding button on the right side of the Advanced...

Page 99: ...ng the resolution NOTE The information in the scan settings list and the options you select on the various settings panels are interactive As you change the settings on the panel the numbers in the li...

Page 100: ...r scanning a business card select Business Card That setting is preset to read small print on a typical business card 2 To set the resolution manually drag the Resolution slider to the left to decreas...

Page 101: ...ilable for Color and Grey Scale configurations To adjust the brightness and contrast 1 Drag the Brightness slider to the left to make the item darker or to the right to make the item lighter 2 Drag th...

Page 102: ...es Saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image To adjust the color settings 1 Drag the Gamma Saturation and Color Hue sliders to the...

Page 103: ...scanning a photograph and want to focus on one section adjusting the input size removes the rest of the photograph from the final scanned image The following figure shows the input size options To ma...

Page 104: ...nu selection for the image size changes to Custom to indicate you are customizing the size The Scan Info box on the lower left portion of the Advanced Interface shows the information for the new area...

Page 105: ...top and down the side of the window cycle through centimeters inches and pixels The Scan Info Box The following figure shows the information on the Scan Info box Location of the top left corner of th...

Page 106: ...e preset profiles for example Black White Configurations Custom 2 Adjust the settings as required and then click the Save As button The Save Profile dialog box opens 3 Type a name for the new profile...

Page 107: ...iguration 1 Click the Device Configuration button on the Advanced Interface The Device configuration window opens and shows the information about your scanner See the section Checking the Hardware and...

Page 108: ...f it doesn t you need to set up PaperPort to work with your scanner NOTE Setting up PaperPort is a one time only process for each option listed in the Available Scanners window Therefore you may have...

Page 109: ...er s Guide To set up PaperPort for your scanner 1 On the TWAIN Scan Pane click the Select button The Available Scanners window opens 2 Select one of the options for your scanner 3 Click the Advanced s...

Page 110: ...ommended then click Next The next window is for checking the connection between your scanner and the computer 6 Click Next After the Setup Wizard checks the connections the next window is displayed It...

Page 111: ...tests are checked click in their boxes to uncheck them 8 Click Next The next window tells you to put a page into the scanner 9 Place an item face down on the glass Align the edge of the item with the...

Page 112: ...a window opens that says Basic scan test passed If the scanned image does not appear in the window click Missing Image A window will open for you to retry the scan Click Next then insert the page and...

Page 113: ...inal Setup window opens to let you know the setup process is finished 13 Click Finish PaperPort is now set up for your scanner and the scanning option you selected in the example above it s the TWAIN...

Page 114: ...rs digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use PaperPort and other Windows applications as well To scan usin...

Page 115: ...on the right side of the window 5 If necessary adjust the settings of the previewed image Change the button selection for the type of image Adjust the custom settings refer to the next section Fine Tu...

Page 116: ...ion Interface 7 The scanned images will appear in Microsoft Paint or other WIA application you re using Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly...

Page 117: ...ting does not apply to the setting Black and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The higher the dpi setting the sharper and cle...

Page 118: ...of dirt or dust may dirty the glass To ensure the best quality scanned item wipe the scanner glass with a soft clean cloth to rid the glass of dust or other debris Ordering Replacement Parts for Your...

Page 119: ...on plug the power supply into another electrical outlet Is the scanner s locking tab in the locked position Slide the locking tab to the unlocked position If you tried to scan with the scanner locked...

Page 120: ...o A likely cause is that some driver programs are already installed on your computer for another scanner They are interfering with the installation and One Touch options and you need to remove those o...

Page 121: ...Click the Change Remove button 4 Click Yes when asked to confirm that you want to remove these software programs The One Touch 4 0 software is removed from your computer 5 Unplug the USB cable from t...

Page 122: ...Select One Touch 4 0 then click on the Remove button d An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 soft...

Page 123: ...4800TA USB 2 0 High Speed or USB 1 1 Full Speed Model 2400 USB 1 1 Full Speed Only Scanner dimensions Height 2 6 inches 6 6 cm Width 11 9 inches 30 cm Length 17 inches 43 cm Weight 5 8 pounds 2 64 kg...

Page 124: ...ction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white...

Page 125: ...personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited...

Page 126: ...ompleteness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digital...

Page 127: ...y ENERGY STAR is a US registered trademark The ENERGY STAR program is a team effort between the Environmental Protection Agency and the office equipment industry to promote energy efficient personal c...

Page 128: ...ocument 37 color space 10 components 2 computer specifications 4 Configure Before Scan 63 cancel 66 Contrast 56 96 112 D Destination Application 34 OCR 37 50 text file format 48 Device Settings 56 59...

Page 129: ...ties button 36 Q question mark icon 28 R Resolution 56 95 112 resolution for transparencies 33 Rich Text Format 49 rtf file format 49 ruler units 100 S saturation 58 97 scan 35mm slide 30 Scan Configu...

Page 130: ...Xerox Scanner User s Guide 125 Index Basic Interface 89 U uninstall 116 USB port 12 W WIA 64 109 Windows Image Acquisition 109 X xls file format 49...

Page 131: ...Index 126 Xerox Scanner User s Guide...

Page 132: ...05 0589 100...