Xerox 90-8010-200 - DocuMate 250, User Manual

Page 1: ...DocuMate 250 user s guide scanner...

Page 2: ...DocuMate 250 scanner user s guide...

Page 3: ...ePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights R...

Page 4: ...Using the One Touch Button Panel 23 Configuring the One Touch Buttons 24 Selecting New Settings for a Button 25 Creating a New Scan Configuration 27 Editing or Deleting Scan Configurations 34 Selectin...

Page 5: ...9 Troubleshooting 70 Status Light Troubleshooting Codes 72 Uninstalling Your Scanner 73 Uninstalling the Scanner and One Touch Software 73 Uninstalling the PaperPort and OmniPage Software 73 To Instal...

Page 6: ...er What s in the Box Before starting the scanner assembly and software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged co...

Page 7: ...atus Light Troubleshooting Codes on page 72 for additional details Output tray Holds documents after scanning through the ADF ADF cover release Opens the cover on the Automatic Document Feeder Power s...

Page 8: ...it or True Color 24 bit or 32 bit Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution Open the Windows Control Panel Double click on Display then select the Setting...

Page 9: ...tion to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed Alternatively you can turn off the AntiVirus...

Page 10: ...lly remove the protective foam from the ADF cover release then press the release and open the Automatic Document Feeder cover 3 Carefully remove any foam that may have gotten inside the document feede...

Page 11: ...Mate 250 Scanner User s Guide 5 Insert the pins on each side of the output tray into the holes on the scanner 6 Flip open the extension on the output tray so it is fully extended 7 Proceed to Step 2 I...

Page 12: ...Make sure the CD drive s door is completely shut Make sure the CD was inserted in the drive in the proper direction label side up To launch the CD manually Open the Windows option for My Computer You...

Page 13: ...de 3 On the Main Menu select Install Products 4 Make sure the boxes for Nuance PaperPort and Scanner Driver are checked 5 Click Install Now 6 The Select Language window opens Click the drop down menu...

Page 14: ...rt software will not be installed 4 Follow the instructions on screen to finish installing the PaperPort software 5 At the InstallShield Wizard Completed window click Finish If a message window opens...

Page 15: ...TWAIN Only The TWAIN driver is installed and you can scan from TWAIN scanning applications only You will not be able to use the buttons on the scanner ISIS Only The ISIS driver is installed and you ca...

Page 16: ...s Guide 11 Installation 7 STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to the next section Step 3 Connect th...

Page 17: ...ner 2 Plug the power cord into the power supply and into a wall outlet 3 Now proceed to the next section Step 4 Connect the USB Cable and Turn on the Power NOTE Only use the power supply HEG42 240200...

Page 18: ...ort The status light comes on and flashes indicating that the scanner is receiving power If you are using Windows XP or Windows Vista and have plugged the USB cable into a USB 1 1 port an information...

Page 19: ...tallation by connecting your hardware window Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel The scanner s status light is blue when...

Page 20: ...tions you want to install then click Install Now The free Adobe Acrobat Reader software is located on the CD with the User Guides See the steps on page 18 to install Adobe Acrobat Reader 3 Click Insta...

Page 21: ...patented VRS VirtualReScan technology and ensures your scanning is as efficient and easy as possible while also improving both the quality of the scanned images Kofax VRS uses an ISIS certified driver...

Page 22: ...on the screen to install OmniPage Pro 5 When installation is finished return to the Installation menu and click User Guide The OmniPage Pro User Guide opens for you to view and save to your computer Y...

Page 23: ...at User Guide on your computer The SharePoint Mini Guide has information about a feature in the One Touch 4 0 software to link to Microsoft s SharePoint application This brief Mini Guide explains how...

Page 24: ...the bottom right corner of the screen 2 Choose Check for Online Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number...

Page 25: ...ouch Button Panel is the same as pressing the scanner button except you click an icon that represents the scanner button See Scanning from One Touch on page 22 TWAIN Interface The TWAIN interface is f...

Page 26: ...you are scanning legal sized documents unfold the output tray extension 2 Load the documents face down with their tops into the Automatic Document Feeder NOTE Always remove any staples or paper clips...

Page 27: ...d load the documents with their tops into the Automatic Document Feeder 2 Either press the One Touch button on the scanner or click on the One Touch icon in the Windows Notification Area at the bottom...

Page 28: ...the panel s 2 views Scanner icon click to open the scanner s hardware properties Red X click to close the One Touch panel The Detail View Left click on a Destination Application icon to start scannin...

Page 29: ...e the Scan button on the scanner Changing a Button Setting 1 Click on an application name in the Select Destination list 2 Select a file format in the Select Format panel 3 Select a scanning configura...

Page 30: ...contrast Cr To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information The Destination Application This is the application that opens when yo...

Page 31: ...n See Setting Destination Application Properties on page 41 Refresh button Updates the links between all your computer s Destination Applications and One Touch 4 0 If you install new software that can...

Page 32: ...guration 1 Open the One Touch Properties window 2 Scroll through the applications in the Select Destination list and click the application you want for the new scan configuration 3 Click the New butto...

Page 33: ...rs to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black White mode Brightness refers to the lightness or darkness of the ima...

Page 34: ...Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanne...

Page 35: ...olor filter applies to Black White or Grayscale Mode 2 Click on Apply to save the changes on the Page Settings tab 3 If there are no other settings you want to change click OK to save the new configur...

Page 36: ...nges to show the effects of the new settings Saturation the strength or purity of a color Hue the color your eyes see as reflected from the image Gamma controls the brightness of the midtone colors 3...

Page 37: ...pped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the lengt...

Page 38: ...lick the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by mon...

Page 39: ...K 3 Click OK to close the One Touch Properties window NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan...

Page 40: ...e Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional ima...

Page 41: ...ted 3 Click OK or Apply on the One Touch Properties window Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a documen...

Page 42: ...converted Available with Microsoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields when...

Page 43: ...elections for the OCR feature when you scan text This menu option is only available if you have the One Touch OmniPage Module or OmniPage Pro software installed on your computer For details refer to t...

Page 44: ...er that can receive scanned images Select Destinations Individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to i...

Page 45: ...ant to save your scans to a network location that is not a mapped drive on your computer Create copies of scanned documents Images sent to a printer fax or eMail application are temporary files that a...

Page 46: ...ication 2 Click the Properties button PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items 1 Select the PaperPort folder where you...

Page 47: ...R settings boxes for the options you want Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text Show message if te...

Page 48: ...Properties window 8 Click Refresh on the One Touch Properties window Image Documents Properties These properties apply to Microsoft Paint and other image processing applications 1 Click in the Color...

Page 49: ...into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders 2 Click the Browse button to specify the locatio...

Page 50: ...need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client f...

Page 51: ...erties window 2 Select the scan configuration Configure Before Scan 3 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface open...

Page 52: ...been set to use Configure Before Scan 3 The TWAIN interface will open 4 Choose the Options applicable to your scan batch 5 Click on the Scan button in the TWAIN interface 6 Your documents will be scan...

Page 53: ...te any scanned pages then select the correct Picture Type and restart the scanning No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remain...

Page 54: ...Touch OmniPage module was automatically installed when you installed the scanner driver from the installation disc 1 The One Touch OmniPage Mini Guide is available on the installation disc and fully...

Page 55: ...at and a Scan Configuration 4 Click OK 5 On the scanner or on the One Touch button panel press the Scan button When scanning is finished a bubble message on the screen tells you that files are waiting...

Page 56: ...cation 3 You cannot choose a page format for this option because the Destination Application is not selected until after the scanning begins 4 Choose a Scan Configuration Click OK 5 On the scanner or...

Page 57: ...5 On the scanner or on the One Touch button panel press the Scan button When scanning is finished the document is first converted to editable text using the OCR process then is converted into an HTML...

Page 58: ...ndow 2 Select Transfer to Storage as the Destination 3 Click the Properties button In the Storage Location browse to the folder you want your scanned documents saved 4 Choose a file format for your do...

Page 59: ...e folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items 2 Open the One Touch Properties window 3 Select Transfer to Storage as the...

Page 60: ...Browse button and select the folder you created for storing the scanned documents 9 Click OK The selected folder will now be set as the Storage Location such as Business Receipts 10 Click OK 11 Repeat...

Page 61: ...On the scanner or on the One Touch button panel press the Scan button 3 When scanning is finished insert the next set of documents 4 Open the One Touch Properties window and select the next scan conf...

Page 62: ...ton Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 1 minute to a maximum of 4 hour...

Page 63: ...this User s Guide for scanning with your Xerox DocuMate 250 scanner To access the TWAIN interface from other software please refer to their user s guides Getting Help with the PaperPort Software The P...

Page 64: ...application first Open the TWAIN Interface from an Application Each TWAIN compliant software application has its own specific steps to open the TWAIN interface but the basic process is the same for m...

Page 65: ...ts the scanning options available with your Xerox DocuMate 250 scanner 1 Adjust the paper guides for the width of the pages you re scanning 2 Insert the documents face down with their tops into the sc...

Page 66: ...This option determines the amount of detail you can see in the scanned image The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and pr...

Page 67: ...this option to activate the Define button Then click the Define button to see the Define page size dialog box for selecting a specific page size Standard Click the menu arrow and choose a page size f...

Page 68: ...al devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use PaperPort and other Windows applications as well To scan using WIA from Microsoft Paint 1 On th...

Page 69: ...custom settings refer to the next section Fine Tuning Your Scans Change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of th...

Page 70: ...d Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and White picture or text Resolutio...

Page 71: ...ckScan User s Guide is available on the Disc 1 CD that you received with the scanner Accessing the ISIS interface in QuickScan Open the QuickScan software to access the ISIS driver scanning options Pl...

Page 72: ...he scanner body to open the Automatic Document Feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 4 Wipe the pad from top to bottom Be careful not to s...

Page 73: ...er a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 2 Remove the jammed...

Page 74: ...on that the pad is wearing thin See the Xerox DocuMate 250 Scanner Parts List on page 75 for ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the s...

Page 75: ...tart the computer it may not have loaded all of the software files Try restarting your computer Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner the hub must ha...

Page 76: ...river programs You can also use the basic steps in the section Uninstalling Your Scanner on page 73 but in Step 3 instead of uninstalling One Touch 4 0 uninstall the other scanner s driver programs Af...

Page 77: ...to the computer If the scanner still does not connect re boot the computer 4 The scanner lamp is either turned off or the lamp has not warmed up enough to initiate scanning In the One Touch hardware...

Page 78: ...me steps to select and remove the Kofax VirtualReScan 4 10 and One Touch 4 0 ScanSoft OmniPage OCR modules from the installed programs list 6 The One Touch 4 0 software is removed from your computer 7...

Page 79: ...gh Speed Scanner dimensions Height 12 5 inches 31 75 cm Width 13 25 inches 33 66 cm Length 17 inches 43 18 cm Weight 8 6 pounds 3 91 kg Operating temperature 50 104 F 5 35 C without condensation Relat...

Page 80: ...anner Parts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Input Tray 57 0104 000 Output Tray 57 0105 000 ADF Pad 57 0103 000 US...

Page 81: ...Maintenance 76 DocuMate 250 Scanner User s Guide...

Page 82: ...oduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and whi...

Page 83: ...ary personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibit...

Page 84: ...s completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digi...

Page 85: ...dustry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and l...

Page 86: ...6 Contrast 28 61 65 csv file format 37 D Destination Application 21 24 OCR 25 text file format 36 Device Settings 32 Disc 1 7 Document Management 39 documentation 3 dpi 65 E eMail 39 eMail Properties...

Page 87: ...R Resolution 28 61 65 Rich Text Format 37 rtf file format 37 S saturation 31 scan from PaperPort 58 Scan Configuration 24 Scan Settings Tab 28 scan with event forwarding 51 scanner components 2 troubl...

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