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Xerox ColorQube 9201, User Manual

The Xerox ColorQube 9201 user manual is available for free download on our website. This comprehensive manual provides step-by-step instructions and valuable information on operating the ColorQube 9201 printer. Get the most out of your device by accessing the user manual at 88.208.23.73:8080.

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ColorQube™ 9201/9202/9203

Workflow Scanning

149

Table of Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Repositories   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Templates  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Workflow Scanning Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Selecting a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
2-Sided Scanning   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Original Type  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Scan Presets  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Advanced Settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Quality / File Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Update Templates  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Layout Adjustment   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Original Orientation  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Original Size  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Edge Erase   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

File Name  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
File Format  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
If File Already Exists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Document Management   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Add File Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Job Assembly  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Build Job   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Creating Templates  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

New Templates  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Modifying a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Copying a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Deleting a Template   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Scan to Mailbox   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Creating a Private Folder  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Using Scan to Mailbox   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Scan to Home  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Using Scan to Home   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Log In / Out  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Summary of Contents for ColorQube 9201

Page 1: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 All Guides ...

Page 2: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 3: ...ets 26 Color Balance 26 Layout Adjustment 27 Original Orientation 27 Original Size 28 Book Copying 29 Image Shift 30 Edge Erase 30 Invert Image 31 Output Format 31 Booklet Creation 32 Special Pages 33 Annotations 38 Transparency Separators 44 Page Layout 44 Job Assembly 47 Build Job 47 Sample Set 48 Save Current Settings 49 Retrieve Saved Settings 50 Log In Out 51 Fax 53 Table of Contents 55 Intro...

Page 4: ... 71 Send Header Text 72 Mailboxes 72 Local Polling 75 Remote Polling 76 Job Assembly 78 Build Job 78 Secure Faxes 79 Log In Out 80 Server Fax 81 Table of Contents 83 Introduction 84 Dialing Options 85 Manual Dialing 85 Dialing Characters 85 Fax Directory 86 Server Fax Options 88 2 Sided Scanning 88 Original Type 88 Resolution 89 Image Quality 89 Image Options 90 Image Enhancement 90 Layout Adjustm...

Page 5: ...5 Image Options 105 Image Enhancement 106 Resolution 106 Quality File Size 107 Layout Adjustment 108 Original Orientation 108 Original Size 109 Internet Fax Options 110 File Format 110 Message 111 Reply To 111 Acknowledgement Report 112 Job Assembly 112 Build Job 113 Log In Out 114 Fax from PC 115 Table of Contents 117 Introduction 118 Faxing from a PC 119 Fax from PC Options 121 Recipients 121 Pr...

Page 6: ...4 Advanced 146 Workflow Scanning 147 Table of Contents 149 Introduction 150 Repositories 150 Templates 151 Workflow Scanning Options 151 Selecting a Template 151 Output Color 152 2 Sided Scanning 152 Original Type 153 Scan Presets 153 Advanced Settings 154 Image Options 154 Image Enhancement 155 Resolution 155 Quality File Size 156 Update Templates 156 Layout Adjustment 157 Original Orientation 15...

Page 7: ...n to Home 174 Log In Out 176 E mail 177 Table of Contents 179 Introduction 180 E mail Options 181 New Recipient 181 From 182 Subject 182 Address Book 183 Output Color 183 2 Sided Scanning 184 Original Type 184 Scan Presets 185 Advanced Settings 185 Image Options 186 Image Enhancement 186 Resolution 187 Quality File Size 187 Layout Adjustment 188 Original Orientation 188 Original Size 189 Edge Eras...

Page 8: ...4 Create New Folder 204 Modify or Delete Folder 205 Log In Out 206 Internet Services 207 Table of Contents 209 Introduction 210 Using Internet Services 210 Status 211 Jobs 213 Print 214 Scan 214 Address Book 215 Properties 215 Support 216 Help 216 Paper and Media 217 Table of Contents 219 Introduction 220 Trays 1 and 2 221 Loading Trays 1 and 2 222 Tray 3 223 Loading Tray 3 223 Tray 4 Bypass 224 L...

Page 9: ...ted Jobs 240 Managing Jobs 242 Machine Status 244 Machine Information 244 Faults 246 Supplies 246 Billing Information 247 Tools 247 Administration and Accounting 249 Table of Contents 251 Tools 252 Accessing Tools 252 Device Settings 253 General 253 Paper Management 257 Timers 260 Input 261 Output 262 Quick Setup Home 264 Display Brightness 266 Configuration Report Information Pages 266 Reset UI t...

Page 10: ...work 285 Fax 286 General Care and Troubleshooting 287 Table of Contents 289 Power Options 290 Power On 290 Power Off 290 Energy Save and Quick Restart 290 General Care 291 Ink Sticks 292 Cleaning Unit 292 Staple Cartridges 293 Emptying the Waste Ink Tray 294 Emptying the Hole Punch Waste Container 294 Print Quality Maintenance 295 Cleaning Tasks 295 Troubleshooting 296 Defining the Problem 296 Fau...

Page 11: ...Product Safety Certification 314 Basic Regulations 314 United States FCC Regulations 314 Canada Regulations 315 European Union 315 Turkey RoHS Regulation 315 Copy Regulations 316 United States 316 Canada 318 Other Countries 318 Fax Regulations 319 United States 319 Canada 321 Europe 321 South Africa 322 Material Safety Data 322 Product Recycling and Disposal 322 USA Canada 322 European Union 323 E...

Page 12: ...Table of Contents ColorQube 9201 9202 9203 All Guides 12 ...

Page 13: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Copy ...

Page 14: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 15: ...Image Options 25 Image Enhancement 25 Color Presets 26 Color Balance 26 Layout Adjustment 27 Original Orientation 27 Original Size 28 Book Copying 29 Image Shift 30 Edge Erase 30 Invert Image 31 Output Format 31 Booklet Creation 32 Special Pages 33 Annotations 38 Transparency Separators 44 Page Layout 44 Job Assembly 47 Build Job 47 Sample Set 48 Save Current Settings 49 Retrieve Saved Settings 50...

Page 16: ...mages based on the selections made Most feature screens include these buttons to confirm or cancel your choices Undo resets the current screen to the values that were displayed when the screen was opened Cancel resets the screen and returns to the previous screen Save saves the selections made and returns to the previous screen Close closes the screen and returns to the previous screen Instruction...

Page 17: ... to select color output from your original Single Color to select a single color output regardless of the color of your original Choose from Red Green Blue Cyan Green Yellow Magenta Reduce Enlarge A variety of options are available on your device to enable you to reduce or enlarge the output from your original This includes selecting a specific ratio either proportionately or independently and cho...

Page 18: ...eypad or the arrow buttons to enter the ratio required Use the Preset buttons to select 100 Auto or commonly used ratios which can be set up by your Administrator The selected proportional ratios in percentages are shown next to the button together with an example application When Auto is selected the device chooses the best ratio to reduce or enlarge the original onto the selected paper size You ...

Page 19: ...aper Supply On the Paper Supply section of the Copy tab you have the option to select a paper tray the paper size required or Auto Select Use More to access all the options Auto Select automatically selects the appropriate paper size for each original based on the size of the original and any directly selected magnification ratios Alternatively you can select a paper tray that contains the size an...

Page 20: ...sing the document glass to scan originals the device displays a message when ready to scan side 2 Copy Output The most commonly used Copy Output options are selected directly from the Copy tab The options available are dependent on the finishing device and kits installed Refer to Finishing Devices on page 23 Collated sorts your copies into sets 1 2 3 1 2 3 1 2 3 Uncollated sorts your copies into s...

Page 21: ... 8x10 SEF 8 5x11 SEF 8 5x5 5 LEF A4 SEF A5 LEF 8 5x14 SEF B5 SEF Note SEF is Short Edge Feed and LEF is Long Edge Feed Use the Original Orientation option to select the orientation of the originals being scanned Select Portrait or Landscape Use the Paper Supply option to select the output media required To achieve some of the staple options the copy paper will need to be loaded in a specific orien...

Page 22: ...ptions Individually is used to fold each page individually Together as a Set is used to fold all the pages together to create single booklet Booklet Staple is selected to fold and staple the output This is only available with the Together as a Set option Advanced Settings are used to select additional layout options Originals options allow you to select if your originals are standard or already fo...

Page 23: ... or print process in the device For more information about using Tray 6 Inserter refer to the Paper and Media guide Booklet Maker The High Volume Finisher is also available with a Booklet Maker which enables booklets to be folded and stapled Folded sheets and booklets are delivered to the booklet tray which can hold between 10 and 30 booklets depending upon the number of pages If the flap on the r...

Page 24: ...ntrast and sharpness of the image and also to customize the settings for color output Original Type Use this option to define the type of original being copied Making the correct selection enhances the quality of your output The options are Content Type Photo Text is recommended for originals containing high quality photographs and halftones Using this setting the output will contain medium qualit...

Page 25: ... manual control to adjust the sharpness of the scanned images Move the indicator up to sharpen the image Move the indicator down to soften the scanned image Saturation controls the balance between vivid and pastel shades of the image Move the indicator towards Vivid for more saturated colors Move the indicator towards Pastel for less saturated colors Image Enhancement Image Enhancement provides op...

Page 26: ...our color copies Selecting a color preset option optimises all the image quality features The options are Lively increases the depth of color of your copies Bright increases the lightness of your copies Warm brings out the red tones in the output Cool brings out the blue tones in the output Color Balance Color Balance enables you to adjust the balance between individual colors and the overall amou...

Page 27: ... this option if your images are in the orientation matching the image shown when loaded in the document feeder Sideways Images refers to the direction the images are loaded in the document feeder Use this option if your images are in the orientation matching the image shown when loaded in the document feeder Portrait Originals refers to the image orientation on the original documents Use this opti...

Page 28: ... is used to enter a specific area for scanning Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided Only the area specified is scanned Mixed Size Originals allows you to scan documents containing different size pages The pages must be the same width like A4 LEF and A3 SEF 8 5x11 LEF and 11x17 SEF Other combinations are shown on the screen ...

Page 29: ...st Use the arrow buttons to specify an amount from 0 to 50 mm 0 to 2 to be deleted from the center of the book in order to delete unwanted marks reproduced from the gutter of the book Left Page use to scan the left page only Use the arrow buttons to specify an amount from 0 to 25mm 0 to 1 to be deleted from the right side of the page in order to delete unwanted marks reproduced from the gutter of ...

Page 30: ...sets provide access to commonly used shift settings and are customized by the System Administrator using Tools Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document For example you can remove the marks caused by punched holes or staples in your original The options are All Edges is used to erase an equal amount from all the edges Use the arro...

Page 31: ... ink usage The options are Mirror Image reverses the original image creating a mirror of the original Negative Image converts the dark image areas to light and the light image areas to dark Output Format The Output options allow you to manipulate the copied images and enhance the appearance and style of your copy jobs For example you can add covers or annotations create booklets combine several im...

Page 32: ... A3 11x17 A4 8 5x11 8 5x13 and 8 5x14 All media must be Short Edge Feed SEF Booklet thickness For Folded and Stapled booklets a maximum of 15 sheets of 80 gsm 20 lb or equivalent thickness For example you can have 13 sheets of 80 gsm 20 lb and a cover sheet of 160 gsm 43 lb For Folded Only booklets a maximum of 5 sheets of 80 gsm 20 lb or equivalent thickness For example you can have 3 sheets of 8...

Page 33: ...ls how you add special pages such as covers and inserts to your copy job If you have a High Volume Finisher and the optional Tray 6 Inserter installed you can feed the Covers or Inserts from this tray Media loaded into Tray 6 Inserter is not part of the printing process If you require printed Covers you must use pre printed media or use another tray Refer to the Paper and Media guide for more info...

Page 34: ...e Special Pages is not available if Auto Paper is selected 2 If required load special media into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of your copies Update the Paper Settings screen and Confirm your selections 3 Select the Output Format tab Special Pages button and then Covers 4 Select the Covers Option required Front Back Same is u...

Page 35: ... Back Same is selected the same programing options are applied to the Front and Back cover 6 Select the paper tray that contains the cover media 7 Select Close to return to the Special Pages screen A list of the selected Special Pages is displayed on the screen To make changes select the item in the list you wish to change and use Edit Use Delete or Delete All to delete unwanted entries Select Clo...

Page 36: ...ges select the item in the list you wish to change and use Edit Use Delete or Delete All to delete unwanted entries Select Close Menu to exit from the drop down menu 8 Select Save to confirm your selections and run the job Inserts Use the following instructions to program Inserts 1 On the Copy tab select the paper you want to use for the main body of the copies Note Special Pages is not available ...

Page 37: ...ogramed Insert to the list on the right Add further Inserts as required 8 Select Close to return to the Special Pages screen A list of the selected Special Pages is displayed on the screen To make changes select the item in the list you wish to change and use Edit Use Delete or Delete All to delete unwanted entries Select Close Menu to exit from the drop down menu 9 Select Save to confirm your sel...

Page 38: ...Delete All to delete unwanted entries Select Close Menu to exit from the drop down menu 8 Select Save to confirm your selections and run the job Annotations The Annotations feature enables you to automatically add a comment page number date or Bates Stamp to your copy output You can select any or all of these annotation options and specify where on the copy output they should appear You can also s...

Page 39: ...e Output Format tab Annotations button and then Page Numbers 2 Select the On button 3 Specify the position of the page number by selecting one of the arrow buttons on the right 4 Select the Page Number input box and use the numeric keypad to enter the starting page number you want printed on your copy output 5 From the drop down menu on the left select either All Pages or All Pages Except First to...

Page 40: ...ilable comments and select the comment you require 6 To add a new comment to the list highlight an empty entry and use the keyboard to enter up to 50 alpha numeric characters To edit an existing comment highlight the comment in the list and select the Edit button Use the keyboard to edit the entry and select Save to close the keyboard 7 Select Save to store your selections and return to the Annota...

Page 41: ... 4 Specify the date format by selecting DD MM YYYY MM DD YYYY or YYYY MM DD 5 Specify whether you want the date to appear on All Pages All Pages Except First or First Page Only 6 Select Save to store your selections and return to the Annotations screen Program additional Annotations as required 7 Program the Format Style options required for your Annotations Refer to Format and Style on page 43 fo...

Page 42: ... to appear on All Pages or All Pages Except First 6 Use the scroll bar to browse the list of available prefixes and select the one you require To add a new prefix to the list highlight an empty entry and use the keyboard to enter up to 8 alpha numeric characters Alternatively to edit an existing prefix highlight the prefix in the list and select the Edit button Use the keyboard to edit the entry a...

Page 43: ... of font colors and select the one you require 5 Select the Side 2 Options from the following selections Same as Side 1 settings chosen will apply to both Side 1 and Side 2 of your output Mirror Side 1 Flip on Horizontal output will open from right to left like a book with the binding edge on the left The position of the annotation on Side 2 will mirror Side 1 For example if a page number is posit...

Page 44: ...ains the transparencies 5 Select Save to confirm the selections and run the job Page Layout The Page Layout feature is ideal for handouts story boards or for archival purposes It allows up to 36 images to fit onto one sheet of paper Your device will reduce or enlarge the images as needed to display them either in landscape or portrait orientation on one page based on the paper supply selected The ...

Page 45: ...resents the required number of images per page Alternatively select the Specify Rows Columns button and use the arrow buttons to select the number of rows and columns from 1 to 15 Select either Portrait Originals or Landscape Originals from the drop down menu on the right Repeat Image Select the button that represents the required number of images per page Alternatively select the Specify Rows Col...

Page 46: ... size of the original is used to automatically calculate the maximum number of rows and columns that can be accommodated on the currently selected paper size To determine how the images are printed select either Upright Images or Sideways images from the drop down menu on the right 4 When you have made your selections select Save to save your selections and run the job ...

Page 47: ...indow between segments to view the Build Job screen during scanning Then select Save 3 Select the options required for the first segment of the job 4 Load the first segment originals and press Start 5 Remove the first segment originals The Build Job screen displays the first segment in the list The following options can be applied to any segment Sample Last Segment produces a proof print of the la...

Page 48: ...fore printing the remaining sets 1 Select the Sample Set button on the Job Assembly tab 2 Select the On button and then select Save 3 Load the originals in the document feeder and program the job requirements 4 Enter the total quantity required and press the Start button One copy set of the job the Sample Set is printed The Job Progress screen is displayed and the job is held in the Job List 5 If ...

Page 49: ...e image Each time Saved Settings are retrieved and used the image must be scanned To Save 1 Program the required job features 2 Select the Save Current Settings button on the Job Assembly tab 3 Select the Setting drop down menu and use the scroll bar to select an Available setting 4 Use the keyboard to enter a name for the saved settings 5 Select Save The settings are stored and can be accessed us...

Page 50: ...gs button on the Job Assembly tab 2 Select the required job settings from the list If required use the scroll bar to access all the settings 3 Select the Load Settings button to retrieve the programing information The recalled programing features become active To delete a Settings entry use the Delete Settings option and select Delete to confirm 4 Modify the selections as required for this job The...

Page 51: ...ct the Enter button 4 If an accounting system is in use on the device you may also need to enter additional information If Xerox Standard Accounting is enabled the user will also have to log in using their Xerox Standard Accounting details If Network Accounting is enabled the user must enter a User ID and an Account ID If a Foreign Device Interface FDI is installed you are prompted to access via t...

Page 52: ...Log In Out ColorQube 9201 9202 9203 Copy 52 ...

Page 53: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Fax ...

Page 54: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 55: ...ax 64 2 Sided Scanning 64 Original Type 64 Resolution 65 Image Quality 65 Image Options 66 Image Enhancement 66 Layout Adjustment 67 Original Size 67 Reduce Split 68 Book Faxing 68 Fax Options 69 Confirmation Report 70 Starting Rate 70 Delay Send 71 Send Header Text 72 Mailboxes 72 Local Polling 75 Remote Polling 76 Job Assembly 78 Build Job 78 Secure Faxes 79 Log In Out 80 ...

Page 56: ...xtended Fax option is also available which utilizes two telephone lines Using two telephone lines provides the capability to simultaneously send and receive Note This device only faxes in black and white Most feature screens include these buttons to confirm or cancel your choices Undo resets the current screen to the values that were displayed when the screen was opened Cancel resets the screen an...

Page 57: ...itional dialing characters Refer to Dialing Characters on page 58 3 Select Add to add the number to the recipient list Enter additional numbers as required 4 To amend the Recipient List Select the entry in the list If necessary use the scroll bar to access all the entries Use Edit to amend the entry Use Remove to delete the entry from the list or Remove All to delete all entries If removing an ent...

Page 58: ...cter before entering confidential numbers After the last confidential numbers select again to turn the mask data off Characters between the symbols will appear as Wait for Dial Tone suspends dialing until an expected network tone is detected It can also be used to detect a specific tone when accessing an outside line or other service Optional Readability Characters Space these are used for readabi...

Page 59: ...ipient and select Add to Recipients from the drop down menu The number is added to the Recipients list Continue adding recipients as required 3 To add a Group entry to the list select the Individuals drop down menu and select Groups The available Groups are displayed Select the Group required and select Add to Recipients from the drop down menu The Group is added to the Recipients list Continue ad...

Page 60: ...elect Add to Recipient The recipients fax number is added to the number in the Recipient entry box Continue adding numbers using the numeric keypad or Address Book until the number is complete 4 Select Save to save your number in the list and return to the Address Book screen 5 Select Close to return to the fax options The number displays in the Recipients list Setting up the Address Book Individu...

Page 61: ...e the Edit Details option To delete the entry use the Clear Entry option Groups Group entries allow you to group individual entries under one number for regularly used broadcast transmissions When transmitting a fax you only have to enter the one group number to send to multiple destinations Fax numbers can only be added to a group if they are first entered as an individual entry 1 To create a Gro...

Page 62: ...mend a Group entry select the Edit Details option To delete a Group use the Clear Entry option Cover Sheet The Cover Sheet feature attaches a cover sheet to the document being transmitted This replaces the routine of manually sending a cover sheet each time you send a document The Cover Sheet includes the following information To the recipients name can be entered at the device From the sender s n...

Page 63: ... the Keyboards button to access additional language keyboards Select Save 3 Select the From field and enter the name of the recipient using the keyboard and select Save 4 Select the comment required from the list If a customized comment is required select an Available comment and use Edit to enter the text required Then select Save 5 To delete a comment from the list select the comment and select ...

Page 64: ...inal documents are double sided The document feeder must be used to scan your originals with this option 2 Sided Rotate Side 2 select if your original opens up like a calendar The document feeder must be used to scan your originals with this option Original Type Use this option to define the type of original being used for scanning Making the correct selection enhances the quality of your output i...

Page 65: ...mmunication time The options are Standard 200x100 dpi is recommended for text originals It requires less communication time but does not produce the best image quality for graphics and photos Fine 200 dpi is recommended for line art and photos This is the default resolution and the best choice in most cases Superfine 600 dpi is recommended for photos and halftones or images that have gray tones It...

Page 66: ...ion is useful when your original is on colored paper Select Auto Suppression to automatically suppress unwanted background Select Off to turn the Background Suppression feature off particularly when The Darken adjustment does not produce a satisfactory output from light originals The original has a gray or colored border such as a certificate You want to bring out fine detail that was lost due to ...

Page 67: ...calculate the size of your original and the scanned image You can also select Auto Detect for automatic size detection or Mixed Size Originals if scanning a mix of sizes The options are Auto Detect is the default setting and enables automatic size sensing The size detected is matched to a standard size paper Preset Scan Areas allows you to define the size of your original from a list of pre set st...

Page 68: ...ent is printed if your document paper size is larger than the receiving fax machine s capabilities The options are Reduce to Fit this option reduces the image to fit the paper size of the receiving fax machine Split Across Pages this option splits the document into 2 equal parts or the majority of the image is put on to 1 page and the remainder on the next page Select Save to save your selections ...

Page 69: ...d from the right side of the page in order to delete unwanted marks reproduced from the gutter of the book Right Page Only use to scan the right page only Use the arrow buttons to specify an amount from 0 to 25mm 0 to 1 to be deleted from the left side of the page in order to delete unwanted marks reproduced from the gutter of the book Reading Order use to select if the pages read from Left to Rig...

Page 70: ...ing a fax to multiple recipients one report is printed listing all of the recipients Print On Error Only Select this option to print the Confirmation report only if an error occurs with the transmission Select Save to save your selections and exit Starting Rate Use Starting Rate to select the speed at which the device starts transmitting your fax job A high starting rate should be used in good tra...

Page 71: ...estricted Select Save to save your selections and exit Delay Send Select Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted Use this feature to transmit faxes during off peak hours or when sending to another country or time zone Delay Send can also be used with Mailbox and Polling options The options are Specified Time Select Specified Time and select e...

Page 72: ...until it is convenient to retrieve them Conversely storing fax documents in a mailbox for Polling allows a remote user or users to retrieve the fax on demand Mailboxes must be set up by the System Administrator before fax documents can be stored in them The device can contain up to 200 electronic mailboxes within its memory To allow a remote user to fax to your mailbox they must know your mailbox ...

Page 73: ... exit 6 Use Delay Send to program a specific time to send the fax Refer to Delay Send on page 71 7 Load the originals and select Start on the control panel to send the fax to the recipient s mailbox A Store to Remote Mailbox message is displayed for information If enabled by your System Administrator a report is printed once the documents are sent to the remote mailbox Store to Local Mailbox This ...

Page 74: ...l Mailbox Documents All the faxes stored in your mailbox can be deleted Local Mailbox Documents are faxes you have stored ready for Polling and faxes that you have received in your mailbox 1 Select the Delete Local Mailbox Documents button 2 Enter the Mailbox Number between 001 and 200 3 Enter the Mailbox Passcode 4 Select Delete All Documents to delete the contents of the mailbox A confirmation s...

Page 75: ...lling button 2 Select Save to save your selections and exit 3 Load the originals to be stored for polling and press Start The originals are scanned and stored in memory ready to be polled Secure Polling This feature allows you to scan documents and store them in the memory of your device ready for polling Secure Polling is used for sensitive documents access is only granted if the fax numbers of t...

Page 76: ...ature allows you to retrieve a stored document from a remote machine where you call or Poll that machine Your device offers several ways of Polling another fax machine Poll a Remote Fax retrieves a fax from a remote fax machine or machines immediately or at a specified time using Delay Send Poll a Remote Mailbox retrieves a fax document from the mailbox of a remote fax machine The mailbox number a...

Page 77: ...lay Send to program a specific time to poll the remote machine Refer to Delay Send on page 71 4 Select Poll Now to commence polling The remote device is polled and the retrieved document printed Select Close to exit Poll a Remote Mailbox The Poll Remote Mailbox feature allows you to call a mailbox which is set up on a remote fax machine The call locates and retrieves faxes stored within the Polled...

Page 78: ...this window between segments to view the Build Job screen during scanning Then select Save 3 Select the options required for the first segment of the job Note The fax destination details must be entered prior to scanning 4 Load the first segment originals and press Start 5 Remove the first segment originals The Build Job screen displays the first segment in the list The following options can be ap...

Page 79: ...d to the Incomplete Jobs list as fax jobs and usually print immediately If the administrator has switched on the Secure Receive feature all incoming faxes require a passcode in order to release them for printing 1 To release a Secure Fax for printing press the Job Status button and select the held fax in the list 2 To release a fax for printing select the Release button from the drop down menu 3 U...

Page 80: ...t the Enter button 4 If an accounting system is in use on the device you may also need to enter additional information If Xerox Standard Accounting is enabled the user will also have to log in using their Xerox Standard Accounting details If Network Accounting is enabled the user must enter a User ID and an Account ID If a Foreign Device Interface FDI is installed you are prompted to access via th...

Page 81: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Server Fax ...

Page 82: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 83: ...ng 85 Dialing Characters 85 Fax Directory 86 Server Fax Options 88 2 Sided Scanning 88 Original Type 88 Resolution 89 Image Quality 89 Image Options 90 Image Enhancement 90 Layout Adjustment 91 Original Orientation 91 Original Size 92 Fax Options 93 Delay Send 93 Job Assembly 94 Build Job 94 Log In Out 95 ...

Page 84: ...limit your faxing options For example the server may be set up to collect and send all faxes at off peak times Most feature screens include these buttons to confirm or cancel your choices Undo resets the current screen to the values that were displayed when the screen was opened Cancel resets the screen and returns to the previous screen Save saves the selections made and returns to the previous s...

Page 85: ...Characters button Use this option to enter the fax number if special characters are required To enter a fax number using the dialing characters 1 Select the Dialing Characters button 2 Use the numeric keypad to enter the number plus additional dialing characters The following characters are available Dial Pause use to pause between numbers The pause allows time to switch from an inside to an outsi...

Page 86: ...e fax number and dialing characters required select Add to add the number to the recipient list 4 Select Close to return to the fax options Fax Directory The Fax Directory is used to store individual fax numbers which are used frequently The Fax Directory can be accessed from all screens where a fax number requires entering Up to 29 entries can be added Using the Fax Directory If numbers have been...

Page 87: ...x Number field Use the C button to delete an incorrect entry or the Clear Text button to delete the entire entry Select Save The new entry is displayed in the list 4 To use the entry for the current job select the entry in the list and select Add To Recipients The number is added to the Recipients list 5 To edit an entry select it in the list and select the Edit button Edit the entry as required a...

Page 88: ...ded 2 Sided is used if your original documents are double sided The document feeder must be used to scan your originals with this option 2 Sided Rotate Side 2 select if your original opens up like a calendar The document feeder must be used to scan your originals with this option Original Type Use this option to define the type of original being used for scanning Making the correct selection enhan...

Page 89: ...al A higher resolution produces a better quality image A lower resolution reduces communication time The options are Standard 200x100 dpi is recommended for text documents It requires less communication time but does not produce the best image quality for graphics and photos Fine 200 dpi is recommended for line art and photos This is the default resolution and the best choice in most cases Image Q...

Page 90: ...matically suppress unwanted background Select Off to turn the Background Suppression feature off particularly when The Darken adjustment does not produce a satisfactory output from light originals The original has a gray or colored border such as a certificate You want to bring out fine detail that was lost due to a dark edge when using bound originals Contrast controls the image density on the ou...

Page 91: ...er Use this option if your images are in the orientation matching the image shown when loaded in the document feeder Sideways Images refers to the direction the images are loaded in the document feeder Use this option if your images are in the orientation matching the image shown when loaded in the document feeder Portrait Originals refers to the image orientation on the original documents Use thi...

Page 92: ...ur original from a list of pre set standard document sizes You can view the list by using the scroll bar Custom Scan Area is used to enter a specific area for scanning Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided Only the area specified is scanned Mixed Size Originals allows you to scan documents containing different size pages The...

Page 93: ...ansmit faxes during off peak hours or when sending to another country or time zone Delay Send can also be used with Mailbox and Polling options The options are Specified Time Select Specified Time and select either the Hour or the Minute field to enter a time to send your fax Use the arrow buttons or numeric keypad to enter the hours and minutes If the device is set up to display the time using a ...

Page 94: ...w the Build Job screen during scanning Then select Save 3 Select the options required for the first segment of the job Note The fax destination details must be entered prior to scanning 4 Load the first segment originals and press Start 5 Remove the first segment originals The Build Job screen displays the first segment in the list Delete All Segments deletes the current Build Job and returns you ...

Page 95: ...elect the Enter button 4 If an accounting system is in use on the device you may also need to enter additional information If Xerox Standard Accounting is enabled the user will also have to log in using their Xerox Standard Accounting details If Network Accounting is enabled the user must enter a User ID and an Account ID If a Foreign Device Interface FDI is installed you are prompted to access vi...

Page 96: ...Log In Out ColorQube 9201 9202 9203 Server Fax 96 ...

Page 97: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Internet Fax ...

Page 98: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 99: ...ut Color 103 2 Sided Scanning 104 Original Type 104 Advanced Settings 105 Image Options 105 Image Enhancement 106 Resolution 106 Quality File Size 107 Layout Adjustment 108 Original Orientation 108 Original Size 109 Internet Fax Options 110 File Format 110 Message 111 Reply To 111 Acknowledgement Report 112 Job Assembly 112 Build Job 113 Log In Out 114 ...

Page 100: ... Faxes are automatically sent from the server to the device as print jobs Most feature screens include these buttons to confirm or cancel your choices Undo resets the current screen to the values that were displayed when the screen was opened Cancel resets the screen and returns to the previous screen Save saves the selections made and returns to the previous screen Close closes the screen and ret...

Page 101: ...pient details 1 Select New Recipient 2 Select To or Cc for the recipient using the drop down menu to the left of the entry box 3 Using the keyboard enter the e mail address Up to 40 alphanumeric characters can be entered To delete a character use the back arrow key or to clear the entire entry select Clear Text Use the Keyboards button to access additional language keyboards 4 Select Add to add th...

Page 102: ...on to access additional language keyboards 4 Select Save to save and return to the previous screen or Cancel to exit The e mail address entered is displayed in the From field Subject To enter a subject for the internet fax 1 Select the Subject field 2 Using the keyboard enter the subject of the Internet Fax Up to 40 alphanumeric characters can be entered To delete a character use the back arrow ke...

Page 103: ... required and add the recipient to the list using the drop down menu 5 To search different address books use the Public Address Book or Network Address Book option if available Select the Address Book required using the drop down menu to the left of the field and search using the same method described 6 To find out more information about an address in the Address Book select Details Full details o...

Page 104: ...ge will contain medium quality pictures though the sharpness of text and line art is slightly reduced Photo is used specifically for originals containing photos magazine pictures or continuous tones without any text or line art Produces the best quality for photos but reduced quality text and line art Text produces sharper edges and is recommended for text and line art Map is used if your original...

Page 105: ...ut image The options are Lighten Darken provides manual control to adjust the lightness or darkness of the scanned images Move the indicator down to darken the image or up to lighten the image Sharpness provides manual control to adjust the sharpness of the scanned images Move the indicator up to sharpen the image Move the indicator down to soften the scanned image Saturation controls the balance ...

Page 106: ...compensates for an original that has too much or too little contrast on the image Select Manual Contrast to set the level of contrast yourself Move the indicator towards the More setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the indicator towards the Less setting to reproduce more detail in light and dark areas of the original Resolut...

Page 107: ...gs allow you to choose between scan image quality and file size These settings allow you to deliver the highest quality or make smaller files A small file size delivers slightly reduced image quality but is better when sharing the file over a network A larger file size delivers improved image quality but requires more time when transmitting over the network The options are Normal Quality produces ...

Page 108: ...eeder Use this option if your images are in the orientation matching the image shown when loaded in the document feeder Sideways Images refers to the direction the images are loaded in the document feeder Use this option if your images are in the orientation matching the image shown when loaded in the document feeder Portrait Originals refers to the image orientation on the original documents Use ...

Page 109: ...ensing The size detected is matched to a standard size paper Preset Scan Areas allows you to define the size of your original from a list of pre set standard document sizes You can view the list by using the scroll bar Custom Scan Area is used to enter a specific area for scanning Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided Only t...

Page 110: ...s are Multi Page TIFF Tagged Image File Format produces a single TIFF file containing several pages of scanned images A more specialized software is required to open this type of file format PDF Portable Document Format allows recipients with the right software to view print or edit the Internet Fax file no matter what their computer platform Depending on the receiving device the PDF selection may...

Page 111: ...uage keyboards 2 Select Save to save the selections and exit Reply To The Reply To feature enables you to include an e mail address you want the recipient to reply to For example you can enter your personal e mail address If you logged in through authentication and your details are available in the Address Book your e mail address is displayed 1 Using the keyboard enter the message required Up to ...

Page 112: ...t may be delayed depending on how quickly the recipient s respond Print Report The device requests a receipt from each of the recipients when the Internet Fax is sent Once the recipient s acknowledge receipt the report is compiled and printed automatically Select Save to save your selections and exit Job Assembly This tab provides access to the Build Job feature for compiling jobs which have diffe...

Page 113: ...The recipient details must be entered prior to scanning 4 Load the first segment originals and press Start 5 Remove the first segment originals The Build Job screen displays the first segment in the list Delete All Segments deletes the current Build Job and returns you to the main Build Job screen 6 Using Program Next Segment select the options required for the second segment 7 Load the second seg...

Page 114: ...select the Enter button 4 If an accounting system is in use on the device you may also need to enter additional information If Xerox Standard Accounting is enabled the user will also have to log in using their Xerox Standard Accounting details If Network Accounting is enabled the user must enter a User ID and an Account ID If a Foreign Device Interface FDI is installed you are prompted to access v...

Page 115: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Fax from PC ...

Page 116: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 117: ...ColorQube 9201 9202 9203 Fax from PC 117 Table of Contents Introduction 118 Faxing from a PC 119 Fax from PC Options 121 Recipients 121 Preferences 122 Cover Sheet 123 Options 124 ...

Page 118: ...ion Fax must be enabled on the device There are 3 main screens that enable the setup and use of Fax from PC The Recipients screen is used to address your fax by either entering recipients individually or from address books The Cover Sheet tab provides the facility to send a cover sheet with your fax The Options window enables the user to program additional options for the fax job such as selecting...

Page 119: ...lled correctly contact your System Administrator for advice 3 Select the Properties button to display the print driver printing preferences 4 Select Fax as the Job Type on the Paper Output screen of the print driver The Fax Recipients screen will automatically open This screen displays the recipients for the current fax You can now Add Fax Recipients or Add From Phonebook To add a new recipient se...

Page 120: ...y the transmission of your fax Dialing options for a number prefix or credit card billing systems When you have selected all the options you require select OK 8 Select OK on the print driver screen and OK on the Print screen The Fax Confirmation screen will appear with the list of recipients you have chosen 9 If you wish to make any changes edit the details by selecting the button with a pencil ic...

Page 121: ...he recipient list 4 To enter a recipient from a phonebook select the Add From Phonebook button You can choose from 3 Phonebooks Personal Shared and Shared LDAP The Personal and Shared phonebook information is stored in data files The file for your Personal phonebook will be located on your PC or personal file space The file for the Shared phonebook will be located on a server and can be shared wit...

Page 122: ...LDAP Phonebook shows the location of a shared LDAP Lightweight Directory Access Protocol phonebook if enabled LDAP is a protocol that is often used for corporate address books This phonebook is located on a network server and accessed by many users You can copy information from the LDAP phonebook to a personal phonebook To access an LDAP phonebook bi directional communication must be configured in...

Page 123: ...ver sheet Use Show Custom Text to customize the cover sheet with your own information Select the Sender s Information to print Use Show Sender s Information to print the sender s information on the cover sheet Use Hide Sender s Information if you do not want the sender s information to print on the cover sheet Enter the details of the sender to include on the cover sheet Fax Number Organization Te...

Page 124: ...s 4800 bps is a slower transmission rate but is less susceptible to errors In some regional areas the use of 4800 bps is restricted G3 14 4Kbps selects the transmission rate based on the maximum capabilities of the receiving fax machine Initial transmission speed will be 14 400 Bits Per Second bps This rate minimizes transmission errors by using Error Correction Mode ECM Fax Resolution You can cho...

Page 125: ...o choose the local time that you want the fax sent Fax Dialing Options Use if you need to add an external access number a country code or an area code to the recipient number or if a credit card number is required Select Dialing Prefix if you need to add for example an external access number a country code or an area code to the recipient number you have selected on the recipients screen Select Cr...

Page 126: ...Fax from PC Options ColorQube 9201 9202 9203 Fax from PC 126 ...

Page 127: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Print ...

Page 128: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 129: ...pe 132 Paper 134 2 Sided Printing 135 Finishing 135 Print Quality 137 Output Destination 137 Special Pages 138 Add Covers 138 Add Inserts 139 Add Exceptions 140 Color Options 141 Color Correction 141 Print Settings on the Page 142 Layout Watermark 143 Page Layout 143 Watermark 144 Advanced 146 ...

Page 130: ...generic print drivers on this printer they will not enable all the features This is why you should use the print drivers that accompany this printer Instructions for printing and using the basic features are provided in the ColorQube 9201 9202 9203 Quick Use Guide There are numerous print drivers for this device to enable it to be used on all the popular computer operating systems They are provide...

Page 131: ...file is a readable text file that provides a uniform approach to specifying special features for printer drivers that interpret PostScript Xerox provides PostScript PPDs for use with generic Windows XP Server 2003 Vista PostScript printer drivers These PPDs are available on the disc provided with your device or from the Xerox Web site Print and Fax Driver Information The printer drivers include th...

Page 132: ...g a passcode Secure Print is used for confidential or sensitive jobs The job is held at the device until a passcode is entered to release the job for printing When you select this job type the Secure Print screen is displayed for you to enter a unique passcode When the job arrives at the printer it is held in the job list until you release the job using the same passcode entered when the job was s...

Page 133: ...job is also specified This determines whether the job is available to other users or in a private folder If the job requires a passcode select Secure Saved Job and enter the passcode required This passcode is required to print the job Note To save jobs on the printer Job Storage must be enabled in the Installable Options screen Fax use this option to send the current job as a Fax from PC job The j...

Page 134: ...he printer to select a color Other Type use this option to select a type of paper or media to use for the print job Select a paper type from the drop down menu Automatically Select use to enable the printer to select a type Select by Tray use this option to select a specific tray for printing the job The printer only uses the paper in the selected tray even when more than one tray contains the sam...

Page 135: ...or labels 2 Sided Print prints on both sides of a sheet of paper The images are printed so the job can be bound on the long edge of the sheet 2 Sided Print Flip on Short Edge prints on both sides of a sheet of paper The images are printed so the job can be bound on the short edge of the sheet Note Some media types sizes and weights cannot be automatically printed on both sides Refer to www xerox c...

Page 136: ...lect booklet layout and booklet finishing options Booklet Finishing Select Booklet Fold to fold the booklet Select Booklet Fold and Staple to staple the booklet in the center and then fold Booklet Layout Using the option the document pages are rearranged into the correct sequence to create the booklet Use Print Page Borders to place a border around the images or text on each page Booklet Paper Siz...

Page 137: ... high quality printing mode for fine lines and detail Recommended for vibrant saturated color prints Note The print job may take longer to process when printed in Enhanced print quality mode Transparencies are always printed in Standard print quality mode Standard This option is a high speed general purpose printing mode for crisp bright color prints Recommended for most office uses and quick prin...

Page 138: ...es in the table Undo is used to undo the last actions if you make an error Up and Down are used to move the entries up or down in the table Some features are only supported by specific printer configurations operating systems or driver types You may see more features or options listed than your specific device supports Add Covers Use this option to add blank or printed covers to your printed docum...

Page 139: ... an insert select the Add Inserts button above the table 2 Using the Inserts Options drop down menu select whether the insert is to be placed Before Page 1 or select After Page s to place inserts after the specified page numbers Note To add an insert to the front of your document use the Before Page 1 option 3 Select the number of insert sheets required 4 Specify the page number before each insert...

Page 140: ...m the table 3 Select the Paper requirements for the exceptions If Use Job Setting is displayed the same paper as the main job is used 4 Select the 2 Sided Printing requirements for the exceptions Use Job Setting uses the same programing applied to the main job 1 Sided Print prints the exception pages on one side only 2 Sided Print prints the exception pages on both sides of the sheet of paper with...

Page 141: ...an your specific device supports Color Correction Select one of the following color corrections designed for your printer The corrections include options for matching the printer s colors as closely as possible to colors on other devices such as your computer screen or a printing press or converting the colors to grayscale Color Uses the best color correction for each graphic element text artwork ...

Page 142: ... the device touch screen or Internet Services None removes color corrections Custom allows you to select the tabs to customize the host s color selections After selecting an option from the Color Correction menu the following settings can be adjusted Lightness move the slider to the right to lighten or to the left to darken the colors in your print job Contrast move the slider to the left to decre...

Page 143: ...f a sheet of paper Selecting multiple pages per sheet saves paper and is useful when you want to review the layout of the document Booklet Layout Automatically prints 2 pages on each side of each sheet of paper The printer driver changes the order of the pages so that they can be folded and stapled to create a booklet To program additional booklet settings select the Booklet Options button Booklet...

Page 144: ...ansparency Use this option when printing on transparencies envelopes or labels 2 Sided Print prints on both sides of a sheet of paper with the images printed so the job can be bound on the long edge of the sheet 2 Sided Print Flip on Short Edge prints on both sides of a sheet of paper with the images printed so the job can be bound on the short edge of the sheet Note You can also select these opti...

Page 145: ...r Time Stamp select this option to access the Font screen to change the font family style and size to use for the text Color if you selected Text or Time Stamp select this option to access the Color screen to change the color to use for the text Angle if you selected Text or Time Stamp either specify an angle or move the slider to select the angle of the text on the page The default angle is 45 de...

Page 146: ...ed tab enables you to select advanced printing options that are rarely changed Note Some features are only supported by specific printer configurations operating systems or driver types You may see more features or options listed than your specific device supports ...

Page 147: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Workflow Scanning ...

Page 148: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 149: ...ty File Size 156 Update Templates 156 Layout Adjustment 157 Original Orientation 157 Original Size 158 Edge Erase 159 Filing Options 159 File Name 160 File Format 160 If File Already Exists 161 Document Management 162 Add File Destinations 162 Job Assembly 163 Build Job 163 Creating Templates 164 New Templates 164 Modifying a Template 165 Copying a Template 165 Deleting a Template 166 Scan to Mail...

Page 150: ...nternet Services to create templates and folders once the relevant scanning function has been setup and enabled Most feature screens include these buttons to confirm or cancel your choices Undo resets the current screen to the values that were displayed when the screen was opened Cancel resets the screen and returns to the previous screen Save saves the selections made and returns to the previous ...

Page 151: ...e at the top of the list is the Default template The Default template is supplied with your device software Once your System Administrator has setup the file repository they define the parameters of the Default template As a user you can create a new template delete an existing template or copy and then modify an existing template These template operations are performed using Internet Services Mor...

Page 152: ...to Detect to select output that matches your original Black White to select monotone output regardless of the color of your original Grayscale to use gray scales instead of color Color to select color output from your original 2 Sided Scanning The 2 Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned The options are 1 Sided is used if your original do...

Page 153: ... original is a map or contains intricate line art and text Newspaper Magazine is used if your original is from a magazine or newspaper that contains photographs or text How the Original was Produced Printed Original is for originals that have come from a magazine book or newspaper or that have been printed on a large printing device Photocopied Original is for originals that are photocopies Photog...

Page 154: ...to access all the Scan Presets options available If using this option select Save to save your selections and exit Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality To access the Advanced Settings select Services Home and Workflow Scanning Then select the Advanced Settings tab Image Options Image Options is used to change the a...

Page 155: ...originals Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image Resolution The Resolution affects the appearance of the scanned image A higher resolution produces a better quality image A lower resolution reduces communication time The options are 72 dpi recommended for output displayed on a computer It produces the ...

Page 156: ...by using advanced compression techniques Image quality is acceptable but some quality degradation and character substitution errors may occur with some originals Higher Quality produces larger files with better image quality Highest Quality produces the largest files with the maximum image quality Large files are not ideal for sharing and transmitting over the network Select Save to save your sele...

Page 157: ...feeder Use this option if your images are in the orientation matching the image shown when loaded in the document feeder Sideways Images refers to the direction the images are loaded in the document feeder Use this option if your images are in the orientation matching the image shown when loaded in the document feeder Portrait Originals refers to the image orientation on the original documents Use...

Page 158: ...you to define the size of your original from a list of pre set standard original sizes You can view the list by using the scroll bar Custom Scan Area is used to enter a specific area for scanning Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided Only the area specified is scanned Mixed Size Originals allows you to scan documents contain...

Page 159: ...be erased from 1 mm to 50 mm 0 1 to 2 0 All marks or defects within the measurement set are deleted Individual Edges enables an individual amount to be erased from each of the edges Use the arrow buttons to adjust the amount for each edge from 1 mm to 50 mm 0 1 to 2 0 Select Save to save your selections and exit Filing Options Use the filing options to specify details about the scanned images to b...

Page 160: ... and cannot be modified Searchable runs the file through an Optical Character Recognition OCR process This can take a few minutes but allows the text in the file to be searchable and editable If Searchable is selected the Document Language menu becomes available Select the appropriate language from the menu Depending on the receiving device the PDF selection may not be compatible when the resoluti...

Page 161: ...hic software packages across a variety of computer platforms A separate file is produced for each image scanned JPEG 1 File per Page Joint Photographic Experts Group produces a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each image scanned Select Save to save your selections and exit If ...

Page 162: ...ory or optional If the data is mandatory the user is prompted to enter the data before scanning is allowed Once the required data is entered the user can commence scanning the job If the data is optional the user is prompted to enter the data but can complete the job without the data if required Add File Destinations This option allows you to select additional network locations as filing destinati...

Page 163: ...splay this window between segments to view the Build Job screen during scanning Then select Save 3 Select the options required for the first segment of the job 4 Load the first segment originals and press Start 5 Remove the first segment originals The Build Job screen displays the first segment in the list Delete All Segments deletes the current Build Job and returns you to the main Build Job scre...

Page 164: ...d by the IP Address of the device For example If the IP Address is 192 168 100 100 enter the following into the URL field http 192 168 100 100 3 Press Enter to view the Home page The Internet Services options for your device are displayed Note To find out the IP address of your device print a configuration report Refer to the Machine and Job Status guide for instructions New Templates 1 To create ...

Page 165: ... template from the list on the left of the screen The template settings are displayed Refer to Template Options on page 166 for information about the available settings 3 Select Edit to change the options required 4 Select Apply to save the selections and exit Copying a Template A template can be copied and used as a base for a new template using Internet Services 1 To copy a template select the I...

Page 166: ...mplate from the list on the left of the screen 3 Select the Delete button The template is deleted from the list on the left of the screen Note The Default template cannot be deleted Template Options Destination Services This option is used to select whether the template is for filing and or faxing File is selected if you only require your originals to be scanned and stored in the designated filing...

Page 167: ...t path for storing your scanned images 5 Select Apply to add the new destination and exit the screen The destination is listed Document Management Fields This option enables users to assign descriptive data to a scanned job The descriptive data can be accessed by other software applications to assist in searching indexing and the automated processing of scanned documents 1 To add a field select Ad...

Page 168: ... image The following options are available Image Options are used to adjust the image quality applied to the scanned document Image Enhancement is used to select an image quality setting appropriate for your originals Resolution is used to define the resolution to use for scanning the original The higher the scanning resolution the better the image quality although a larger image file is created B...

Page 169: ...ar on your original but are not required on the scanned image Filing Options These options are used to specify the document name and file format used to store the scanned images The following options are available Document Name enables you to name the file that will be stored File Format determines the type of file created and can be temporarily changed for the current job File Name Extension This...

Page 170: ...you to scan hard copy originals and store them on the device for later retrieval To use Scan to Mailbox you must first create a private folder using Internet Services You must give the folder a name and a secure password Once set up the private folder is displayed on the device under the templates list To store images in your private folder select the folder in the list of templates enter your pas...

Page 171: ...iguration report Refer to the Machine and Job Status guide for instructions 4 Select Scan and select Mailboxes from the display options The Scan to Mailbox options are displayed 5 Select Create Folder and enter the folder name a password and confirm the password 6 Select Apply The new folder is created and is displayed in the folder list 7 To access the private folder and customize the options ent...

Page 172: ...Services Home button and select the Workflow Scanning option The Workflow Scanning features are displayed 4 Select your private folder template from the templates list 5 Enter your folder password using the keyboard The template settings are updated to your customized settings defined when the folder was created 6 Make programing changes to Output Color 2 Sided Scanning Original Type and Scan Pres...

Page 173: ...e If the IP Address is 192 168 100 100 enter the following into the URL field http 192 168 100 100 Press Enter to view the Home page The Internet Services options for your device are displayed Note To find out the IP address of your device print a configuration report Refer to the Machine and Job Status guide for instructions 11 Select Scan and select Mailboxes from the display options Select your...

Page 174: ...ositories and templates to be configured Your System Administrator enables the Scan to Home option in Internet Services Your System Administrator also needs to enable Network Authentication for this feature to be available Lightweight Directory Application Protocol LDAP connectivity may also be used Using Scan to Home The Scan to Home option must be enabled and setup by the System Administrator in...

Page 175: ...t settings are changed to the settings in the Scan to Home template 7 Make programing changes to Output Color 2 Sided Scanning Original Type and Scan Presets as required Additional Workflow Scanning options are provided on each of the tabs Refer to the following sections for further information Advanced Settings on page 154 Layout Adjustment on page 157 Filing Options on page 159 Job Assembly on p...

Page 176: ...ssword 2 Use the keyboard to enter your User Name then select the Next button 3 Use the keyboard to enter your Password then select the Enter button 4 If an accounting system is in use on the device you may also need to enter additional information If Xerox Standard Accounting is enabled the user will also have to log in using their Xerox Standard Accounting details If Network Accounting is enable...

Page 177: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 E mail ...

Page 178: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 179: ... 183 2 Sided Scanning 184 Original Type 184 Scan Presets 185 Advanced Settings 185 Image Options 186 Image Enhancement 186 Resolution 187 Quality File Size 187 Layout Adjustment 188 Original Orientation 188 Original Size 189 Edge Erase 190 E mail Options 190 File Name 191 File Format 191 Message 192 Reply To 193 Job Assembly 193 Build Job 194 Log In Out 195 ...

Page 180: ...it the subject line of the e mail message Most feature screens include these buttons to confirm or cancel your choices Undo resets the current screen to the values that were displayed when the screen was opened Cancel resets the screen and returns to the previous screen Save saves the selections made and returns to the previous screen Close closes the screen and returns to the previous screen Inst...

Page 181: ...w Recipient 2 Select To Cc or Bcc for the recipient using the drop down menu to the left of the entry box 3 Using the keyboard enter the e mail address Up to 40 alphanumeric characters can be entered To delete a character use the back arrow key or to clear the entire entry select Clear Text Use the Keyboards button to access additional language keyboards 4 Select Add to add the e mail address to t...

Page 182: ...Clear Text Use the Keyboards button to access additional language keyboards 4 Select Save to save and return to the previous screen or Cancel to exit The e mail address entered is displayed in the From field Subject To enter a subject for the e mail 1 Select the Subject field 2 Using the keyboard enter the subject of the e mail Up to 40 alphanumeric characters can be entered To delete a character ...

Page 183: ... displayed Select the name required and add the recipient to the list using the drop down menu 5 To search different address books use the Public Address Book or Network Address Book option Select the Address Book required using the drop down menu to the left of the field and search using the same method described 6 To find out more information about an address in the Address Book select Details F...

Page 184: ...l contain medium quality pictures though the sharpness of text and line art is slightly reduced Photo is used specifically for originals containing photos magazine pictures or continuous tones without any text or line art Produces the best quality for photos but reduced quality text and line art Text produces sharper edges and is recommended for text and line art Map is used if your original is a ...

Page 185: ... to be processed by Optical Character Recognition OCR software This setting results in large file sizes and the highest image quality High Quality Printing is best for business documents containing detailed graphics and photos This setting results in large file sizes and the highest image quality Simple Scan is used for faster processing but may result in excessively large file sizes Using this se...

Page 186: ...The options are Background Suppression enhances originals that have colored backgrounds by reducing or eliminating the background on the output This option is useful when your original is on colored paper Select Auto Suppression to automatically suppress unwanted background Select Off to turn the Background Suppression feature off particularly when The Darken adjustment does not produce a satisfac...

Page 187: ...photos and graphics It produces average image quality for photos and graphics 600 dpi recommended for high quality photos and graphics It produces the largest image file size but delivers the best image quality Select Save to save your selections and exit Quality File Size The Quality File Size settings allow you to choose between scan image quality and file size These settings allow you to delive...

Page 188: ...this option if your images are in the orientation matching the image shown when loaded in the document feeder Sideways Images refers to the direction the images are loaded in the document feeder Use this option if your images are in the orientation matching the image shown when loaded in the document feeder Portrait Originals refers to the image orientation on the original documents Use this optio...

Page 189: ... define the size of your original from a list of pre set standard original sizes You can view the list by using the scroll bar Custom Scan Area is used to enter a specific area for scanning Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided Only the area specified is scanned Mixed Size Originals allows you to scan documents containing di...

Page 190: ...mount to be erased from 1 mm to 50 mm 0 1 to 2 0 All marks or defects within the measurement set are deleted Individual Edges enables an individual amount to be erased from each of the edges Use the arrow buttons to adjust the amount for each edge from 1 mm to 50 mm 0 1 to 2 0 Select Save to save your selections and exit E mail Options The E mail Options allow you to temporarily change the format ...

Page 191: ...ting and cannot be modified Searchable runs the file through an Optical Character Recognition OCR process This can take a few minutes but allows the text in the file to be searchable and editable If Searchable is selected the Document Language menu becomes available Select the appropriate language from the menu Depending on the receiving device the PDF selection may not be compatible when the reso...

Page 192: ...uces a graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each image scanned JPEG 1 File per Page Joint Photographic Experts Group produces a compressed graphic file that can be opened by a variety of graphic software packages across a variety of computer platforms A separate file is produced for each ima...

Page 193: ...the keyboard enter the message required Up to 50 alphanumeric characters can be entered To delete a character use the back arrow key or to clear the entire entry select Clear Text Use the Keyboards button to access additional language keyboards Select Save to save your selections and exit Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different origina...

Page 194: ... recipient details must be entered prior to scanning 4 Load the first segment originals and press Start 5 Remove the first segment originals The Build Job screen displays the first segment in the list Delete All Segments deletes the current Build Job and returns you to the main Build Job screen 6 Using Program Next Segment select the options required for the second segment 7 Load the second segmen...

Page 195: ...ect the Enter button 4 If an accounting system is in use on the device you may also need to enter additional information If Xerox Standard Accounting is enabled the user will also have to log in using their Xerox Standard Accounting details If Network Accounting is enabled the user must enter a User ID and an Account ID If a Foreign Device Interface FDI is installed you are prompted to access via ...

Page 196: ...Log In Out ColorQube 9201 9202 9203 E mail 196 ...

Page 197: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Reprint Saved Job ...

Page 198: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 199: ...Introduction 200 Using Reprint Saved Job 200 Using the ColorQube 9201 9202 9203 200 Using Internet Services 201 Saving a Job 202 Using the Print Driver 202 Using Internet Services 203 Manage Folders 204 Create New Folder 204 Modify or Delete Folder 205 Log In Out 206 ...

Page 200: ...ovided to Save Only or Save and Print Many of the job settings are stored with the job and they can be modified at the time of printing If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features refer to Log In Out on page 206 Using Reprint Saved Job Saved Jobs can be reprinted using the device touch screen or from Internet Services ...

Page 201: ...100 enter the following into the URL field http 192 168 100 100 3 Press Enter to view the Home page The Internet Services options for your device are displayed Note To find out the IP address of your device print a configuration report Refer to the Machine and Job Status guide for instructions 4 Select the Jobs tab This screen shows the jobs currently in the device list 5 To access the list of Sav...

Page 202: ...be 9201 9202 9203 printer from the Printer Name drop down menu 3 Select Properties to access the print settings for the job 4 Select the Job Type drop down menu and select Saved Job The Saved Job options are displayed 5 Program the Saved Job options as required Select Save to store the job only or Save and Print to store and print the job Job Name is used to enter a name for the job or select Use ...

Page 203: ...r to view the Home page The Internet Services options for your device are displayed Note To find out the IP address of your device print a configuration report Refer to the Machine and Job Status guide for instructions 4 Select Print to access the Job Submission options 5 Enter the file name of the job requiring saving or use the Browse option to locate the file 6 Select the Job Type drop down men...

Page 204: ...o the Machine and Job Status guide for instructions 4 Select the Jobs option 5 Select the Saved Jobs tab to access the folder options 6 Select Create New Folder 7 Input the name for the folder in the Name field As a normal user you are only able to create Public folders These are the other kind of folders you may see The Public folder has been created by a user It can be used by any user and has n...

Page 205: ...rvices options for your device are displayed Note To find out the IP address of your device print a configuration report Refer to the Machine and Job Status guide for instructions 4 Select the Jobs option 5 Select Saved Jobs tab to access the folder options 6 Select Manage Folders The window displays all the Public folders and any Private folders belonging to you Check the box next to the folder y...

Page 206: ...en select the Enter button 4 If an accounting system is in use on the device you may also need to enter additional information If Xerox Standard Accounting is enabled the user will also have to log in using their Xerox Standard Accounting details If Network Accounting is enabled the user must enter a User ID and an Account ID If a Foreign Device Interface FDI is installed you are prompted to acces...

Page 207: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Internet Services ...

Page 208: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 209: ...ColorQube 9201 9202 9203 Internet Services 209 Table of Contents Introduction 210 Using Internet Services 210 Status 211 Jobs 213 Print 214 Scan 214 Address Book 215 Properties 215 Support 216 Help 216 ...

Page 210: ...Workflow Scanning templates Customize the device settings such as Energy Saver Paper Trays and Timeout Settings The Internet Services Help function describes all the features and functions available Using Internet Services Prior to connecting to Internet Services the device must be physically connected to the network with TCP IP and HTTP enabled An operational workstation with TCP IP Internet or I...

Page 211: ... Page again option Status The Status option provides information about the device Description Alerts A description of any problems or Alerts on the device Billing Information Provides the device serial number the number of black impressions and the number of color impressions made Usage Counters Provides more detailed information on device usage such as number of copied sheets number of printed sh...

Page 212: ...tion of the device and the option to print a configuration report Consumables This option provides information on the life of the device consumables such as the Ink Sticks and Cleaning Unit Trays This area displays status information about all the paper trays It also provides information about the tray media and settings ...

Page 213: ...rt eSolutions enabled on the device SMart eSolutions is a hassle free hands free secure way to manage your device via automatic meter reading automatic supplies replenishment and remote diagnostics Jobs The Jobs option provides information about the all the incomplete jobs in the Job List on the device and the Saved Jobs Active Jobs Use this option to check the status of your job The Incomplete Jo...

Page 214: ...option Enter the file name of the job requiring printing or use the Browse option to locate the file Program the printing options required Select Submit Job to send the job to the printer over the internet Scan The Scan option displays a list of all the Workflow Scanning templates that have been created using Internet Services Use the Scan options to create modify copy or delete Workflow Scanning ...

Page 215: ...e file must be in a CSV Comma Separated Values format for the device to be able to read the file contents The device can have access to both an LDAP server and a Public Address Book If both are configured the user will be presented with the choice to use either address book to select e mail recipients Refer to the System Administrator Guide for further information about Address Books Properties Th...

Page 216: ... and the telephone numbers you should use for Customer Support and Supplies Help Select the Help button to display the Help screens The structure of the Help screens corresponds to the structure of the Internet Services options Use the menu on the left of the Help page to access descriptions and instructions about all the features and functions of Internet Services ...

Page 217: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Paper and Media ...

Page 218: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 219: ...ading Tray 3 223 Tray 4 Bypass 224 Loading Tray 4 Bypass 225 Tray 5 226 Loading Tray 5 226 Tray 6 Inserter 227 Loading Tray 6 Inserter 227 Media Types 229 Plain 229 Pre Punched 230 Transparencies 230 Pre Printed 230 Recycled Paper 231 Labels 231 Heavyweight and Extra Heavyweight 231 Pre Cut Tabs 232 Envelopes 232 Storage and Handling 233 ...

Page 220: ...edia sizes in the range A5 SEF to SRA3 SEF 5 5x8 5 SEF to 12x18 SEF The capacity for this tray is 100 sheets of 75 gsm or 20 lb paper Paper Tray 2 This tray is standard on the device It is a fully adjustable tray and is used for media sizes 5 5x8 5 to 11x17 A5 to A3 The capacity for this tray is 550 sheets of 75 gsm or 20 lb paper Tray 5 An optional high capacity paper source which feeds A4 or 8 5...

Page 221: ...opened a screen is displayed identifying the media that should be loaded in the tray If the wrong size of media is loaded or the tray guides are set incorrectly the device gives a warning to adjust the guides Note Only the System Administrator can change the media attributes for a dedicated tray If a non standard size media is loaded or the tray guides are set incorrectly the device displays a scr...

Page 222: ...f the tray Load pre printed paper and labels face up and with the top towards the front of the device Load hole punched paper with the holes on the right edge Paper must not be loaded above the maximum fill line 3 Make sure that the paper guides just touch the paper To position the right side guide squeeze the clamp mechanism and slide the guide to touch the right edge of the media To position the...

Page 223: ...specified Loading Tray 3 Only A4 or 8 5x11 LEF sized media can be loaded The media size and type requested must be loaded in the tray and the settings cannot be adjusted by the user Note Your device does not warn you if the wrong sized media is loaded CAUTION A problem may occur if a tray is opened while it is being used to feed media 1 Opening the tray automatically lowers an elevator in the base...

Page 224: ...e size of media loaded and the device gives a warning if the guides are not set correctly or a non standard media size is used The following media can be loaded in Tray 4 Bypass Up to 100 sheets of 75 gsm or 20 lb paper Weights from 60 to 216 gsm 16 to 56 lb Media sizes in the range A5 SEF to SRA3 SEF 5 5x8 5 SEF to 12x18 SEF Envelopes sizes DL to C4 10 to 9x12 all envelopes must be fed Short Edge...

Page 225: ... media to the right edge Load pre printed paper and labels face down and with the top towards the front of the device Load hole punched paper with the holes on the left Load transparencies face down with the white strip on the left For information about loading tabs refer to Pre Cut Tabs on page 232 Paper must not be loaded above the maximum fill line 3 Make sure that the guides just touch the pap...

Page 226: ...opes tabs or carbonless paper Tray 4 Bypass can be used for these media types Loading Tray 5 The media size and type requested must be loaded in the tray and the settings cannot be adjusted by the user Note Your device does not warn you if the wrong sized media is loaded CAUTION A problem may occur if a tray is opened while it is being used to feed media 1 Press the button to open the door Opening...

Page 227: ... or recycled paper Card Pre printed media Hole punched paper Clear transparencies Tray 6 Inserter must not be used to feed labels envelopes tabs or carbonless paper Tray 4 Bypass can be used for these media types Loading Tray 6 Inserter A4 or 8 5x11 media may be loaded either long edge feed or short edge feed Media sizes larger than A4 or 8 5x11 must be loaded short edge feed 1 Place the media in ...

Page 228: ... and Orientation Output Required Original Orientation Output Tray Orientation Inserter Orientation to match output A4 8 5x11 LEF Long Edge Feed Stapled Top Left or non stapled A4 8 5x11 SEF Short Edge Feed Stapled Top Left or non stapled A4 8 5x11 SEF Short Edge Feed Staple Bottom Left or non stapled A4 8 5x11 SEF Short Edge Feed Stapled Top Left or non stapled A4 8 5x11 LEF Booklets From A4 8 5x1...

Page 229: ...ay The device can detect different types of media as it travels through the paper path and will halt a job if a mismatch occurs The following media types are supported Plain Pre punched Transparency Pre Printed Recycled Paper Labels Heavyweight Extra Heavyweight Pre Cut Tabs Envelopes Plain This media type is used for plain and colored paper as well as lightweight card It is also the option used w...

Page 230: ...nts of the device Fan the media to help separate the individual sheets Transparencies Transparencies are used to create images that can be projected on to a screen for presentations or as covers Transparencies are made of polyester film coated with a chemical substance Clear transparencies allow maximum presentation space Note Only Tray 4 Bypass can be used to feed transparencies Load transparenci...

Page 231: ...ge to the internal components Note Dry gum labels those that require moistening before being applied can cause dry particles of glue to detach from the backing and should not be used The labels should be left in the printing environment overnight before using it in the printer to allow it to adjust to the ambient temperature Load labels face up and with the top towards the front of the device in T...

Page 232: ... to the left Use the Special Pages Inserts option in Copy or the Printer Driver to program inserts where the tabs are required Refer to the Copy or Print guide for information Envelopes Printing on envelopes is available using Tray 4 Bypass only Envelopes should not be used in Trays 1 2 3 5 or 6 Inserter Place the envelopes in Tray 4 Bypass face down Envelopes must always be fed Short Edge Feed SE...

Page 233: ...ring media Store at ambient temperature Damp paper may cause problems or poor image quality Do not open reams of paper until they are required for use The ream wrapper contains an inner lining that protects the paper from moisture Store on a flat surface to prevent the paper from folding or curling Stack reams of paper carefully on top of one another to avoid crushing the edges Do not stack more t...

Page 234: ...Storage and Handling ColorQube 9201 9202 9203 Paper and Media 234 ...

Page 235: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Machine and Job Status ...

Page 236: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 237: ...chine and Job Status 237 Table of Contents Introduction 238 Job Status 239 Active Jobs 239 Completed Jobs 240 Managing Jobs 242 Machine Status 244 Machine Information 244 Faults 246 Supplies 246 Billing Information 247 Tools 247 ...

Page 238: ...b Status displays all the jobs in the job list waiting to be processed and the completed jobs Each list can be viewed by selecting the relevant tab Machine Status provides information about the installed options on your device the status of the paper trays and consumables and fault information The serial number and device details are also provided along with usage information such as the number of...

Page 239: ... The Status is updated as the jobs are processed and printed The following Status information can be shown Printing the device is currently printing the job Scheduling the job has been converted into the appropriate format and is being schedule to print Pending the job has been scanned but is awaiting the resources to be formatted Paused the active job was paused The pause can be initiated using t...

Page 240: ...sed and printed A held job does not hold up other jobs in the list There are various reasons why a job might be held for example the job is a secure print or fax job or the required resources are not available The reason for the held status identified by selecting Job Details and Required Resources Receiving the device is receiving the job through a network transmission Deleted the job has been de...

Page 241: ...the Up and Down buttons to scroll through the jobs in the list To view the details of a completed job select the job The job details are displayed Select Close to exit the Job Details screen Select All Jobs to filter the jobs and display only Copy Print and Fax Received Jobs or Scan Jobs and Fax Sent Jobs that have been completed ...

Page 242: ...Release is selected if a Secure Print job has been held in the list and a passcode is required in order for the job to print Promote is used to move a job to the top of the list It will be completed after the current job Job Progress displays status information about an individual job Job Details can be accessed for incomplete and completed jobs Depending on the type of a selected job e g copy pri...

Page 243: ...equired to release the job for printing 5 Select the job in the list and select Release 6 Enter the passcode For Secure Print jobs it must match the passcode entered when the job was submitted using the print driver For Secure Fax jobs it must match the code entered when Secure Receive was enabled in Tools If the passcode is valid the job is released for printing Note If multiple secure jobs are h...

Page 244: ...s general information about the device such as the device model serial number and software version It also provides options for access status information about the paper trays and consumables Further information can be printed about the device options and a list of the installed services and solutions is available Paper Tray Status Information about each of the trays including Tray 4 Bypass is dis...

Page 245: ...checking the quality and color settings Select the report guide or sampler page required and select Print Note Access to the Information Pages may be restricted Contact your System Administrator or refer to the Administration and Accounting guide for further information Installed Options This option displays a list of the Services or additional solutions which have been installed on your device Ma...

Page 246: ...cted for further information Current Messages displays a list of all the current fault messages Fault History provides a log of all the device errors Supplies The Supplies tab provides information on consumables such as the Solid Ink and SMart Kits ColorQube Ink This option displays the status of each of the Solid Ink Sticks The percentage used and the estimated number of pages remaining is shown ...

Page 247: ...hat have passed through the device in each of the job categories Images Sent Counters displays the number of Fax Server Fax Internet Fax E mail and Workflow Scanning images which have been sent from the device Fax Impressions Counters displays the number of prints generated from fax server fax and internet fax jobs received All Usage Counters displays the total impressions the device has made Upda...

Page 248: ...Machine Status ColorQube 9201 9202 9203 Machine and Job Status 248 ...

Page 249: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Administration and Accounting ...

Page 250: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 251: ...6 Reset UI to Factory Settings 266 Interrupt Printing Enablement 267 Service Settings 267 Copy Service Settings 267 Embedded Fax Settings 270 Job Sheets 277 Network Settings 278 Online Offline 278 TCP IP Settings 278 Advanced Settings 278 Accounting Settings 279 Accounting Mode 279 Copy Activity Report 280 Security Settings 281 Authentication 281 Image Overwrite Security 281 IP Sec 282 Troubleshoo...

Page 252: ...us button on the control panel Accessing Tools 1 Press the Machine Status button 2 Select the Tools tab To have access to all the Tools options you must be logged in as an Administrator 3 Select Log In Out and enter your User Name and Password as directed The default user name and password are admin and 1111 The Tools options are displayed Most Tools screens include the following buttons to confir...

Page 253: ...ettings General Select the General option to access the following settings Energy Saver on page 254 Date Time on page 254 Language Keyboard Selection on page 255 Custom Keyboard Button on page 255 Xerox Customer Support on page 255 Entry Screen Defaults on page 255 Measurements on page 256 Paper Size Preference on page 256 Audio Tones on page 256 Low Supply Warning on page 257 Supply Counter Reset...

Page 254: ...is required Select the time required for each option using the scroll bar Fast Resume reduces the time taken to wake up This changes the default sleep low power timeouts and increases energy usage Date Time Some features and functions on the device require the local date and time such as Delayed Send or the Configuration sheet This utility enables you to set and change the local date and time on t...

Page 255: ...ace key to delete an incorrect character or use Clear Text to delete the entire entry Xerox Customer Support Use to enter the Xerox Customer Support telephone number This number is displayed on the touch screen and is accessed via the Machine Status button Enter the appropriate telephone number using the keyboard Use the backspace key to delete an incorrect entry or the Clear Text button to clear ...

Page 256: ...ter is used to separate numbers select Comma or Period Paper Size Preference This option is used to select the most frequently used paper size formats Inches for formats such as 8 5x11 or 11x17 Metric for formats such as A4 or A3 Audio Tones The device generates three types of audio tones to notify the user of an event that has occurred at the device Use this feature to switch off or adjust the vo...

Page 257: ... notification period for the following consumables ColorQube Ink Cleaning Unit Document Feeder Feed Roller Supply Counter Reset This option is used to reset the counter when a listed supply is replaced Select the supply and then select Reset Counter Select Reset to confirm Paper Management Select the Paper Management option to access the following settings Paper Type Color on page 258 Paper Substi...

Page 258: ...4 document is received for printing and only 8 5x11 paper is available the device substitutes 8 5x11 for A4 Disable is selected to ensure the device does not substitute the sizes shown In this instance a job would be held in the job list until the correct paper size is loaded Paper Size Preference This option is used to select the most frequently used paper size formats Inches for formats such as ...

Page 259: ... trays are displayed on the Copy tab Set the Tray Priority between 1 99 1 is the highest priority and 99 is the lowest Select Save Auto Selection enables the device to choose the best media for the job This setting also enables the device to automatically switch from one tray to another when a tray runs out of paper and another tray is available with the same media loaded Select Enable or Disable ...

Page 260: ...cted to automatically resume stopped operations at the time designated Select the period of time the device waits before resuming using the arrow buttons between 15 and 120 seconds Wait for User instructs the system to remain stopped until a user selects Resume or Cancel Held Job Timeout Use this option to enable the device to delete jobs which have been held in the job list for a specified period...

Page 261: ... the slide bar Disable should be selected if you do not want the device to automatically return to the default settings after a set period of time Input Select the Input option to access the following settings Auto Color Detection on page 261 Photo Text Settings on page 262 Auto Color Detection When the Auto Detect option is being used the device can focus on black and white or colors during scann...

Page 262: ...etting on page 263 Staple Productivity on page 263 Contention Management The device is capable of processing several jobs at the same time such as scanning sending a fax and printing a job At times 2 jobs may require the same resource and the contention management system decides which job has priority This device enables you to change the priority of print and copy jobs Priority enables you to cho...

Page 263: ...ent to the Top Tray automatically The following options are available for Copy Print and Fax jobs Top Tray delivers the output to the Top tray Stacker Tray delivers the specified job output to the Stacker Tray Within Job Offsetting The device offsets every set from the previous set making it easier to separate the sets There maybe occasions when you require the job to stack without offsetting Use ...

Page 264: ...col for the internet If you are unsure which IP setting to use select Enabled for both IPv4 and IPv6 Select Next to continue to the next screen Get IP Address from a DHCP Server is used if you want to have an IP address automatically assigned to this device Use a Static IP Address is used if you know the IP address you want to assign to the device Select the option required then select Next to con...

Page 265: ...rd style method for entering all the fax information required to setup your device ready for faxing Select or enter the information required then select Next to continue through the setup procedure Country Selection is used to select the country the device is located in Select the Country required and select Next to continue with the fax setup Line 1 Phone Number is the number of the phone line yo...

Page 266: ...e printed by authenticated System Administrators Open to all users provides all users with access to print the configuration report and information pages Print Configuration at Power On set to Yes to print a configuration when the device is powered on or No to disable the option Print Now prints the configuration report immediately Reset UI to Factory Settings This option resets all the control pa...

Page 267: ...ce not to allow jobs to be interrupted and held for more urgent jobs Service Settings The Service Settings are used to customize options which are specific to individual services such as Copy Fax or Print Copy Service Settings Select the Copy Service Settings option to access the following settings Feature Defaults on page 268 Edge Erase Presets on page 268 Image Shift Presets on page 268 Reduce E...

Page 268: ... Presets menu Select the sides options as required Side 1 Side 2 and Mirror Side 1 Select Name to customize the name of the preset option Use Clear Text to clear the existing name and enter a new name using the keyboard Use the backspace key to delete an incorrect character entry Select Save Enter the deletion amounts for the Top Bottom Left and Right margins The parameters entered are the default...

Page 269: ...es Select Independent and enter the preset ratios required for each preset option A separate ratio is required for the X and Y options Between 25 and 400 can be entered Reading Order Options This option allows you to show or hide the Reading Order option Book Copying and Booklet Creation options assume that the bound originals and booklets have a reading order of left to right and are scanned or p...

Page 270: ... is selected Select Auto Rotate as needed to allow automatic rotation or Disable Rotation to restrict the device from rotating the image Embedded Fax Settings Select the Embedded Fax Settings option to access the following settings Fax Setup on page 270 Feature Defaults on page 268 Fax Country Setting on page 271 Line 1 Setup on page 271 Line 2 Setup on page 272 Incoming Fax Defaults on page 272 T...

Page 271: ...ct the Country required from the options shown Line 1 Setup The standard fax option supports one analogue telephone line If the Extended Fax option is installed the device can support two analogue fax lines This option enables you to set up Line 1 Fax Number is the number of the phone line your system is attached to Enter the number for Line 1 using the numeric keypad Line Name is a friendly name ...

Page 272: ... line Enter the time delay required between 0 and 15 seconds Junk Fax Prevention This setting enables you to prevent the receipt of unwanted junk faxes This is done by only allowing the receipt of faxes from numbers held in the individual directory Disabled switches off the Junk Fax Prevention option Enabled allows faxes sent from numbers held in the individual directory to be received Paper Setti...

Page 273: ... hole punch or 2 side your incoming faxes This utility is used to specify the output options you require for all your incoming faxes Staple staples all incoming fax output if enabled Hole Punch prints all incoming faxes on 2 hole punched media if enabled 2 Sided prints all incoming faxes 2 sided if enabled Transmission Defaults Use these options to set the fax sending defaults Automatic Redial Set...

Page 274: ...le job including the cover page should be resent Audio Line Monitor When the device is transmitting a fax the dialing handshake and digital data creates audible beeps and buzzing sounds The audio line monitor allows a user to listen to the call progress and hear the number dialled and the beginning of the handshake Enable allows the transmission tones to be heard Select High Medium or Low Disable ...

Page 275: ...eted A confirmation screen is displayed as this can cause the memory to become full very quickly Mailbox Setup Incoming Faxes can be stored in mailboxes prior to printing for convenience or added security Users can print the faxes in their mailboxes at anytime This option enables you to create edit and delete mailboxes There is also a facility to print a list of all 200 mailboxes The Mailbox List ...

Page 276: ...ansmission Report Options is used to determine when the report prints Select Always Print to print after each transmission Off if a report is not required or Print On Error if the report is required only when an error occurs Print Options is used to specify whether a Reduced Image of the first page or No Image is required on the Confirmation Report Broadcast Multipoll Report provides a report when...

Page 277: ...hes off the banner sheet option Output Error Sheets Enables the device to print an error report if an error occurs during a print job Enable is selected to print an Output Error Sheet Disable switches off the Output Error Sheet option Paper Type Color Allows you to select the type and color of media used to print the Banner Error Scan Status and Fax Status sheets Select the required Paper Type and...

Page 278: ...g jobs are not completed while the system is offline Select Online reconnect the device to the network TCP IP Settings This option enables the System Administrator to enter the TCP IP settings for the device Advanced Settings This option enables the System Administrator to setup the Network Settings A warning screen is displayed prior to accessing these settings as a Network Controller reset is re...

Page 279: ...Once enabled the IP address of the device is entered and Xerox Standard Accounting can be setup Network Accounting is a feature of the device which automatically tracks print scan server fax and copy usage for each user Network Accounting is run over a network and the accounting functions are performed remotely via third party software Auxiliary Access These options are used to setup and configure...

Page 280: ...tible with the Network Accounting function Customize Prompts allows you to customize the prompts that are provided to the users Code Entry Validation is used to check users accounting credentials prior to providing access to the accounting database Copy Activity Report Use this option to print a report after each copy session The report details the type of job and the number of copies made during ...

Page 281: ...which users are authorized to delete jobs from the device Options available are All Users or System Administrator Only Image Overwrite Security Image Overwrite If you have sent print jobs to the device that are confidential or sensitive you can setup the device to automatically remove any data stored on the hard disk after the job has been printed Select Enable to enable the Image Overwrite activi...

Page 282: ...write option required and select Overwrite Now to run the overwrite process Valid Recipients This feature sets the parameters for allowed recipients in the E mail and Internet Fax Services Allow any valid E mail Address enables jobs to be sent to any recipient Limit to Address Book entries only only allows you to send to addresses that have been entered into the Address Book The New Recipient and ...

Page 283: ...isplayed Use the Print option to print the list Fix Image Quality Use this option to Print Test Pages to help you diagnose print issues Analyse the output and choose one of the options to fix the image quality problems Light Line fixes unexpected continuous lines of lighter colors or empty stripes visible on the printed output Smears fixes streaks smudges and inks pots of the same or different col...

Page 284: ... is completed On is used to correct banding when it is detected Off is selected if no action is required Full Fix takes approximately eight minutes to complete Eco Fix is selected to correct banding when the device is not in use Always Fix is selected to correct banding when it is detected Off is selected if no action is required Resets Use this option to reset the system software Software Reset o...

Page 285: ...ork Software resets the network controller software Copy Software resets the copier software Supply Counter Reset This option is used to reset the counter when a listed supply is replaced Select the supply and then select Reset Counter Select Reset to confirm Network The Network options are used to trouble shoot problems relating to the network connection Echo Test The Echo Test allows you to test...

Page 286: ...Accounting 286 Fax The Fax options are used to test the Fax functionality on the device Fax Protocol Report The Fax Protocol Report provides information about the Fax function on the device Select Protocol Report and then the Print Now button to print the report ...

Page 287: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 General Care and Troubleshooting ...

Page 288: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 289: ...2 Staple Cartridges 293 Emptying the Waste Ink Tray 294 Emptying the Hole Punch Waste Container 294 Print Quality Maintenance 295 Cleaning Tasks 295 Troubleshooting 296 Defining the Problem 296 Faults 296 Fault Displays 297 Fault Logs 298 Paper Problems 299 Finishing Problems 300 Document Feeder Problems 301 Image Quality Problems 301 Problem Statements 303 Further Assistance 306 Maintenance Assis...

Page 290: ... selected the power down option will be cancelled and the device will be available for use Note It is recommended the device is only powered off if a problem occurs or if it is being moved Use the power save function to conserve energy during periods of inactivity If the device is being moved allow the device to cool down for 30 minutes before moving it WARNING Use only the ON OFF switch to reboot...

Page 291: ...d Scheduled wakes up and sleeps at set times on a daily basis The device can be set to wake up when activity is detected or a specific time can be entered Fast Resume reduces the time taken to wake up This changes the default sleep low power timeouts and increases energy usage For information about setting up the Energy Saver options refer to the System Administrator Guide General Care There are a...

Page 292: ...low sensor which is activated when approximately 2 usable ink sticks remain The device will stop printing when the ink loader has about one third of an ink stick remaining in any color A message notifies you when it is time to order ink if the ink is low and when the ink has run out A ink loader cover sensor detects when the ink cover is opened the touch screen displays the status of the ink stick...

Page 293: ...the staple cartridge or cartridges when the device displays a message instructing you to do so The staple cartridges for the Office Finisher and the High Volume Finisher contain 5000 staples The High Volume Finisher with Booklet Maker has 2 additional staple cartridges located within the Booklet Maker module Each of these cartridges holds 2000 staples Detailed instructions are provided on the touc...

Page 294: ...will not work if the waste ink tray is full The waste ink is non toxic and can be disposed of through your normal refuse collection The device displays a message when the tray is approximately 80 full and will not permit the printhead maintenance sequence to begin when the tray is full The waste tray will need to be emptied approximately 4 times per year or more depending on usage CAUTION If you r...

Page 295: ...ocedure does not require any user intervention but may take a few minutes to perform The cleaning pages will be directed to the top tray and should be discarded There are additional troubleshooting tasks which can be performed to fix image quality problems Refer to Image Quality Problems on page 301 Cleaning Tasks WARNING When cleaning the device do NOT use organic or strong chemical solvents or a...

Page 296: ...ontact the Xerox Support Center for advice Faults There are different categories of faults that can occur on your device and different ways in which they are identified depending on the type of fault occurring This section gives an overview of the different types of faults and the way that faults are displayed and recorded Your device has three fault types Hard Down faults User Clearable faults an...

Page 297: ...the local user of impending problems or actions that need to be taken to avoid a fault occurring For example if the Cleaning Unit is close to the end of its life the device displays a warning message that the unit needs to be replaced soon At this time the system sets a pre defined limit until a Customer Clearable fault is declared to change the Cleaning Unit Job Fault Messages indicate a fault wi...

Page 298: ...rupting and Non Interrupting fault displays are generated automatically by the device and are displayed in the fault logs Once the conditions which resulted in the fault display being generated have been resolved the display is removed Fault Logs Fault information can be accessed using the Machine Status button Machine Status provides information about the device the status of the paper trays cons...

Page 299: ...nated misfeed clearance areas If a misfeed occurs a message and clearance instructions are displayed on the touch screen There are also labels showing how to clear each area When clearing the paper path ensure all the areas stated are checked and cleared Before closing the front door ensure that all handles and levers are returned to their correct position If misfeeds persist or occur intermittent...

Page 300: ...in the Stacker Tray If the paper curls excessively flip the paper over in the applicable paper tray Check the correct paper size has been selected for the paper loaded in the tray To correct stapling problems use less than 50 sheets of paper if the paper is heavier than 80 gsm 20 lb Check that the Hole Punch Waste Container is not full The container collects waste from the hole punch Refer to Empt...

Page 301: ... clear each area If misfeeds persist or occur intermittently check the following points Check the top cover of the document feeder is firmly closed Check your originals Ensure that your originals are of a good quality Note If you have poor quality originals use the document glass to copy a new set Ensure that the document feeder guides are against the edges of the loaded originals Check that your ...

Page 302: ... the problem Light Lines fixes unexpected continuous lines of lighter colors or empty stripes visible on the printed output Smears fixes streaks smudges and ink spots of the same or different colors scattered over the printed output Advanced provides a list of expert routines Customer Support may direct you to select this option Advanced Use this option to select a quick or full fix for the light ...

Page 303: ...d Reprint the job Fix the image quality problems Refer to Image Quality Problems on page 301 for instructions Printer makes a tearing or ripping noise as paper exits and part of the image may be missing from the page Reprint the job Fix the image quality problems Refer to Image Quality Problems on page 301 for instructions A skewed or crooked image is produced when copying or scanning from the doc...

Page 304: ... split incomplete or scrambled Reprint the job Steps in horizontal or vertical lines Reprint the job Fix the image quality problems using the Light Lines Quick option Refer to Image Quality Problems on page 301 for instructions Print color is not what was expected Reprint the job Use a higher quality print mode Select a different color correction from the print driver Fix the image quality problem...

Page 305: ...uality problems Refer to Image Quality Problems on page 301 for instructions Run 20 blank sheets through the device Oil in long edge feed LEF paper edges at top and bottom after running long jobs of short edge feed SEF Reprint the job Tray 1 and 2 or 3 raise failure Reprint the job Open and close the tray Tray 1 and 2 misfeed Reprint the job Check the tray side guides are tight against the stack o...

Page 306: ... displayed on this screen Maintenance Assistant If a problem occurs which requires further investigation from Xerox diagnostic information can be sent directly to Xerox using the Maintenance Assistant option Access the Maintenance Assistant option by selecting the Machine Status button The Maintenance Assistant button is located on the Machine Information tab Select the Maintenance Assistant butto...

Page 307: ...Version 2 0 06 09 Xerox ColorQube 9201 9202 9203 Safety and Regulations ...

Page 308: ...d or other countries Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Changes are periodically made to this document ...

Page 309: ...tification 314 Basic Regulations 314 United States FCC Regulations 314 Canada Regulations 315 European Union 315 Turkey RoHS Regulation 315 Copy Regulations 316 United States 316 Canada 318 Other Countries 318 Fax Regulations 319 United States 319 Canada 321 Europe 321 South Africa 322 Material Safety Data 322 Product Recycling and Disposal 322 USA Canada 322 European Union 323 Energy Program Comp...

Page 310: ...ng Xerox materials only WARNING Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information Safety Labels and Symbols All warnings and instructions marked on or supplied with the product should be followed WARNING This label alerts users to an area of th...

Page 311: ...e on page 313 Power Outlet Electrical Safety This equipment must be operated from the type of electrical supply indicated on the data plate label located on the rear cover of the equipment If you are not sure that your electrical supply meets the requirements please consult your local power company or a licensed electrician for advice The electrical supply outlet should be installed near the equip...

Page 312: ...rials may result in poor performance and create a hazardous situation Always exercise care when moving or relocating equipment Please contact your local Xerox dealer to arrange relocation of the equipment to a location outside of your building Always locate the equipment on a solid support surface not on plush carpet that has adequate strength to support the weight of the machine Always locate the...

Page 313: ...e The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Maintenance Information WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment Any operator product mai...

Page 314: ... instructions it may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the ...

Page 315: ...006 Low Voltage Directive 2006 95 EC Approximation of the laws of the member states related to low voltage equipment December 15 2004 Electromagnetic Compatibility Directive 2004 108 EC Approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Radio Telecommunications Terminal Equipment Directive 1999 5 EC This product if used properly in accordance with ...

Page 316: ...mp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Draft of money drawn by or upon authorized off...

Page 317: ...xception United States military discharge certificates may be photographed 10 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasure etc Unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses A...

Page 318: ...state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof 9 Copyrighted material or tra...

Page 319: ... AAAEQ TXXXX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is...

Page 320: ...elephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the appropriate service center details of which are displayed either on the machine or contained within the User Guide If the equipment is causing harm to the telephone n...

Page 321: ...r Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5 For the Canadian REN value please see the l...

Page 322: ... Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment html If you are managing the disposal of your Xerox product please note that the product may contain lead mercury Perchlorate and other materials whose disposal may be regulated due to environ...

Page 323: ...plication of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated co...

Page 324: ... and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity EH S Contact Information For more information on Environment Health and Safety in relation to...

Page 325: ...ormation 211 247 Black Impressions 211 247 Book Copying 29 Book Faxing 68 Booklet Creation 32 BPS Bits Per Second 70 Brightness 266 Broadcast Report 276 Build Job 47 78 94 113 163 168 C Calibration 301 Call for Service 306 Canada Regulations 315 Caring for your Device 291 294 Chain Dial 60 Chapter Starts 33 Characters 65 89 Cleaning the Device 295 Cleaning the Document Glass 295 Cleaning the Touch...

Page 326: ... the Hole Punch Waste Container 294 Emptying the Waste Ink Tray 294 Energy Program Compliance 324 Energy Save 290 Energy Saver Settings 254 ENERGY STAR 324 Enlarge reduce 17 Entering a Fax Number 57 Server Fax 85 Entry Screen Default Setting 255 Equipment Safety 312 Erasing the Image 159 169 European Union 315 Exceptions 34 F Fault Logs 298 Fault Messages 298 Fault Statements 303 Faults 296 Faults...

Page 327: ... Status 211 Interrupt Printing Enablement 267 Invert Image 31 J Job Deletion Setting 281 Job List 239 Job Log 169 Job Sheets Setup 277 Job Status 239 Jobs 213 Active Jobs 213 Saved Jobs 213 JPEG 160 L LAN Fax 118 119 Language Keyboard Layout Setting 255 Lighten Darken 25 66 90 105 154 186 Lighten Darken 66 105 154 List of Jobs 239 Loading Paper 220 Local Polling 75 Local Templates 151 Log In Out 5...

Page 328: ... 72 Print Quality Maintenance 295 Print Quality Problems 301 Private Folders 171 Problem Solving 296 Problem Statements 303 Problems 246 Document Feeder 301 Finishing 300 Image Quality 301 Paper 299 Product Recycling and Disposal 322 Product Safety Certification 314 Proof Copy 48 Properties 215 Q Quality File Size 107 156 168 Quick Restart 290 R Radio Equipment Telecommunications Terminal Equipmen...

Page 329: ... Test 285 On Demand Image Overwrite 281 Output Options 262 Paper Size Preference 256 258 Paper Tray Management 257 Print Quality Problems 283 Reset UI Settings 266 Resets 284 Security 281 Supply Counter Reset 257 Timers 260 Transmission Defaults 273 Xerox Customer Support 255 Settings 252 253 Setup Accounting 279 Setup Fax Reports 276 Sharpness 25 66 105 154 186 Size of Original 67 Size of Origina...

Page 330: ...rkey RoHS Regulation 315 Type of Original 104 Types of Original 64 88 153 U United States FCC Regulations 314 Update Templates Template Update 156 Usage Information 246 247 Using Saved Settings 50 V Valid Recipients 282 W Waste Ink Tray 294 WEEE Directive 2002 96 EC 323 Workflow Scanning 150 Templates 164 Workflow Scanning Service 150 Workflow Scanning Templates 151 X Xerox Customer Support Settin...

Page 331: ...Index ColorQube 9201 9202 9203 All Guides 331 ...

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