Xerox DocuMate 150, User Manual

Page 1: ...DocuMate 150 user s guide scanner...

Page 2: ...DocuMate 150 scanner user s guide...

Page 3: ...registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All...

Page 4: ...from the One Touch Scanner Buttons 20 Scan from the One Touch Button Panel 21 Using the One Touch Button Panel 22 Configuring the One Touch Buttons 23 Selecting New Settings for a Button 24 Creating a...

Page 5: ...roubleshooting Codes 73 Uninstalling Your Scanner 74 Uninstalling the Scanner and One Touch Software 74 Uninstalling the PaperPort and OmniPage Software 74 To Install Another Driver 74 Xerox DocuMate...

Page 6: ...t s in the Box Before starting the scanner assembly and software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged contact...

Page 7: ...t Troubleshooting Codes on page 73 for details Function button Selects the scan setting for the Scan button Press to cycle through the settings LED Number Shows the current scan setting for the Scan b...

Page 8: ...r 32 bit Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution Open the Windows Control Panel Double click on Display then select the Settings tab Documentation The f...

Page 9: ...to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when instal...

Page 10: ...have gotten inside it 3 Align the tabs on the Input tray with the slots inside the scanner and slide the tray down into place 4 Swing the paper guide back until it snaps into place Close the scanner c...

Page 11: ...cted NOTE If the CD does not start check the following Make sure the CD drive s door is completely shut Make sure the CD was inserted in the drive in the proper direction label side up To launch the C...

Page 12: ...DocuMate 150 Scanner User s Guide 7 Installation 4 On the Main Menu select Install Products 5 Make sure the boxes for Nuance PaperPort and Scanner Driver are checked 6 Click Install Now...

Page 13: ...rt software will not be installed 4 Follow the instructions on screen to finish installing the PaperPort software 5 At the InstallShield Wizard Completed window click Finish If a message window opens...

Page 14: ...ouch 4 0 Monitor will not run and you cannot use the One Touch features You can use the TWAIN driver to scan from applications with a TWAIN interface You also will not be able to scan with the Scan bu...

Page 15: ...allation 10 DocuMate 150 Scanner User s Guide 8 STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to the next sec...

Page 16: ...er supply into the power port on the scanner 2 Plug the power cord into the power supply and into a wall outlet 3 Now proceed to the next section NOTE Only use the power supply included with your scan...

Page 17: ...us light comes on and flashes indicating that the scanner is receiving power If you are using Windows XP or Windows Vista and have plugged the USB cable into a USB 1 1 port an information bubble may o...

Page 18: ...ndow Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel The scanner s status light is blue when the scanner and computer are communicati...

Page 19: ...alone application that you use to open view search and print PDF files This application is located on the disc in the User Guides section OmniPage Pro OmniPage Pro provides precision OCR analysis adva...

Page 20: ...out a feature in the One Touch 4 0 software to link to Microsoft s SharePoint application This brief Mini Guide explains how to setup the SharePoint link in One Touch The One Touch VRS Mini Guide has...

Page 21: ...t the bottom right corner of the screen 2 Choose Check for Online Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial numbe...

Page 22: ...ents to Scan on page 18 To cancel a scan in progress click the Cancel button One Touch Use this option to scan from the computer screen Scanning from on screen One Touch Button Panel is the same as pr...

Page 23: ...utput trays are fully extended 2 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder NOTE Always remove any staples or paper clips from documents before...

Page 24: ...for a button means that the button is set up to archive the scanned item The scanner sends the scanned image directly to a folder without opening the image first in a Destination Application A questio...

Page 25: ...ted into the Automatic Document Feeder 2 Press the function button to select the scan setting you want 3 Press the Scan button 4 A scan progress window opens and the image s are sent to the selected a...

Page 26: ...nto the Automatic Document Feeder 2 Click on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen The One Touch Button Panel opens and shows the first five on s...

Page 27: ...X click to close the One Touch panel The Button View Left click on a Destination Application icon to start scanning Right click on a Destination Application icon to open the One Touch Properties The D...

Page 28: ...ing a Button Setting 1 Click on an application name in the Select Destination list 2 Select a file format in the Select Format panel 3 Select a scanning configuration in the Select Configuration list...

Page 29: ...Select Destination The list of Destination Applications that One Touch can send a scanned image to so that this application opens immediately after scanning is complete The Destination Application Th...

Page 30: ...on for the scanned image See Selecting Options for a Button on page 38 for instructions on configuring the list of available destinations Properties button Displays a window for selecting properties f...

Page 31: ...the scanning resolution mode color black white or grayscale and a number of other settings To create a new configuration 1 Open the One Touch Properties window 2 Scroll through the applications in the...

Page 32: ...rs to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black White mode Brightness refers to the lightness or darkness of the ima...

Page 33: ...Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanne...

Page 34: ...olor filter applies to Black White or Grayscale Mode 2 Click on Apply to save the changes on the Page Settings tab 3 If there are no other settings you want to change click OK to save the new configur...

Page 35: ...nges to show the effects of the new settings Saturation the strength or purity of a color Hue the color your eyes see as reflected from the image Gamma controls the brightness of the midtone colors 3...

Page 36: ...opped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the leng...

Page 37: ...lick the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by mon...

Page 38: ...K 3 Click OK to close the One Touch Properties window NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan...

Page 39: ...e Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional ima...

Page 40: ...ted 3 Click OK or Apply on the One Touch Properties window Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a documen...

Page 41: ...converted Available with Microsoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields when...

Page 42: ...ocated in the User Guides section on the installation disc Note that the OCR Options settings apply to all buttons If you change them for one button those changes apply to the other buttons as well 4...

Page 43: ...ions available for the selected button will include all of the applications on your computer that can receive scanned images Select Destinations Individually choose the types of applications to includ...

Page 44: ...ing progress window Use enhanced folder browser Select this option if you want to save your scans to a network location that is not a mapped drive on your computer Create copies of scanned documents I...

Page 45: ...ication 2 Click the Properties button PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items 1 Select the PaperPort folder where you...

Page 46: ...R settings boxes for the options you want Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text Show message if te...

Page 47: ...Properties window 8 Click Refresh on the One Touch Properties window Image Documents Properties These properties apply to Microsoft Paint and other image processing applications 1 Click in the Color...

Page 48: ...into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders 2 Click the Browse button to specify the locatio...

Page 49: ...need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client f...

Page 50: ...t to set to configure before scanning 3 Select the scan configuration Configure Before Scan 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN...

Page 51: ...been set to use Configure Before Scan 3 The TWAIN interface will open 4 Choose the Options applicable to your scan batch 5 Click on the Scan button in the TWAIN interface 6 Your documents will be scan...

Page 52: ...te any scanned pages then select the correct Picture Type and restart the scanning No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remain...

Page 53: ...pen the One Touch Properties window 2 Select a One Touch button to scan to a text editing application such as Microsoft Word Button 6 is preset as an OCR button 3 Select a text editing application in...

Page 54: ...files You can scan as a PDF file to the destination applications PaperPort Transfer to Storage Burn to CD eMail Adobe Acrobat and Adobe Acrobat Reader 4 Right click on the text format icon 5 Choose t...

Page 55: ...d a Scan Configuration 4 Click OK 5 Now start scanning using the button you selected to use to scan and burn to a CD When scanning is finished a bubble message on the screen tells you that files are w...

Page 56: ...lication 3 You cannot choose a page format for this option because the Destination Application is not selected until after the scanning begins 4 Choose a Scan Configuration Click OK 5 Start scanning u...

Page 57: ...anning using the button you selected for scanning with the HTML format When scanning is finished the document is first converted to editable text using the OCR process then is converted into an HTML f...

Page 58: ...re being stored 1 Open the One Touch Properties window 2 Select Transfer to Storage as the Destination 3 Click the Properties button In the Storage Location browse to the folder you want your scanned...

Page 59: ...to each button Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items 2 Open the One Touch Properties window 3...

Page 60: ...ments 9 Click OK The selected folder will now be set as the Storage Location such as Business Receipts 10 Click OK 11 Repeat the process to create additional new configurations such as Personal Receip...

Page 61: ...want to scan to storage 2 Press the Destination Selector buttons on the scanner to get to one of the buttons set up for scanning to storage 3 Press the Scan button to scan the documents 4 When scannin...

Page 62: ...ton Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 1 minute to a maximum of 4 hour...

Page 63: ...can still uses the instructions in this User s Guide for scanning with your Xerox DocuMate 150 scanner To access the TWAIN interface from other software please refer to their user s guides Getting He...

Page 64: ...he options you would have selected for button 9 to open the TWAIN interface Open the TWAIN Interface from an Application Each TWAIN compliant software application has its own specific steps to open th...

Page 65: ...ts the scanning options available with your Xerox DocuMate 150 scanner 1 Adjust the paper guides for the width of the pages you re scanning 2 Insert the documents face down with their tops into the sc...

Page 66: ...This option determines the amount of detail you can see in the scanned image The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and pr...

Page 67: ...this option to activate the Define button Then click the Define button to see the Define page size dialog box for selecting a specific page size Standard Click the menu arrow and choose a page size f...

Page 68: ...ion 1 Click the Xerox DocuMate 150 icon in the top right corner of the TWAIN interface The Device configuration window opens and shows the information about your scanner See the section Checking the H...

Page 69: ...s This section shows how to use Microsoft Paint to scan using the WIA interface but you can use PaperPort and other Windows applications as well To scan using WIA from Microsoft Paint 1 On the Windows...

Page 70: ...ne of the four sizing boxes on the corners of the previewed image Then drag the box to increase or decrease the size of the image 8 Preview the image again When you are satisfied with the image click...

Page 71: ...d Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and White picture or text Resolutio...

Page 72: ...ADF feed mechanism if your documents do not feed easily into the ADF or several feed in at the same time 1 Wet a soft cloth with some Isopropyl rubbing alcohol 95 2 Open the Automatic Document Feeder...

Page 73: ...in place and lift it up and out Reverse the procedure to replace the pad 4 Close the cover when you re finished Replacing the Roller Assembly After extended use the roller may wear out and may need t...

Page 74: ...it upward until the small lock flange is completely free 4 Gently press the roller to the right to free its left side Then angle the roller to the front of the scanner until it is clear of the housing...

Page 75: ...el them engage Do not force the gears to engage 8 When you are certain that the gears are engaged swing the roller into it scanner and align the left side with its mount Then gently slide the roller t...

Page 76: ...light doesn t come on plug the power supply into another electrical outlet Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of t...

Page 77: ...finishes the scanner s One Touch 4 0 options do not seem to work properly A driver for another scanner may be installed on your computer and it is interfering with the installation of your Xerox DocuM...

Page 78: ...icating with the computer Make sure the USB cable is plugged in If the USB cable is plugged into a hub or keyboard try plugging it directly into the back of the computer Try a different USB port on th...

Page 79: ...to select and remove the Kofax VirtualReScan 4 10 and One Touch 4 0 ScanSoft OmniPage OCR modules from the installed programs list The One Touch 4 0 software and modules removed from your computer 6 U...

Page 80: ...ce Cold cathode fluorescent lamp Interface USB 2 0 High Speed Scanner dimensions Height 5 9 inches 13 8 cm Width 13 0 inches 30 5 cm Length 6 5 inches 15 2 cm Weight 6 4 pounds 2 9 kg Operating temper...

Page 81: ...the following part names and numbers when ordering replacements for your scanner Part Name Part Number Input Tray 57 0112 000 Output Tray 57 0108 000 ADF Pad 57 0111 000 Roller Assembly 57 0113 000 U...

Page 82: ...pact the product certification Please contact your Xerox representative for more information Section 2 EMC This equipment has been tested and found to comply with the limits for a Class B digital devi...

Page 83: ...Service Department to arrange relocation of the copier to a location outside of your building Always locate the machine on a solid support surface that has adequate strength to support the weight of t...

Page 84: ...ot place objects on the power cable 8 Do not override or disable electrical or mechanical interlock devices 9 Do not push objects into slots or openings on the machine Electrical shock or fire may res...

Page 85: ...ct 2 Do not carry out any maintenance on this product which is not described in the customer documentation 3 Do not use aerosol cleaners The use of cleaners that are not approved may cause poor perfor...

Page 86: ...ut Xerox environmental programs visit www xerox com environment html If you are managing the disposal of your Xerox product please note that the product contains lamp s with mercury and may contain le...

Page 87: ...lation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Energy Star for the USA Energy Program Compliance As an ENERGY STAR partner Xerox Co...

Page 88: ...r dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomin...

Page 89: ...3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appo...

Page 90: ...notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable inst...

Page 91: ...86 DocuMate 150 Scanner User s Guide...

Page 92: ...Before Scan 45 Contrast 27 61 66 csv file format 36 D Destination Application 20 21 23 OCR 24 text file format 35 Device Settings 31 Document Management 38 documentation 3 dpi 66 E eMail 38 eMail Prop...

Page 93: ...perties button 25 R Resolution 27 61 66 Rich Text Format 36 roller replacement 68 rtf file format 36 S saturation 30 scan from PaperPort 58 Scan Configuration 23 Scan Settings Tab 27 scan with event f...

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