Xerox DocuMate 250, User Manual

Page 1: ...DocuMate 250 user s guide scanner...

Page 2: ...DocuMate 250 scanner user s guide...

Page 3: ...EX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change...

Page 4: ...tton Panel 28 The One Touch Properties Window 29 Selecting New Scan Settings for the Scan Button 32 Setting Destination Application Properties 34 Selecting Format Options 40 Selecting Options for the...

Page 5: ...ations 105 Maintenance Cleaning the Automatic Document Feeder 106 Clearing Paper Jams 107 Replacing the ADF Pad Assembly 108 Troubleshooting 109 Status Light Troubleshooting Codes 111 Uninstalling You...

Page 6: ...their images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner DocuMate 250 Scanner...

Page 7: ...eady green light indicates the scanner is available to scan Refer to the Status Light Troubleshooting Codes on page 111 for additional details Output tray Holds documents after scanning through the AD...

Page 8: ...t Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution Open the Windows Control Panel Double click on Display then select the Settings tab Documentation The followin...

Page 9: ...will differ based on the software your computer is running in each case you should allow the installation to proceed Alternatively you can turn off the AntiVirus or AntiSpyware software before instal...

Page 10: ...ner 2 Carefully remove the protective foam from the ADF cover release then press the release and open the Automatic Document Feeder cover 3 Carefully remove any foam that may have gotten inside the do...

Page 11: ...Mate 250 Scanner User s Guide 5 Insert the pins on each side of the output tray into the holes on the scanner 6 Flip open the extension on the output tray so it is fully extended 7 Proceed to Step 2 I...

Page 12: ...1 first NOTE If the CD does not start check the following Make sure you have inserted Disc 1 Make sure the CD drive s door is completely shut Make sure the CD was inserted in the drive in the proper...

Page 13: ...Click the drop down menu arrow and select the language to use Click OK NOTE The OmniPage Pro software is required for installation and provides extensive Optical Character Recognition OCR capabilities...

Page 14: ...information then click Next 10 On the Setup Type window keep the default Setup Type and click Next 11 Click Install to begin the installation Reminder If your computer is running an AntiVirus or AntiS...

Page 15: ...the TWAIN and ISIS drivers Installing this option means that you can use several different methods to scan as explained in this User Guide TWAIN and ISIS The TWAIN and ISIS drivers are installed The...

Page 16: ...e able to scan with the Scan button on the scanner 18 Click Next During installation you will see this window asking you to select one of the images for your Color Space setting The Color Space settin...

Page 17: ...er Supply Reminder If your computer is running AntiVirus or AntiSpyware software you may see messages asking you to allow installation Select the option to allow installation to proceed NOTE If you wa...

Page 18: ...0 scanner 1 Plug the power supply into the power port on the scanner 2 Plug the power cord into the power supply and into a wall outlet Now proceed to the next section Step 4 Connect the USB Cable and...

Page 19: ...ance however your scanner will also connect to a USB 1 1 port The USB symbol as seen in the above diagram identifies the location of the USB port on your computer If the plug does not attach easily ma...

Page 20: ...ce is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit sl...

Page 21: ...are window 5 Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel When you re finished reading the additional information click OK The sca...

Page 22: ...2 into the CD ROM drive The OmniPage Pro Installation menu opens automatically If it does not open see the note on page 7 9 Select Install OmniPage Pro 10 Follow the instructions on the screen to inst...

Page 23: ...u are finished saving the OmniPage Pro User Guide return to the Installation menu and click Exit 13 Remove Disc 2 from the CD ROM drive 14 You can now install additional applications on Disc 1 NOTE Th...

Page 24: ...o the CD ROM drive The Installation menu opens The free Adobe Acrobat Reader software is located on the CD with the User Guides See the steps on page 22 to install Adobe Acrobat Reader 2 Click Install...

Page 25: ...ncement viewing annotation printing and storing images for both black and white and color pages It uses an ISIS certified driver for scanning and includes flexible job separation and barcode recogniti...

Page 26: ...save the User Guides you want 6 Click the links of the Guides you want to view The User Guides are in Adobe Acrobat PDF format The CD also includes a free copy of Acrobat Reader in case your computer...

Page 27: ...to view and it will open in Acrobat Reader Use the Acrobat Reader Save command to save that User Guide on your computer 2 Return to the User Guides window and repeat the process to open view and save...

Page 28: ...Online Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address The serial number is located on th...

Page 29: ...can Select scanning options before scanning put the document in the scanner then click a button on the TWAIN interface window The PaperPort software uses the TWAIN interface for scanning See Scanning...

Page 30: ...ut tray extension 2 Adjust the paper guides for the width of the paper 3 Load the documents face down with their tops into the Automatic Document Feeder NOTE Always remove any staples or paper clips f...

Page 31: ...plication specified in the One Touch software In this example the Destination Application is the PaperPort desktop To Cancel scanning click the Cancel button To pause the scanning click the Pause butt...

Page 32: ...Properties window then click the Apply button the information in the One Touch panel will update to show the new settings 2 When you are ready to scan press the Scan button on the scanner or click OK...

Page 33: ...ng In this sample it is the PaperPort icon The scanner begins scanning When the process finishes the scanned images appear in the Destination Application just as if you scanned with the Scan button No...

Page 34: ...s Notification Area at the bottom right corner of the screen Then right click on the Destination Application icon Remember that left clicking an icon on the One Touch panel starts the scanner scanning...

Page 35: ...he Refresh button Select Configuration The list of available scan configurations for the Scan button The configuration s basic settings include scanning mode resolution dpi page size brightness Br and...

Page 36: ...tination Application you select This example shows the formats that apply to the PaperPort Desktop The names indicate their file types See Selecting Format Options on page 40 for more information abou...

Page 37: ...t when scanning is finished See Selecting Options for the Scan Button on page 44 to display a full list of the Destination Applications that you can use with the scanner 3 From the Select Configuratio...

Page 38: ...ormats are for graphics such as bmp and jpg 5 Click OK to accept any changes and close the window To accept changes but keep the window open to work with other features click Apply Note that while the...

Page 39: ...window click a Destination Application 2 Click the Properties button A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are...

Page 40: ...and the other applications indicated by their icons in the list The properties apply to the OCR settings for the applications 1 Click in the OCR settings boxes for the options you want The options wil...

Page 41: ...n Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will accept Refer to the docum...

Page 42: ...n When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that...

Page 43: ...documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on...

Page 44: ...as scanning is finished but other email applications may not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you ca...

Page 45: ...mputer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolutio...

Page 46: ...f text pages You may want to select PDF as the format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sit...

Page 47: ...available depending on the Destination Application you select The file format is the file name extension on the text format icon As you select Destination Applications that are text applications the t...

Page 48: ...format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities It is only available if you have installed OmniPage Pro on your computer...

Page 49: ...pplications available for the Scan button will include all the applications on your computer that fall into these categories The list also includes printers and other devices connected to your compute...

Page 50: ...ou can select which application to use to continue scanning See Scanning with Event Forwarding on page 72 for details 3 After selecting a new category of Destination Applications click the Scan tab to...

Page 51: ...e because it uses Storage and CD R W software Folder Copy Options This section of the dialog box sets the location for copies of your scanned documents and how you want to group them Click the Browse...

Page 52: ...Select Destination list and click the type of application for which you want to create a new scan configuration When you create a new scan configuration it will appear for the same types of Destinati...

Page 53: ...produce larger files for the scanned images Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pen...

Page 54: ...r will determine the size of the photo When using the AutoCrop to Original option always use the paper guides on the input tray so the page is not skewed Skewed pages may not crop properly Reduce Moir...

Page 55: ...ut the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black White or GrayScale Mode 8 Click the Advanced Settings tab The options of the Advanced Setti...

Page 56: ...right to change the color settings As you do the image changes to show the effects of the new settings 10 Click OK to save the new configuration It will now appear in the list of Scan Configurations...

Page 57: ...e will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio Th...

Page 58: ...or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents Type refers to the file type select...

Page 59: ...e for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple scan configurations with Transfer...

Page 60: ...age for Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 7 Click the Storage Options tab 8 Click the Browse button 9 Select the fol...

Page 61: ...l Receipts 13 Make sure to designate separate folders as the Storage Locations for the new configurations You will now have multiple configurations set up for the Transfer to Storage destination and e...

Page 62: ...anner or click the Scan icon on the panel The documents are scanned to the folder specified for the configuration 7 When scanning is finished open the One Touch Properties window again and select the...

Page 63: ...NOTE Your scanner comes with a number of configurations pre set at the factory We recommend that you keep those configurations locked and do not edit or delete them That way you will always have the f...

Page 64: ...s to a configuration but for the changes to be saved the configuration must first be unlocked Click the Lock icon to unlock the configuration Clicking it toggles between locking and unlocking the conf...

Page 65: ...click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN interface opens for you to make changes prior to scanning See Scanning with the TWAIN Inte...

Page 66: ...iPage Pro is installed the OCR process is automatic when the format on the One Touch Properties window is a text format such as DOC TEXT RTF XLS HTML and so forth To scan with OCR 1 Select a Destinati...

Page 67: ...erPort to use its OCR capabilities does not offer the options in this section To select OmniPage OCR options 1 Open the One Touch Properties window 2 Select the Destination Application to get one of t...

Page 68: ...n create multiple user dictionaries Click the menu arrow and select a user dictionary from the list Any Microsoft Word user dictionaries detected on your computer system are also listed A dictionary n...

Page 69: ...m The list on the right are the fonts that will be used by the OCR process to recognize the text in your documents If possible the list of Fonts for your document should include all the fonts in the d...

Page 70: ...have them detected and displayed in the text editing application you have selected The colored text and backgrounds will also be available for export Deselect this option if you want color pictures i...

Page 71: ...of text and no tables Business letters are normally in this form You can also use this option for documents with words or numbers in columns if you do not want them placed in a table or decolumnized...

Page 72: ...nt and paragraph styling including graphics and tables without columnized text This output format is available for nearly all file types Flowing Page FP This format keeps the original layout of the pa...

Page 73: ...if you have a PDF editing program The two PDF formats can also produce images with different image quality so you may want to experiment with them to determine which is better for your scanned docume...

Page 74: ...Edit menu choose Find The Find dialog box opens 11 Enter the text you want to find and click the Find button See the Adobe Acrobat user manual for more about finding text in a PDF file or about editin...

Page 75: ...he Burn to CD Destination Application is only available if you have a CD burner attached to your computer but you do not need to have a CD in the burner to select the destination 4 Choose a Format and...

Page 76: ...for CD burning The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP CD writing wizard can find the files to burn to the CD Likew...

Page 77: ...After you select the application its interface will open and you can use it to continue with the scanning To scan with event forwarding 1 Open the One Touch Properties window 2 Select Still Image Clie...

Page 78: ...n button to start scanning A dialog box opens for you to select the application to use for scanning 6 Select the application in the box and click OK Now the application you selected opens and you can...

Page 79: ...an and create an HTML web page 1 Open the One Touch Properties window 2 Select Microsoft Explorer as the Destination Application 3 Choose HTML as the Format 4 Choose a Scan Configuration that has the...

Page 80: ...You may also want to write down the address shown in the Address bar to make sure you ll know where to find your new HTML page later on 9 You can now use Microsoft Internet Explorer or other applicat...

Page 81: ...archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process...

Page 82: ...or the scanned images 5 Click OK The One Touch Properties window closes 6 Insert the documents into the Automatic Document Feeder 7 Press the Scan button When scanning is finished the documents are st...

Page 83: ...to Storage options 1 On either the One Touch 4 0 Link Properties window or from the Scan Configuration Properties window click the Browse button The Browse For Folder window opens 2 Select a storage...

Page 84: ...ouch icon and choose Show Hardware from the pop up menu 2 You can also click the scanner icon at the top of the One Touch Button Panel If this view of the panel is open you can also right click on the...

Page 85: ...ge the time before the scanner powers down from 1 minute to a maximum of 10 hours 4 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without...

Page 86: ...ner uses the TWAIN standard and this guide shows how to scan with it But you can also open the same TWAIN interface from many other graphics and imaging applications and scan from them as well Because...

Page 87: ...structions in this section are for accessing the TWAIN interface from the PaperPort application To access the TWAIN interface from PaperPort 1 On the Windows taskbar click Start point to Programs poin...

Page 88: ...ber of scanned items that day For example the second item scanned on a day is followed by a 2 the third by a 3 and so on See the PaperPort User s Guide for more information about the PaperPort Setting...

Page 89: ...the Automatic Document Feeder at the same time Insert a blank page between them and each job will become a separate stack on the PaperPort Desktop when scanning is finished Please see the PaperPort Us...

Page 90: ...The scanning produces an image of up to 256 shades of gray You can also scan a color document to turn its colors into gray shades The file size is about one third that of a color scan Color to scan ma...

Page 91: ...a 5 x 7 photo the scanner will determine the size of the photo and the scan area is the size of that photo When using the AutoCrop to Original option always use the paper guides on the input tray so...

Page 92: ...toggle between them Click OK The currently selected page size appears in the middle of the TWAIN interface on the lefthand side The Define page size option cannot be used with AutoCrop to original Au...

Page 93: ...ot selected the scanned pages are not placed on the PaperPort desktop until you indicate the scanning job is finished by clicking Done on the TWAIN interface then clicking Done on the PaperPort Scan w...

Page 94: ...iguration 1 Click the Xerox DocuMate 250 icon in the top right corner of the TWAIN interface The Device configuration window opens and shows the information about your scanner See the section Checking...

Page 95: ...need to set up PaperPort to work with your scanner NOTE Setting up PaperPort is a one time only process for each option from the Scanner drop down list Therefore you may have to set up PaperPort once...

Page 96: ...scanner 1 From the Scanner drop down list select one of the options such as Twain Xerox DocuMate 250 2 Click the Setup button A window opens to begin the setup process 3 Click Yes then click Next The...

Page 97: ...nnection between your scanner and the computer 5 Click Next After the Setup Wizard checks the connections the next window is displayed It has a series of setup options but only the Basic scan test is...

Page 98: ...anner face down and the Scan button on the TWAIN Interface will become active 8 Click the Scan button on the TWAIN interface The Setup Wizard runs the scan test A message window opens that says Basic...

Page 99: ...User s Guide The final Setup window opens to let you know the setup process is finished 10 Click Finish PaperPort is now setup for the scanning option you selected in the example above it s the TWAIN...

Page 100: ...ws XP applications using the WIA interface The instructions in this section explain how to scan from WIA using the PaperPort software you received with your scanner To scan an item from PaperPort usin...

Page 101: ...cannot be stacked on the desktop See the PaperPort User s Guide for more information about the PaperPort Settings 5 When scanning documents use the Create single page items check box as follows When t...

Page 102: ...e stack on the PaperPort Desktop when scanning is finished Please see the PaperPort User s Guide for more information about this option 7 Make sure the option Display scanner dialog box is selected If...

Page 103: ...d item appears as a thumbnail on the PaperPort desktop If the Create single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished 14 On the Pape...

Page 104: ...lution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanne...

Page 105: ...ailable from ISIS scanning applications such as the QuickScan application that you may have received with your scanner If you are using an ISIS application to scan please see its User s Guide for the...

Page 106: ...in case you decide to scan with it instead 4 When you re ready to scan replace the preview page in its original position in your document then press Scan All The document is scanned with the new scan...

Page 107: ...adjust the brightness one unit at a time Click the buttons Darken Normal or Lighten to move the slide in larger steps Contrast Contrast is set automatically for Color Document or GrayScale Document Be...

Page 108: ...about one third the size of a color scan 24 Bit Color Scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the scan mode opt...

Page 109: ...click the Area button The Set Scanning Area dialog box opens 3 Click in the image and drag a rectangle around the area you want to scan The boxes to the left show the relative position and size of the...

Page 110: ...rom the descriptions provided in this User s Guide If you open the QuickScan software to scan directly from it you may see the following warning message 1 Please disregard this message and click Conti...

Page 111: ...the scanner body to open the Automatic Document Feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 4 Wipe the pad from top to bottom Be careful not to...

Page 112: ...er a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 2 Remove the jammed...

Page 113: ...on that the pad is wearing thin See the Xerox DocuMate 250 Scanner Parts List on page 115 for ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the...

Page 114: ...ely Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet Did you restart the computer after installing...

Page 115: ...the installation and One Touch options and you need to remove those other drivers and re install your Xerox DocuMate 250 scanner Please see the documentation that you received with the other scanner...

Page 116: ...xperiences hardware problems the status light will blink red The number of times it blinks indicates the error code Error Code Problem Description Solution 6 The scanner s cover is open Close the scan...

Page 117: ...the Change Remove button An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer 4 Click Yes The One Touch 4 0 software is removed from your com...

Page 118: ...ve button d An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software is removed from your computer 2 Unplug...

Page 119: ...gh Speed Scanner dimensions Height 12 5 inches 31 75 cm Width 13 25 inches 33 66 cm Length 17 inches 43 18 cm Weight 8 6 pounds 3 91 kg Operating temperature 50 104 F 5 35 C without condensation Relat...

Page 120: ...anner Parts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Input Tray 57 0104 000 Output Tray 57 0105 000 ADF Pad 57 0103 000 US...

Page 121: ...Maintenance 116 DocuMate 250 Scanner User s Guide...

Page 122: ...oduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and whi...

Page 123: ...tary personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibi...

Page 124: ...s completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digi...

Page 125: ...dustry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and l...

Page 126: ...8 86 99 102 create single page items check box 84 96 csv file format 43 D Destination Application 24 25 32 OCR 32 text file format 42 Device Settings 48 52 Diffusion 103 Disc 1 7 Dither 103 Document F...

Page 127: ...ze 49 87 paper jam 107 111 PaperPort 81 help topics 84 Scan pane 83 96 PaperPort Properties 34 PDF 41 45 PDF file size 41 Picture type 99 power saving 80 Preview button 97 Preview One button 101 Q Qui...

Page 128: ...Documents Properties 35 Text Editors 45 text file format 42 Text Formats 42 tiff 41 Transfer to Storage 76 troubleshooting 109 true page 67 TWAIN 60 73 TWAIN standard 81 U uninstall 112 USB port 14 W...

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