Xerox DocuMate 252, User Manual

Page 1: ...DocuMate 252 user s guide scanner...

Page 2: ...DocuMate 252 scanner user s guide...

Page 3: ...EX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change...

Page 4: ...the One Touch Button Panel 29 The Default One Touch Settings on Your Scanner 31 Configuring the One Touch Buttons 32 About the One Touch Properties Window 32 Selecting New Settings for a Button 35 Set...

Page 5: ...her Applications 109 Maintenance Cleaning the Automatic Document Feeder 110 Clearing Paper Jams 111 Replacing the ADF Pad Assembly 112 Troubleshooting 113 Status Light Troubleshooting Codes 114 Uninst...

Page 6: ...ir images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner DocuMate 252 Scanner Pow...

Page 7: ...ex button Press to scan a two sided document Status light Shows the scanner s status A steady green light indicates the scanner is available to scan A rapidly flashing green light indicates the scanne...

Page 8: ...t Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution Open the Windows Control Panel Double click on Display then select the Settings tab Documentation The followin...

Page 9: ...ware software running you may see messages during installation asking you to allow the installation to proceed Although the messages will differ based on the software your computer is running in each...

Page 10: ...Carefully remove the protective foam from the ADF cover release then press the release and open the Automatic Document Feeder cover 3 Carefully remove any foam particles that may have gotten inside t...

Page 11: ...Mate 252 Scanner User s Guide 5 Insert the pins on each side of the output tray into the holes on the scanner 6 Flip open the extension on the output tray so it is fully extended 7 Proceed to Step 2 I...

Page 12: ...1 first NOTE If the CD does not start check the following Make sure you have inserted Disc 1 Make sure the CD drive s door is completely shut Make sure the CD was inserted in the drive in the proper...

Page 13: ...Click the drop down menu arrow and select the language to use Click OK NOTE The OmniPage Pro software is required for installation and provides extensive Optical Character Recognition OCR capabilities...

Page 14: ...information then click Next 10 On the Setup Type window keep the default Setup Type and click Next 11 Click Install to begin the installation Reminder If your computer is running an AntiVirus or Anti...

Page 15: ...or the TWAIN and ISIS drivers Installing this option means that you can use several different methods to scan as explained in this User Guide TWAIN and ISIS The TWAIN and ISIS drivers are installed Th...

Page 16: ...DocuMate 252 TWAIN driver You also will not be able to scan with the buttons on the scanner 17 Click Next During installation you will see this window asking you to select one of the images for your C...

Page 17: ...er Supply Reminder If your computer is running AntiVirus or AntiSpyware software you may see messages asking you to allow installation Select the option to allow installation to proceed NOTE If you wa...

Page 18: ...2 scanner 1 Plug the power supply into the power port on the scanner 2 Plug the power cord into the power supply and into a wall outlet Now proceed to the next section Step 4 Connect the USB Cable and...

Page 19: ...ance however your scanner will also connect to a USB 1 1 port The USB symbol as seen in the above diagram identifies the location of the USB port on your computer If the plug does not attach easily ma...

Page 20: ...PEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than the 25 pages per mi...

Page 21: ...are window 5 Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel When you re finished reading the additional information click OK The sca...

Page 22: ...2 into the CD ROM drive The OmniPage Pro Installation menu opens automatically If it does not open see the note on page 7 9 Select Install OmniPage Pro 10 Follow the instructions on the screen to inst...

Page 23: ...u are finished saving the OmniPage Pro User Guide return to the Installation menu and click Exit 13 Remove Disc 2 from the CD ROM drive 14 You can now install additional applications on Disc 1 NOTE Th...

Page 24: ...o the CD ROM drive The Installation menu opens The free Adobe Acrobat Reader software is located on the CD with the User Guides See the steps on page 22 to install Adobe Acrobat Reader 2 Click Install...

Page 25: ...ncement viewing annotation printing and storing images for both black and white and color pages It uses an ISIS certified driver for scanning and includes flexible job separation and barcode recogniti...

Page 26: ...save the User Guides you want 6 Click the links of the Guides you want to view The User Guides are in Adobe Acrobat PDF format The CD also includes a free copy of Acrobat Reader in case your computer...

Page 27: ...to view and it will open in Acrobat Reader Use the Acrobat Reader Save command to save that User Guide on your computer 2 Return to the User Guides window and repeat the process to open view and save...

Page 28: ...Online Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address The serial number is located on th...

Page 29: ...s option uses your scanner s TWAIN interface to scan Select scanning options before scanning put the document in the scanner then click a button on the TWAIN interface window See Accessing the TWAIN I...

Page 30: ...oad the documents with their tops into the Automatic Document Feeder For Simplex one sided scans load the documents face down For Duplex two sided scans the documents can be face up or down because bo...

Page 31: ...ne Touch utility In this example of duplex two sided scanning the Destination Application is the PaperPort desktop and the two pages are stacked one on top of the other To Cancel scanning click the Ca...

Page 32: ...lick the Apply button the information in the One Touch panel will update to show the new settings 2 When you are ready to scan press either the Simplex or Duplex button or click OK to close the window...

Page 33: ...arrows to cycle through all 9 settings 3 On the screen not on the scanner click the button you want to use to scan The scanner begins scanning When the process finishes the scanned images appear in th...

Page 34: ...the icon you want to use to scan 3 To see the detailed settings for a button prior to scanning click on the green arrows to navigate through the panel s three views The Button View is your main scanne...

Page 35: ...puter does not have appropriate software for the initial factory settings Fax software in the example above In that case you would probably want to change the name and Destination Application to somet...

Page 36: ...nterface on page 99 and Scanning with the ISIS Interface on page 104 Button Name Destination Application Preconfigured Settings 1 Scan PaperPort Black White 200dpi Duplex 8 5 x 11 page Brightness 50 2...

Page 37: ...ton Panel starts the scanner scanning Right clicking opens the One Touch Properties window The One Touch Properties window opens for that button The One Touch Properties window also opens when you pre...

Page 38: ...the options on the One Touch Properties Window and other One Touch windows and dialog boxes are grayed out and are not available Grayed out options are not appropriate for your Xerox DocuMate 252 scan...

Page 39: ...nfiguration Select Format and Page s A set of file formats for the scanned image for the selected button The formats are based on the type of destination application you select This example shows the...

Page 40: ...8 to display a full list of the Destination Applications that you can use with the scanner 3 From the Select Configuration list select a scan configuration To scan in color select one of the configura...

Page 41: ...rtf However if you select Microsoft Paint as the Destination Application then the available formats are for graphics such as bmp and jpg 5 Click OK to accept any changes and close the window To accept...

Page 42: ...window click a Destination Application 2 Click the Properties button A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are...

Page 43: ...nd the other applications indicated by their icons in the list The properties apply to the OCR settings for the applications 1 Click in the OCR settings boxes for the options you want The options will...

Page 44: ...Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will accept Refer to the documen...

Page 45: ...a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the im...

Page 46: ...are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scann...

Page 47: ...as scanning is finished but other email applications may not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you ca...

Page 48: ...map images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPE...

Page 49: ...d you can select the degree of quality for your scanned images from the JPEG page format icon The PDF format is often used to create images of text pages You may want to select PDF as the page format...

Page 50: ...the text format selected the text portions of the document are automatically converted to editable text See Scanning with Optical Character Recognition OCR on page 64 Select a text format for documen...

Page 51: ...ch Text Format The rtf file format Text that retains formatting when converted Available with Microsoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The cs...

Page 52: ...etails 4 To change the OCR settings choose OCR Options The OCR Options provide a series of selections for the OCR feature when you scan text This menu option is only available if you have installed Om...

Page 53: ...Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories This is the default sel...

Page 54: ...using another application s interface for scanning The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning See Scanning with Event Forwarding o...

Page 55: ...f Button 7 Archive because it is set as Transfer to Storage with the Destination Application type set as Storage and CD R W Folder Copy Options This section of the dialog box sets the location for cop...

Page 56: ...application for which you want to create a new scan configuration When you create a new scan configuration it will be listed for the buttons that are set for the same types of Destination Applications...

Page 57: ...Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve...

Page 58: ...cation are available AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned For example if you scan a 5 x 7 photo the scanner will determ...

Page 59: ...option reverses the black and whites of an image Duplex Scan both sides of the page If this option is not selected the scanner will scan the front side of the page only Skip Blank Originals Skips page...

Page 60: ...d Settings tab are for the Color or Grayscale scanning mode Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightness...

Page 61: ...age will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio...

Page 62: ...fied in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders Ne...

Page 63: ...ond folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple scan configurations with Transfer to Storage as the Destinatio...

Page 64: ...age for Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 7 Click the Storage Options tab 8 Click the Browse button 9 Select the fol...

Page 65: ...12 Repeat the process to create additional new configurations such as one named Storage for Personal Receipts 13 Make sure to designate separate folders as the Storage Locations for the new configura...

Page 66: ...the scanner to get to one of the buttons set up for scanning to storage 3 Press the Simplex or Duplex button to scan the documents 4 When scanning is finished insert the next set of documents and pre...

Page 67: ...hat configuration You can make changes to a configuration but for the changes to be saved the configuration must first be unlocked Click the Lock icon to unlock the configuration Clicking it toggles b...

Page 68: ...he scan configuration Configure Before Scan 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make change...

Page 69: ...ine scanning with OCR processing into one integrated step OmniPage Pro is on the Disc 2 CD that you received with your scanner in case you haven t installed it yet If OmniPage Pro is installed the OCR...

Page 70: ...ows to see Button 6 then click Button 6 Your scanned pages appear in the Destination Application with their text ready for editing and other text processing NOTE One Touch Button 6 is preset as your O...

Page 71: ...nation Applications that use the text format as their file type 3 Select the Destination Application to get one of the text format file types as the page format 4 Right click on the page format icon t...

Page 72: ...n create multiple user dictionaries Click the menu arrow and select a user dictionary from the list Any Microsoft Word user dictionaries detected on your computer system are also listed A dictionary n...

Page 73: ...m The list on the right are the fonts that will be used by the OCR process to recognize the text in your documents If possible the list of Fonts for your document should include all the fonts in the d...

Page 74: ...have them detected and displayed in the text editing application you have selected The colored text and backgrounds will also be available for export Deselect this option if you want color pictures in...

Page 75: ...of text and no tables Business letters are normally in this form You can also use this option for documents with words or numbers in columns if you do not want them placed in a table or decolumnized...

Page 76: ...e present True Page TP This output format keeps the original layout of the pages including columns This is done with text picture and table boxes and frames True page is offered only for target applic...

Page 77: ...con 5 Choose the Searchable PDF or Normal PDF option for the page format The settings for the button button 8 in this example now show your page format selection 6 Choose a Scan Configuration 7 Click...

Page 78: ...obe Acrobat user manual for more about finding text in a PDF file or about editing PDF text Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your Xero...

Page 79: ...5 Choose a Page Format and a Scan Configuration 6 Click OK The One Touch Properties window closes 7 Now start scanning using the button you selected to use to scan and burn to CD When scanning is fin...

Page 80: ...for CD burning The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP CD writing wizard can find the files to burn to the CD Like...

Page 81: ...interface will open and you can use it to continue with the scanning To scan with event forwarding 1 Open the One Touch Properties window 2 Using the arrows choose a button to use for the event forwa...

Page 82: ...utton you selected for event forwarding A dialog box opens for you to select the application to use for scanning 7 Select the application in the box and click OK Now the application you selected opens...

Page 83: ...dow 2 Using the arrows choose Button 8 or any other button that has Microsoft Explorer as one of its Destination Applications 3 Select Microsoft Explorer as the Destination Application 4 Choose HTML a...

Page 84: ...to make sure you ll know where to find your new HTML page later on 9 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML...

Page 85: ...eing stored 1 To scan using the buttons on the scanner press the Destination Selector until the LED is at 7 then press the Simplex or Duplex button 2 To scan from the One Touch Button Panel click the...

Page 86: ...torage options 1 On either the One Touch 4 0 Link Properties window or from the Scan Configuration Properties window click the Browse button The Browse For Folder window opens 2 Select a storage locat...

Page 87: ...Button 7 or any other button if it is set up with Transfer to Storage as one of its Destination Applications 3 Choose a text format as the file format 4 Right click on the text format icon and choose...

Page 88: ...icon and choose Show Hardware from the pop up menu You can also click the scanner icon at the top of the One Touch Button Panel If the Hardware View of the panel is open you can also right click on t...

Page 89: ...ge the time before the scanner powers down from 1 minute to a maximum of 10 hours 3 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without...

Page 90: ...N standard and this guide shows how to scan with it But you can also open the same TWAIN interface from many other graphics and imaging applications and scan from them as well Because the TWAIN interf...

Page 91: ...structions in this section are for accessing the TWAIN interface from the PaperPort application To access the TWAIN interface from PaperPort 1 On the Windows taskbar click Start point to Programs poin...

Page 92: ...ber of scanned items that day For example the second item scanned on a day is followed by a 2 the third by a 3 and so on See the PaperPort User s Guide for more information about the PaperPort Setting...

Page 93: ...the Automatic Document Feeder at the same time Insert a blank page between them and each job will become a separate stack on the PaperPort Desktop when scanning is finished Please see the PaperPort Us...

Page 94: ...The scanning produces an image of up to 256 shades of gray You can also scan a color document to turn its colors into gray shades The file size is about one third that of a color scan Color to scan ma...

Page 95: ...a is the size of that photo When using the AutoCrop to Original option always use the paper guides on the scanner so the page is not skewed Duplex Scan both sides of the page If this option is not sel...

Page 96: ...ted page size appears in the middle of the TWAIN interface on the lefthand side The Define page size option cannot be used with AutoCrop to original AutoScan on document insertion Your Xerox DocuMate...

Page 97: ...ms check box is not selected the scanned pages are not placed on the PaperPort desktop until you indicate the scanning job is finished by clicking Done on the TWAIN interface then clicking Done on the...

Page 98: ...nfiguration 1 Click the Xerox DocuMate 252 icon in the top right corner of the TWAIN interface The Device configuration window opens and shows the information about your scanner See the section Checki...

Page 99: ...u need to set up PaperPort to work with your scanner NOTE Setting up PaperPort is a one time only process for each option from the Scanner drop down list Therefore you may have to set up PaperPort onc...

Page 100: ...scanner 1 From the Scanner drop down list select one of the options such as Twain Xerox DocuMate 252 2 Click the Setup button A window opens to begin the setup process 3 Click Yes then click Next The...

Page 101: ...nnection between your scanner and the computer 5 Click Next After the Setup Wizard checks the connections the next window is displayed It has a series of setup options but only the Basic scan test is...

Page 102: ...o the scanner face down and the Scan button on the TWAIN Interface will become active 8 Click the Scan button on the TWAIN interface The Setup Wizard runs the scan test A message window opens that say...

Page 103: ...User s Guide The final Setup window opens to let you know the setup process is finished 10 Click Finish PaperPort is now setup for the scanning option you selected in the example above it s the TWAIN...

Page 104: ...WIA interface The instructions in this section explain how to scan from WIA using the PaperPort software you received with your scanner To scan an item from PaperPort using WIA 1 On the Windows taskba...

Page 105: ...cannot be stacked on the desktop See the PaperPort User s Guide for more information about the PaperPort Settings 5 When scanning documents use the Create single page items check box as follows When...

Page 106: ...e stack on the PaperPort Desktop when scanning is finished Please see the PaperPort User s Guide for more information about this option 7 Make sure the option Display scanner dialog box is selected If...

Page 107: ...ed item appears as a thumbnail on the PaperPort desktop If the Create single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished 14 On the Pap...

Page 108: ...olution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scann...

Page 109: ...use To open the ISIS interface from the One Touch window right click on the Configure Before Scan configuration and select it from the menu NOTE You can also use the ISIS interface from other ISIS com...

Page 110: ...ed you can click GrayScale in case you decide to scan with it instead 5 When you re ready to scan replace the preview page in its original position in your document then press Scan All The document is...

Page 111: ...adjust the brightness one unit at a time Click the buttons Darken Normal or Lighten to move the slide in larger steps Contrast Contrast is set automatically for Color Document or GrayScale Document Be...

Page 112: ...about one third the size of a color scan 24 Bit Color Scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the scan mode opt...

Page 113: ...click the Area button The Set Scanning Area dialog box opens 3 Click in the image and drag a rectangle around the area you want to scan The boxes to the left show the relative position and size of the...

Page 114: ...scriptions provided in this User s Guide If you open the QuickScan software to scan directly from it you may see the following warning message 1 Please disregard this message and click Continue The Pi...

Page 115: ...the scanner body to open the Automatic Document Feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 4 Wipe the pad from top to bottom Be careful not to...

Page 116: ...er a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 2 Remove the jammed...

Page 117: ...on that the pad is wearing thin See the Xerox DocuMate 252 Scanner Parts List on page 119 for ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the...

Page 118: ...ly Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet Did you restart the computer after installing t...

Page 119: ...er programs uninstall One Touch 4 0 using the steps on page 116 then reinstall it using the steps on page 7 Problem I got the error message PaperPort cannot allocate enough memory to perform internal...

Page 120: ...cover is open Close the scanner cover and make sure it attaches completely 7 or 8 The lamp in the scanner body or the ADF portion of the scanner has malfunctioned Make sure that the lamp has not been...

Page 121: ...the Change Remove button An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer 4 Click Yes The One Touch 4 0 software is removed from your com...

Page 122: ...ve button d An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software is removed from your computer 2 Unplug...

Page 123: ...terface USB 2 0 High Speed Scanner dimensions Height 12 5 inches 31 75 cm Width 13 25 inches 33 66 cm Length 17 inches 43 18 cm Weight 8 6 pounds 3 91 kg Operating temperature 50 104 F 5 35 C without...

Page 124: ...ist Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Paper Guide 57 0104 000 Output Tray 57 0105 000 ADF Pad 57 0103 000 USB Cable 35 0...

Page 125: ...Maintenance 120 DocuMate 252 Scanner User s Guide...

Page 126: ...oduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and whi...

Page 127: ...tary personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibi...

Page 128: ...s completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digi...

Page 129: ...dustry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and l...

Page 130: ...mputer specifications 3 Configure Before Scan 63 104 Contrast 52 90 103 106 create single page items check box 88 100 csv file format 46 D Destination Application 25 32 OCR 35 text file format 45 Dest...

Page 131: ...s 66 OmniPage Pro 8 40 OmniPage Pro 12 47 64 on off switch 15 One Touch Button Panel 27 28 80 Button View 29 Detail View 29 Hardware View 29 initial settings 31 names 30 47 OCR 65 One Touch icon 28 29...

Page 132: ...eadsheet 70 spreadsheets OCR 65 status light 15 16 113 troubleshooting codes 114 Sti event forwarding 49 Storage and CD R W 49 Storage Properties 41 Straighten Image 54 system requirements 3 T templat...

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