Xerox DocuMate 632, User Manual

Page 1: ...DocuMate 632 user s guide scanner...

Page 2: ...DocuMate 632 scanner user s guide...

Page 3: ...s a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB Internat...

Page 4: ...tton Panel 26 Using the One Touch Button Panel 27 The Default One Touch Settings on Your Scanner 29 Configuring the One Touch Buttons 30 About the One Touch Properties Window 31 Selecting New Settings...

Page 5: ...g WIA from Microsoft Paint 98 Fine Tuning Your Scans 100 Scanning with the ISIS Interface Accessing the ISIS interface in QuickScan 102 Maintenance Cleaning the Scanner 103 Clearing Paper Jams 105 Rep...

Page 6: ...o 8 5 x 14 and place their images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner...

Page 7: ...r Shows the current scan setting for the Simplex and Duplex scanning buttons A scan setting includes resolution file type brightness color or black and white destination and so on Duplex button Press...

Page 8: ...VGA or SVGA Monitor The recommended settings for your monitor are High Color 16 bit or True Color 24 bit or 32 bit Resolution set to at least 800 x 600 pixels To set your monitor s colors and resoluti...

Page 9: ...ation asking you to allow the installation to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed Alterna...

Page 10: ...and from the Paper Tray 2 Slide the tray in so the pins seat into the holes on the ADF 3 Carefully remove any protective foam from the ADF cover release then press the release and open the Automatic D...

Page 11: ...king tab down to the unlocked position 8 When you re finished assembling the scanner place it on a level surface on your desk If the scanner is on an uneven surface it may stall when scanning from the...

Page 12: ...s not start check the following Make sure the DVD drive s door is completely shut Make sure the DVD was inserted in the drive in the proper direction label side up To launch the DVD manually Open the...

Page 13: ...e 632 Scanner User s Guide 3 On the Installation menu select Install Products 4 Make sure the box Scanner Driver is checked NOTE The software provided with your scanner may differ slightly from the li...

Page 14: ...ms select I Agree then click Next If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed The next window lists the choices of th...

Page 15: ...ionality of the buttons on the scanner TWAIN only The TWAIN driver is installed without the One Touch 4 0 software or the ISIS driver You can use the Xerox DocuMate 632 TWAIN driver to scan from TWAIN...

Page 16: ...o scanned items look good on your monitor Gamma controls the brightness of the midtones of colors That setting can be changed later on as you re scanning 10 Select the option that looks best to you an...

Page 17: ...632 scanner 1 Plug the power supply into the power port on the scanner 2 Plug the power cord into the power supply then into a wall outlet Now proceed to the next section Step 4 Connect the USB Cable...

Page 18: ...ymbol as seen in the above diagram identifies the location of the USB port on your computer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug int...

Page 19: ...PEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than the 35 pages per mi...

Page 20: ...More to see a quick overview about accessing and navigating the One Touch Button Panel When you re finished reading the additional information click OK The scanner s status light is green when the sc...

Page 21: ...D 1 Reinsert the installation DVD into the DVD ROM drive The Installation menu opens The free Adobe Acrobat Reader software is located on the DVD with the User Guides See the steps on page 18 to insta...

Page 22: ...sage Please disregard this message and click OK The Kofax VRS Certified ISIS driver is installed correctly when you install it with your Xerox DocuMate 632 scanner driver and ISIS is one of the option...

Page 23: ...PDF format The DVD also includes a free copy of Acrobat Reader in case your computer does not have it already installed The Scanner Readme file is in HTML format and will open in any standard browser...

Page 24: ...w to setup the SharePoint link and use the SharePoint features when choosing new scan settings for your scanner The One Touch VRS Mini Guide has information about a new feature in the One Touch 4 0 so...

Page 25: ...heck for Online Updates from the pop up menu 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address The serial number is loca...

Page 26: ...od of scanning if you want to access the advanced features of Optical Character Recognition OCR available from the OmniPage Pro application See Scan from the One Touch Button Panel on page 26 TWAIN In...

Page 27: ...ents so the tops of the pages are inserted into the Automatic Document Feeder For Simplex one sided scans load the documents face up For Duplex two sided scans the documents can be face up or down bec...

Page 28: ...ress the Simplex button To scan a two sided document press the Duplex button A scan progress window opens and the image is sent to the selected application from the One Touch utility To Cancel scannin...

Page 29: ...ting 6 The One Touch Properties window for that setting also opens so you can change any settings before scanning 3 When you are ready to scan click the button on the One Touch Button Panel See Scan f...

Page 30: ...anner glass face down 3 Align the paper with the arrows on the scanner for the size of paper you are using 4 Close the lid 5 Press the Up or Down Destination Selector buttons to choose a scan setting...

Page 31: ...ws to cycle through all button settings When it reaches the last button clicking again goes back to one 3 On the screen not on the scanner click the button you want to use to scan The scanner begins s...

Page 32: ...an 3 To see the detailed settings for a button prior to scanning click on the green arrows to navigate through the panel s 3 views The Button View is your main scanner control panel Use it to scan or...

Page 33: ...u would probably want to change the name and Destination Application to something else For example if you scan a lot of documents that have faint images such as hand drawn sketches in light pencil you...

Page 34: ...r to Storage Black White 300dpi Duplex 3 Print Printer Black White 200dpi Simplex 4 eMail eMail Application Black White 200dpi Simplex 5 Fax Fax Application Black White 200dpi Simplex 6 OCR Microsoft...

Page 35: ...One Touch Button Panel REMINDER Remember that left clicking a button on the One Touch Button Panel starts the scanner scanning Right clicking opens the One Touch Properties window The One Touch Proper...

Page 36: ...can edit in Word The settings on the Properties window are Select Destination The list of applications that can open to display the scanned image for the selected button To configure the list of avai...

Page 37: ...for the scanned image for the selected button The formats are based on the type of destination application you select The icon names indicate their file types See Selecting Page Format Options on pag...

Page 38: ...py Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them See the sections Creating a New Scan Configuration on page 50 and Edit...

Page 39: ...s finished See Selecting Options for a Button on page 47 to display a full list of the Destination Applications that you can use with the scanner 3 From the Select Configuration list select a scan con...

Page 40: ...s the Destination Application the available formats are for text such as doc txt and rtf However if you select Microsoft Paint as the Destination Application then the available formats are for graphic...

Page 41: ...Properties button A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are for that type of application Text Documents Prope...

Page 42: ...tton The Add Text Based Link dialog box opens 3 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box...

Page 43: ...ure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap...

Page 44: ...specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folde...

Page 45: ...you are using America Online AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder For scanned images to auto attached to a blank email...

Page 46: ...r resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bit...

Page 47: ...formats support multiple page documents If you are scanning as a TIFF or PDF file and want one file created for each image scanned select Create single image files Note that this option is automatica...

Page 48: ...ality To select a JPEG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu opens 3 Choose the file size image quality option for your scanned images Min...

Page 49: ...ication you select The specific file format is the file name extension on the text format icon As you select Destination Applications that are text applications the text format icon changes to match t...

Page 50: ...itable text by the OCR software the fields are maintained so you can copy and paste them to a database or spreadsheet application Excel Spreadsheet The xls file format used by Microsoft Excel HTML Doc...

Page 51: ...ons If you change them for one button those changes apply to the other buttons as well 5 Click OK on the One Touch Properties window Renaming a One Touch Button The One Touch buttons have names that i...

Page 52: ...pen the One Touch Properties window and click the Options tab 2 Click the menu arrow and choose the button for new options TIP To get to a button quickly instead of clicking the forward and back arrow...

Page 53: ...Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can e...

Page 54: ...is deleted However by selecting this Create copies of scanned documents option you can choose to save permanent copies of those types of images on your hard drive This option is not available if eithe...

Page 55: ...lication for which you want to create a new scan configuration When you create a new scan configuration it will be listed for the buttons that are set for the same types of Destination Applications Fo...

Page 56: ...Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve...

Page 57: ...he units of measurement can be inches or millimeters Click the name of the units inches or millimeters to toggle between them Improvements and Settings Only the options that apply to the selected Dest...

Page 58: ...tem For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black...

Page 59: ...the new settings Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightness of the midtones of the color 10 Click OK...

Page 60: ...will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The...

Page 61: ...fied in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders Ne...

Page 62: ...hird folder might be for Annual Receipts To scan to multiple folders you create multiple scan configurations with Transfer to Storage as the Destination Application and assign each scan configuration...

Page 63: ...a name that indicates the folder name such as Storage for Business Receipts 7 Click the Storage Options tab 8 Click the Browse button 9 Select the folder you created for storing the scanned documents...

Page 64: ...12 Repeat the process to create additional new configurations such as one named Storage for Personal Receipts 13 Make sure to designate separate folders as the Storage Locations for the new configura...

Page 65: ...hange button names see Renaming a One Touch Button on page 46 Scan to multiple storage folders 1 Insert the documents you want to scan to multiple storage folders 2 Press the Destination Selector butt...

Page 66: ...t scan configurations do not delete the preset configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted If you do edit or delete them and want t...

Page 67: ...to a configuration but for the changes to be saved the configuration must first be unlocked Click the Lock icon to unlock the configuration Clicking it toggles between locking and unlocking the config...

Page 68: ...canning 3 Select the scan configuration Configure Before Scan 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning Some interface options may not be av...

Page 69: ...Auto Document Feeder choose this option to scan a stack of pages in the ADF Scan Reflective Using choose this option to scan a single page on the flatbed 5 Choose the Picture Type of Black White Gray...

Page 70: ...nned pages then select the correct Picture Type and restart the scanning No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You...

Page 71: ...mniPage software can both be installed on your computer at the same time however the features in the One Touch OmniPage Module will take precedence over the OmniPage software features when using One T...

Page 72: ...ext ready for editing and other text processing NOTE OCR scanning is also for spreadsheets so you can work in Microsoft Excel or other spreadsheet application with the figures and text from the origin...

Page 73: ...with different image quality so you may want to experiment with them to determine which is better for your scanned documents sPDF and nPDF are only available as page format options if you have the One...

Page 74: ...scanned 11 From the Adobe Acrobat Edit menu choose Find 12 Enter the text you want to find and click the Find button See the Adobe Acrobat user manual for more about finding text in a PDF file or abo...

Page 75: ...tion The Burn to CD Destination Application is only available if you have a CD burner attached to your computer but you do not need to have a CD in the burner to select the destination 5 Choose a Page...

Page 76: ...Burn to CD button The CD burner begins and your scanned documents are written to the CD NOTE Until you click Burn to CD these files are stored in your computer at C Documents and Settings your user na...

Page 77: ...n for CD burning the One Touch software will automatically To create a custom configuration for CD burning select Burn to CD as the Destination Application then click the New button and create the new...

Page 78: ...interface will open and you can use it to continue with the scanning To scan with event forwarding 1 Open the One Touch Properties window 2 Using the arrows choose a button to use for the event forwa...

Page 79: ...utton you selected for event forwarding A dialog box opens for you to select the application to use for scanning 7 Select the application in the box and click OK Now the application you selected opens...

Page 80: ...format in one automatic step To scan and create an HTML web page 1 Open the One Touch Properties window 2 Using the arrows choose Button 6 or any other button that has Microsoft Explorer as one of its...

Page 81: ...erted page 9 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files You may also want to write down the address shown in t...

Page 82: ...stored 1 To scan using the buttons on the scanner press the Destination Selector until the LED is at 7 then press the Simplex or Duplex button 2 To scan from the One Touch Button Panel click the One T...

Page 83: ...Destination Applications Right click on the scanning button to open the One Touch Properties window If the One Touch Properties window is already open us the arrows to choose Button 7 Archive or any o...

Page 84: ...page 57 or Transferring Scanned Documents to Storage on page 77 for the steps to select the Transfer to Storage options 2 On either the One Touch 4 0 Link Properties window or from the Scan Configurat...

Page 85: ...dware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu You can also click the scanner icon at the top of the One Touch Button Panel I...

Page 86: ...ge the time before the scanner powers down from 1 minute to a maximum of 10 hours 3 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without...

Page 87: ...the basic process to open the TWAIN interface but to open it in specific software applications please refer to their user s guides then return to this User s Guide for the steps to scan Basic Steps t...

Page 88: ...Insert Note that your scanner may be listed twice One listing is for choosing TWAIN Interface the other is usually for choosing the WIA Interface See Scanning with the WIA Interface on page 98 to sca...

Page 89: ...anced Interface The Advanced Interface includes all the settings of the Basic Interface plus a wide range of more advanced settings such as color saturation gamma and hue See Scanning from the TWAIN A...

Page 90: ...s the document on the Flatbed Auto Document Feeder Duplex Scans two sided documents from the Automatic Document Feeder Auto Document Feeder Simplex Scans one sided documents from the Automatic Documen...

Page 91: ...into the ADF again if you re scanning a stack of pages Click Scan 6 When you re finished scanning items click Done to close the Basic Interface 7 The scanned images will appear in the TWAIN applicati...

Page 92: ...ic Document Feeder Choose from this menu to scan from the ADF Simplex one sided Duplex two sided or Reflective from the Flatbed Click an icon to select a configuration Color Grey Scale or Black White...

Page 93: ...en and ink drawings and other black and white material This setting produces the smallest file size for scanned items 5 Click the Preview button to preview the image before scanning 6 Review the image...

Page 94: ...setting in the list of settings or click its corresponding button on the right side of the Advanced Interface NOTE The information in the scan settings list and the options you select on the various s...

Page 95: ...Advanced Interface window The appearance of the window depends on your computer monitor s screen resolution To adjust the resolution 1 To use one of the preset resolutions for typical scanned items cl...

Page 96: ...st set to be too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility The following figure shows the brightness and contrast options Con...

Page 97: ...e strength or purity of a color and hue is the color your eyes see as reflected from the image The following figure shows the color options To adjust the color settings 1 Drag the Gamma Saturation and...

Page 98: ...ut size to scan only specific sections of an image For example if you re scanning a photograph and want to focus on one section adjusting the input size removes the rest of the photograph from the fin...

Page 99: ...m to indicate you are customizing the size The Scan Info box on the lower left portion of the Advanced Interface shows the information for the new area 4 If the dotted line is not exactly where you wa...

Page 100: ...window cycle through centimeters inches and pixels The Scan Info Box The following figure shows the information on the Scan Info box Location of the top left corner of the image in the Preview window...

Page 101: ...the preset profiles for example Black White Configurations Custom 2 Adjust the settings as required and then click the Save As button The Save Profile dialog box opens 3 Type a name for the new profi...

Page 102: ...the Device Configuration 1 Click the Device Configuration button The Device configuration window opens and shows the information about your scanner See the section Checking the Hardware and Setting t...

Page 103: ...mages from scanners digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use other Windows Applications as well To scan u...

Page 104: ...e image is displayed on the right side of the window 7 Adjust settings of the previewed image as desired Change the button selection for the type of image Adjust the custom settings refer to the next...

Page 105: ...9 The scanned image will appear in Microsoft Paint or other WIA application you re using Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to...

Page 106: ...lack and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting...

Page 107: ...SIS interface The QuickScan User s Guide is available on the Disc 1 CD that you received with the scanner Accessing the ISIS interface in QuickScan Open the QuickScan software to access the ISIS drive...

Page 108: ...ol 2 Press the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface NOTE...

Page 109: ...pe the scanner glass with a soft clean cloth to rid the glass of dust or other debris If there is any residue on the glass that does not remove with a soft dry cloth try dampening the cloth with Isopr...

Page 110: ...eeder a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover 2 Remove the jammed p...

Page 111: ...wearing out See the Xerox DocuMate 632 Scanner Parts List on page 118 for ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top of the scanner body to open the...

Page 112: ...e ADF pad assembly does not resolve paper feed issues it may be time to replace the scanner Please note that you cannot accurately determine if the roller has worn out if the roller has not been clean...

Page 113: ...ock it The roller will now be loose and can be removed from its channel 3 Holding the right hand side of the roller gently pull it down and away from its channel 4 Now angle the left side of the rolle...

Page 114: ...its housing Make sure the small wheel on the left end of the roller seats properly into its housing 2 Angle the roller up and into its channel Make sure the wheel on the left hand side remains seated...

Page 115: ...talling the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer Did you plug the scanner into a USB hub If you re using a USB hub...

Page 116: ...the roller can cause documents to feed in skewed at an angle or multiple pages to feed at the same time Try cleaning the roller first See Cleaning the Scanner on page 103 If that doesn t solve the pr...

Page 117: ...re smaller than the paper guides minimum adjustment scan these items on the flatbed glass instead Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cab...

Page 118: ...issue is Use the table listed on the next page as a reference for resolving hardware issues In all cases you should turn off your scanner and check your scanner setup Open the scanner and make sure y...

Page 119: ...codes show when attempting to scan from the ADF make sure the ADF door is securely closed and the scanner lid is fully closed against the flatbed glass 7 The scanner was locked when you tried to scan...

Page 120: ...software programs 6 Follow these same steps to select and remove the Kofax VirtualReScan 4 10 and OneTouch 4 0 ScanSoft OmniPage OCR modules from the installed programs list 7 The One Touch 4 0 softw...

Page 121: ...t One Touch 4 0 then click on the Remove button d An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software i...

Page 122: ...to 35 pages per minute Up to 70 images per minute 200 dpi Black and White Capacity 100 sheets 16 lbs paper Paper Thickness 16 28 lbs 0 002 0 006 Light source Cold cathode fluorescent lamp Interface US...

Page 123: ...arts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Paper Input Tray 57 0107 000 ADF Pad 57 0109 000 Roller Assembly 57 0114 000...

Page 124: ...oduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and whi...

Page 125: ...tary personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibi...

Page 126: ...your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC f...

Page 127: ...determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR is a US registered trademark The ENERGY STAR program is a team effort between the Environmental Protecti...

Page 128: ...art of the Xerox program and you are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations For rec...

Page 129: ...124 DocuMate 632 Scanner User s Guide...

Page 130: ...nt 35 color filter 53 Comma Delimited 45 components 2 computer specifications 3 Configure Before Scan 63 82 Contrast 51 91 101 csv file format 45 D Destination Application 21 22 30 OCR 34 45 text file...

Page 131: ...9 names 28 46 OCR 67 One Touch icon 24 26 27 30 One Touch OmniPage Module 66 68 One Touch Properties window 24 30 36 options 47 50 P Page Format HTML 75 page format options 42 page settings 52 page si...

Page 132: ...48 Storage and CD R W 48 Storage Properties 39 system requirements 3 T Text Editors 48 text file format 44 Text Formats 44 TIFF 42 Transfer to Storage 77 troubleshooting 110 TWAIN 63 74 TWAIN Interfac...

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