Xerox DocuShare 6.0, User Manual

Page 1: ...DocuShare Email Agent User Guide...

Page 2: ...ed by Xerox Corporation DocuShare Business Unit 3400 Hillview Avenue Palo Alto California 94304 USA Copyright 2007 Xerox Corporation All Rights Reserved Xerox and DocuShare are trademarks of Xerox Cor...

Page 3: ...to the Email Agent 2 3 Sending email messages to collections and workspaces 2 5 Sending email messages to your personal collection 2 6 Allowing non DocuShare users to send email messages to collectio...

Page 4: ...Table of Contents iv DocuShare Email Agent User Guide...

Page 5: ...DocuShare Email Agent User Guide 1 1 Getting started Welcome 1 2 Prerequisites 1 3 Resources 1 3...

Page 6: ...DocuShare enabling you to use DocuShare features to search for email messages control access to sensitive correspondence and organize email content Using the DocuShare Email Agent you can Share email...

Page 7: ...mail address of your DocuShare server which you can obtain from your site administrator Knowledge of basic DocuShare features Optionally a digital certificate ID which you can obtain from either an in...

Page 8: ...Resources Getting started 1 4 DocuShare Email Agent User Guide...

Page 9: ...ect properties unique to the Email Agent 2 3 Sending email messages to collections and workspaces 2 5 Sending email messages to users and groups 2 7 Scanning documents to collections and workspaces 2...

Page 10: ...kspaces users and groups To ensure the security of your electronic communications the Email Agent supports the use of digital signatures When sending an email message to a group a copy of the message...

Page 11: ...a confirming email be sent to the person who sent the email message to the group Email Alias A unique one word name that can be used instead of the group handle as the recipient of an email message E...

Page 12: ...ide Workspace properties Attachments Only Sends each attachment as a separate document to the workspace without the email message Email Alias A unique one word name that can be used instead of the wor...

Page 13: ...the message owner is determined from the email address in the digital certificate instead of from the email address provided in the From field of the message Note To verify that the email address spec...

Page 14: ...or Cc field do not use the Bcc field enter the email address of the DocuShare server Example docushareserver emaildomain 3 Finish composing the message and send it The message is sent you will receiv...

Page 15: ...n addition your DocuShare administrator can provide you with the email address of the DocuShare server For convenience you should add the email address to your address book To send an email message to...

Page 16: ...send the attachments only The Email Agent uploads each attachment to the user s personal collection Because your administrator can specify a word other than Upload check with your administrator to fin...

Page 17: ...address of the sender The email address you enter must be identical to an email address for a registered user on the DocuShare server If there is no match it may be rejected or a default owner name is...

Page 18: ...the message that you want to view 2 Click the message to open it 3 To view any message threads click the View Email Thread link Note A message thread consists of the messages in a collection or works...

Page 19: ...ail application 1 Contact your DocuShare administrator to find out the Certification Authority CA from which you should obtain the digital certificate The certificate is a file with the extension p12...

Page 20: ...Importing a digital certificate to your email application Using the Email Agent 2 12 DocuShare Email Agent User Guide...