Xerox FreeFlow 665E, Getting Started Manual

Page 1: ...FreeFlowScanner665E Getting Started FortheDocuColor8000 7000DigitalPress 701P44150 Version 1 0 September 2005...

Page 2: ...a registered trademark of Autologic Information International Inc Compaq and QVision are registered United States Patent and Trademark Office for Compaq Computer Corporation DEC DEC RAID and Redundant...

Page 3: ...ety standards x North America x Europe EU and other markets x Maintenance safety xi Operational safety xi Ozone safety xii Notices xiii Radio frequency emissions xiii FCC in the USA xiii In Canada ICE...

Page 4: ...s your job 1 4 If you are the Key Operator or User 1 4 If you are the System Administrator 1 4 Scanner hardware overview 1 5 Scanner components 1 5 Overview of FreeFlow applications 1 8 Powering on o...

Page 5: ...iles 4 4 Printing all the files in a selected directory 4 6 5 File Manager 5 1 What is File Manager 5 1 File Manager capabilities 5 1 What is displayed in the File Manager window 5 2 Using File Manage...

Page 6: ...FreeFlow Scanner 665E Getting Started iv...

Page 7: ...ware or result in the loss of data WARNING Warnings mark alert users to areas of the machine where there is a possibility of personal injury WARNING This symbol identifies an area on the machine that...

Page 8: ...nal information from another source such as a web site or manual Writing style conventions Bold type indicates the name of a button to press or touch Underlining is used to emphasize a word or term It...

Page 9: ...s may impact the product certification Please contact your authorized local dealer for more information Electrical safety Use only the power cord supplied with this equipment Plug the power cord direc...

Page 10: ...ox service representative to correct the problem The machine emits unusual noises or odors The power cord is damaged or frayed A wall panel circuit breaker fuse or other safety device is tripped Liqui...

Page 11: ...h CDRH regulations and must be attached to laser products marketed in the United States This product does not emit hazardous laser radiation CAUTION Use of controls or adjustments or performance of pr...

Page 12: ...product contains laser warning labels These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal Do not re...

Page 13: ...y Your Xerox equipment and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards...

Page 14: ...be very hot and should not be touched If you need any additional safety information concerning the machine or materials contact your Xerox representative Ozone safety This product produces ozone duri...

Page 15: ...nd used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in wh...

Page 16: ...lations as applicable Safety extra low voltage approval This Xerox product is in compliance with various governmental agencies and national safety regulations All system ports meet the Safety Extra Lo...

Page 17: ...99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity A full declaration defining the relevant directives and referenced standards can be...

Page 18: ...this equipment to maintain compliance with Council Directive 89 336 EEC It s illegal in the USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances...

Page 19: ...stal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be...

Page 20: ...United States military discharge certificates may be photographed 10 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such...

Page 21: ...seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the G...

Page 22: ...s personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electrici...

Page 23: ...ce guidelines for energy efficiency Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services Copier printer...

Page 24: ...ms visit www xerox com environment For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae...

Page 25: ...on and setup Where to find documentation Basic capabilities What s your job Identify major components of the scanner Overview of the scanner features How to power ON or OFF the scanner and PC How to s...

Page 26: ...ntation on your FreeFlow Scanner 665E Customer Documentation CD Your customer documentation CD was shipped with the Scanner You will find the following Adobe Acrobat PDF files on the CD Operator Manua...

Page 27: ...cess this information any time you wish The online Help is discussed in more detail on page 1 11 Basic capabilities The Xerox FreeFlow Scanner 665E is a Xerox color enabled scanner that interfaces wit...

Page 28: ...rance activities If you are the System Administrator The System Administrator is responsible for setting up and maintaining the scanner and its related PC Here are some of the System Administrator res...

Page 29: ...and stop scans as well as monitoring the status of the scanner Power switch The on off switch is located on the rear of the right side panel When you switch on the power a yellow status LED on the con...

Page 30: ...egistration guides Scan directly from the Document Glass if you are scanning an image on photographic paper or you are scanning a delicate or damaged document SCSI connection SCSI stands for Small Com...

Page 31: ...r 665E Getting Started 1 7 1 Overview SCSI cable The SCSI cable enables communication between the scanner and the host PC Power cord Plug the power cord into the scanner at the left rear panel SCSI ca...

Page 32: ...ons and allows you to better define the scanning parameters of your original document Job Ticket Job Setup The Job Ticket Job Setup options are accessed from the Production Printer Settings applicatio...

Page 33: ...r on the workstation 4 If required log into the network NOTE All FreeFlow software applications are found by selecting from the Windows task bar the following Start Programs Xerox FreeFlow Software Po...

Page 34: ...cument A CON directory that holds the TIFF JPEG PostScript and Adobe PDF files that make up the pages of your document When you create an RDO FreeFlow creates both of these parts automatically NOTE Fo...

Page 35: ...atures available and how to use them Accessing the Help system You can access the online Help system in a number of ways The easiest way is to use the Help menu Perform the following steps to access t...

Page 36: ...associated with the words you type display 3 Select the Search tab to search the entire Help system for one or more specific keywords 4 Type a word in the Type in the keyword to find text box for exa...

Page 37: ...y list box The topic displays in the text window on the right NOTE You can store any displayed Help topic as a Favorite With the desired topic selected click on the Favorites tab Select Add to add the...

Page 38: ...t 1 Raise the document glass cover 2 Place the document on the document glass registering it in the upper left corner 3 Close the document glass cover 4 Make the desired selections from the Scan and P...

Page 39: ...ound document out of registration 4 From Advanced Scanning select Document glass bound original from the Scan location drop down list NOTE The maximum page dimension for scanning a bound original is 9...

Page 40: ...rom 5 5 x 6 5 in 139 7 x 165 1 mm long edge feed LEF to 11 7 x 17 in 297 2 x 431 8 mm of uncoated bond paper stock from 13 lb 49 gsm to 32 lb 120 gsm To use the ADF 1 From Advanced Scanning ensure tha...

Page 41: ...ment is loaded in the input tray 5 Make the desired selections from the Advanced Scanning and Scan and Print applications The Scan and Print application is discussed in Chapter 3 on page 3 1 6 When sa...

Page 42: ...FreeFlow Scanner 665E Getting Started 1 18 1 Overview...

Page 43: ...can print your scanned documents you must set up your printer or printers This chapter provides step by step instructions for setting up and adding a printer Opening the Production Printer Settings ap...

Page 44: ...rver Your system may vary depending on the digital press and color server for your work environment Overview The Printer Production Settings application allows you to Add a printer Edit an existing pr...

Page 45: ...lts may vary from what appears in this procedure 1 From the Printer Production Settings dialog box select Add Printer The Add Printer dialog box displays NOTE The availability of the Convert PDF files...

Page 46: ...r server type 7 To ensure that the connection to the printer is working select Test Print this sends a test print to the printer If you do not get a test print from the printer return to Step 1 and be...

Page 47: ...tor Manual and the online Help Opening the Scan and Print application KEY POINT This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server Your syste...

Page 48: ...t either Deskew or Despeckle black and white mode only 5 From the Enhance Document section select your desired options NOTE By clicking on the Setup button more options are available This button is di...

Page 49: ...1 With the Scan and Print application open place the first portion of your job into the multisheet feeder 2 Select your job options refer to Steps 2 8 of the Scan and print an original on page 3 2 3...

Page 50: ...e section select either RDO or PDF 5 Select Browse the Save As dialog box opens 6 Use the Save in drop down list to navigate to and select the desired Windows location to store the file 7 Type the nam...

Page 51: ...e 3 Select your job options refer to Steps 3 8 of the Scan and print an original on page 3 2 4 From the Save section select either RDO or PDF 5 Select Browse the Save As dialog box opens 6 Use the Sav...

Page 52: ...FreeFlow Scanner 665E Getting Started 3 6 3 Scan and Print...

Page 53: ...and saved Printing a single file KEY POINT This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server Your system may vary depending on the digital...

Page 54: ...me will appear in the file selected field 4 Select a printer from the Printers pull down menu 5 Click the Printer Settings button to modify the printer settings as necessary 6 Specify the number of co...

Page 55: ...le to be converted to the selected file type 7 Select the appropriate radio button Print as one job Jobs are printed as one job The default job ticket is applied but can be modified by clicking the Jo...

Page 56: ...nters pull down menu 10 Click the Printer Settings button to modify the printer settings as necessary 11 Specify the number of copies to be printed 12 If you do not want to print the entire document d...

Page 57: ...job ticket applied to each file Job Setup and Page Range options are disabled 16 Click Print to submit the jobs to the printer in the order they are listed NOTE 1 A dialog appears if the file contain...

Page 58: ...ick Print window expands to reveal the job list at the bottom of the screen b Click the Add button to add the contents of the directory selected above Files matching the selected file type will appear...

Page 59: ...settings as necessary NOTE The Job Setup button will be disabled if an Adobe PDF file or an RDO with PDF pages has been selected that has been secured against printing An error message notifying the u...

Page 60: ...Job Setup and Page Range options are disabled c Click Print to submit jobs to the printer If multiple jobs are being printed they will be submitted in the order they are listed NOTE 1 A dialog will a...

Page 61: ...the Windows file system Use File Manager for moving and copying RDO objects KEY POINT DO NOT try to copy or move RDO documents using Windows Explorer it is unfamiliar with RDO files and cannot manage...

Page 62: ...l other levels Drives and storage devices both local and remote generally comprise the next level The remaining levels are comprised of directories subdirectories and files The directory contents list...

Page 63: ...ile Manager Help The online Help provides in depth step by step instructions for using the various FIle Manager features and functions including Navigating the directory window Working with directorie...

Page 64: ...e Manager To access and use the online Help for File Manager perform the following steps 1 From Windows Start Programs select Xerox FreeFlow Software File Manager The File Manage application opens 2 F...

Page 65: ...FreeFlow Scanner 665E Getting Started 5 5 5 File Manager The Help dialog is displayed 3 Select the desired Help topic 4 When finished close the Help dialog box by selecting Close in the title bar...

Page 66: ...FreeFlow Scanner 665E Getting Started 5 6 5 File Manager...

Page 67: ...to communicate with the DocuSP 4 x 5 x color server This is discussed in detail in the System Adminstration Guide Chapter 6 Installing a security certificate on page 6 11 The Security Certification a...

Page 68: ...DocuColor 8000 7000 Getting Started 6 2 6 Security Certification...

Page 69: ...DocuColor 8000 7000 Getting Started 7 1 7 Maintenance This chapter provides maintenance information and instructions for the various scanner components...

Page 70: ...g the filter Feed and Retard Rollers Replace Replace after 100 000 feeds The scanner software will notify you when the Feed and Retard Rollers require replacement Refer to the online Help Advanced Sca...

Page 71: ...r replaceable units first attempt to replace the component yourself 3 If you have received a message directing you to call for service a Write down the service code b Locate the scanner serial number...

Page 72: ...DocuColor 8000 7000 Getting Started 7 4 7 Maintenance Spare parts and supplies Part name Part number ADF Feed Roller Assembly 600K89591 Air Filter Kit 600K89580 Xerox Platen Glass Cleaner 8R3669...

Page 73: ...rs broken up Images or text from the back side of the page shows through on the output image Output image has spots or specks Output image has hole punch marks The output image is distorted in some wa...

Page 74: ...or clearing paper jams and misfeeds from the scanner You can access this information by opening the Advanced Scanning feature click on the Advanced Scanning button from the Scan and Print dialog box F...

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