Xerox LF8040.8045, User Manual

Page 1: ...Office Fax LF8040 8045 User Manual...

Page 2: ...med includes all forms and matters of copyrightable material and information now allowed by statutory judicial law or hereinafter granted including without limitation material generated from the softw...

Page 3: ...of the lower telephone tariffs or if the recipient can be reached at some specific time only you can send the fax at a later time timer function Fax Templates Five fax templates which you can use are...

Page 4: ...ific models Symbols Used Troubleshooting Damage to the Device or Loss of Data Danger to Persons Radiation Hazard Notice Troubleshooting This symbol designates tips that will help you to use your devic...

Page 5: ...Safety Information 12 Consumable Materials 12 Radio Frequency Emissions 13 Regulatory Information 13 For Fax Function 14 Illegal Copies 14 2 Overview 15 Overview of the Menu Functions 15 Printing Help...

Page 6: ...ok 33 Groups 34 Calling Line Identification CLIP 35 Missed Calls 35 5 Fax 37 Sending a Fax 37 Sending Fax Manually 39 Direct Inward Dialling or Selecting Sub address 39 Eavesdropping while Connection...

Page 7: ...Locking the Device 57 Set Resolution 58 Reducing Transmission Speed 58 Turning Page Header On Off 58 Switches Time Stamp On Off 59 Switching Transmission Report On Off 59 Additional Fax Reception Opt...

Page 8: ...EN Fixing a Paper Jam 71 Fixing a Document Jam 72 Cleaning 73 Power Cycling 73 11 Glossary 77 12 Appendix 85 Technical Data 85 Guarantee 87 Declaration of Conformity DoC 89 Customer Information 92 Ex...

Page 9: ...rized Sagem Service Provider for more information Warning Markings Warning Markings All warning instructions marked on or supplied with the product should be followed Power Supply Plug with Protective...

Page 10: ...at has larger capacity than rated ampere and voltage of this machine See data plate on the rear panel for the rated ampere and volt age of this equipment Only use the power cord supplied with the equi...

Page 11: ...ise care when moving or relocating equipment Always locate the equipment in an area that has adequate ventilation and space for servicing Always use materials and supplies specifically designed for yo...

Page 12: ...tates and Canada In other markets please contact your Sagem service provider Consumable Materials Consumable Materials 1 Store all consumables in accordance with the instructions given on the package...

Page 13: ...quate measures Regulatory Information CE Mark The CE mark applied to this product symbolizes Sagem s declaration of conformity with the following applicable Directives of the European Union as of the...

Page 14: ...e or DTMF tone signaling It is rec ommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification connection to external control software or to exter...

Page 15: ...e and Time 13 Entering the date and time page 56 14 Entering Your Telephone Number and Name 14 Entering your telephone number and name page 56 15 Configuring Telephone Lines and Services 15 Configurin...

Page 16: ...t of the Available Functions 41 List of the available functions page 62 42 Printing Fax Journal 42 Printing fax journal page 62 43 Printing the Telephone Book 43 Printing the telephone book page 62 44...

Page 17: ...ssing 4 and OK Printing the Fax Templates Printing the Fax Templates You can also print the fax templates by pressing 8 and OK Printing Fax Journal Printing Fax Journal You can also print the fax jour...

Page 18: ...ide 5 Panel with Display Panel with display 6 Document Outlet Document outlet 7 Printout and Fax outlet Printout and fax outlet extendable 8 Paper Tray Paper tray 9 Slot for the Plug n Print Card Slot...

Page 19: ...Rear Side 1 Telephone Handset Socket socket Connection socket for the telephone handset 2 External Devices EXT socket Connection socket for additional devices 3 Telephone Cable LINE socket Connection...

Page 20: ...avigation within the menu selecting options moving the cursor OK OK Calling the menu functions confirming input Start Fax o Start a fax transmission or fax reception Copy COPY Press twice making copie...

Page 21: ...esolution configured Photo x PHOTO resolution configured Fine h FINE resolution configured CLIP Incoming calls during absence function is not supported in all countries and networks SMS _ Incoming SMS...

Page 22: ...22 Overview Panel with Display EN...

Page 23: ...ent support 5 Paper Tray Paper tray 6 Document Outlet Tray Document outlet tray 7 Mains Cable Mains cable with plug country specific 8 Telephone Cable Telephone cable with plug country specific 9 Star...

Page 24: ...the specifications in the technical data Loading Paper Preparing Paper 1 Remove the cover from the paper tray 2 Put in only as much paper as will fit under the raised limit markers on the upper edge...

Page 25: ...print on an input sheet for example forms or stationery place the input sheet face down in the paper tray with the top of the page to ward the rear CAUTION Forms from a Laser Printer Forms that have b...

Page 26: ...ehen Attaching the Document Outlet Tray Attaching the Document Outlet Tray Insert the document outlet tray into the two openings under the operation panel Dokumentenausgabe anbringen Connecting the Te...

Page 27: ...ridge from the package 3 Remove the black protective foil and other packaging material but do not yet remove the protective strip from the cartridge 4 Shake the new toner cartridge back and forth seve...

Page 28: ...h LINE RJ 11 Connector Insert the telephone plug into your PTT line socket Telefonkabel anschlie en PABX Systems 1 Notice Analogue Fax Machine Your device is an analogue fax device Group 3 It is not a...

Page 29: ...Country Setting the Country Correctly 1 Press OK 2 Use to select the country in which you are operating the device 3 Confirm twice with OK CAUTION Mains Voltage at the Site of Installation Check whet...

Page 30: ...example 31 05 25 for May 31th 2025 2 Enter the time e g 14 00 for 2 pm 3 Confirm with OK Notice Enter Special Characters and Symbols To insert special characters and symbols press Select with Confirm...

Page 31: ...ry using Using the Telephone Book Redial List Redial List Press Use to select an entry from the list of the dialled numbers Caller List Calling List Press and Use the to select an entry from the list...

Page 32: ...hone number or select another saved entry Insert Dialling Pause Insert Dialling Pause It may be necessary to insert a dial pause in telephone number for example for a direct in ward dialling number a...

Page 33: ...lower transmission speed if you are sending faxes into networks with poor line quality 9 Confirm with OK The entry is saved Edit Entry 1 Press am 2 Using select MODIFY 3 Confirm with OK 4 Enter the i...

Page 34: ...succession Your device can store 10 different groups with up to 199 entries Creating Group 1 Press am 2 Using select ADD LIST 3 Confirm with OK 4 Enter a name for the group 5 Confirm with OK 6 Press a...

Page 35: ...your telephone connection En quire with your telephone company Caller Line Identification may be associated with a fee Setting the Country Correctly Missed Calls Missed Calls If you receive a telephon...

Page 36: ...36 Telephone Functions Missed Calls EN...

Page 37: ...been edited with correction fluid are soiled or have a coated surface that are written on with a soft pencil with paint chalk or charcoal originate from newspapers or magazines printing ink that are...

Page 38: ...s fx The symbol of the selected resolution appears in the display 4 Dial the desired number There are several ways to do this 5 Press o Manual Dialling Dial the desired number using the numeric keypad...

Page 39: ...sub address for example to use a certain service of a fax database provider For this purpose attach the direct inward dialling number or sub address with a short dialling pause to the fax number 1 Ent...

Page 40: ...he next telephone numbers Between the individual recipients press You can enter up to 10 recipients 5 Press o The device transmits the fax message successively to all recipients Sending a Fax to a Gro...

Page 41: ...Confirm with OK After a short warm up phase the device will read the document into the memory and will send out the fax at the specified time Deleting a Job L3 Notice Cancel Process You can interrupt...

Page 42: ...you have loaded paper into the device or inserted a new toner cartridge the saved messages are printed Memory Philips The fax memory can store up to 400 pages Follow the specifications in the technic...

Page 43: ...ure your fax reception with a code In that case incoming faxes are not printed out but rather are stored in the fax memory Only after entering a PIN code can you print out these fax transmissions Ente...

Page 44: ...red Polling 1 Press OK 22 and OK 2 Enter the desired number using the numeric keypad or select a saved entry 3 Confirm with OK 4 Enter the time at which the document should be polled e g 14 00 for 2 p...

Page 45: ...nding Jobs 2 DOC Polling send Jobs 3 POL Time delayed Fax Polling Jobs 4 TR Job in progress Jobs 5 SMS SMS transmission function is not supported in all countries and networks Stop Immediate Job Execu...

Page 46: ...like to delete 3 Confirm with OK 4 Confirm the deletion with OK Printing a Job 1 Press OK 54 and OK 2 Using select the job that you would like to print out 3 Confirm with OK Printing the Job List Prin...

Page 47: ...rt up to 20 documents 80 g m at a time 2 Push the document guide inwards so that it lies level on the documents 3 Set the desired resolution You can choose between h FINE for documents without special...

Page 48: ...smissions RESOL FAST For documents without special features RESOL QUALITY For documents with small print or drawings RESOL PHOTO For the highest resolution 5 Confirm with OK 6 You can make copies of t...

Page 49: ...MS with Secret Number SMS Requirements Sending SMS 1 Press _ 2 Using select SEND SMS 3 Confirm with OK 4 Enter the text using the keys A Z You can enter 160 characters Notice SMS with Secret Number Sh...

Page 50: ...Press 8 Enter the next telephone numbers Between the individual recipients press You can enter up to 10 recipients 9 Press _ The message is sent Notice Enter Letters Enter capital letters by pressing...

Page 51: ...an SMS the green light _ will shine on your device and the _ symbol will appear on the display Received SMS messages are printed out automatically If you have turned the automatic printing function o...

Page 52: ...memory is full the device can not receive any more messages Delete SMS messages to free up memory 1 Press OK 33 and OK 2 Using to select the SMS message you would like to delete SELECTED Using select...

Page 53: ...e should be sent with each SMS message identifying you as the sender You can enter and save you name with the function 14 also see chapter Entering Your Telephone Number and Name page 56 1 Press OK 35...

Page 54: ...a fax transmission to another device 1 Press _ 2 Enter the desired number using the numeric keypad or select a saved entry 3 Enter the text using the letter keypad You can enter a maximum of 70 lines...

Page 55: ...perating the device 3 Confirm with OK Selecting the Language 1 Press OK 12 and OK 2 Use to select the desired display language 3 Confirm with OK Notice Prints the List of Settings Press 5 and OK to pr...

Page 56: ...gether with date time and page number at the top edge of each fax transmission header Cursor Navigation 1 1 Press OK 14 and OK 2 Enter your number 3 Confirm with OK 4 Enter the name using the keys A Z...

Page 57: ...code again for confirmation purposes 7 Confirm with OK Locking the Keyboard 1 Press OK 61 and OK 2 Using select LOCK KEYBD 3 Confirm with OK 4 Enter the four digit PIN code 5 Confirm with OK 6 Use to...

Page 58: ...e time espe cially for overseas connections Set a lower transmission speed if you are sending faxes into networks with poor line quality 1 Press OK 21 and OK 2 Select the desired speed using 3 Confirm...

Page 59: ...inted in cases in which a fax transfer is not successfully completed because the recipient s line is busy WITHOUT No transmission report will be printed Print the fax journal for an overview of the fa...

Page 60: ...er Setting the Fax Reception Mode page 60 Setting the Number of Rings Setting the Number of Rings Set the number of rings for the fax reception mode with function 17 1 Press OK 17 and OK 2 Choose from...

Page 61: ...o not have an answering machine connected or if a connected answering machine does not accept the call the device will take over the call after a predetermined number of rings and automatically receiv...

Page 62: ...journal is either printed automatically after 30 transmissions or you can print it when needed Printing Fax Journal Press OK 42 and OK The fax journal is printed Help 3 Fax Journal Prints the List of...

Page 63: ...and to set the code that must be dialled in order to access a public telephone line Outside Line Access Code 1 Press OK 15 and OK 2 Using select PREFIX 3 Confirm with OK 4 Enter the appropriate lengt...

Page 64: ...SMS Reception with Additional Telephone Connection to the Device Connection to the Device You can connect additional devices directly to your device Insert the telephone cable of the additional devic...

Page 65: ...set to the tone dialling mode DTMF MFV tones for this purpose see the operating manual of your additional telephone Starting Fax Reception If you pick up at an additional device and hear that you are...

Page 66: ...66 Telephone Lines and Additional Devices Using Additional Telephones Easylink EN...

Page 67: ...not be up dated with a Plug n Print card For each additional toner cartridge that you insert into your device you must update the toner level memory with the Plug n Print card provided 1 Open the cov...

Page 68: ...artridge from the device so that no toner dust spills out Take care where you place the toner cartridge escaping toner dust may soil the surface Store opened or used toner cartridges in their original...

Page 69: ...ext to the paper tray with the contacts facing to the left 11 It may take a moment to update the cartridge When the process is completed the fol lowing appears on the display ACTION COMPLETED EJECT CA...

Page 70: ...e toner level memory must be updated for each new toner cartridge Notice Query when Toner Level is Low If the toner level of the cartridge is low then every time you open and close the cov er the foll...

Page 71: ...topped immediately 1 Open the cover by taking hold of both document guides and tipping the cover backward 2 It is possible that you will have to remove the toner cartridge in order to reach the paper...

Page 72: ...ut of the device and throw it away carefully It is possible that the toner may not be completely set on the print out and toner dust could be released into the air Do not inhale the released toner dus...

Page 73: ...en seconds then plug the power plug back into the socket 3 Follow the instructions on the display If the problems repeats please contact our tech nical customer service or your retailer DANGER Instruc...

Page 74: ...is not ready to receive Fax transmission to a fax number is not pos sible Call the number and check whether the number is a fax number and whether the connected fax device is ready to receive whistli...

Page 75: ...drum with a soft cloth Clean the scanner also see chapter Clean ing page 73 The device produces black lines when print ing The toner cartridge is damaged and must be replaced Use only original consuma...

Page 76: ...76 Service Power Cycling EN...

Page 77: ...service provider for each telephone call without entering into a firm contract relationship Caller List The numbers of the last callers are stored in the caller list This function requires that the ca...

Page 78: ...iction see Calling Line Identification CNG Calling Signal see Fax Signal Dialling Pause Long distance numbers or telephone numbers with sub addresses extensions sometimes re quire the insertion of a d...

Page 79: ...takes place during the handshake see Handshake Fax groups 1 to 3 are analogue fax machines Now adays groups 1 and 2 are hardly to be found any longer fax machines of group 3 which have a transfer spe...

Page 80: ...ISDN Integrated Services Digital Network ITU International Telecommunications Union UN organisation Journal The journal contains information pertaining to the last telephone calls as well as to sent...

Page 81: ...ork see Private Branch Exchange PABX PBX Private Automatic Branch Exchange Parallel Connection see Additional Devices Plug n Print Card Smart card used to set the toner level memory to full after inst...

Page 82: ...r as well as the date and time of the fax trans mission appear in the upper margin of each received fax Sending to Multiple Recipients Broadcasting With this function you can send a fax or an SMS mess...

Page 83: ...nt card that is pro vided with the cartridge Transfer Speed CCITT ITU has published international standards for the transmission of data over tele phone lines All short names begin with V so these are...

Page 84: ...84 Glossary Warm Up Phase EN...

Page 85: ...nnection Type Connection Type PSTN PABX Standards Safety EN 60950 1 Safety EN 60950 1 Emissions EN 55022 Class B Emissions EN 55022 Class B Emissions EN 61000 3 2 EN 61000 3 2 Emissions EN 61000 3 3 E...

Page 86: ...e A4 210 297 mm Thickness Thickness 0 08 0 12 mm Weight Weight 60 90 g m Document Feed Slot Capacity Capacity 20 sheets Width Width 218 mm Length Length 600 mm Fax Type Group 3 Type Group 3 Compatibil...

Page 87: ...provides for repairs to be carried out at the cus tomer s premises the repairs will not be carried out on the equipment at the customer premises The customer must however return the defective equipme...

Page 88: ...ation problems related to an unsuitable environment including Problems related to access and or connection to the Internet such as interruptions by ac cess networks or malfunction of the line used by...

Page 89: ...uying a replacement product Waste equipment can also be deposited in designated collection areas The paper and cardboard packaging used can be disposed of as recyclable paper Have the plastic wrapping...

Page 90: ...ced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without the prior written permission of Sagem The information cont...

Page 91: ...Appendix Declaration of Conformity DoC 91 EN...

Page 92: ...an ensure that you receive the maxi mum benefit from your product Introduction 3 We can assist your more quickly if you do not call us from the ma chine rather an external telephone Keep a printout of...